ULTRATECH UNIVERSITY

Convocation Ceremony

Group Members

Name Id

SARKER,SOLOMON 12-21397-2

KHAN IFTEAR MASUD 12-21321-2

KHAN MOINUL ISLAM 12-21310-2

IMAM,NOOR-E 12-21473-2

Project Charter

• Date: April 1, 2015• Project title: Frist convocation ceremony of Ultratech University• Project sponsor: Ultratech University, students, media partner

Ntv ,radio partner radio today 89.6 newspaper partner Prothom Alo.• Start- finish date: May 1, 2015- June 30, 2015• Budget: 1.20 crore• Allocation: university 60% - 7200000 and Students

40% - 4800000

General information:

2. Stakeholders

Ultratech university, students guardian, faculty members, media partners ,government etc.

3. Project description

3.1 Project objectives

To organized a convocation ceremony where almost 2000 students will be going to receive their graduation certificate for their extra ordinary effort throughout their graduation period.

3.2 Business purpose

|. Giving certificate||. Giving reward|||. Opportunity to get together|V. For recreationV. Organizational good will

3.3 Project deliverables

|. Prepare invitation cards||. Sending the card to the honorable guests and students|||. Arranging furniture|V. Arranging decorationsV. Preparing medals

• Project invitation : April 1, 2015• Planning and designing- first week of may (1-7)• Ordering gown and medal second week (8-14)• Preparing certificate third week (15-21)• Arranging chair, tables (22-24)• Banner, festoon (25-28)• Making lists of students according all department (29-30)• Preparing food 31• Opening convocation ceremony june1, 2015

3.4 Project mile stone

3.5 Project exclusion

1. Lighting

2. 3D projector

3. Transport system for Student

4. If Prime Minister is became our Chief Guest

5. If there will be more space

3.6 Project approach

1. Schedule will be maintaining through regular meeting and status report.

2. Project manager will be responsible for maintaining all projects plans including project expense and procurements.

Network diagram and budget will be done in detail

3.7 Project assumption

1. On time

2. No strike

3. Safety

4. Available labor

5. Available supply of food

3.8: Project constraints

1. Appropriate funding

2. Political unrest

3. Environment

4. Appropriate instruments

3.9 Project success criteria

1. Successful implementation

2. Backup plan

3. Good liaison with government

4. Expert quality control team

4. Sign off

Resource person Name Sign

Project sponsor  Co-sponsor

Ultra-tech University

Media partner Ntv, Radio partner Radio today, New paper partner Prothom alo.

 

Project Report

Introduction:

A convocation (from the Latin convocare meaning to come/call together) is a group of people formally assemble for a special purpose, mostly academic. It’s a great time of celebration for the university, graduates their families and friends. The ultra tech university recognizes the hard work, perseverance and dedication of students and gathers each year in June to award them their degree.

Convocation Ceremony

Reception

Seat Arrangement

Function Supplier

Invitation

Supervision

Stuff

Food

Furniture

GuestsVenue

NO.

JOB IPS Duration

A Select the venue - 1

B Prepare a guest list I 4

C Arrange the furniture F 4

D Select the food menu E 1E Select the staff members C 2F Find available suppliers B 1G Receive the guests H 1H Arrange the seats D 3I Supervise the people A 1J Prepare & send invitation

card B 4

K Send out the functions G 1

Table

START A

I B

F C E D

HG

J K

2

1

0

1

1 2

2

0 6 7

6 7 7

7

1

0

62

6

0

7

8

8 9

9

4 7

747

1 4

4

6

1

0

1

11

11

11

1

915

3

13

3

3

1

1

1

1

1

1 1

1

1

1

1

1 1

1

1

18

8

END1 1

1 1

9 9

9 9

0 0

00

Net Trade Cycle

Gantt Chart

Resource Allocation

Furniture:

Chairs: 3000

Tables: 100

Food:

Biryani packet: 3200

Soft Drinks : 3200

Mineral water: 3200

Attire:

Gown: 2500

Attire:

Gown: 2500

Medal:

Gold: 100

Silver: 200

Bronze: 500

Crest: 2500

Leather Bag: 2500

Cost Estimate Budget

Venue Charge: 20 Lakhs

Furniture:

Chairs: 8 Lakhs

Tables: 5 Lakhs

Food:

Biryani packet: 84000

Soft Drinks: 96000

Mineral water: 48000

Attire:

Gown: 25 Lakhs

Medal:

Gold: 10 Lakhs

Silver: 10 Lakhs

Bronze: 5 Lakhs

Crest: 5 Lakhs

Leather Bag: 12.5 Lakhs

END