rI CIT OF i UPPER U ARLINGTON MISSION STATEMENT The City of Upper Arlington is committed to providing superior services to all who live and work in the community. The work of the City is founded on responsible and responsive public participation, elected leadership and professional staffing. COUNCIL CONFERENCE SESSION MEETING MINUTES August 19, 2013 City Council met in the Lower Level Conference Room of the Municipal Services Center, 3600 Tremont Road, and was called to order by President Donald B. Leach, Jr. at 7:30 p.m. MEMBERS PRESENT: Vice President Frank Ciotola, David DeCapua, Debbie Johnson, Michael Schadek, Erik F. Yassenoff and President Donald B. Leach, Jr. MEMBERS ABSENT: John C. Adams STAFF PRESENT: City Manager Theodore Staton, Assistant City Manager Joe Valentino, Community Affairs Director Emma Speight, Public Services Director Darryl Hughes, Parks and Recreation Director Tim Moloney, Police Chief Brian Quinn, Sergeant Tracy Hahn, Officer Heather Galli, Detective Jason Messer, Community and Economic Development Director Dean Sivinski, Economic Development Manager Bob Lamb, Information Technology Director Granville Harris, City Attorney Jeanine Hummer, First Assistant City Attorney Tom Lindsey, Assistant Attorney Thad Boggs, Fire Chief Jeff Young, City Engineer Dave Parkinson, Finance and Administrative Services Director Cathe Armstrong, and City Clerk Molly Hildebrand * * * REPORTS/PRESENTATIONS/DISCUSSION ITEMS 1. Auditor's Report
Transcript
rI CIT OF i UPPERU ARLINGTON
MISSION STATEMENTThe City of Upper Arlington is committed to providing superior services to all who
live and work in the community. The work of the City is founded on responsibleand responsive public participation, elected leadership and professional staffing.
COUNCIL CONFERENCE SESSIONMEETING MINUTES
August 19, 2013
City Council met in the Lower Level Conference Room of the Municipal ServicesCenter, 3600 Tremont Road, and was called to order by President Donald B.Leach, Jr. at 7:30 p.m.
MEMBERS PRESENT: Vice President Frank Ciotola, David DeCapua,Debbie Johnson, Michael Schadek, Erik F. Yassenoffand President Donald B. Leach, Jr.
MEMBERS ABSENT: John C. Adams
STAFF PRESENT: City Manager Theodore Staton, Assistant City ManagerJoe Valentino, Community Affairs Director EmmaSpeight, Public Services Director Darryl Hughes, Parksand Recreation Director Tim Moloney, Police ChiefBrian Quinn, Sergeant Tracy Hahn, Officer HeatherGalli, Detective Jason Messer, Community andEconomic Development Director Dean Sivinski,Economic Development Manager Bob Lamb,Information Technology Director Granville Harris, CityAttorney Jeanine Hummer, First Assistant City AttorneyTom Lindsey, Assistant Attorney Thad Boggs, FireChief Jeff Young, City Engineer Dave Parkinson,
Finance and Administrative Services Director CatheArmstrong, and City Clerk Molly Hildebrand
* * *
REPORTS/PRESENTATIONS/DISCUSSION ITEMS
1. Auditor's Report
Council Conference Meeting MinutesAugust 19, 2013Page 2
Bethany Staats of Julian & Grube, Inc. reviewed the Independent Auditor'sreport (attached hereto and incorporated herein by reference as Exhibit A)with CounciL.
In response to Mr. Leach, Ms. Staats stated that in general there is goodnews in the audit.
In response to Mrs. Johnson, Ms. Staats stated that there is nothingnegative in the audit.
Cathe Armstrong, Director of the Finance & Administrative ServicesDepartment, stated that there have been several years in a row with nofindings reported in the audit. Ms. Armstrong credits this to her hardworking staff.
Mr. Leach requested Ms. Armstrong to extend congratulations to theremainder of her department on a successful audit.
2. Mid-Year Budget Review
Ms. Armstrong reviewed the Mid-Year Budget documents (attached heretoand incorporated herein by reference as Exhibit B) with CounciL.
In response to Mr. Leach, Ms. Armstrong stated that the Chelsea TIFFund has changed due to a large retroactive refund to First CommunityVillage in which the City will have to return money under $300,000. Ms.Armstrong continued that the Fund will be made whole, just not today.
In response to Mrs. Johnson, Ms. Armstrong relayed that the money willbe returned to the general fund once it has been repaid.
3. TIRC and Economic Development Portolio Review
Bob Lamb, Economic Development Manager, provided an overview
(attached hereto and incorporated herein by reference as Exhibit C) of theTIRC and Economic Development Portfolio.
In response to Mr. Leach, Mr. Lamb stated that Council will vote to acceptthe suggested changes at the next Council Meeting.
Council Conference Meeting MinutesAugust 19, 2013Page 3
In response to Mr. Leach, Mr. Lamb relayed that the language ofcompliance and substantial compliance were used based on previousyears reports.
4. Real Estate Sales Analysis
Mr. Lamb provided an overview of data concerning real estate sales inUpper Arlington to CounciL.
In response to Mr. Ciotola, Mr. Lamb stated that home sales north of LaneAvenue are selling quickly and over the asking price. City Manager TedStaton added that the appreciation of home values is faster north of LaneAvenue then the whole City average.
Community Affairs Director, Emma Speight, provided data from a focusgroup (attached hereto and incorporated herein by reference as ExhibitD).
In response to Mr. Ciotola, Mrs. Speight stated that the focus group wasnot formal but was a good opportunity to gather information and data onreal estate sales in Upper Arlington.
In response to Mr. DeCapua, Mrs. Speight relayed that some concern wasexpressed in the focus group for real estate if the school levy fails. Mrs.Speight stated there was a larger emphasis on public entities being fiscallyresponsible and efficient.
5. Directing the City Engineer to Prepare Plans and Specifications for
Mr. Yassenoff requested a suspension of rules on this issue at the nextCity Council Meeting.
6. City Manager Update
a. Salt Storage Facilty
Council Conference Meeting MinutesAugust 19, 2013Page 4
Public Services Director Darryl Hughes relayed to Councilthat the current salt storage facility the City uses is over 30years old and is no longer structurally sound.
Mr. Hughes stated that after looking at different designs thebarn structure is what the City should build. This structurewould allow for easy access to trucks, hold the same amountof salt, and allow for future expansion.
In response to Mr. Schadek, Mr. Hughes stated that thestructure would cost $260,000.
In response to Mr. DeCapua, Mr. Hughes stated that thelarge pile of salt seen from the freeway does not belong toany city, but a supplier. Additionally, Mr. Hughes relayed thatsalt storage facilities are built with the city's needs in mindmaking it difficult to share this resource. In the past the Cityhas temporarily shared salt storage facilities, but for the longterm this is not plausible.
In response to Mr. Yassenoff, Mr. Hughes stated that Hilliardand Dublin have storage facilities on Cemetery Road.
In response to Mr. DeCapua, Mr. Hughes relayed that tarpswere considered but are not as strong a solution as the barndesign chosen.
In response to Mr. Staton, Mr. Hughes stated that there areenvironmental regulations concerning how the storagefacility drains water.
Mr. Leach requested that Mr. Hughes check on whereGrandview Heights salt storage facility is located.
Mrs. Johnson requested that Mr. Hughes look into thepossibility of building a joint facility with another city such asHilliard.
LEGISLATIVE AND/OR ADMINISTRATIVE ITEMS
7. Proposed Legislation - To Amend C.O. Section 315.02, Compliance
with Lawful Order of Law Enforcement Officers; Fleeing From LawEnforcement Officers, Relative to the Traffic Code, to Conform to
Council Conference Meeting MinutesAugust 19, 2013Page 5
Ohio Revised Code by Providing for a Class-Five Driver's LicenseSuspension
No questions or discussion was had on this item.
8. Proposed Legislation- To Amend C.O. Section 511.08, Possessionand Sale of Drug Paraphernalia, Relative to the General OffensesCode, by Adding Offenses Elevating Violation of C.O. § 511.08 to aMisdemeanor of the First Degree
No questions or discussion was had on this item.
9. Proposed Legislation- To Amend C.O. Section 507.05, Voyeurism,and Section 507.06, Public Indecency, Relative to the GeneralOffenses Code, to Conform to Ohio Revised Code; and Declaring anEmergency
Residential Building Area, Density and Setback Standards, Table 5-FResidential Building Coverage and Height Standards; Article 5.01 (C)Districts; Article 5.02(A) Residential Districts; Article 5.03(B)Commercial Districts- Permitted, Prohibited, and Conditional Uses;Article 5.04(C) Planned Mixed-Use Districts Permitted andConditional Uses; Article 5.06(C) Establishment of Zoning Districts;Section 6.01 (B) Establishment of Zoning Districts; Section 6.04(H)Soil Sediment Regulations; Section 6.09(C)(1) Accessory Structures;Section 6.09(C)(2) Accessory Structures; Section 6.09(C)(5) AestheticConsideration; Section 6.09(D)(12) Private Swimming Pools and HotTubs; Article 6.11 (A)(2) Wireless Communication Facilties; Section7.06(B)(2) Building Facades; and Section 7.17 ResidentialConservation; To Add Section 5.01(B)(6) Secondary or AuxilaryUses; and Section 6.09(D)(13) Fences; Relative to the UnifiedDevelopment Ordinance
In response to Mr. Yassenoff, City Attorney Jeanine Hummer stated thatthis proposed legislation will be discussed at the next Council ConferenceSession to allow for more discussion prior to voting on the legislation.
Council Conference Meeting MinutesAugust 19, 2013Page 6
In response to Mrs. Johnson, Mrs. Hummer relayed that any editorialchanges should be emailed to her and she would be happy to answer anysubstantive questions.
11. Proposed Legislation- To Amend C.O. Chapter 202, TransientOccupancy Tax, Relative to the Revenue and Finance Code, byAmending Entities Exempt From the Hotel/Motel Excise Tax andVendors Required to Collect and Remit the Hotel/Motel Excise Tax
Ms. Armstrong informed Council that the Transient Occupancy Tax will becollected by the hotel (S&S) even if the occupant purchases the room onan internet website.
In response to Mrs. Johnson, Ms. Armstrong stated that if an occupantstays for over 30 days there are no taxes collected after that point as theyare no longer considered transient. Assistant City Attorney Thadd Boggsadded that transient is defined under state law and cannot be changed bythe City.
In response to Mr. Yassenoff, Ms. Armstrong stated that S&S tries not tosell rooms to internet companies as they are neither the hotel nor theCity's friend. Ms. Armstrong continued that when the internet companiesare utilized, the occupant will pay the tax on the price paid for the room.
Mrs. Hummer stated that legislation will reflect these concerns.
12. Proposed Legislation- To Amend Chapter 549, Alcoholic Beverages,by Amending Sections 549.01, Definitions, and 549.07, OpenContainer Prohibited, Relative to the General Offenses Code, toConform to the Ohio Revised Code
No questions or discussion was had on this item.
13. Proposed Legislation- To Appropriate and Transfer Funds
No questions or discussion was had on this item.
COUNCIL LIAISON REPORT
Mr. Leach informed Council to contact City Clerk Molly Hildebrand if they wish toregister for the Ohio Municipal League Conference.
Council Conference Meeting MinutesAugust 19, 2013Page 7
A.L.I.C.E. SAFETY TRAINING
Officer Heather Galli and Sergeant Tracey Hahn presented a PowerPoint(attached hereto and incorporated herein by reference as Exhibit E) concerningA.L.I.C.E. (Alert Lockdown Inform Counter Evacuate) safety training.
* * *
There being no further business to come before City Council, the meeting wasadjourned 9:23 p.m.
ATTEST:~~City lerk
Exhibit A
Julian & Grube, Inc.Serving Ohio Local Governments
333 County Line Rd. West, Westerville. OH 43082 Phone: 614846.1899 Fax: 614.846.2799
Independent Auditor's Report
City of Upper Arlington3600 Tremont RoadUpper Arlington, OH 4322 I
To the Members of Council and Mayor:
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the business-typeactivities, the discretely presented component unit, each major fund, and the aggregate remaining fundinformation of the City of Upper Arlington, Franklin County, Ohio, as of and for the year ended
December 31,2012, and the related notes to the financial statements, which collectively comprise the Cityof Upper Arlington's basic financial statements as listed in the table of contents.
Management's Responsibilty for the Financial Statements
Management is responsible for preparing and fairly presenting these financial statements in accordancewith accounting principles generally accepted in the United States of America; this includes designing,implementing, and maintaining internal control relevant to preparing and fairly presenting financialstatements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibilty
Our responsibility is to opine on these financial statements based on our audit. We conducted our audit inaccordance with auditing standards generally accepted in the United States of America and the financialaudit standards in the Comptroller General of the United States' Government Auditing Standards. Thosestandards require us to plan and perform the audit to reasonably assure the financial statements are freefrom material misstatement.
An audit requires obtaining evidence about financial statement amounts and disclosures. The proceduresselected depend on our judgment, including assessing the risks of material financial statementmisstatement, whether due to fraud or error. In assessing those risks, we consider internal control relevantto the City of Upper Arlington's preparation and fair presentation of the financial statements in order todesign audit procedures that are appropriate in the circumstances, but not to the extent needed to opine onthe effectiveness of the City of Upper Arlington's internal control. Accordingly, we express no opinion.An audit also includes evaluating the appropriateness of management's accounting policies and thereasonableness of their significant accounting estimates, as well as our evaluation of the overall financialstatement presentation.
We believe the audit evidence we obtained is sufficient and appropriate to support our audit opinions.
Independent Auditor's ReportPage Two
Opinion
i n our opinion, the financial statements referred to above present fairly, in all material respects, therespective financial position of the governmental activities, the business-type activities, the discretelypresented component unit, each major fund, and the aggregate remaining fund information of the City ofUpper Arlington, Frankl in County, Ohio, as of December 31, 2012, and the respective changes in
financial position and where applicable, cash flows, thereof for the year then ended in accordance with theaccounting principles generally accepted in the United States of America.
Emphasis of Matters
As discussed in Note i 6 to the financial statements, during 20 i 2, the City of Upper Arlington adoptednew accounting guidance in Governmental Accounting Standards Board Statement No. 63, FinancialReporting of Deferred Outfows of Resources, Deferred Inflows of Resources. and Net Position and No.
65, Items Previously Reported as Assets and Liabilities. Also as discussed in Note i 6 to the financialstatements, the City of Upper Arlington has elected to recharacterize certain previous transfers toadvances. Our opinion is not modified with respect to these matters.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require this presentation toinclude Management's discussion and analysis and required budgetary comparison schedules, listed inthe table of contents, to supplement the basic financial statements. Although this information is not part ofthe basic financial statements, the Governmental Accounting Standards Board considers it essential forplacing the basic financial statements in an appropriate operational, economic, or historical context. Weapplied certain limited procedures to the required supplementary information in accordance with auditingstandards generally accepted in the United States of America, consisting of inquiries of managementabout the methods of preparing the information and comparing the information for consistency withmanagement's responses to our inquiries, to the basic financial statements, and other knowledge weobtained during our audit of the basic financial statements. We do not opine or provide any assurance onthe information because the limited procedures do not provide us with suffcient evidence to opine or
provide any other assurance.
Supplementary and Other Information
Our audit was conducted to opine on the City of Upper Arlington's basic financial statements taken as awhole. The introductory section, the financial section's combining statements, individual fund statementsand schedules, and the statistical section information present additional analysis and are not a requiredpart of the basic financial statements.
2
Independent Auditor's ReportPage Three
The financial section's combining statements, individual fund statements and schedules, aremanagement's responsibility, and were derived from and relates directly to the underlying accounting andother records used to prepare the basic financial statements. We subjected these statements andschedules to the auditing procedures we applied to the basic financial statements. We also applied certainadditional procedures, including comparing and reconciling this information directly to the underlyingaccounting and other records used to prepare the basic financial statements or to the basic financialstatements themselves, and other additional procedures in accordance with auditing standards generallyaccepted in the United States of America. In our opinion, this information is fairly stated in all materialrespects in relation to the basic financial statements taken as a whole.
We did not subject the introductory section and statistical section information to the auditing proceduresapplied in the audit of the basic financial statements and, accordingly, we express no opinion or any otherassurance them.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated June 14, 2013,on our consideration of the City of Upper Arlington's internal control over financial reporting and ourtests of its compliance with certain provisions of laws, regulations, contracts and grant agreements andother matters. That report describes the scope of our internal control testing over financial reporting andcompliance, and the results of that testing, and does not opine on internal control over financial reportingor on compliance. That report is an integral part of an audit performed in accordance with GovernmentAuditing Standards in considering the City of Upper Arlington's internal control over financial reportingand compliance.~~l7 ... .,€ ,~Julian & Grube, Inc.June 14,2013
3
CITY OF UPPER ARLINGTONFRANKLIN COUNTY, OHIO
Supplemental Reports
DECEMBER 3 I, 20 12
CATHERINE M. ARMSTRONG, FINANCE DIRECTOR
CITY OF UPPER ARLINGTONFRANKLIN COUNTY, OHIO
TABLE OF CONTENTS
Schedule of Expenditures of Federal Awards ..............................................................................
Independent Auditor's Report on Internal Control Over Financial Reporting and onCompliance and Other Matters Required by Government Auditing Standards ....................... 2 - 3
Independent Auditor's Report on Compliance With Requirements Applicableto Each Major Federal Program and on Internal Control Over Compliance
Required by OMB Circular A-i33 and the Schedule of Expendituresof Federal Awards .................................................................................................................. 4 - 6
Schedule of Findings OMB Circular A-i33 § .505...................................................................... 7
CITY OF UPPER ARLINGTON, OHIOSCHEDULE OF EXPENDITURES OF FEDERAL A WARDS
FOR THE YEAR ENDED DECEMBER 31, 2012
FEDERAL GRANTOR¡SUB GRANTOR!PROGRAM TITLE
CFDANUMBER
(A)CASH
FEDERALDISBURSEMENTS
U.S. DEPARTMENT OF HOMELAND SECURITYPASSED THROUGH THEN/A
(B)
(C)
Homeland Security Grant Program 97.067
Disaster Grants. Public Assistance (Presidentially Declared Disasters) 970J6
Total U.S. Department of Homeland Security
Total Federal Financial Assistance
Notes to the Schedule of Expenditures of Federal Awards
(A) The accompanying Schedule of Expenditures of Federal Awards (the Schedule) summarizesactivity of the City's federal award programs. This schedule has been prepared on the cash basisof accounting
(8) Passed through Franklin County Otlce of Homeland Secuiity and Justice Programs
(C) Passed through Ohio Emergency Management Agency.
PASS-THROUGHGRANT
NUMBER
20 I 0-UASI-29
FEMA-4077-DR-49.79002
J87, I 64
I J 1,004
518.168
518,168
Julian & Grube, Inc.Serving Ohio Local Governments
333 County Line Rd. West, Westervile, DB 43082 Phone: 614.846.1899 Fax: 614.846.2799
Independent Auditor's Report on Internal Control Over Financial Reporting and onCompliance and Other Matters Required by Government Auditng Standards
City of Upper Arlington3600 Tremont RoadUpper Arlington, OH 43221
To the Members of Council and Mayor:
We have audited, in accordance with auditing standards generally accepted in the United States and the ComptrollerGeneral of the United States' Government Auditing Standards, the financial statements of the governmental
activities, the business-type activities, the discretely presented component unit, each major fund, and the aggregateremaining fund information of the City of Upper Arlington, Franklin County, Ohio, as of and for the year endedDecember 31, 2012, and the related notes to the financial statements, which collectively comprise the Government'sbasic financial statements and have issued our report thereon dated June 14, 2013, wherein we noted in Note 16 tothe financial statements, during 2012, the City of Upper Arlington adopted new accounting guidance inGovernmental Accounting Standards Board Statement No. 63, Financial Reporting of Deferred Outfows of
Resources. Deferred Inflows of Resources, and Net Position and No. 65, Items Previously Reported as Assets andLiabilities and has elected to recharacterize certain previous transfers to advances.
Internal Control Over Financial Reporting
As part of our financial statement audit, we considered the City of Upper Arlington's internal control over financialreporting (internal control) to determine the audit procedures appropriate in the circumstances to the extentnecessary to support our opinions on the financial statements, but not to the extent necessary to opine on theeffectiveness of the City of Upper Arlington's internal control. Accordingly, we have not opined on it.
A deficiency in internal control exists when the design or operation of a control does not allow management oremployees, when performing their assigned functions, to prevent, or detect and timely correct misstatements. Amaterial weakness is a deficiency, or combination of internal control deficiencies resulting in a reasonablepossibility that internal control will not prevent or detect and timely correct a material misstatement of the City ofUpper Arlington's financial statements. A signifcant deficiency is a deficiency, or a combination of deficiencies, ininternal control that is less severe than a material weakness, yet important enough to merit attention by thosecharged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section andwas not designed to identify all internal control deficiencies that might be material weaknesses or significantdeficiencies. Given these limitations, we did not identify any deficiencies in internal control that we consider
material weaknesses. However, unidentified material weaknesses may exist.
2
Members of Council and MayorCity of Upper Arlington
Compliance and Other Matters
As part of reasonably assuring whether the City of Upper Arlington's financial statements are free of materialmisstatement, we tested its compliance with certain provisions of laws, regulations, contracts, and grant agreements,noncompliance with which could directly and materially affect the determination of financial statement amounts.However, opining on compliance with those provisions was not an objective of our audit and accordingly, we do notexpress an opinion. The results of our tests disclosed no instances of noncompliance or other matters we must reportunder Government Auditing Standards.
Purpose of this Report
This report only describes the scope of our internal control and compliance testing and our testing results, and doesnot opine on the effectiveness of the City of Upper Arlington's internal control or on compliance. This report is anintegral part of an audit performed under Government Auditing Standards in considering the City of UpperArlington's internal control and compliance. Accordingly, this communication is not suitable for any other purpose.~.e~~Julian & Grube, Inc.June 14,2013
Independent Auditor's Report on Compliance With Requirements Applicableto Each Major Federal Program and on Internal Control Over Compliance
Required by OMB Circular A-133 and the Schedule ofExpenditures of Federal Awards
City of Upper Arlington3600 Tremont RoadUpper Arlington, OH 43221
To the Members of Council and Mayor:
Report on Compliance for Each Major Federal Program
We have audited the City of Upper Arlington's compliance with the applicable requirements described in the U.S.Office of Management and Budget (OMB) Circular A-I33. Compliance Supplement that could directly andmaterially affect the City of Upper Arlington's major federal program for the year ended December 31, 2012. TheSummary of Audit Results in the accompanying schedule of findings identifies the City of Upper Arlington's majorfederal program.
Management's Responsibilty
The City of Upper Arlington's Management is responsible for complying with the requirements of laws, regulations,contracts, and grants applicable to its federal programs.
Auditor's Responsibilty
Our responsibility is to opine on the City of Upper Arlington's compliance for each of the City of Upper Arlington'smajor federal programs based on our audit of the applicable compliance requirements referred to above. Ourcompliance audit followed auditing standards generally accepted in the United States of America; the standards forfinancial audits included in the Comptroller General of the United States' Government Auditing Standards; andOMB Circular A-l33, Audits of States, Local Governments. and Non-Profit Organizations. These standards andOMB Circular A- i 33 require us to plan and perform the audit to reasonably assure whether noncompliance with theapplicable compliance requirements referred to above that could directly and materially affect a major federalprogram occurred. An audit includes examining, on a test basis, evidence about the City of Upper Arlington'scompliance with those requirements and performing such other procedures as we considered necessary in thecircumstances.
We believe our audit provides a reasonable basis for our compliance opinion on the City of Upper Arlington's majorprogram. However, our audit does not provide a legal determination of the City of Upper Arlington's compliance.
4
Members of Council and MayorCity of Upper Arlington
Opinion on Each Major Federal Program
In our opinion, the City of Upper Arlington complied, in all material respects with the compliance requirements
referred to above that could directly and materially affect its major federal program for the year ended December 3 I,2012.
Report on Internal Control over Compliance
The City of Upper Arlington's management is responsible for establishing and maintaining effective internal controlover compliance with the applicable compliance requirements referred to above. In planning and performing ourcompliance audit, we considered the City of Upper Arlington's internal control over compliance with the applicablerequirements that could directly and materially affect a major federal program, to determine our auditing proceduresappropriate for opining on each major federal program's compliance and to test and report on internal control overcompliance in accordance with OMS Circular A- i 33, but not to the extent needed to opine on the effectiveness ofinternal control over compliance. Accordingly, we have not opined on the effectiveness of the City of UpperArlington's internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a control over compliancedoes not allow management or employees, when performing their assigned functions, to prevent, or to timely detectand correct, noncompliance with a federal program's applicable compliance requirement. A material weakness ininternal control over compliance is a deficiency, or combination of deficiencies in internal control over compliance,such that there is a reasonable possibility that material noncompliance with a federal program's compliancerequirement will not be prevented, or timely detected and corrected. A signifcant deficiency in internal control overcompliance is a deficiency, or a combination of deficiencies, in internal control over compliance with federalprogram's applicable compliance requirement that is less severe than a material weakness in internal control overcompliance, yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the first paragraph ofthis section and would not necessarily identify all deficiencies in internal control over compliance that might bematerial weaknesses or significant deficiencies. We did not identify any deficiencies in internal control overcompliance that we consider to be material weaknesses. However, material weaknesses may exist that have not beenidentified.
This report only describes the scope of our tests of internal control over compliance and the results of this testingbased on OMS Circular A-133 requirements. Accordingly, this report is not suitable for any other purpose.
5
Members of Council and MayorCity of Upper Arlington
Report on the Schedule of Federal Award Expenditures
We have also audited the financial statements of the governmental activities, the business-type activities, thediscretely presented component unit, each major fund and the aggregate remaining fund information of the City ofUpper Arlington, Franklin County, Ohio, as of and for the year ended December 31, 2012, and the related notes tothe financial statements, which collectively comprise the City of Upper Arlington's basic financial statements. Weissued our unmodified report thereon dated June 14, 2013. Our opinion also explained that the City of Upper
Arlington adopted Governmental Accounting Standard No. 63 and 65 during the year, and has elected torecharacterize certain previous transfers to advances. We conducted our audit to opine on the City of UpperArlington's basic financial statements. The accompanying schedule of expenditures of federal awards presentsadditional analysis required by the U.S. Offce of Management and Budget Circular A-133, Audits of States. LocalGovernments, and Non-Profit Organizations and is not a required part of the basic financial statements. Theschedule is management's responsibility, and was derived from and relates directly to the underlying accounting andother records management used to prepare the basic financial statements. We subjected this schedule to the auditingprocedures we applied to the basic financial statements. We also applied certain additional procedures, includingcomparing and reconciling this schedule directly to the underlying accounting and other records used to prepare thebasic financial statements or to the basic financial statements themselves, in accordance with auditing standardsgenerally accepted in the United States of America. In our opinion, this schedule is fairly stated, in all materialrespects, in relation to the basic financial statements taken as a whole.
~."~~Julian & Grube, Inc.June 14,2013
6
CITY OF UPPER ARLINGTONFRANKLIN COUNTY, OHIO
SCHEDULE OF FINDINGSOMB CIRCULAR A-133 § .505
DECEMBER 31, 2012
(d)(l)(i)
(d)(l)(ii)
Type of Financial Statement Opinion UnmodifiedWere there any material control weaknesses reported at the No
financial statement level (GAGAS)?
(d)(l)(ii) Were there any signifcant deficiencies in internal control Noreported at the financial statement level (GAGAS)?
(d)(l)(iii)
(d)(l)(iv)
Was there any reported material noncompliance at the No
financial statement level (GAGAS)?
Were there any material internal control weaknesses reported Nofor major federal programs?
(d) (l)(iv) Were there any signifcant deficiencies in internal control Noreportedfor major federal programs?
Unmodified(d)(l)(v)
(d)(l)(vi)
(d)(l)(vii)
Type of Major Programs' Compliance Opinion
Are there any reportable findings under §.51 O(a)?
Major Programs (listedJo
No
Homeland Security Grant Program,CFDA #97.067
(d) (l)(viii) Dollar Threshold' Type AlB Programs Type A: /$300,000Type B: all others
(d)(l)(ix) Low Risk A uditee? No
None
INANCIAL STATERDANCE WITH G
3. FINDINGS AND QUESTIONED COSTS FOR FEDERAL AWARDS
None
7
Exhibit B
Exhibit 1
2013 Mid-Year Budget Adjustments
Capital Solid Capnal Law Sewer Bonded Kingsdale Lane Avenue G. O. BondGeneral Asse Waste Equipment Enforcement Surcharge EMS Chelsea Horizon Improvement Estate Core TIF Mixed Use Retirement
Fund Managemnt Fund Fund Fund Fund Fund TIF TIF Fund Tax Fun Fund TIF Fund
Revenue Adjustments from Adopte:Estate Tax 1.800.00Investment Revenue 100,00Ince taxes 630.00 96.770Fines and for1enures (100.00)Miscllaneous revenue 100.00 a aReimbursements 150.00Leese Procs 918.049Bond Refunding a 9,421,859
Total Revenue 2.680.00 96.770 a a a 918,049 a a a a a a 9,421.859
4,000 Replacement of Microfische machine123,500 Capital previously appropriated in LEF
6,100 Additional amount needed for increase in street light poles260,000 Replacement of the Salt Barn120,500 Refund of prior year revenue190,087 First of five lease payments for ladder truck45,000 Charges for Engineering work
9,421,859 Record refunding of bonds and treasurer/auditing feees3,000 Charges for Engineering work
19,000 Bond Issuance Costs and additional for School TIF payment9,000 DNA testing
54,000 Replacement of sewer camera and transporter10,278,346
S\Mid Year Information\2013\13_Mid-Year_Review
2013 Mld-year trnsfer of Approrlatns
From ToFund Departent Category Fund Departent Cateory
Tranafera wiin the same fundGeneral Fund Cit Manager OTPS Geneal Fund City Manager PSLAU Stre Capitl LAU Strs PSla Enforcment Fund Police PS la Enfoment Fund Police OTPSLaw Enforcmet Fund Police PS la Enforent Fund Police CapitalBonded Improvement Fund Strts Capil Bonded Improvement Fund Public Seces PSInfrstrure Fund Strts Capital Infrstruure F udn PubliC servces PS
Amount Desption
13.700 Transfer funds for intems not previously budget10.000 Engineering Inspeon4,000 Lese paen for morce5.100 Additinal capital for in car data terminals
25.000 Engineeng Inspeon12.000 Engineeng Inspeion
Exhibit 3
13_Mid-Year_Revie
Exhibit B
2013 Mid-Year Budget Adjustments
Capital Solid CapKal law Sewr Boned Klngsdale lane Avenu G.O. BoGeneral Asset Walle Equipme Enfotcement SUTch.ge EMS Cheliea Horizon imprment Esi.t. Cor.TIF Mix.ci Ui. R.tirem.nt
Fund Man.gemnt Fund Fun Fund Fund Fund TIF TIF Fun Tax Fun Fund TIF FundR.v.nu. Adjustments from Adopted:
4,000 Replacement of Microfische machine123,500 Capital previously appropriated in LEF
6,100 Additional amount needed for increase In street light poles260,000 Replacement of the Salt Barn120,500 Refund of prior year revenue190,087 First of five lease payments for ladder truck45,000 Charges for Engineering work
9,421,859 Record refunding of bonds and treasurer/auditing feees3,000 Charges for Engineering work
19,000 Bond Issuance Costs and additional for School TIF payment9,000 DNA testing
54,000 Replacement of sewer camera and transporter10,278,346
S:\Mid Year Information\2013\13_Mid-Year_Review
2013 MkI-y..r Inn.fer of Approprletn.
From To
Fund Depertent Category Fund Departnt Cat!!Tl'ni'.,. wlln thi um. fundGeniral Fund Cit Manii OTPS Genal Fund Cliy Mlllgir PS
lAU Slreel Capitl I. Slre PS
law Enforcment Fund Pollee PS l8W Enforcmenl Fund Polic OTPS
law Enforcmet Fund Polic PS law Enform.ent Fund Polic Capital
Bonde Impromenl Fund Slrls Capil Boned IrproV4menl Fund Public SlIeel PS
Infraitiure Fund Slreels Capital Infritrure Fudn Pubic Servcei PS
Amounl Descpton
13,700 Tranirer fui lo Inlemi nol prviosly buget10,000 Englniirlng inspeio4,000 leaii peen fo motoe5,100 Aditial capll fo In ca data Iermlnali
25,00 Enginering Inipe12,00 Enginering Inspe
13_Mld-Year_Revt8W
Exhibit B
0r1n Ai Pr Do'" PeII IY I2 ~ ~ ~Inc Tii 5 13,676,8! 5 14,30,8! 5 1,55,48 5 8,54,21 5 95,76 1.12'~I & io Pr Tii 5,35,518 5,35,518 2,94,01 2,82,512 (16,57) -0.56%E. Tii 1,00,00 2,10,00 2,00,34 2,00.34 0 O.llL- Gc FlI 1,00,21 1,00,21 85,20 68,010 9,801 1.51%Pr Tii RoIll 76,00 786,00 312,50 371,150 (4,35) -1.14%ui en Pe 94,00 94,00 58,77 51,521 (15,21) -2.55%C' rc se 90,00 90,00 72,89 75,03 34,34 4.75'FN, CO & For 42,00 32,00 192,070 186,587 (6,473) -3.37'I~Ea 184,120 28,120 184,~i 191,33 11,451 3.49e. TV FrM F_ 58,00 58,00 367,186 40,2 42,074 11.48....R_ 25,00 35,00 297,50 324,11 27,35 9.2R~ 75,00 22.00 20,50 ~,n5 1,2 0.1lI :Tii in Rw FlI 5,00 5,00 - - - O.lls. S- Flß & I' 29.00 29,00 12,08 10,08 (1,99) -18.50%W.. Su F~ & fu 15,00 15,00 8,250 8,22 22 0.35%Sl ~ F~ & fu 28,00 28,00 11,867 7,25 (4,415) -3.84%- - linPo en Fin Pe Fun 2,56,00 2,55,00 1,275,00 1,12,174 37,174 2.92Ha T1F Fii 1,379,711 1,379,711 . - 0 O.llTiM ~ .. Cl IO S 29,l~T Ii Ii 11S,li.44 Ii 2I,2 .1%
IIIy i=i "-rtAs or Ju 203
Gell Fii
OI.i:Po Dh 5 7,39,18 5 7,39,18 5 4,116.871 $ 3,9n,242 5 139,63 3.39Fin DI 8,29,759 8,29,759 4,43,52 4,219,92 210,60 4.75%EI ~ Hu 211,548 211,54 211,54 20,79 4,754 O.llP. .. Reio 2,913,879 2,1113,879 1,81,021 1,55,531 34,410 18.14%Cc & Ec:c Dela oe 1,08,750 1,08,750 615.46 59,824 17,641 2.87'PUIC Si Ai 1,03,1172 1,03,972 55,31 38,159 170,2 3O.48S1 DI 45,94 45,94 136.48 115,470 21,014 15.4OFI Me Di 710,6111 710,819 38,641 38,03 17,80 4.1lCi.. 747,2 747,2 44,158 43,_ 5,55 1.2Ci An 740,481 740:481 423,58 40,314 20,246 4.7nCi1 Cle 273,m 273,9n 159,82 122,11 37,158 23.25'Ci1 CoI 136,58 138,58 73,537 89,181 4,35 5.92CIe~Cc 312,641 312,841 171,85 189,331 (10,471) -l.lIFnn 1,157,2 1,157,2 881,72. 60,031 57,89 8.72FdI Miil_ic 175,750 175,750 4I,55 43,10 57,95 11.67'Ir Tec 14,12 14,82 470,367 43,108 36,2 7.71%~ Ad 1,59,62 1,59,82 1,133,115 1,073,34 59.77 5.2T"ep~ 28,71,_ 21,788,16 18,38,64 15,190,151 1,193,482 7.2%Ti: Tii 1n1.1I Fii 3,675,48 3,675,48 3,675.48 - O.llEc oe II FlI 50,00 5O,OO - - - O.lli. A_ MI u. T1F FlI 110,071 110,071 - - - O.llCMI s. Co 20,00 20,00 20,00 20,00 - O.llsi Co M8 & Rep FlI 241,218 241,218 150,00 150,00 - O.llir FlI 75,00 750,00 75.00 75,00 - O.llTci Obiø S S 34,135,641 S S 19JII,II S 1.193,48 ~e- ~ R- MI Cl ~_tiot~: (51,310,755) (2,30,241) (2,58,lI (1,165,21)
TCù IlmI FlI iiEndFlI~En FlI ~TiM En FlI B8
519,30,2435,46,3812,53,123, ',-
518,30,2435,487,3811,53,637
S17,lI,lI
$19,30,2435.467.3811,2711,992
518,30,2435,487,3612,875,iin
Iil1S,l4J,04Conue
Monly Fliw Rert
M or Ju 203
8t Coc1on ..i-na_ ui R..Ir FundAi Pr oc Pene~ en ai Il ToC. ~I v. v.
GaInT_ $ $ lI,58 $ 66,378 $ 53,78 8.84%MaVlhcl Uc T_ 281,675 28,lI 1,017 0.39III e. 58 474 (114) -11.32Miiiie R- 7,00 8,152 1,152 16.46Ti In:rwfn Ge Fin 241,216 241,216 150,00 150,00 0.00Tea ~ II oI IO 1, 1,
$ 183,10 $ 183,10 $ 183,10 $ 183,10$ 10.754 $ 11,078 S (115.34) S (7,012)
Wni 8imllrg Fund
OriM ~ed Pr 00.. Peee~.. ai.c: To DI Ad Vii.- v.W..Sw $ S 215,270 $ 23,56 S 21,313 1.9OTol ~ II oI IC " 1
Ull1 Oivi8 S 40,34 $ 40,34 $ 218,80 $ 147,178 $ 71,624 32.~Oell Se on i- 2 ~ 138,373 138,373 128,83 128,937 0.00T..to:Ge Fiiniit 5e 15,00 15,00 6,250 -8,272 22 -4.35%
T_Obl , 1
e- ølR- en oi__1D oblp: (119,711) (119,719) (138,719) (45,80)
Be Fin s. $ 63,236 $ 63,2 $ 63,236 $ 63,23Fin a.18 $ 515,517 $ 515,517 $ 49,517 S 58,43 Conue
ii Finane'" RertM or Ju 2013
"nltry S- Surcig Fun
Orinai Amed Prje Coiir PeBu Bu Too. Ad V.- VarR-8I00_S- SI . 819,00 . 819,00 . 377,527 . 46,025 .~R_ 1,50 1,50 750 10Toll R- .. 00 Il
O~:Ul . 481.92 . 481,92 . 248,731 S 210,341 $ 38,39 15.43%c. ir 100,00 100,00 0.00c. Equii 7,50 7,50 0.00o. Se on ia 2 L- 173,189 173.189 173,189 173,189 0.00
GI Finnl1t Se 29,00 29,00 12,08 10,08 1,_ 111.54%Tol T T7i ,618 $ 77I,ti111 $ 4a,lI $ ;),115 $ 41,_ 9.31%
e- at R. n ol-.lM lo obig: 48,88 48,882 (55,72) 11,012
il Fun ii . 33,65 $ 33,65 S 33,65 $ 33,65Fun 8Ii. $ 38,53 $ 38,53 S 279,927 $ 40,86
Stomi MaMgnt Fund
Orinal Am PrIl Coll Pe ceeBu Bu ToDi Ad Verl VerR-. nol_S1 Me Fee . 744,00 . 744;0 S 701,77 . 692,58 . (9,191) -1.31%In Ee 9,100 12,70 7,40 9,712 2,30 31.10'Tol ~ n ol -. ,I ,1 ( .
UlIi DiOpin S 213,474 $ 213.474 $ 124,527 $ 143.82 S (19,30) -15.~S- Di SSES Co 30,00 30,00 29,889 29,_ 0.00CeIni_,... 39,00 39,00 39,00 36.524 24,476 6.2GI OIip Re 182,sæ 111,60 0.00~ FlIlI s.pe & ful 28,00 28,00 11,667 7,25 4,415 37.11%Tol OIii T 1,114,074 . ,114,074 $ 1117,ll $ li7.491 $ 11.511 .17%
e- at R- 8I ol I8lM ta ci: (36,974) (357,374) (107.901) (105,197)
BI Fun Bi $ 1,713,896 $ 1,713,8l $ 1,713,81 $ 1,713,896Fun 8I $ 1,35,92 $ 1,35,522 $ 1,60.99 $ 1,60.69
COnue
IIIy Fina'" R.,M CI Ju 203
Soid W..... Fun
OrIMII AmBudge
PrTo o. Ad
Do_Vln.
Pe.. illV.-R-.ln ai -.'s. d .i S 1,421,00 S 1,421,00 S 13,122 S 137,73 S 4,914 0.51s.d~ 20 20 100 - (100) -100.00Ai .. F_ 541,00 541,00 53,188 50,3l (29,873) -S.81 'l
LI To: 1l13o- ~ e:._ E. ~ v._ie ..to-......202 IIE Pt IEi.~.. S2216 $læ,127 1111,0l so~ 11,21,_ea Bu $8,li $8,li so so~T.i 17.50 so so 17,!iin -v, inar & pr rn 174,144 53,96 $4,1811I.i S3 $3 so
11,20,100 '-,33 $47.881
203 -.E PH.~e: $2....Ca BuT.. ìn Ri $99 $97 112 so..T-.in ~. mi &- --i- $170 (1170)Bi~
IIY BRIECo Bu $3,_ S3,00in. i' & pn II 12,471 (12.471)EnMW Sl,II 151,418 $12,189 so
S3.1I S5.88 so
LAE AVEUE 1U1IE DEEN $1.80_t. A.. R.. Il si $35,00 $35.00.. A~ e.W _ Sl $100.88 15.878 18,189 soLo Ec De Ad 18,00 $8,00 sow-.. .,00 18.00Ml Ho R-i De $101,82 $14,m 33,348 soMI. Hc Coid. _ru So12,5O S42,5OT..~ $13,50 $11,88 $1,83 soCa (e.o & ii 1l) $24I,45 $207,524 381,83 so~T"'~ so so soC_ ir $2,_ 12,174 18,43 so..- in& pr~ S23 12,711 ($.488)ii & Ed.. 141,82.00 $141,82 so
So,017.8l 12._,157 18,00
"-..-ii~""'~31,2IJ
..__~T..101 ~FLr 2.lI.512111 Pa Pw FLr 22.41104 Ff"-FLr 22.41107 "' and Ff Pw FLr 7~._101 e. E~ Fun 372.337
301 8i R. Fun 472.014
5.017.55
.... Uo "'~254 i.-.nFFLr 23173
255 a-T.I_E~FLr 138,0l25 Ai Cl TIF FLr 111,517
25 ~ WMTIF Fu 22111
25 .-nFFLr 1.,.,.25 Ki Cc nF FLr 174.lI281 __nFFLr 758
26 _ Sc nF Fu 2,042
Tll 7m.1I
_Tu101 eiFLr 1I,ll,21111 c._Ma_..dFLr 1.331.041
Taii 11._.31
~Tu101 eiFu 2.007,34
......,._å1_101 Li Go Fu lI.01025 ~CO nF _ 040 e- Twx CI Pn 18.587245 FE FLr 131.00~Tu~.___~:101 ei Fin 378.150
103104107 "' wn F"n _ Fun 161.73LOL Cw Eqo Fu ...41130 ei 8i ~ 1li.3225 a- Twx I.. ECl Fin 1.ll25 ..CnTwxl__Di 25.111425 io WM nF Fu 111T_ 1.11111.411-~
20 sn __ & ~Fu ll.37S--~20 s. __ & Rw Fun 26.11
i._'*101 Ge Fin 58.528
---.-~TwII II Jiir:n. au
0...,...101 coFI 75,032( ~.. & ReFun 0
217 T_ PI Fun 15,32
210 EMS II Fun 38,81828 Ni..,_ Li Fun 81,4l240 UI Ui L. & ~ Fun 83,5C
72 -~- 231.51T3 S- Si F_ 41025740 s.lJF. _5l750 hn Po F. 54,515710 5a__&___ 1.31,781
T*l 4.618,05
FI and F-101 ei Fun 115,587
23 MNa Co c: Fun 5.21231 MNa Co Sp Pr Fin 7l2111 E- E_ Fun 1,772l ei d Co Fun 5.21
R_.nd li..:si M8 F.. S 744,00 S 744,00 S 111,117 S li4,12O S (7,57) -1.0'in e. 8.100 12.700 8,50 11.127 2,477 39.01'1TaI Rein__""Il____UI. Dh--ni s 213,474 S 213.474 S 106,737 $ 120,518 S (13,119) -12.91'1s- oi SSES e- 30,00 30.00 2li,_ 29,_ 0.0011I. .. 39,00 39,00 39,00 31,54 24.478 1.2Ge Cl ~ 112,10 112,10 0.00ø.runii Se wi & .. 28.00 28,00 11.887 7252 4,415 37.84'1
Do.,V.n ~VlR_en ae__.is. of ii II 1.421.00 II 1,421.00 S 702,244 S 89.815 $ (8,82) -1.3%s. of rK 200 20 100 - (100) .100.00Ar Mn Fe 541.00 541,00 513,2 !I,925 (12,373) -2.41%P_ii pi ,. 30,00 30,00 30,00 27,750 (2,2) 0.001~.. 2.00 700 35 924 574 184.00Tal ~.nd ol... II 1,W4.z II ,~,-. II l,z4:i.lNl II 1,z;'oZ14 i In,"1I1 - r.ii'l
LAE AVEE II US Il $7.00i. A.. R-. lhNa si $35,00 335.00i..... ~w I! si $100,1l $5.1711 $1,111 soLo ea o... $8,00 $8,00 so--.- _,00 _,00Ml ~ Ro DI Sl07,ll $74,577 33,34 soMl Hc Ca.. S. i. $412,50 $412.50T.. AN $13.50 $11,~i7 $1,83 so~ (E & ii Bu) S2,45,45 $207,524 381,1l so..T~ so so soC_ ir S2,_ S2,174 ",43 so~~&pn~ 1213 $2711 ($2-)Øn & i: 141,1I.00 $141,11 so
$4.017.~i7 $2_,151 $8.00
~
R8ue and ~oun: by Type
Aa of June 30, 2013
lrargovminl Renue
101 Locl Govemrnt Fund 567,121259 Kisdale CORE TIF Fund 0405 Estate Tax capitl Project 18,597245 FEMA Fund 131,00
Pr Tex RoIl Reimursments and Inleffst Subsi:101 Geral Fund 378,150103+104+107 Polic and Fire Pens Funs 164,738
106 capital Equipment Fun 48,481301 Geral Bo Retirent 190,320255 Chelse Tax Incrmen Equialent Fund 1,63256 Arington Crosing Tax Incntive Di 25,914258 Kingsdale West TIF Fun 630Total 1,526.591
28,245~31 IIAilnaon s. CD In1_l S 285.19 I 285.89 II II S 295.19.1IMoii MMel Fun rTlI DeI I 5 275 383.50 - I 5 275 383.50 II . 1,202.11 II $ 3 180 438.03 I
HACC Toll . 57 1 M 700.71 I 57 1M 700.71 II II $ 57200 318.96 I..
I r II i L. .
11 I" t I I
1 STAR Ohio I 3lM 811.90 . I 3000811.90 II .I II
102.71 f
I. I
3lM 914.881ISTAR Ohio IBond AccunlJ II 34n398.37 - I 34n.388.37 II - 211.23 3:m:107.80
83,964,801.lI II ' I 'II :Š1i.1! 29,45.1! 1,202.1811' 64.018,139.24 ITOTALI $ 113,964,90.91 '..." .1 $0'"
Hunlni BaT ci Cell & lnvNme
3,5l1,024.34
$ 67,81..83.51
Exhibit C
æmCITY OF I UPPER
ARLINGTON
COUNCIL CONFERENCE SESSION
STAFF REPORTCITY MANAGER'S OFFICE
To: The Honorable Donald B. Leach Jr., andMembers of Upper Arlington City Council
From: Theodore J. Staton, City ManagerRobert Lamb, Community and Economic Development Manager
Preparcd for Meeting Dated: September 3,2013
Subject: Tax Incentive Review Council (TIRC) Recommendations andEconomic Development Loan/Grant Review
Action Requested: Acceptance ofTIRC Recommendations and update on existingEconomic Development Loans/Grants
Master Plan Objective: Economic Development 7.b. monitoring net fiscal results relative toforecasts and initiating reports.
This document combines the Tax Incentive Review Council (TIRC) recommendations and the EconomicDevelopment Loan/Grant annual review into a single document to better provide Council with an overview ofour current economic development agreements. The document focuses on existing agreements and brieflydiscusses new commercial projects that occurred during 2012.
Each year, the TIRC meets to review all tax incentive agreements and make recommendations to City Councilregarding the continuance of the agreements based on performance and conformance with contract terms.The TIRC met June 27, 2013 to review 2013 performance. Following are the TIRC's recommendations basedon their review at thc June 27, 2012 meeting.
TAX INCREMENT FINANCING AGREEMENTS
a. Chelsea Incentive District TIF - This project was found to be in compliance.
b. Kingsdale West TIF - This project was found to be in compliance.
c. Lane Avenue TIF -This project was found to be in compliance.
d. Arlington Crossing Incentive District TIF -- No funds have been collected at this time.
e. Kingsdale Core TIF - This project was found to be in compliance.
f. Riverside North and Riverside South TIFs -The City is currently evaluating the need foradditional improvements.
g. Horizons TIF - This project was found to be in compliance.
T AX ABATEMENT AGREEMENTSa. Orthopedic Medical Properties LLC (075-000001) 3842 W Henderson Road
Found agreement in substantial compliance.b.l Sheikh Properties LLC (formerly Jacobson Ave LLC & EMCW LLC) (075-000019) 5001
Horizons Drive Suite 210The propert tax abatement should remain at 0%.
b.2 Hersh Realty LLC (075-000017,075-000018) 5001 Horizons Dr 100-200
Board voted to have the City Attorney's Office review the agreement to determine ittheagreement can be terminated and the claw backs available to the City agreement for non-compliance.
c.i CAM Development II LTD (075-000020) 5003 Horizons Drivec.2 CAM Development II LTD (075-000021) 5003 Horizons Drivec.3 CAM Development Co. LTD (075-000022) 5003 Horizons Drive
Found agreement in substantial compliance.
d. 5009 Horizons LLC (Irth Solutions) (075-000025) 5009 Horizons DriveFound agreement in compliance.
c. i KDA Real Estate LLC (075-000027) 5005 Horizons Drive
Propert owner shall be notified in writing that agreement will be placed on probation withrecommendation to terminate next year if the revenue numbers have not improved or are notlikely to improve.
eJ G&B Ventures LLC (075-000029) 5005 Horizons DriveFound agreement in substantial compliance.
f 5007 Arlington Falls LLC (075-000030, 31 and 32) 5007 Horizons Drive
Found agreement in substantial compliance.
g. Central Ohio Medicine Bldg. Assoc. LLC (075-000004) 4030 W. Henderson Road.
Found in substantial compliance.
ECONOMIC DEVELOPMENT LOANS/PROGRAMS
The City currently has or will soon have economic development incentive agrcemcnts with 21 organizationslocated in Upper Arlington, beyond the TIF and CRAs currently in place, used to track payroll andemployment numbers. The vast majority of these agreements are in compl iance, and the City is receiving aneconomic benefit from these agreements. FUltherinore, the City entered into a new economic developmentagreement with the Lane Avenue Redevelopment, LLC; Lane Avenue Enterprise, LTD; and Crawford Hoyingthat will bring the City's first hotel to fruition.
In 2012, the City recorded over $80,000,000 in construction work value within City limits. This is anincrease of38% from the previous year. The City supported the acquisition of the office building located at
2245 North Bank Drive by National Church Residences, a purchase that will allow National ChurchResidences to continue to grow in Upper Arlington, maintaining their position as the largest private employerin the City. The City continued its support of the Lane Avenue Mixed-Use Project by providing TIF fundsand using the City's Triple-A rating to back the bonds. Along with the Mixed-Use Project, Lane Avenue alsosaw the remodeling of Whole Foods and the acquisition of 2011 Riverside Drive by Thomas & Marker.
These projects, along with many others, continue Upper Arlington's tradition of moving forward whileretaining the community's unique identity.
J?~J J-Theodore J. Staton i
City Manager
J(/(vÍ~i.'r (h~Robert LambCommunity and Economic Development Manager
Attendees:· Cindy Braun, Jim Edwards, Kyle Edwards, Stacy McVey - Keller Williams Classic Properties
· Jane Coughlin, Diane Koontz, Barbara Lach, Jane Stone - Coldwell Banker
· Doug Ryan - Douglas Real Estate
· Bob McCarthy - Howard Hanna Real Estate
· Debbie Phillips-Bower, Susan Toothman - Re/Max Premier Choice
· Jane Jones, Susan Mullenix - Real Living HER
· Annie Means, Carrie Mimnaugh - Street Sotheby's International Realty
· Theodore J. Staton, City Manager, Emma Speight, Community Affairs Director, Megan Hoffman,
Intern - City of Upper Arlington
1. How many years have you been a realtor in the Upper Arlington market?Range: 3-40 years
Median: 20 years
· 1-14 years: 2· 15-29 years: 9· 30 or more years: 4
2. What is the typical sales market you focus on (price range, locations/etc.)?
Range: Times mentioned:
$200,000 + 2
$200,000-$400,000 2
$200,000-$700,000 i$350,000 + 2
$500,000 + 2
All 3
Entry-level iNo response 2
July 30, 2013 Realtor Focus Group SummaryPage i of6
3. What are UA's best attributes from your perspective when marketing homes toprospective buyers?
#Times # Votes For Level
Attribute Mentioned of ImportanceSchools 15 20Location/proximity to Columbus/OSU/region 14 7
Sense/sprit of community/pride 9 13
Stability of real estate market 5 15
Landlocked community 4 3
Safety 3 6
Diverse architecture of homes 3 3
Charm/tradition 3
Generations of families/people come back to UA 3
People are friendly 2
Non-transient 2
Libraries 2
Active Chamber, Foundation, other community 2
organizationsParks 2
Residentially based 2
4th of July Parade, community activities 2
Place to put down roots/raise children 1 8
City Services - snow plowing, etc. 1 7
High reinvestment in homes (post purchase) 1 4
Walkability 1 4
Activities 1 3
Redevelopment attracting buyers 1 1
Bus lines/public transportation 1 1
Good hospitals 1
Stable values 1
Strong reputation 1
Strong Civic Association/activities 1
Several churches 1
Reinvestment back into homes 1
Street maintenance/snow removal 1
Other Comments:
· All that you get here you can't get elsewhere· Stability of real estate market - people move here because other community home values lost
· Community is pet friendly· Diversity of economic strengths and a range of home values
July 30, 2013 Realtor Focus Group SummaryPage 2 of 6
· High level of parental involvement in coaching and education
· Unprecedented amount of reinvestment into homes once purchased - this is a lot differentthan in Westerville or Dublin
· Redevelopment of Kingsdale and Lane Avenue has attracted a lot of new buyers to the market -
this will take us a long way
· People see UA as a place to put down roots. This is where they want to IIstay" to raise family
· If buying for two or a few years, people less inclined to buy/invest in UA, but some have moved
here for the short-term but loved it and decided to stay
· Mom-friendly community, kids love it, families feel connected quickly
· Recreation opportunities for children are huge, great park system and young children'sprogramming
· Great representation of churches in the community
· Great pool of seasoned UA realtors - rally together if needed, which says a lot about the marketand the community
· Overall integrity of the community
4. What are the challenges that make UA hard to market to prospective home
buyers?
Times # Votes For Level
Challenge Mentioned of ImportanceLess sq. ft/dollar than other proximal communities 11 19
Perception of high taxes 7 8
Still lacking senior/ lIempty-nesterll options 5 9
Limited/no community facilities (rec-center) 5 12
Lack of median prices homes ($200,000-400,000) 5 4
Lack of sidewalks/bike paths 5 9
Older homes/lack of new houses 4
Lack of inventory 2
UA has a reputation of lIc1iquesll /outsider 2 7
perceptionAmenities 2
No central downtown 2 1
Smaller homes 1
Visible/above-ground power lines 1 7
Poor park maintenance 1
Unknown financial/redevelopment state 1 3
Needs of aging population 1 2
Snobbish/moneyed-community perception 1 2
Uncertainty about schools (b/c of failed levy) 1 1
Want more proof of accountability for city services 1 1
July 30, 2013 Realtor Focus Group SummaryPage 3 of 6
Times # Votes For Level
Challenge Mentioned of ImportanceFootprint law (very strict) i iRealtors don't know how to tell the story of UA i iBeing landlocked provides buyers with less land i
Other Comments:
· You can get more for your money elsewhere and not have to renovate/reinvest· The Amelita Mirolo Barn has helped fill a void, but still lacking core community
center/gathering space
· A lot of UA's positives can translate to negatives
· It's hard to move within the community
· A lot of "fitting in" has to do with how actively involved new residents become
· See the "clique" reputation as a pro - a sense of pride in the community· Perception that UA is a moneyed community and snobbish, not necessarily true - big difference
between perception and reality
· More diverse than people realize due to Battelle and OSU
· Questions about the future stability and strength of the community - will the schools becometoo costly?
· People are looking at the whole picture, it's a values discussion
· Taxes are perceived as high, but not so bad when compared to many other communities
· The parks are good but they aren't connected, don't have sidewalks everywhere, no bike trails
(Dublin wins on this front)· No central focal point for the community - Lane Ave will be a huge positive. Messed up
Kingsdale to some degree by not fully pursuing the desired redevelopment
· Parks are looking horrible right now - maintenance is lacking
· The bright spots program is a way to go forward, public/private partnerships will be key
· Public spaces have to be maintained at a high level
· Think it will get better as we're recovering
· Perception that income to the City is going up
· In the business of overcoming objections - how do we tell the story? Collaboration!
· The Schools are adapting to accommodate changing family needs. Lots of conversations aboutthe levy funding. Will see the impacts of cuts this fall - class sizes are increasing
· Challenge of the reality of people not wanting to pay school taxes if have no children in theschools
· Be careful with the next levy· The link of schools and property values is very strong
· It's important for the schools to share what they've done to be responsible - stewards ofpublic's money
July 30,2013 Realtor Focus Group SummaryPage 4 of6
· Same with City services
· With an aging population, it's a big challenge meeting those needs
· Dublin has a great welcome wagon - UA doesn't really have that
5. Describe the UA housing market for 2008-2013· Decline in prices until 2012/2013
· Lower-end homes moved quicker b/c of first-time home buyers stimulus
· UA fared better than other areas in Columbus· Recovery began in UA in 2012, earlier than elsewhere
· There was a period where other communities couldn't sell anything but UA could sell
something
· Strong rebound with low-end homes
· Increased demand recently but lack of inventory
· Recent appraisals not supporting purchase prices (buyers have to pay the differenceL prices arecoming up so quickly
· It can take two or three times to get a deal to work
· Buyers are more cautious (b/c many were "burned" in the downturn)
· Houses no longer seen as a safe investment· Is this a bubble?· All supply and demand driven
· Dealing with people who were burned the last time - they have a ceiling and logic wins out overemotions more quickly than before
6. Describe some of the market variances for different neighborhoods (Lane
Avenue primarily discussed due to time constraints)· The first hotel is huge and will be a great marketing tool· Few newer residents in the Lane Avenue area were concerned· Increase in values north of Wine Bistro in 2010 and 2011
· In 2013 prices are stronger, it's the hot market with walkabilityi etc. and now people south ofLane are feeling differently.
· Attracting young professionals, able to walk - it's like Grandview or the Short North
· Homes in this area do have an appeal for a certain market· Do people want to be right next to a development? No
· Half a block away? Sure
· Growing pains to be a bit more urban· Need the supportive infrastructure - sidewalks to be able to walk there safely· Would like to see more done at Kingsdale
July 30, 2013 Realtor Focus Group SummaryPage 5 of6
7. Why are clients sellng and leaving Upper Arlington?· Lack of options for "empty nesters"· Want newer communities
· Lack of ability to downsize
· The Ridge doesn't provide the right style
· Taxes are too high
· Lack of condominiums
· Loss to proximal communities (i.e. New Albany)
· Lack of walkability/ ability to be active
· Ability to get more sq.ft./dollar elsewhere
July 30, 2013 Realtor Focus Group SummaryPage 6 of6
Exhibit E
. Active shooter incidents often occur in
small-and medium communities
. Average active-shooter incident lasts 12minutes, 37% last less than 5 minutes
· 43% of the time the crime is over beforepolice arrive; in 57% of shootings L.E.arrives while shooting is still underway.
· August 5, 2013: Ross TownshipPennsylvania - gunman opens fire onmunicipal meeting, killing 3 people.
· February 7, 2008: Kirkwood, Missouri -gunman opens fire during council meetingkiling 6 before being shot and kiled bypolice.
· December 14, 2010: Panama City, Florida.Gunman disrupts local school boardmeeting.
· Fight - Counter Strategies
· Flight - Escape/Evacuate
· Freeze - Lockdown/Hide
Video - Panama City, Florida School BoardMeeting
Your SURVIVAL maydepend on whether or not
you have a plan.
· You can make a difference in your abilityto survive an active shooter/violentintruder situation.
. There are three things you could do:
RUN. HIDE. FIGHT.
· Video: \\Run, Hide, Fightll
. #1 priority of responding police officers tothe scene is to - STOP the shooter!
What to do when law enforcement arrives:· Remain calm
· Keep your hands visible at all times· Avoid pointing or yelling· Understand that help for the injured is on its
