COST & IMPLEMENTATION PLAN PROJECT: EXTENSION OF CIVIL JURISDICTION TO REGIONAL COURTS

Department of Justice and Constitutional Development

COST & IMPLEMENTATION PLAN COST & IMPLEMENTATION PLAN

PROJECT: EXTENSION OF CIVIL JURISDICTION TO PROJECT: EXTENSION OF CIVIL JURISDICTION TO REGIONAL COURTS REGIONAL COURTS


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Table of ContentsTable of Contents

Slide no.

1. Project Objectives

2. Project Governance

3. Background

4. Strategic Imperatives

5. Benefits and Risks

6. Cost & Implementation Plan

7. Organisational Structures

8. Costing


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Project ObjectivesProject Objectives

The Project seeks to :

Advance to harmonise the civil justice system in pursuant to the achievement of single judiciary

Eliminate current fragmentation of the adjudication process at the lower courts

Increase access to justice

Provide for singular career pathing for all judicial officers


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The RAOFLE approach towards implementationThe RAOFLE approach towards implementation

A F ER O L

T

R – Regulatory Framework (Required proclamation & legal notices)

A – Awareness campaigns S – design structure based on work load

O - Oganisational structures, rationalise & recruit

F – Facilities, & equipment

L – Learning. training

E - Execute


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Project GovernanceProject Governance

The implementation will be through multi-sectoral Implementation Committee representing all role players

At National Office the Project is coordinated by the National Steering Committee which focuses on the following:

- provide necessary policy guidelines to guiding the implementation process

- coordinate and integrate programmes of the different depts involved in the implementation process

- manage interdependencies and communicate clear messages

- provide/mobilise necessary resources required for effective implementation

At Provincial level Provincial Coordinating Committees chaired by the Regional Heads have been established. The Committees are responsible for:

- oversee the implementation

- manage the interdependencies

- communicate joint and clear messages to stakeholders and consumers


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Benefits and RisksBenefits and Risks

The anticipated risks

- fear for change & insistence to cling to the current

- self interest may overide interest of justice & society

- some may not notice benefit for career progression

- difference in ideologies between different institutions/structures

advantages of the model include:

The model locates service delivery close to the end customers of justice There are risks associated with the model which require careful management during the implementation phase:

There could be significant infrastructural requirements at court-level where support services will be located (particularly at Hub Court level). The available physical office space at court level will need to be assessed and compared with the facilities required.

Significant change management is required, especially at the court level, which will be impacted most


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Po

licy inte

gratio

n

Ch

ang

e M

ana

gem

ent

DOJ & CD

Judiciary (Magistrates Comm)

The National Steering Committee – (NSC)The National Steering Committee – (NSC)

Statutory Bodies (LAB & Rules Board)

Legal Profession

Sheriffs R

em

ove b

locka

ges

Clu

ster in

terp

hace

Evalu

ate ta

sk team

rep

orts

Integration


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8

Ove

rsee

imple

me

ntatio

n

Ch

ang

e M

ana

gem

ent

DOJ & CD (Regional Heads convene PCC)

Law Societies & GCB

Provincial Coordinating Committees – (PCC)Provincial Coordinating Committees – (PCC)

Lower Court Judiciary (cluster heads)

Sheriffs Associations

Participating NGO’sR

em

ove b

locka

ges

Fe

edb

ack to N

SC

Mo

nito

r imple

me

nta

tion

Integration


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7 Steps/Process to be followed7 Steps/Process to be followed

Proclaimation in the Gazette

Awareness & communication (launch,

pamphlets)

Organisational structures – judicial, administration,

including job evaluations

Facilities, including offices, furniture, IT &

equipment

Learning & empowerment

(training on new responsibilities)

Tapering off

Execute, implementation


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Implementation Plan – Regulatory Implementation Plan – Regulatory

Consultation with Judiciary & other stake holders

Consultation with Judiciary & other stake holders

AugJulyJuneMayAprilMarchFebruary

Concurrent public communication Concurrent public communication

Obtain certification by Law Advisers

Obtain certification by Law Advisers

Monitoring and evaluationMonitoring and evaluation

Implementation / coming into effect of noticesImplementation / coming into effect of notices


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Awareness Awareness

Action Step Tile lines Responsibility Check list

1. Develop clear communication strategy for different target groups

2. Implement communication strategy

March 2008

April 2008

PEC


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Organisational Structures Organisational Structures


1. Collate statistics of current workloads at main High Court & Divorce courts

2. Develop organisational structures for self standing courts, including job profiles, job evaluation, etc

3. Rationalise existing staff (move vacancies to new court, negotiate transfers, etc)

4. Recruit and appoint where necessary

2.

February 2008

March 2008

April / May 2008

Magistrates Commission in relation to judicial posts

Region Offices in relation to administrative posts


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Facilities & Equipment Facilities & Equipment


1. Audit/verify office and infrastructure needs in the of Regional Courts

1. Procure necessary equipment

March 2008

April 2008

Facilities

Regional offices


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Learning & empowerment Learning & empowerment

Task Time line Responsibility Check list

1. Identify training needs & develop course content

2. Develop orientation & continuous training program

3. Institutionalise training at Justice College / Judicial Education Institute

March 2008

May 2008

Magistrates Commission

Judicial Education Institute/Justice College

Region Cord Comm


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Execution Execution

Task Time line Responsibility Check list

1. Establish implementation teams to coordinate & monitor implimentation

2. Manage and minimise risks

April 2008

Continuous

Region Cord Comm


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EASTERN CAPE PROVINCE.EASTERN CAPE PROVINCE.

Ezibeleni: Within the Magisterial district of Glen Grey to be proclaimed as a sub-district with the local limits defined by the boundaries of Ezibeleni SAPS, AND Illinge SAPS.

Motherwell: Within the Magisterial district of Port Elizabeth to be proclaimed as a Sub-District with the local limits defined by the boundaries of Motherwell SAPS, Swartkops SAPS and a portion of Addo SAPS.


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GAUTENG PROVINCE.GAUTENG PROVINCE.

Protea – To establish Protea from Johannesburg

Wynburg/Alexandra : to be delinked from Randburg

Daveyton: Within the Magisterial District of Benoni to be proclaimed as a Sub-District with the local limits defined by the boundaries of Daveyton SAPS, Etwatwa SAPS, a portion of Putfontein SAPS and a portion of Springs SAPS.

Tsakane: Within the Magisterial District of Brakpan to be proclaimed as a Sub-District with the local limits defined by the boundaries of Tsakane SAPS

Attridgeville – to be delinked from Pretoria

Newlands: Within the Magisterial District of Johannesburg to be proclaimed as a Sub-District with the local limits defined by the boundaries of Sophiatown SAPS, Fairland SAPS and Parkview SAPS.

Pretoria North: To be proclaimed as a Sub District within the District of Pretoria with the local limits defined by the boundaries of Pretoria North SAPS, Akasia SAPS, Hammanskraal SAPS, Kameelsdrift SAPS and Sinnoville SAPS.


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KWA-ZULU NATAL PROVINCE.KWA-ZULU NATAL PROVINCE.

Amanzimtoti: Within the Magisterial District of Durban, to be proclaimed as a Sub-District with its local limits defined by the boundaries of Isipingo SAPS, a portion of Bhekithemba SAPS, a portion of Mount Clair SAPS, a portion of Umlazi SAPS, a portion of Kwamakhutha SAPS and Lamontville SAPS.

Ntuzuma: Within the Magisterial District of Inanda, to be proclaimed as a Sub-District with the local limits defined by the boundaries of Kwa Mashu SAPS, Phenix SAPS, a portion of Greenhwood Park SAPS, a portion of Inanda SAPS and a portion of Newlands East SAPS.

Madadeni: Within the Magisterial District of Newcastle, to be proclaimed as a Sub-District with the local limits defined by the boundaries of Madadeni SAPS and a portion of Osizweni SAPS.


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LIMPOPO PROVINCE.LIMPOPO PROVINCE.

Northam; Within the Magisterial District of Thabazimbi, to be proclaimed as a Sub-District with its local limits defined by the boundaries of Northam SAPS.


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NORTHERN CAPE PROVINCENORTHERN CAPE PROVINCE

Kathu: To be proclaimed as a new District in the Northern Cape.

Poffader: Within the Magisterial District of Kenhardt, to be proclaimed as a Sub District with its local limits defined by the boundaries of Poffader SAPS, Onseepkans SAPS and a portion of Kakamas SAPS.


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WESTERN CAPE PROVINCEWESTERN CAPE PROVINCE

Khayelitsha: To be proclaimed as a new Magisterial District in the Western Cape

Mitchells Plain: To be proclaimed as a new Magisterial District in the Western Cape

Athlone: Within the Magisterial District of Wynberg, to be proclaimed as a Sub District with its local limits defined by the boundaries of Athlone SAPS, Landsdowne SAPS, Mowbray SAPS and Rondebosch SAPS

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COST & IMPLEMENTATION PLAN PROJECT: EXTENSION OF CIVIL JURISDICTION TO REGIONAL COURTS

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