COUNCIL MEETING SEPTEMBER 19, 2017 6:30 P.M. BOARD ROOM

COUNCIL MEETING

SEPTEMBER 19, 2017

6:30 P.M.

BOARD ROOM

1

WE WILL PROVIDE A HIGH

QUALITY OF LIFE FOR OUR

RESIDENTS AND VISITORS

THROUGH LEADERSHIP AND

THE DELIVERY OF EFFECTIVE,

EFFICIENT AND AFFORDABLE

SERVICES THAT ARE SOCIALLY

AND ENVIRONMENTALLY

RESPONSIBLE

2

TOWN OF STETTLER

REGULAR COUNCIL MEETING

SEPTEMBER 19, 2017

6:30 P.M.

AGENDA

1. Agenda Additions

2. Agenda Approval

3. Confirmation of Minutes

(a) Minutes of the Regular Council Meeting of September 5, 2017 5-12

(b) Business Arising from the September 5, 2017 Council Minutes

(c) Minutes of the Committee of the Whole Meeting of September 12, 2017 13-14

(d) Business Arising from the September 12, 2017 Committee Minutes

4. Citizens Forum

5. Delegations

(a) 6:45 PM – Rob Spencer re: Stettler Community Orchard 15-26

(b) 7:05 PM – Grace Fix re: Walk and Roll Challenge Presentation

(c) 7:15 PM – Steve Gerlitz re: Curling Provincials 27-33

6. Administration

(a) Request for Input - Regional Fire Chief, M. Dennis Appraisal by Sept 22, 2017

(b) Request for Input - Director of Operations, M. Robbins Appraisal by Sept 22,

2017

(c) Request for Input - Director of Parks & Leisure Services, L. Penner Appraisal by

Sept 22, 2017

(d) Meeting Dates

- Tuesday, October 3 – Council Meeting

- Tuesday, October 10 – Committee Meeting

- Monday, October 16 – Election Day – 10am – 8pm

- Tuesday, October 17 – Council Meeting (reschedule to October 24 due to

Election)

- Tuesday, October 19 – 2017 Tax Sale – 1:00pm

- Tuesday, October 24 – Organizational Meeting (Section 192 - not later than

2 weeks after the 3rd Monday, October 16)


- Thursday, October 26 – Councillor Orientation – 8:30am Community Hall

- Tuesday, November 7 – Council Meeting

3

COUNCIL AGENDA

SEPTEMBER 19, 2017

PAGE 2

- Tuesday, November 14 – Committee Meeting

- Tuesday, November 21 – Council Meeting (reschedule to Monday, November

20 or cancel due to AUMA Convention)

- Wednesday, November 22 to Friday, November 24 – AUMA Convention -

Calgary

- Tuesday, December 5 – Council Meeting

- Monday, December 11 – Regional Water Meeting – 2018 Water Rates

- Tuesday, December 12 – 2018 Interim Operating Budget Deliberations

- Tuesday, December 12 – Committee Meeting

- Tuesday, December 19 - Council Meeting

(e) CAO Report 34-40

(f) Bank Reconciliation as of August 31, 2017 41

(g) Expense & Revenue Statement as of August 31, 2017 42-43

(h) 2017 Capital Budget Summary as of August 31, 2017 44-47

(i) Accounts Payable in the amount of $793,395.55 48-58

7. Council

(a) Meeting Reports

8. Minutes

(a) Heartland Beautification Meeting of September 7, 2017 59-61

9. Public Hearing

(a) None

10. Bylaws

(a) 2096-17 – Council Code of Conduct 62-69

11. Correspondence

(a) None

12. Items Added

13. In-Camera Session

(a) Legal – Section 16(1)(b) FOIPP – Privileged Information

14. Adjournment

4

MINUTES OF THE REGULAR MEETING OF THE TOWN OF STETTLER COUNCIL

HELD ON TUESDAY, SEPTEMBER 5, 2017 IN THE MUNICIPAL OFFICE,

COUNCIL CHAMBERS

Present: Mayor Dick Richards

Councillors A. Campbell, D. Bachman, W. Brown, M. Fischer &

S. Nolls.

CAO G. Switenky

Assistant CAO S. Gerlitz

Director of Operations M. Robbins

Fire Chief M. Dennis

Development Officer – A. Stormoen

Press (2)

Absent: None

Call to Order: Mayor D. Richards called the meeting to order at 6:30 p.m.

1/2. Agenda Additions/Approval:

Motion 17:09:01 Moved by Councillor Bachman to approve the agenda as

presented.

MOTION CARRIED

Unanimous

3. Confirmation of Minutes:

(a) Minutes of the Regular Meeting of Council held August 15,

2017

Motion 17:09:02 Moved by Councillor Fischer that the Minutes of the

Regular Meeting of Council held on August 15, 2017 be

approved as presented.

MOTION CARRIED

Unanimous

(b) Business Arising from the August 15, 2017 Meeting Minutes

None

4. Citizen’s Forum: (a) No one was present at the Citizen’s Forum

5. Delegations: (a) None

6. Administration: (a) 2017 Capital Budget Addition – Town Infrastructure Wireless

Communication Network

Mayor Richards welcomed Director of Operations, M.

Robbins to the meeting.

CAO G. Switenky advised that the Town of Stettler has

been working with our regional water partners; Shirley

McClellan Regional Water Service Commission (SMRWSC)

and Highway 12/21 Regional Water Commission, on a

regional communication strategy. This application would

be an independent communication system for the Town of

Stettler that would work in conjunction with the Regional

Communication system. This communication infrastructure

is a critical communication tool for the ongoing operation

of the Stettler system.

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COUNCIL MINUTES

SEPTEMBER 5, 2017

PAGE 2

The Town’s utility communication/infrastructure control

system should be able to operate independently by our

operators, separate from the integrated complexity and

security protection of the regional system.

Director of Operations M. Robbins explained that currently

the Town’s infrastructure communication components

including the Water Treatment Plant and both water

reservoirs have communication connections wired through

the Shirley McLellan Water Services Commission and the

Highway 12/21 Water Services Commission. Through the

process of the commission lines expanding and new

communities connecting, tower space and PLC space

were provided through each commission’s projects. In

theory, this practice works very well, however when system

failures happen on the commission’s side, the Town loses

the ability to see our own infrastructure. This is not ideal as

we are then in a situation where we are not the owners of

the equipment, we also don’t have the authority to make

repairs or changes to the system.

The Town’s communication needs are also larger than just

water. We have the new lagoon aeration building that has

call out alarms and the need to adjust settings offsite, we

also have sanitary lift stations with call out alarms. Currently

the Town’s communication system for this infrastructure is

traditional dial out alarms with no ability to adjust or view

settings remotely.

The intent of this request is to ensure that the Town has a

viable and secure network for all infrastructure systems and

the capacity to expand in the future.

An overall communication system review has been

completed in coordination with Shane’s Instrument

Services Ltd. Shane’s Instruments is extremely

knowledgeable with the Town’s infrastructure

communication needs and has been working with the

Town for +15 years.

The overall system would include:

Installing a tower at the shop yard, complete with a

dedicated server installed in the shop. This would be the

base of the Town’s system and all backup

information/programs for the infrastructure system

would be stored here. ($65,000)

Installing new radio and connections on the existing

Hwy 11 Tower with connection to Town Shop ($10,000)

Installing a new radio and connections at the WTP

Tower with connection to Hwy 11 tower ($7,500)

Installing a roof mounted antenna on the reservoir and

connection to Town Shop tower ($4,500)

Installing a roof mounted antenna on the Transfer

Station building and connection to Town Shop tower

($4,500)

Installing a roof mounted antenna on the lagoon

aeration building and connection to Town Shop tower

($3,500)

Installing a roof mounted antenna on all three lift

stations and connection to Town Shop tower ($10,500)

Purchase of spare parts to have on hand in case of

failure ($5,000)

Contingency ($10,000)

Total Project Cost $120,500, excluding GST. 6

COUNCIL MINUTES

SEPTEMBER 5, 2017

PAGE 3

Motion 17:09:03 Moved by Councillor Fischer that the Town of Stettler

Council approves the expenditure of $120,500 to complete

the communication project utilizing Shane’s Instrument

Services Ltd. to complete the work. Project funding

provided through the 2017 Capital Budget.

MOTION CARRIED

Unanimous

(b) Airport GPS System

CAO G. Switenky advised that this project was included in

the 2017 Capital Budget, with the $40,000 funding provided

by the Community Airport Program Grant. However, we

were not successful in obtaining funding as the project

does not meet eligibility requirements. Recently, County of

Stettler Council has committed funding of $20,000 to

complete the project in cooperation with the Town and

the Airport Board.

Director of Operations M. Robbins outlined the process to

activate the GPS System and the ongoing maintenance:

• A complete GPS survey for approaches and departures

will be undertaken at the airport. This entails calculations

of all waypoints, tracks, altitudes and production of

comprehensive digital maps. Flight checks are

completed to confirm all field data. Submission to NAV

Canada for publication can take up to 12 months. Then

implementation of the system can be completed.

• An annual check on the system ($2,000) is

recommended although, not required by Transport

Canada.

• Transport Canada requires a full system check every 4

years ($15,000).

Motion 17:09:04 Moved by Councillor Campbell that the Town of Stettler

Council approves the expenditure of $40,000 to complete

the project with $20,000 of funding provided by the County

of Stettler and the 2017 Capital Budget.

MOTION CARRIED

Unanimous

(c) TELUS Tower – Plan 9320648, Block 13, Lot 3 (1.86 acres)

Mayor Richards welcomed Fire Chief M. Dennis to the

meeting.

CAO G. Switenky advised that the current 300’

communication tower located at Plan 9320648, Block 13,

Lot 3 containing 1.86 acres, is no longer required by TELUS

for their use. The 1.86 acres is currently owned by the Town.

Therefore, TELUS was in the process of decommissioning

and taking down the tower. The tower also contains the

Town and the Regional Fire System 911 dispatch

communication system.

Fire Chief M. Dennis advised that the tower is vital to the

ongoing 911 communication system.

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COUNCIL MINUTES

SEPTEMBER 5, 2017

PAGE 4

Motion 17:09:05 Moved by Councillor Brown that the Town of Stettler

Council agree to purchase the TELUS Tower located on

Plan 9320648, Block 13, Lot 3 from TELUS for a cost of

$2500.00 (+GST) on a “as is where is” basis, and further that

the Mayor is authorized to sign the following agreements:

• Agreement for Purchase of Sale

• Bill of Sale

• Termination and Surrender of Lease

MOTION CARRIED

Unanimous

Fire Chief M. Dennis left the meeting at 6:48 p.m.

(d) Council Code of Conduct (Discussion)

Councillor Brown declared a possible conflict of interest

due to potential property ownership and by departing the

meeting excused themselves from voting and discussion on

this item at 6:48 p.m.

CAO G. Switenky advised that under the Current Municipal

Government Act (MGA) review, a Councillor Code of

Conduct that is to be signed by members of Council is a

requirement as per Section 146.1.

Council discussion took place regarding the draft Code of

Conduct. It was agreed that the Code of Conduct Bylaw

would be brought back to Council September 19, 2017

meeting.

(e) Subdivision Application 2017-03 - Application: Relocate

Existing Lot Line, Applicant: 1143470 Alberta Ltd. – Legal: Lot

4A & 4B, Block C, Plan 1520094 - Civic: 4814 & 4818 – 62

Street

Councillor Brown declared a possible conflict of interest

due to potential property ownership and by departing the

meeting excused themselves from voting and discussion on

this item at 7:08 p.m.

CAO G. Switenky advised that the proposed subdivision to

relocate the existing lot line is two (2) Highway Commercial

parcels which were subdivided in 2014. Due to the

development on the east lot (4818-62 Street) which

includes a 2-bay commercial building and paving, the

applicant would like to realign the lot line to correspond

with the existing pavement line. Town Water and Sanitary

Services are connected for the East lot and the West lot

can be serviced from existing services at the southeast

corner of the property.

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COUNCIL MINUTES

SEPTEMBER 5, 2017

PAGE 5


Council approve Subdivision #2017-03 - Lot 4A & 4B, Block

C, Plan 1520094 - Civic: 4814 & 4818 – 62 Street from

1143470 Alberta Ltd. to relocate existing lot lines subject to

the following conditions:

1. Subdivision to be effected by a Plan of Survey,

pursuant to Section 657 of the Municipal Government

Act.

2. All outstanding Property Taxes to be paid to the Town

of Stettler as per Section 654 (1) (d) of the Municipal

Government Act.

3. The owner/applicant must ensure that any

development complies with the terms of the Highway

Commercial and Industrial Design Guidelines Notes:

a. The developer is responsible for making suitable

arrangements with utility companies for

provision of all services and/or necessary

easements for utility rights-of-way.

b. Any existing instruments on the land title in

favor of the users of lease roads, pipelines or

other oil and gas facilities or other infrastructure

shall be carried forward to the land title of the

proposed parcel.

MOTION CARRIED

Unanimous with the abstention of

Councillor Brown

Councillor Brown returned to the regular meeting at 7:10

pm.

(f) Meeting Dates

- Tuesday, September 12 – Committee Meeting

- Monday, September 18 – Nomination Day – 10am –

12noon

- Tuesday, September 19 – Council Meeting


- Tuesday, October 10 – Committee Meeting

- Monday, October 16 – Election Day – 10am – 8pm

9

COUNCIL MINUTES

SEPTEMBER 5, 2017

PAGE 6

- Tuesday, October 17 – Council Meeting (reschedule to

October 24 due to Election)

- Tuesday, October 19 – 2017 Tax Sale – 1:00pm

- Tuesday, October 24 – Organizational Meeting (Section

192 - not later than 2 weeks after the 3rd Monday,

October 16)


- Thursday, October 26 – Councillor Orientation – 8:30am

Community Hall

- Tuesday, November 7 – Council Meeting

- Tuesday, November 14 – Committee Meeting

- Tuesday, November 21 – Council Meeting (reschedule to

Monday, November 20 or cancel due to AUMA

Convention)

- Wednesday, November 22 to Friday, November 24 –

AUMA Convention - Calgary

- Tuesday, December 5 – Council Meeting

- Monday, December 11 – Regional Water Meeting – 2018

Water Rates

- Tuesday, December 12 – 2018 Interim Operating Budget

Deliberations

- Tuesday, December 12 – Committee Meeting

- Tuesday, December 19 - Council Meeting

(g) Accounts Payable in the amount of $1,882,342.14

Motion 17:09:07 Moved by Councillor Campbell that Accounts Payable in

the amounts of $507,859.73, $1,121,430.98 & $253,051.43 for

the period ending September 1, 2017 for a total amount of

$1,882,342.14 having been paid, be accepted as

presented.

MOTION CARRIED

Unanimous

7. Council: Mayor and Councillors outlined highlights of meetings they

attended.

(a) Mayor Richards

- Aug 17 - MLA Kevin Sorenson

- Aug 19 - Taste of the Heartland

- Aug 25 - Stettler Independent

- Town office cheques and agenda

- Aug 29 - Town Safety Day

- Aug 30 - Brian Jean Presentation

- Sept 1 - Town office cheques and agenda

- Sept 5 - County of Stettler

(b) Councillor Bachman


- Library Board

(c) Councillor Brown – no report

(d) Councillor Campbell

- Aug 14 - Red Deer River Watershed Alliance

- Aug 18 - Red Deer River Watershed Alliance


- Aug 28/29 - Red Deer River Watershed Alliance

- Sept 4 - Fly-in Breakfast

10

COUNCIL MINUTES

SEPTEMBER 5, 2017

PAGE 7

(e) Councillor Fischer

- Aug 17 - MLA Kevin Sorenson


- Aug 23 - Communities Against Abuse Calendar


(f) Councillor Nolls

- Aug 17 - Willow Creek Housing Minister


- Aug 20 - Museum potluck supper and volunteer

appreciation


8. Minutes: (a) None

9. Public Hearing: (a) None

10. Bylaws: (a) None

11. Correspondence: (a) County of Stettler re: School Tax and Seniors Housing

Requistions on Delinquent (Accounts) Oil and Gas

Companies

(b) Proclamation for Prostate Cancer – September 2017

Motion 17:09:08 Moved by Councillor Nolls that correspondence items

11(a) to 11(b) inclusive be accepted for information.

MOTION CARRIED

Unanimous

12. Items Added: (a) None

13. In-Camera Session: (a) Land – Section 16(1)(b) FOIPP – Privileged Information

(b) Land - Section 16(1)(b) FOIPP – Privileged Information

(c) Garbage Collection and Curbside / Lane Recycling

Collection - Section 16(1)(b) FOIPP – Privileged Information

Motion 17:09:09 Moved by Councillor Bachman that the Town of Stettler

Council proceed into an In-Camera Session with the CAO

and Assistant CAO, Director of Operations M. Robbins and

Development Officer A. Stormoen present to discuss the In-

Camera items.

MOTION CARRIED

Unanimous at 7:27 p.m.

Director of Operations M. Robbins and Development

Officer A. Stormoen left the meeting at 8:20 p.m.


Council return to the regular meeting.

MOTION CARRIED


Motion 17:09:11 That the Town of Stettler Council agree to the two (2) year

contract renewal option as per the Collection and

Curbside/Lane Recycling Collection Agreement dated

April 8, 2015 with Can Pak Environmental Inc. with the

following rates:

11

COUNCIL MINUTES

SEPTEMBER 5, 2017

PAGE 8

• 2018 - Effective January 1, 2018 – 2.5% increase to each

collection service or 12 months Consumer Price Index (CPI)

Alberta / All Items from November 2016 to November 2017,

whichever is less. (http://www.statcan.gc.ca/tables-

tableaux/sum-som/l01/cst01/cpis01j-eng.htm)

• 2019 - Effective January 1, 2019 – 2.5% increase to each

collection service or 12 months Consumer Price Index (CPI)

Alberta / All Items from November 2017 to November 2018,

whichever is less. (http://www.statcan.gc.ca/tables-

tableaux/sum-som/l01/cst01/cpis01j-eng.htm)

MOTION CARRIED


14. Adjournment:

Motion 17:09:12 Moved by Councillor Campbell that this regular meeting of

the Town of Stettler Council be adjourned.

MOTION CARRIED


___________________________________

Mayor

____________________________________

Assistant CAO

12

http://www.statcan.gc.ca/tables-tableaux/sum-som/l01/cst01/cpis01j-eng.htm




MINUTES OF THE COMMITTEE OF THE WHOLE MEETING

SEPTEMBER 12, 2017

Present: Mayor D. Richards, Councillors M. Fischer, D. Bachman, W. Brown, A.

Campbell & S. Nolls

CAO G. Switenky

Assistant CAO S. Gerlitz

Director of Operations M. Robbins

Director of Parks & Leisure Services L. Penner

Absent: None

Call to Order: Mayor D. Richards called the meeting to order at 4:30 p.m.

1. Agenda Additions/Deletions

5(a) In-camera Session re: Land – Section 16(1)(b) FOIPP – Privileged Information

2. Agenda Approval

Moved by Councillor Bachman that the agenda be approved with the addition of

5(a) – In-Camera Session re: Land – Section 16(1)(b) FOIPP – Privileged Information

MOTION CARRIED

Unanimous

3. Master Pathway/Sidewalk Plan (Workshop – Priorities Review)

CAO G. Switenky advised that Council will be considering the Master Pathway Plan.

The projects identified by Administration in the map recognize key and strategic

locations within Town limits for Council to consider. These locations are based on

public walking patterns and connection corridors.

CAO G. Switenky also advised that currently pathways are constructed by existing

Town forces. Contractors come in for pavement after pathway has been roughed in.

Director of Operations, M. Robbins advised that the Town is currently considering a

$50,000 per year budget operational maintenance costs of existing pathways. It was

noted that for new construction locations are getting more challenging with storm

drainage issues and utility corridors.

CAO G. Switenky highlighted the Pathway Master Plan map and advised of future

funding challenges of potential pathways and sidewalks within the Community. It was

noted that currently sidewalks with front frontage are funded through Local

Improvement paid by residents.

Council moved to the Master Pathway Plan map for review and discussion.

Discussion included

• Identify strategic pathway locations and community connection corridors

• Sidewalk connections (frontage) versus asphalt pathway connections.

• The desire to keep pathways to “green” spaces and not adjacent to houses?

• Capital budget allocations and annual maintenance costs.

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COMMITTEE MINUTES

SEPTEMBER 12, 2017

PAGE 2

Following discussion, Council individually identified their top 3 pathway locations for

future Capital Budget allocations.

Mayor Richards summarized the pathway discussion by adding that the Town of

Stettler features parks, open spaces and pathways that enrich the leisure needs and

quality of life for all citizens. Council agreed that an operational maintenance

budget of $50,000 per year was required to maintain the existing asphalt pathway

network, and $200,000 per year required through the Capital Budget process to

enhance our Community Pathway Network. Pathways make our community more

livable by connecting community corridors, improve the economy through tourism

and civic improvement and provide our residents with opportunities for physical

activity to improve fitness and mental health.

4. Correspondence

a. None

5. Additions

a. In-Camera Session re: Land – Section 16(1)(b) FOIPP – Privileged Information

Moved by Councillor Fischer that the Town of Stettler Council proceed into an In-

Camera Session with the CAO, Assistant CAO, Director of Operations and Director of

Parks & Leisure Services present to discuss the In-Camera item.

MOTION CARRIED


Moved by Councillor Bachman that the Town of Stettler Council return to the regular

meeting.

MOTION CARRIED


6. Adjournment

Moved by Councillor Campbell that the Committee of Whole Meeting be adjourned.

MOTION CARRIED


___________________________________

Mayor

____________________________________

Assistant CAO

14

Stettler Community Orchard / Food Forest – Project Outline

Overview: There are areas in Stettler that could stand to be beautified. It makes more sense to transform less attractive public green spaces with multi-use beautification projects, particularly locations that have developmental limitations. The area across from the former Brick (in the Stettler Mall) fits this profile.

Project Proposal: The idea is to create a true community orchard, or food forest, transforming a plain and somewhat unattractive green space that has a fair bit of utilities underground, into a beautiful and productive orchard that anyone can help themselves to. It will be planted and established in such a way that it won’t impact the underground lines and that will require limited amounts of maintenance (occasional replacement of bark mulch). The orchard will be broken into two parts, to work around utilities and to match up more compatible crop species. It will be a mix of a number of fruit species, as well as an ornamental border of perennial plants. The combination of species will provide seasonal variations in colour. The public will be free to pick fruit from the orchard, with seasonal events to ensure no fruit is wasted (channeled to food bank). Potentially, pruning demonstrations/training events will also be included, over time.

The ground will be broken and built up/raised up to level out the lower areas and to provide more soil for larger plants to thrive, particularly where the soil is poorer (south section). Plants will be established as small or larger sized plants, depending on the species. A lattice-type fence will border the west side of the site, featuring fruit (grape) vines and ornamental vines. Additional features may include drip irrigation lines and campground water service taps for watering, as well as recognition signage, etc.

The cost of the plants, soil and building materials will come from community donations, with the entire community given an opportunity to chip in. Labour will come from volunteers and donations from businesses. This is take a similar form to a wedding registry, with different sized donations representing different sizes and numbers of plants, or different materials, so that individuals, groups, businesses and others can donate to the level that they desire. Potentially, soil/compost might be sourced from town resources or purchased from private companies. Decorative signage (similar to what is present in the information sign backs) will be created to recognize all donors and provide a map of the site and an explanation of what will done. Grants will also be applied for to supplement additional features. Three grants have already been identified as potential funding sources.

The Space: Based on measurements of the proposed space, including from the edge of the unmowed border on the canal over to utility structures, a space of approximately 300 feet long by 65-120 feet will comprise the south section, with an additional space 40-50 feet wide by 250 feet long for the north section. This allows for a jog around a manhole cover partway up the site, avoiding placing woody plants over top of underground town and other utilities and avoiding

15

pathways. Larger plants will be planted from the centre outwards, with smaller plants gradually tapering down to the edge. An ornamental border of Stettler’s official flower, plus some colourful ornamental flowers will add summer colour. Mulched pathways and perennial planting will be established over underground utilities (water, storm, sewer) and access right-of-ways, to reduce disturbance risks and requirements in future.

16

17

18

19

20

21

22

0 50 100 150 20025Feet

1:900µ

Orchard layout plan

Legend

23

6128

6130

6129

6123

6610

5004

6402

5000

5010

Virgin

ia Cr

eepe

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Virgin

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apes

(on

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Cree

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(on la

ttice) Ap

ples

Dwarf

Sour

Cherr

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Crab

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sAp

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Pears

Apple

sCr

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Pears

Black

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herry

Hask

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oney

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Pathw

ay

Ornamental Border OrnamentalBorder

LarchLarch

Sask

atoon

Berrie

sRa

spbe

rries

(on tre

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Hask

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lueHo

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uckle

0 50 100 150 20025Feet

1:900µ

Orchard layout plan

LegendLotsgas lineSewer_PipeStorm_PipeWater_PipeSaskatoon BerriesRaspberries (on trellis)Haskap/Blue HoneysuckleLarchNanking CherryBlackcurrantDwarf Sour CherryVirginia Creeper (on lattice)Grapes (on lattice)PearsApplesCrabapplesOrnamental BorderPathway

NOTE: The north section in this image extends further than the actual plan

24

Stettler Community Orchard

Plant Type

Approximate

feet of row

# plants

per 10

feet of

row

# of 10ft

row

segments

Total

Plant

Numbers

Approximate

$/plant Total Cost

Fruit Trees

Apple 250 - - 12 250.00$ 3,000.00$

Pear 250 - - 6 250.00$ 1,500.00$

Crabapple - - - 6 250.00$ 1,500.00$

Fruiting Shrubs

Saskatoon berry 245 4 24.5 98 10.00$ 980.00$

Black Currant 125 4 12.5 50 5.00$ 250.00$

Raspberry (summer-bearing) 245 6 24.5 147 5.00$ 735.00$

Nanking cherry 125 3 12.5 38 10.00$ 375.00$

Dwarf Sour Cherry 240 2 24 48 6.00$ 288.00$

Haskap (blue honeysuckle) 315 4 31.5 126 5.00$ 630.00$

Vine plants

Grapes 100 3 10 30 20.00$ 600.00$

Engelmann's Virginia Creeper 140 3 14 42 15.00$ 630.00$

Ornamental Trees

Siberian Larch (300cm) - - - 6 400.00$ 2,400.00$

Ornamental Perennials

Peonies (10 foot border) 490 10 49 490 10.00$ 4,900.00$

Peonies (walkways) 420 10 42 420 10.00$ 4,200.00$

Peonies (5 foot border) 245 0 24.5 0 10.00$ -$

Rudbeckia (10 foot border) 490 3 49 147 10.00$ 1,470.00$

Rudbeckia (walkway) 420 6 42 252 10.00$ 2,520.00$

Rudbeckia (5 foot border) 245 3 24.5 74 10.00$ 735.00$

Daylily (10 foot border) 490 3 49 147 10.00$ 1,470.00$

Daylily (Walkway) 420 6 42 252 10.00$ 2,520.00$

Daylily (5 foot border) 245 3 24.5 74 10.00$ 735.00$

Ornamental Grass (10 foot border) 490 4 49 196 8.00$ 1,568.00$

Ornamental Grass (walkway) 420 10 42 420 8.00$ 3,360.00$

Ornamental Grass (5 foot border) 245 5 24.5 123 8.00$ 980.00$

Plant Totals 6655 Total Plant Numbers3202 Total Cost 37,346.00$

Materials Area Depth (feet) Number Volume (yards)Cost per unit Total cost

Topsoil (South section) 31050 2 62100 cubic feet 2300 5.00$ 11,500.00$

Topsoil (North Section) 11900 0.25 2975 cubic feet 110 5.00$ 550.00$

Compost (South section) 31050 1 31050 cubic feet 1150 5.00$ 5,750.00$

Compost (North Section) 11900 0.5 5950 cubic feet 220 5.00$ 1,100.00$

Fence posts for lattice fence (3in x 7ft) 32 4.00$ 128.00$

Lattice (4ft x 8ft) 32 25.00$ 800.00$

Wood and materials for lattice fence 300.00$

Trellis posts (raspberries) 12 4.00$ 48.00$

Guide/support posts (apples/crabs/pears) 36 3.00$ 108.00$

Sign posts - for Comm Orchard signs and

recognition info 6 20.00$ 120.00$

Tree wrap (chicken wire) 1 30.00$ 30.00$

Bark Mulch (south section) 31050 0.2 6210 690 50.00$ 34,499.97$

Bark Mulch (north section) 11900 0.2 2380 264 50.00$ 13,222.21$ 25

2 x Recognition signs (4ft x 6/8ft) - metal -

printed explanation + donors - 2,000.00$

Drip tape and fittings 10000 1.00$ 10,000.00$

Header lines 1,000.00$

Campground Water Service (self draining tap) 2 2,000.00$ 4,000.00$

Hose 2 100.00$ 200.00$

Materials Total 73,856.17$

Overall Total 111,202.17$

26

Stettler Curling Club

27

January 19, 2001 – Worldcurl MagazineIt's a win-win situation for both Stettler and the Northern Alberta Curling Association's vision, which had insisted arenas were the way to grow the sport. It has worked really well,'' said NACA president Joan Westgard. "The organizing committee has done some

wonderful things. "We're making history in Alberta and I think that's wonderful, going to an arena for the first time.


2001 Safeway Select

Alberta Men’s Championships

28

2018 Masters Provincial Curling Championships

February 20-25, 2018Stettler Curling Club• 8 Mens Teams• 8 Ladies Teams

• Age 60+Winners go on to represent Alberta at the Masters Nationals in Surrey, BC from April 1-8, 2018

2019 Jiffy Lube Alberta Scotties Tournament of Hearts Curling Championships

January 23-27, 2019Stettler Recreation Centre

• 12 of the best ladies teams in Alberta and the WorldWinner goes on to represent Alberta at the

2019 Scotties Tournament of Hearts

Stettler Curling Club29

Host Committee


Chairman Steven Gerl i tz

Co-Chairman / Faci l i ties Jamie Devnich

Finance Gai l Mi l lard

Event Ticket Sa les /

Webs ite Vicki Wals trom

Banquet / Hospita l i ty Leann Graham

Banquet / Hospita l i ty Angela Stormoen

Ceremonies Malcolm Fischer

Faci l i ties / Securi ty Ryan Stormoen

Faci l i ties / Securi ty Matthew Wal l

Accommodations Justin Paulgaard

Officia ls Steven Gerl i tz

Major Sponsorship Joe Scheible

Fundra is ing / Raffles Joe Scheible

Advertizing, Promotion,

Media , Booklet Heather Ba ird

Transportation Cl int Olsen

Volunteers Maureen Mai ler

Volunteers• 150 – 200 volunteers

• Ice & Facilities

• Officials

• Ceremonies

• Hospitality

• Transportation

30

Budget - $125,000


Masters

Jiffy Lube

Scotties

Tournament of

Hearts

Host Committee Admin $1,000 $6,300ACF Hosting Fee $600 $6,000Admission (tickets etc) $200 $1,700Sponsorship (banners, drapes) $5,000 $21,000Publicity $200 $1,200Program (printing) $1,500 $2,800Ceremonies (piper, entertainment) $500 $1,100Banquet / Hospitality $8,000 $18,000Transporation (team vans, gas) $0 $1,225Facilities - SRC (10 days),Hall $1,000 $26,000Officials $500 $1,700Accommodation (ACF,VIP,teams,officials) $3,300 $6,600Decorations (ice, lobby, hall) $1,000 $4,000Volunteers $1,000 $4,600

$23,800 $102,225

Stettler Curling Club - Provincial Playdowns Budget

Total

31

Community & Corporate Partnerships


Partnership Opportunities

• Exclusive PUB Partnership

• GOLD Partnership $10,000

• SILVER Partnership $5000

• Friends of the Stettler Curling Club $2000

32

Thank You


Questions?

33

TO: Town of Stettler Council DATE: 2017 09 19

FROM: Greg Switenky

CAO

CHIEF ADMINISTRATIVE OFFICER’S REPORT – AUGUST 2017

ADMINISTRATION – Greg Switenky

1. Meetings: Town Council, Staff and Department Head information sharing sessions.

2. Safety Day luncheon, guest speaker and activity participation.

3. Safety Codes external audit.

4. Administer Oaths of Office for the new Summer Village of White Sands Council during

first Organizational Meeting.

5. Summer Village of White Sands sod turning for new SMRWSC truck fill station.

6. Ongoing (Water Treatment Plant) regional communications master planning

partnership with Water Commissions and Stantec Engineering.

7. Continuous engagement with Senior Department Heads regarding situational

solutions to arising issues/requests, emergent problems and troubleshooting Council

Member/ratepayer concerns.

8. Ongoing liaison and information sharing with County Administration to strengthen

working relationships.

9. Vacation time off.

FINANCE & LEGISLATIVE – Steven Gerlitz

1. Meetings attended included: Council, Committee of the Whole, ATCO Electric

Spruce Meadows, Canpak Contract Extension, Staff, Department Head, Joint Health

and Safety Committee, 2017 Internal Safety Audit Pre-audit Meeting, Bylaw

Enforcement Administration, Staff meetings & 2017 Municipal Election – Nomination

Day.

2. Projects worked on included:

- 2017 Revenue/Expense Budget Summary – August 31, 2017

- 2017 Capital Budget Summary – August 31, 2017

- 2017 MSI, BMTG, FGT summary – August 31, 2017

- 2017 Reserves Summary – August 31, 2017

- 2017 Cash Flow Statement – August 31, 2017

- ATCO Franchise Fee

- Canpak Contract Extension

- 2017 Municipal Election Inquiries

34

CAO REPORT SEPTEMBER 19, 2017 PAGE 2

- FOIP Inquiries

- Bylaw 2096-17 - Council Code of Conduct

- Bylaw Enforcement

- Cemetery Bylaw Inquires

- Council Agenda prep

- Council Minutes

- AP Invoices and sign cheques

- Ratepayer issues and concerns

TRANSPORTATION – Ivan Wilford

1. Sign repairs and installations, graves and cremations, street sweeping, ditch cleaning

and cleaned catch basins.

2. Turned compost at Transfer Site, shop clean up and hauled clay to yard.

3. Replaced 175 meters of 12 storm line by the tennis court. Pipe was rotten and full of

tree roots (see below).

4. Applied 12 barrels of cold pour crack sealant on 44 Avenue.

5. Installed over 400 meters of 15-inch storm line and 5 manholes along 44 Avenue by

the Ag. Grounds. The soil conditions were wet sand, so the trench had to be widened

for safety.

35


WATER – Grant McQuay

1. Regular rounds, readings, locates and bacterial sampling/chlorine residual & turbidity

testing.

2. Meter replacement program, service leak repairs, curbstop repairs/replacement,

main valve repairs and hydrant repairs.

3. Dig site maintenance, sewermain flushing, regular maintenance and flushed dead-

end watermains.

4. Weekly cleaning of sanitary tank at WTS, pig vault ¾ inch line replaced from Town

main to WTS transmission line, monthly lagoon/wetlands sampling and all facility

furnaces serviced and repaired for winter.

WATER TREATMENT PLANT – Gates Bilodeau

1. Flushing and commissioning of the new 200-mm (8 inch), 18.2 km (11.3 miles) distribution

line from Mirror to Bashaw commenced on Aug 28. To date, we have supplied 609,000 l

of water for flushing. Pressure testing has started and should be complete by Sept 12.

Swabbing and disinfection to occur September 12 to Sept 15 as detailed in the

schedule.

schedule submitted by County of Stettler

36


2. Site Security and Fire Protection System Upgrades testing, training and commissioning

complete.

3. Phoenix Fence Corporation was onsite August 10 for a 1-year warranty inspection.

4. Action Plumbing provided maintenance services and inspected the plant boiler in

preparation for winter. Showing some wear due to being in service since 1983.

interior of boiler furnace, waterfall tubes inside outlet water

5. Kick off for the internal safety audit was September 12. Tyler Nelson will be the Town

representative.

6. The graph illustrates consumption comparison of potable water.

37


DIRECTOR OF OPERATIONS – Melissa Robbins

1. Meetings:

• On vacation August 1-11

• Department Head

• Joint Health and Safety Meeting

• Hwy 12/21 Water Commissioning Meeting

• Lagoon Cell 6 Rehab Preconstruction Meeting

• Pathway Planning Meeting

2. Projects:

• 51 Avenue Water and Sewer Replacements Continue

• Sidewalk Replacement Program –completed

• Cell 5 and 6 rehab starts

• Ag. Grounds storm main and pathway construction

• Safety Day Planning

DIRECTOR OF PARKS & LEISURE – Lee Penner

1. Meetings: Pathway Planning, Floris Blokland donation, Ice Plant Site Meeting, Eat Live

Play and Central Alberta Recreation Association.

2. The Stettler Skatepark Association held a very successful Skate Park day on Sunday,

August 20.

3. Black Elk cancelled their Hockey School for 2017 due to shortage of registrants. This

bumped them out of their preferred spot and East Central will be holding their school

the 13th to the 18th in 2018. The cancellation was a benefit to the Ice Plant installation.

38


4. Entertainment in the Park received considerable more attendees this year. All of the

bands were happy with their exposure and numbers reached 300 on some nights.

PARKS & LEISURE SERVICES FOREMAN – Allan King

1. Meetings: Town Council, C.A.R.A., Joint Health and Safety, Staff Operations, Heartland

Beatification & Safety Day.

2. Projects: Ice plant, ice making, tree trimming, Entertainment in the Park, ball diamond

top dressing, storm clean-up, hockey school, year-end ball tournaments & joint

projects with Public Works.

3. The casuals for the most part have returned to school, and we had a fairly productive

summer. The temporary ice plant has been removed and the full switchover to our

permanent plant should be very shortly. We are hosting an ice making course with the

A.A.R.F.P. September 27-28 if anyone is interested (Dallas and I will be taking the

course).

4. The temporary ice plant worked reasonably well in this challenging situation. My

apologies for not getting back to some of you in a timely fashion last month the

demands on my time were very high. I do appreciate your patience in this matter.

Here is to having a long and warm Fall.

PLANNING & DEVLEOPMENT CLERK – Angela Stormoen

1. Building Permit Activity to Date

2016 Permits to August 31, 2016 2017 Permits to August 31, 2017

Institutional $70,000.00 $2,164,565.00

Industrial $726,000.00 $125,000.00

Commercial $668,200.00 $396,000.00

Residential $1,111,370.00 $1,399,240.00

Total $2,575,570.00 $4,084,805.00

2. Projects:

- Safety Codes Council Audit

- Smitty’s Renovation – Permitting

- 4814/4818 – 62 Street Subdivision Realignment

- Portable Sign Enforcement

- Planning & Development Inquiries

- Contaminated Site Inventory and Index

39


3. Meetings:

- MPC

- Land Development Inquiry

- Development Inquiry

- Staff and Department Head

REGIONAL FIRE CHIEF – Mark Dennis

1. Training

• Scott X3 accountability system

• Ladder use and maintenance

• Review emergency call outs review Standard Operating Guidelines

• Large area search procedures

• Implemented new dispatch app and provided training

2. Fire Department Operations

• Meeting with City of Red Deer Deputy Chief regarding 911 dispatch procedures

• Meeting with CPP Environmental to discuss cost estimate of wildfire mitigation

strategy regarding County of Stettler Buffalo Lake communities

• Working on SOG for Regional Fire Department

• Completed Lowden Lake communication tower contract

• Attended TOS Council meeting regarding Telus Communication tower contract

agreement

• Adult Learning fire safety re-inspection of facility

• Completed annual preventative maintenance on Fire Department radio

equipment located at six tower sites (work completed by Communication

Group)

• Completed draft COS operation budget

• Cummins mobile service completed necessary repairs on Engine 11 as a result of

a Stop Engine alarm

• Managed wildfire public information both electronic and fixed

3. Regional Fire Department Incident Summary

• Total calls 40 - 2 Structure fires, 12 Grass/brush, 9 motor vehicle accidents, 11

alarm calls, 6 EMS assist / first response

Greg Switenky

CAO

40

TOWN OF STETTLER

BANK RECONCILIATION

AS OF AUGUST 31, 2017

Net Balance at End of Previous Month 11,923,408.42$

ADD: General Receipts (summarized below) 965,779.07

Interest Earned 12,707.30

Investments Matured -

SUBTOTAL 12,901,894.79

LESS: General Disbursements 2,110,544.97

Payroll 282,238.67

Investments -

Debenture Payments -

Returned Cheques 1,214.85

Bank Charges 1,086.14

SUBTOTAL 2,395,084.63

NET BALANCE AT END OF CURRENT MONTH (General Ledger) 10,506,810.16$

Balance at End of Month - Bank 10,788,373.45

ADD: Outstanding Deposits 3,729.15

LESS: Outstanding Cheques 285,292.44

NET BALANCE AT END OF CURRENT MONTH (Bank) 10,506,810.16$

INVESTMENTS:

$U.S. Money Market Account -

SUBTOTAL -

TOTAL CASH ON HAND AND ON DEPOSIT 10,506,810.16$

THIS STATEMENT SUBMITTED TO COUNCIL THIS 19TH DAY OF SEPTEMBER 2017

_________________________________ ______________________________________

MAYOR ASSISTANT CAO

GENERAL RECEIPTS SUMMARY

Tax AR 253,497

Utility AR 287,719

SMRWSC Water 68,177

Alta Gas Franchise 44,519

ATCO Franchise 31,602

Health Unit Rental 15,652

Hiw ay 12/21 Waer 37,230

Library Salary Repay 71,879

Canada Revenue GST Refund 41,175

County of Stettler Fire Agreement 15,385

0

0

0

Other 98,944

Total 965,77941

2017 Budget Summary 31-Aug-17

2017 Budget

Actual -

Aug 31, 2017 Variance % Notes

Administration $306,365 $144,903.52 $161,461.48 47.30%Clearview swimming pool - $13,315)

White Sands Contract - $32,000)

Inter Dept Utilty Transfer - $250,000)

Police $584,663 $403,974.93 $180,688.07 69.10% MSI Operating - $53,284

Traffic Fines (Budget - $80,000 / Actual $41,694.41- 52% / 2016 Total Fines - $57,847)

Provincial Grant - $345,980

Community Resource Program - $98,899) Clearview 50% / County 25%

Fire $412,854 $132,225.69 $280,628.31 32.03%Disaster Services $0 $0.00 $0.00 0.00%Bylaw Enforcement $115,650 $109,700.00 $5,950.00 94.86% Animal / Business License

Business Licenses (Budget - $87,250 / Actual - $85,750) / Animal License (Budget $23,200 - Actual - $22,725)

Roads, Streets, Walks, Lights $148,785 $78,370.46 $70,414.54 52.67%Roads Frontage - Pavement (Budget - $66,312.39)

Airport $10,610 $10,765.90 -$155.90 101.47%Drainage $0 $0.00 $0.00 0.00%Water Supply & Distribution $3,026,251 $1,769,792.92 $1,256,458.08 58.48%

Metered sale of water (Budget - $2,050,576 / Actual - $1,075,358.16 - 52%)

Metered out of Town (Budget - $850,500 / Actual - $605,083.18 - 71% )

Bulk water (Budget - $50,000 / Actual $17,774.80 - 36%)

Sewer $905,890 $526,148.67 $379,741.33 58.08%Sewer Service Charges (Budget - $842,000 / Actual $501,235.23 - 60%)

Garbage Collection & Disposal $942,830 $444,606.39 $498,223.61 47.16% SWMA haul rebate - $21,900

Residential Garbage Revenue (Budget - $601,680 / Actual $365,838.72 - 61%)

ecycling Revenue (Budget - $161,250 / Actual - $65,447.61 - 41%)

FCSS $157,148 $120,011.00 $37,137.00 76.37%Cemetery $19,350 $13,625.17 $5,724.83 70.41%Planning & Development $62,500 $26,039.53 $36,460.47 41.66%

Building Permits (Budget - $45,000 / Actual - $17,712.19 - 39% )

Economic Development - BOT $201,860 $175,416.52 $26,443.48 86.90%Subdivison Land $2,000 $62,639.99 -$60,639.99 3132.00% sale of lot - meadowlands

Land, Housing & Rentals $262,609 $190,573.85 $72,035.15 72.57%Health Unit - $185,979

Ambulance Station - $18,700

SRC - Library - Budget - $42,000

Recreation - General $2,520 $1,871.79 $648.21 74.28%Recreation Programs $22,000 $19,333.38 $2,666.62 87.88% Ball / Soccer

Facilities $1,100,250 $389,455.91 $710,794.09 35.40% County Partnership - $471,500

Community Hall $48,000 $21,205.35 $26,794.65 44.18%Senior's Center $11,000 $10,134.38 $865.62 92.13%Parks $90,650 $107,680.47 -$17,030.47 118.79% $25,000 Donation

Lions Campground - Budget - $90,000 / Actual - $82,280.47 - 91%)

Operating Contingency $0 $0.00 $0.00 0.00%Taxes / Penalties $8,221,926 $8,226,278.33 -$4,352.33 100.05% Incl Business Taxes / Penalties

Other Revenue $1,290,000 $760,988.61 $529,011.39 58.99%Franchise Fee - GAS (Budget - $865,000 / Actual - $491,237.59 - 57%)

Franschise Fee - ELECTRIC (Budget - $358,000 / Actual - $208,912.29 - 58%

Return on Investments (Budget - $67,000 / Actual - $60,838.73 - 91%)

Total Revenue $17,945,711 $13,745,742.76 $4,199,968.24 76.60%

Revenue

42

2017 Budget

Actual -

Aug 31, 2017 Variance % Notes

Council & Legislative $204,250 $106,489.60 $97,760.40 52.14%

Council Honorarium (Budget - $144,250 / Actual - $82,405.83 - 57%)

Council per diem - Budget - $27,000

Council travel & subsistance - Budget - $15,000/ Actual - $7,644.04 - 51%)

Council membership Conferences (Budget - $14,000 / Actual - $9,077.88 - 65%)

Administration $1,120,024 $698,645.03 $421,378.97 62.38% Admin, Office, Computer, Assess

Police $1,305,850 $315,874.55 $989,975.45 24.19%

RCMP - Contract Billings (Budget - $1,114,926)

Fire $797,992 $360,625.25 $437,366.75 45.19%

Disaster Services $17,114 $9,965.09 $7,148.91 58.23%

Bylaw Enforcement $182,130 $93,903.80 $88,226.20 51.56%

Common Services $173,336 $75,568.50 $97,767.50 43.60% Shop

Roads, Streets, Walks, Lights $1,713,629 $1,027,845.45 $685,783.55 59.98%

Airport $40,547 $17,110.91 $23,436.09 42.20%

Water Supply & Distribution $2,823,535 $1,367,687.37 $1,455,847.63 48.44%

Sewer $681,482 $353,779.69 $327,702.31 51.91%

Garbage Collection & Disposal $839,783 $440,436.61 $399,346.39 52.45%

FCSS $197,250 $147,326.25 $49,923.75 74.69%

Cemetery $66,671 $33,211.16 $33,459.84 49.81%

Planning & Development $325,685 $126,529.07 $199,155.93 38.85%

Comm Services -Handi Bus $20,000 $20,000.00 $0.00 100.00%

Economic Development $549,016 $242,033.75 $306,982.25 44.09% Ec Dev, BOT. HBC

Subdivison Land $51,210 $26,211.97 $24,998.03 51.19%

Land, Housing & Rentals (47343) $40,520 $15,694.22 $24,825.78 38.73%

Recreation - General $127,800 $78,672.95 $49,127.05 61.56%

Recreation Programs $72,620 $58,925.28 $13,694.72 81.14%

Facilities $2,218,663 $1,167,199.90 $1,051,463.10 52.61%

Culture $309,548 $244,298.94 $65,249.06 78.92% Parkland, Library, Museum

Community Hall $102,157 $62,160.50 $39,996.50 60.85%

Senior's Center $7,760 $2,528.18 $5,231.82 32.58%

Parks $623,068 $392,357.00 $230,711.00 62.97%

Operating Contingency $822,316 $0.00 $822,316.00 0.00% WTP Gross Recovery, Tran to Res

WTP gross recovery - ($250,000) (JE made at end of year prior to Audit)

Requisitions $2,511,755 $1,308,586.03 $1,203,168.97 52.10%

ASFF (Budget - $2,052,280 - Actual - $1,009,361.40 - 49%)

ASFF Separate School (Budget - $169,113 - Actual - $81,453.13 - 48% )

County of Stettler Senior Lodges (Budget - $290,362 - $217,771.50 - 75% Actual)

Total Expense $17,945,711 $8,793,667.05 $9,152,043.95 49.00%

Surplus / Deficit $0 $4,952,075.71 -$4,952,075.71

Expense

Available for Capital from 2017 Operating Budget for 2017 Capital Budget - $992,316 (Water $202,716 + Utility $327,455 (sewer, waste, recycling) + Total

Available for Capital - $462,145) + Contingency - Utility - $30,000 / Salaries - $50,000 = $1,072,316

43

Town of Stettler

2017 Capital Budget Summary 31-Aug-17

Project

Actual Project

Complete Cost /

Council Tender

Cost / Budget

cost

2017 Budget

Expense -

Approved by

Council

Actual -

Project

Expenses

(August 31,

2017)

Utility Surplus

2017 Interim

Operating

Budget (Rates) -

$530,171

Available for

Capital 2017

Interim

Operating

Budget (taxes)-

$462,145

General Reserve

4-15-00-00-74-

700

2017

Operating

Budget

Debenture /

Local

Improvement

Grants - MSI

($1,018,614 +

$52,513 =

$1,071,127)

Grants - FGT

($310,904)

Grants -

BMTG ($60

per cap x

5748 =

$344,880) Other Total

EQT 6-12-03-00-30-630 Computer Replacement Program $14,000.00 $14,000 14,000.00 Office equip 14,000.00

EQT 6-12-03-00-30-630 Council - Computers (election) $3,500.00 $3,500 3,500.00 Office equip 3,500.00

Op 2-23-02-00-02-561 Fire Miscellaneous Equipment $27,000.00 $27,000 $15,430.27 27,000.00 27,000.00

n/a 6-23-99-91-00-764 2001 Fire Engine Replace-2026-$1M $100,000.00 $100,000 100,000.00 100,000.00

EQT 6-31-11-30-22-630 Front End Loader $260,000.00 $260,000 CAP-8967 $260,000 260,000.00

EQT 6-31-11-30-31-630 Shoring Trailer $4,626.00 $6,000 $4,626.00 $4,626 4,626.00

EQT 6-31-11-30-28-630 Small asphalt roller & trailer $75,000.00 $75,000 $75,000 75,000.00

Op 2-43-01-00-01-554 Recycle concrete material $150,000.00 $150,000 $52,800.69 $150,000 150,000.00

EQT 6-31-11-30-14-630 Trench Safety $30,000.00 $30,000 $14,102.00 $30,000 30,000.00

Op 2-31-01-00-01-252 Salt Shed Repairs $20,000.00 $20,000 $13,500 $6,500 Salt Shed 20,000.00

ENG-s 6-42-01-10-13-610 Lagoon - Cell 5 Rehabilitation $970,000.00 $970,000 $230,726.54 $116,741 $853,259.00 AMWWP 970,000.00

ENG-s 6-42-00-10-13-610

Motion 17:03:04 - Sewer / Water Main 51 Ave - 57 to

59 Street (Total Budget $970,000 (450,000+520,000)

$182,958 under budget $737,042.00 $450,000 $199,648.85 CAP-8973 $81,258 $310,904.00 $344,880.00 737,042.00

ENG-s 6-42-00-10-18-610

Motion 17:02:27 - Sewer / Water - 50 Ave back alley

between 55-56 Street - (Total Budget $500,000

(250,000+250,000) $78,217 Under Budget $421,783.00 $250,000 $321,154.72 CAP-8974 $421,783 421,783.00

ENG-w 6-41-11-10-19-610

Water - 51 Ave Water (57-59 Street) - see

above $0.00 $520,000

CAP-8973

CAP710457 $0 $0 0.00

ENG-w 6-41-11-10-12-610

Water - 50 Ave back alley between 55-56

Street - see above $0.00 $250,000 CAP-8974 $0 0.00

x x

Back up power for water reservoir/fire hall

($250,000 - 2019 Capital Budget) $0 0.00

x x

Pavement patching program ($150,000) - With

the addition of the roller - work can be done in

house $0 $0 0.00

Op 2-32-09-00-01-244 Sidewalk replacement program $130,000.00 $130,000 $95,652.67 $55,000 $75,000 130,000.00

ENG-r 6-32-09-10-02-610 Sidewalk - 55th Street $50,000.00 $50,000 $50,000.00 $50,000 50,000.00

LIMP 6-32-09-60-00-660

Pathway System Improvements (AG Society -

$100,000) - Reserve balance December 31,

2016 - $167,982.00 Motion - 17:06:13 -

June 20, 2017 $200,000.00 $200,000 $5,447.70 $50,000 $50,000 $100,000

Walking Pathway

Reserve (bal

$167,982) 200,000.00

ENG-r 6-32-10-10-02-610 SRC Pedestrian Crossing $17,500.00 $17,500 $17,500 17,500.00

Op 6-41-01-20-16-620 WTP - Slide Gate Valve Replacement $50,000.00 $50,000 $50,000.00 50,000.00

Op 6-41-01-20-17-620WTP - Chlorine and Carbon Room Crane

$10,000.00 $10,000 $7,000.00 $10,000.00 10,000.00

Op 6-41-01-20-12-620

WTP - Disribution Pump VFD (variable

frequency drive) $60,000.00 $60,000 $48,598.15 $60,000.00 60,000.00

Op 6-41-01-20-18-620 WTP - Caustic Tank Heater $15,000.00 $15,000 $15,000.00 15,000.00

Op 6-41-01-20-11-620 WTP - Chlorine Tonner Auto Switch $13,000.00 $13,000 $6,684.39 $13,000.00 13,000.00

Op 6-41-01-20-15-620 WTP - Pall Membrane Scada $15,000.00 $15,000 $8,205.83 $15,000.00 15,000.00

Op 6-41-01-20-01-620 WTP - Intake Ladders and Extension Platform $14,000.00 $14,000 $14,000 WTP - Utility 14,000.00

EQT 6-33-00-10-01-630 Airport - GPS Approach $40,000.00 $40,000 $40,000.00 SIP Grant 40,000.00

x x

Arts and Culture Program - $15,000 - not a

priority in 2017 - reserve balance December

31, 2016 - $97,000 $0.00 $0 $0.00 0.00

EQT 6-56-00-30-00-630 Cemetery Vacuum Mower $24,000.00 $24,000 $24,000 24,000.00

LIMP 6-56-00-60-02-660 Cemetery Memorial Tree Park Monument $6,500.00 $6,500 $6,500 Cemetery 6,500.00

EQT 6-77-02-30-09-630 Turf Sweeper $48,631.00 $49,000 $48,631.00 $48,631 48,631.00

LIMP 6-77-12-00-60-660 Downtown Park-Jimmy's sign & east wall $15,000.00 $15,000 $1,800.00 $15,000 15,000.00

EQT 6-77-02-30-04-630 10 Garbage Cans $10,760.00 $11,000 $10,760.00 $10,760 10,760.00

EQT 6-77-03-30-01-630 Campground Picnic Tables $12,000.00 $12,000 $19,664.83 $12,000 campground 12,000.00

Total Other Reserves

(for capital purposes)

\\dc1\company\Misc Town\Steven\Finance\2016-2022 Capital Budget\Capital Budget SummaryBudget Summary - 2017 Capital 1 13/09/201744

Project

Actual Project

Complete Cost /

Council Tender

Cost / Budget

cost

2017 Budget

Expense -

Approved by

Council

Actual -

Project

Expenses

(August 31,

2017)

Utility Surplus

2017 Interim

Operating

Budget (Rates) -

$530,171

Available for

Capital 2017

Interim

Operating

Budget (taxes)-

$462,145

General Reserve

4-15-00-00-74-

700

2017

Operating

Budget

Debenture /

Local

Improvement

Grants - MSI

($1,018,614 +

$52,513 =

$1,071,127)

Grants - FGT

($310,904)

Grants -

BMTG ($60

per cap x

5748 =

$344,880) Other TotalTotal Other Reserves


EQT 6-73-12-30-00-630 SRC - Fitness - Treadmill $8,310.00 $12,000 $8,310.00 $8,310 8,310.00

EQT 6-74-14-30-02-630 Community Hall - HVAC $180,000.00 $180,000 $130,000 $50,000

Transfer from

Culture Reserve

(bal $97,000) 180,000.00

EQT 6-73-11-20-00-630

SRC Upgrades - Phase 2 - Ice Plant - Motion

17:04:17 - April 18, 2017 $375,465 over

budget Motion 17:04:17 $1,294,565.00 $919,100 $1,067,443.30 $375,465 $652,200

recreation

Agreement $266,900 1,294,565.00

X x

Lobby Furniture-chairs & tables - SRC

Phase 2 - $15,000 $0 0.00

X x Pool Lights - LED - SRC Phase 2 - $27,000 $0 0.00

X x Dressing Room Flooring - SRC Phase 2 - $130,000 $0 0.00

EQT 6-73-11-30-07-630

SRC - Floor Scrubber (carry frd - 2017 Inc

Budget - $15,600 (transfer $7,800 to SRC

Building Maintenance Reserve)- Lee Dec 5,

2016) Motion - 17:06:17 -

June 20, 2017 $8,535.92 $15,600 $8,129.45 $8,536

SRC Building

Maintenance 8,535.92

2017 Project Totals $5,035,753 $4,984,200 $2,224,816.39 $634,741 $440,827 $438,965 $867,236 $341,900 $0 $763,041 $310,904 $344,880 $5,035,753

Council Motion - 17:02:03 - Feb 7, 2017 $4,984,200.00 45% $992,316.00 $1,075,568 $308,086 $421 $0 $5,035,753

Water $177,000 -$83,252 -$51,553

Total 2017 Capital Budget $4,984,200.00

Difference (Actual vs Council Budget) $51,553

2016 Carry Forward

2016 Carry Forward - projects not started

Brought forward

from 2016

Budget Carry

Forward

2016 Approved

Amount (with

tender amount

updates)

Actual -

Project

Expenses

August 31,

2017

Utility Surplus

2016 Interim

Operating

Budget (Rates)

Available for

Capital 2016

Interim

Operating

Budget (taxes)

Transfer From

General

Reserves

2016

Operating

Budget

Debenture /

Local Improve

Grants - MSI

($643,096+54,

625

Operating)+

$482,765 extra

2014 funding

Grants - FGT

($312,378)

Grants -

BMTG ($60

per cap x

5748 =

$344,880) Total

EQT 6-24-00-30-00-630

Siren - Budget $2500 (carry forward to 2017 -

Mark - Nov 25, 2016) $2,500.00 $2,500.00 Disaster $2,500.00 $2,500.00

ENG-r 6-32-10-10-03-610

LED Street Light - 62nd Street(rec rd) (project

cost - $20,000 - carry forward to 2017 Cap

Budget - SRC Parking Lot - LED Lights) (Lee Dec

2, 2016) $20,000.00 $20,000.00 $2,945.87 $20,000 $20,000.00

LIMP 6-32-09-60-00-660

Pathway Root Barrier - $12,481.15 (Carry

Forward $7518.85 to 2017 Capital Budget -

Campground pathway done in 2016 - Highway

12 poplars remain in 2017 - Lee - Dec 2, 2016) $7,518.85 $7,518.85 $7,518.85 $7,518.85

EQT 6-31-11-30-15-630

Backhoe Jack Hammer - Budget - $13000

(carry Frd - 2017 - Melissa Dec 5, 2016) $13,000.00 $13,000.00 $13,000 $13,000.00

EQT 6-31-11-30-32-630

Wheeled Excavator (Carry Forward to 2017 -

Melissa - Dec 5, 2016 - $266,490 - Feb2017

delivery and payment) $266,490.00 $266,490.00 $265,490.00 CAP-7959 266,490.00 $266,490.00

EQT 6-31-11-30-33-630

Jan 27, 2016 - Portable Concrete Mixer -

Budget $20,000 - Melissa - Dec 5, 2016 - Carry

Forward to 2017 Capital Budget $20,000.00 $20,000.00

Community Service

Equipment $20,000.00 $20,000.00

EQT 6-42-01-10-12-610

Emergent Erosion Control - Lagoon #6 -

Melissa Dec 5, 2016 - Carry Forward to 2017

Capital Budget - $858,566.08 - Total Budget

$1,002,069.30-$143,503.22) $858,566.08 $858,566.08

CAP-7958

CAP710834 340,243.78 518,322.30 $858,566.08

EQT 6-61-03-30-00-630

Airphotos - budget $20,000 (Carry Forward

2017 Capital Budget - Melissa - Dec 5, 2016 $20,000.00 $20,000.00 $14,990.00 $20,000 $20,000.00

$893,259

Transfer From Other Reserves Other


Project

Actual Project

Complete Cost /

Council Tender

Cost / Budget

cost

2017 Budget

Expense -

Approved by

Council

Actual -

Project

Expenses

(August 31,

2017)

Utility Surplus

2017 Interim

Operating

Budget (Rates) -

$530,171

Available for

Capital 2017

Interim

Operating

Budget (taxes)-

$462,145

General Reserve

4-15-00-00-74-

700

2017

Operating

Budget

Debenture /

Local

Improvement

Grants - MSI

($1,018,614 +

$52,513 =

$1,071,127)

Grants - FGT

($310,904)

Grants -

BMTG ($60

per cap x

5748 =



BLDG 6-41-01-20-13-620

Ammonia Monochloramine Analyzer - Carry

Forward to 2017 Capital Budget - Melissa Dec

5, 2016 - Budget $55,000 Balance - $43,788.83

($55000-$11211.17) $43,788.83 $43,788.83 $20,041.50 $43,788.83 $43,788.83

BLDG 6-41-01-20-14-620

Site Security - Fire Protection Upgrades - Carry

Forward to 2017 Capital Budget - Melissa Dec

5, 2016 - Budget $95,000 Balance - $47,550.92

($95000-$47449.08) $47,550.92 $47,550.92 $27,898.75 $47,550.92 $47,550.92

Op

2-61-02-00-03-239

2-61-02-00-06-239

IDP & South East ASP - Carry Forward to 2017

Capital Budget - Melissa Dec 5, 2016 - Budget

$50,000 transfer to Planning Reserve) $50,000.00 $50,000.00 $50,000.00 $50,000.00

EQT 6-77-02-30-01-630

Winged Mower - (Tender in 2016 - $13,600 -

carry forward to 2017 Capital Budget) $13,600.00 $13,600 $13,600.00 $13,600.00 $13,600.00

EQT 6-77-02-30-01-630

14' Mower (tender approved in 2016

$77,870.50 - carry forward to 2017 Capital

Budget) $77,870.50 $77,870.50 $77,870.00 $77,870.50 $77,870.50

BLDG 6-73-11-20-08-620

SRC - Additional Securtity Cameras - $7000

(Carry Forward to 2017 Capital Budget - Lee

Dec 2, 2016) $7,000.00 $7,000.00 $7,000.00 $7,000.00

BLDG 6-73-11-20-06-620

SRC Phase 2 Upgrade - Recreation Funding

Agreement (carry forward to 2017 Capital

Budget (SRC Phase 2 - Engineering and

Concept Design - Balance - $108,642.51

($174,000 -$65,357.49) $108,642.51 $108,642.51 $99,529.78 $108,642.51 $108,642.51

ENG-ss 6-37-00-10-07-610

Storm Main Replacement 57 Street from

Highway 12 – 48 Avenue - Total Budget -

$307,877.96 ($292,877.96 Wally's Backhoe) +

AltaGas line line relocation - $15,000 (Carry

Forward to 2017 Capital Budget - Project

complete - holdback remains - $307,877.96 -

$260,575.36 = $47,302.60 (MSI - 2017)) $47,302.60 $47,302.60 CAP-7960 $47,302.60 $47,302.60

ENG-r 6-32-21-10-21-610

48th Ave overlay from Hwy 12 to 56 (KFC

overlay - Total Budget - $160,000 - $129,427

(asphalt) & $30,573(engineer) = $160,000

($175,000 2016 Original Capital Budget) - 2016

expense - $133,509.80 (2017 balance -

$26,490.20) $26,490.20 $26,490.20 CAP-7984 $26,490.20 $26,490.20

BLDG 6-74-14-20-00-620

Jan 27, 2016 - Community Hall - Flooring in

washrooms (Completed in 2016-$2485) and

hall painting $18,000 / council added $82,000

to replace shingles from 2017 budget - Motion

16:10:06 - Community Hall Roof Shingle

Replacement to Greg Boxma in the amount of

$61,400 (GST not included) - Carry Forward to

2017 Capital Budget - Balance $11,064.36

($18,000 - $6935.64) $67,601.90 $72,464.36 $67,601.90 6,201.90

Community Hall

Reserve $61,400.00 $67,601.90

Total 2016 Carry Forward $1,697,922.39 $1,702,784.85 $589,967.80 $132,060.50 $249,513.01 $33,600.00 $83,900.00 $0.00 $0.00 $654,036.38 $518,322.30 $26,490.20 $0.00 $0.00 $1,697,922.39

Plus 2016 SRC Scrubber - $7800 (above) $1,705,722.39 $6,686,984.85 $766,801.50 $690,340.01 $472,565.00 $951,135.92 $1,417,077.38 $829,226.30 $371,370.20 1,697,922.39

Water $268,340 $1,457,141.51 $1,423,700.92

$2,880,842.43


Project

Actual Project

Complete Cost /

Council Tender

Cost / Budget

cost

2017 Budget

Expense -

Approved by

Council

Actual -

Project

Expenses

(August 31,

2017)

Utility Surplus

2017 Interim

Operating

Budget (Rates) -

$530,171

Available for

Capital 2017

Interim

Operating

Budget (taxes)-

$462,145

General Reserve

4-15-00-00-74-

700

2017

Operating

Budget

Debenture /

Local

Improvement

Grants - MSI

($1,018,614 +

$52,513 =

$1,071,127)

Grants - FGT

($310,904)

Grants -

BMTG ($60

per cap x

5748 =



2016 projects ongoing

Lagoon (legal) $12,978.57 0.00

52 Ave Local Imp 6-41-11-10-18-610 $205.20 $205 205.20

0.00

0.00

0.00

0.00

2016 projects ongoing $0.00 $13,183.77 205.20

$2,827,967.96

2017 Budget 2017 Actual

$4,884,200 $0 Difference

2018 Carry

Forward Difference

$634,741 $0 $634,741 $0 $634,741

$440,827 $0 $440,827 $0 $440,827

$1,075,568 $0 $1,075,568 $0 $1,075,568

$438,965 $0 $438,965 $0 $438,965

$867,236 $0 $867,236 $0 $867,236

$341,900 $0 $341,900 $0 $341,900

$0 $0 $0 $0 $0

$763,041 $0 $763,041 $0 $763,041

$310,904 $0 $310,904 $0 $310,904

$344,880 $0 $344,880 $0 $344,880

$893,259 $0 $893,259 $0 $893,259

$5,035,753 $0 $5,035,753 $0 $5,035,753

MSI

FGT

BMTG

Other

Total

Total 2017 Available for Capital

General Reserves

Other Reserves

2017 Operating Budget

Debenture / Local Improvement

2017 Budget Summary

Total Budget

Utility Surplus - 2017 Budget

Avail for Capital - 2017 Budget

2017 Statement of Capital Activity - April 30, 2017


System: 2017-09-07 4:05:15 PM Town Of Stettler Page: 1 User Date: 2017-09-07 CHEQUE DISTRIBUTION REPORT User ID: Veronica Payables Management

Ranges: From: To: From: To: Vendor ID First Last Chequebook ID GENERAL GENERAL Vendor Name First Last Cheque Number 71630 71668 Cheque Date First Last

Sorted By: Cheque Number

Distribution Types Included:All

Vendor Name Cheque Number Cheque Date Cheque Amount ====================================================================================================================== Accu-Flo Meter Service Ltd. 71630 2017-09-08 $13,818.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Wtr Trns 30 E-Coder Meters/Sea 69526 $13,818.00 ====================================================================================================================== Arc Surveys Ltd. 71631 2017-09-08 $682.50

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- P&D Stake Lot @ 4909-47 St 13326 $682.50 ====================================================================================================================== Arn's Equipment Ltd. 71632 2017-09-08 $1,396.13

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Parks Hydrostatic pump belt #8 181144 $1,385.78 Parks Hydrostatic fan #89 181161 $10.35 ====================================================================================================================== Bagshaw Electric Ltd. 71633 2017-09-08 $655.89

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Airport repair runway lights 19843A $117.34 WTP Distribution pump & remote 19854A $538.55 ====================================================================================================================== Barnes, Roger 71634 2017-09-08 $25.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- SRC Sep Telephone Allowance 2017.09.01 $25.00 ====================================================================================================================== Bilodeau, Gates 71635 2017-09-08 $400.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- WTP Sep Travel Allowance 2017.09.01 $400.00 ====================================================================================================================== Clear Water Controls Inc. 71636 2017-09-08 $3,089.16

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- WTP Chlorine Feeder Overhaul 9029 $3,089.16 ====================================================================================================================== Dekra-Lite 71637 2017-09-08 $152.37

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Trans Freight on BO Items DLI02014415.2 $152.37 ====================================================================================================================== Digitex Canada Inc. 71638 2017-09-08 $202.25

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- P&L Photocopies IN350748 $202.25

48


Vendor Name Cheque Number Cheque Date Cheque Amount----------------------------------------------------------------------------------------------------------------------------------- ====================================================================================================================== Dodd, Sonia 71639 2017-09-08 $25.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Pool Sep Telephone Allowance 2017.09.01 $25.00 ====================================================================================================================== Emergency Services Marketing C 71640 2017-09-08 $860.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Fire Joint Subscription 13636 $860.00 ====================================================================================================================== Gerlitz, Steven 71641 2017-09-08 $100.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Admin Sep Phone & Travel Allow 2017.09.01 $100.00 ====================================================================================================================== Hi Way 9 Express Ltd. 71642 2017-09-08 $303.02

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Shop Freight 11694923 $49.34 Shop Freight 11713106 $34.68 Shop Freight 31126690 $38.50 Shop Freight 11708229 $49.34 WTP Freight 11706765 $141.39 ====================================================================================================================== Jen Express 71643 2017-09-08 $428.55

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Shop & Trans Freight 10150 $140.65 Water Trans Freight 10417 $35.65 Trans Freight 10220 $99.58 Trans & Water Trans Freight 10288 $152.67 ====================================================================================================================== Joe Johnson Equipment 71644 2017-09-08 $591.64

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Steert Clean Elevator Section P21173 $591.64 ====================================================================================================================== Loomis Express 71645 2017-09-08 $178.48

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Water Trans Freight 7171399 $178.48 ====================================================================================================================== Nelson, Ken 71646 2017-09-08 $54.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Water Refund Util AC CR Bal 2017.09.01 $54.00 ====================================================================================================================== Nu Edge Construction Ltd. 71647 2017-09-08 $101,118.78

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- TS81 2016 Sewage Lagoon Upgrad PPC#03 $101,118.78 ====================================================================================================================== Praxair Distribution 71648 2017-09-08 $232.16

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Pool Cylinder Rental 26601686 $232.1649


Vendor Name Cheque Number Cheque Date Cheque Amount----------------------------------------------------------------------------------------------------------------------------------- ====================================================================================================================== Purolator Courier Ltd. 71649 2017-09-08 $56.83

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- WTP & Water Trans Freight 435588149 $56.83 ====================================================================================================================== QM Contracting 71650 2017-09-08 $1,575.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- August Water Meter Reader 746134 $1,575.00 ====================================================================================================================== R & E Elevator Ltd. 71651 2017-09-08 $357.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- SRC Elevator Maintenance 16551 $357.00 ====================================================================================================================== Receiver General for Canada 71652 2017-09-08 $301,132.85

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- 1st Qtr Apr 1st to Jun 30th 91080441 $301,132.85 ====================================================================================================================== Robinson, Holly 71653 2017-09-08 $975.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Safety Day Lunch 190702 $975.00 ====================================================================================================================== Rogers 71654 2017-09-08 $54.60

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Fire Jnt Data Flex 8.19 - 9.18 1793776511 $54.60 ====================================================================================================================== Shaw Direct 71655 2017-09-08 $82.92

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Jnt Office Cable TV 8.26-9.25 2017.08.24 $82.92 ====================================================================================================================== Stormoen, Angela 71656 2017-09-08 $175.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Sep Phone & Travel Allowance 2017.09.01 $175.00 ====================================================================================================================== Superior Truck Equipment Inc. 71657 2017-09-08 $3,433.50

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Sewer Hydrovac flushing hose S120072 $3,433.50 ====================================================================================================================== Switenky, Greg 71658 2017-09-08 $370.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Admin Sep Phone & Travel Allow 2017.09.01 $370.00 ====================================================================================================================== Tanner, Justin 71659 2017-09-08 $912.74

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Fire Joint Training Pump Opera 2017.08.26 $912.7450


Vendor Name Cheque Number Cheque Date Cheque Amount----------------------------------------------------------------------------------------------------------------------------------- ====================================================================================================================== Telus Communications 71660 2017-09-08 $2,786.05

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Telus Aug 22 to Sep 21, 2017 2017.08.23 $2,786.05 ====================================================================================================================== Telus Mobility Inc. 71661 2017-09-08 $896.91

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Telus Aug 22 to Sept 21, 2017 2017.08.21 $896.91 ====================================================================================================================== Terra Boyz Contracting Inc. 71662 2017-09-08 $55,440.72

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Landfill Recycle Concrete Mate 131025 $55,440.72 ====================================================================================================================== Turnbull, Scott 71663 2017-09-08 $8,426.25

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Sidewalks Seal Rail Tracks 17-262 $7,350.00 Water Trans Fence Repair 17-260 $173.25 Wtr Trns Fence/Yard Reinstatme 17-261 $903.00 ====================================================================================================================== Union Street Geotechynical Ltd 71664 2017-09-08 $297.15

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Roads Gravel Sampling 460 $297.15 ====================================================================================================================== W.R. MEADOWS OF WESTERN CANADA 71665 2017-09-08 $5,653.88

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Traffic Lan 5 pails of paint 120001616 $573.20 Roads Cold pour crack fill 120001797 $4,269.96 Roads Cold pour crackfill 120001516 $1,493.72 ====================================================================================================================== Westwind Design Group 71666 2017-09-08 $1,013.25

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Pool Facility Sign Replacement 11388 $1,013.25 ====================================================================================================================== Wet Water Industries Ltd. 71667 2017-09-08 $247.85

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Fire Joint Sep Wtr Treat Equip 103165 $76.89 Fire Joint Solar Salt Delivere 103663 $170.96 ====================================================================================================================== Yellow Pages 71668 2017-09-08 $52.87

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Office Aug Directory Advertisi 17-4782723 $52.87

--------------------- Total Cheques $508,253.30 =====================

51

System: 2017-09-08 8:47:02 AM Town Of Stettler Page: 1 User Date: 2017-09-08 CHEQUE DISTRIBUTION REPORT User ID: Veronica Payables Management




Vendor Name Cheque Number Cheque Date Cheque Amount ====================================================================================================================== APEX Supplementary Pension Pla 71669 2017-09-08 $742.06

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Supplementary Pension Plan Tr PP17-17 $371.03 Supplementary Pension Plan Tr PP18-17 $371.03 ====================================================================================================================== Canadian Union of Public Emplo 71670 2017-09-08 $1,155.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Union Dues PP17-17 $577.50 Union Dues PP18-17 $577.50 ====================================================================================================================== Receiver General for Canada 71671 2017-09-08 $98,166.23

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Town Tax Remittance PP17-17 $36,895.23 Town Tax Remittance PP17-17. $9,890.97 BOT Tax Remittance PP17-17.BOT $1,612.79 SVWS Tax Remittance PP17-17.SVWS $445.61 Town Tax Remittance PP18-17 $36,946.04 Town Tax Remittance PP18-17. $10,636.13 BOT Tax Remittance PP18-17.BOT $1,515.24 SVWS Tax Remittance PP18-17.SVWS $224.22

--------------------- Total Cheques $100,063.29 =====================

52





Vendor Name Cheque Number Cheque Date Cheque Amount ====================================================================================================================== Access Gas Services Inc. 71672 2017-09-15 $7,789.40

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Office Joint Aug Gas Bill 201708-3693 $232.26 Fire Joint Aug Gas Bill 201708-3687 $108.76 Town Shop Aug Gas Bill 201708-3694 $88.41 Airport Aug Gas Bill 201708-3686 $61.49 WTP Aug Gas Bill 201708-3689 $819.85 Water Trans Aug Gas Bill 201708-3684 $67.41 Sewer 1 Aug Gas Bill 201708-3685 $69.51 Sewer 2 Aug Gas Bill 201708-3692 $78.65 SRC Aug Gas Bill 201708-3691 $5,984.66 Comm Hall Aug Gas Bill 201708-3690 $104.25 Parks Lions Aug Gas Bill 201708-3688 $113.95 Gear Up Aug Gas Bill 201708-3679 $60.20 ====================================================================================================================== Alberta Animal Services 71673 2017-09-15 $12,961.22

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Bylaw Aug Enforcement 11669 $12,961.22 ====================================================================================================================== Alberta Land Titles 71674 2017-09-15 $50.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Admin Land Titles 2017.08.31 $50.00 ====================================================================================================================== Alberta One-Call Corporation 71675 2017-09-15 $198.45

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Water Trans August 1st Calls IN134769 $198.45 ====================================================================================================================== Brownlee LLP 71676 2017-09-15 $1,855.89

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Sewer Lagoon Aeration Legal Se 451908 $1,855.89 ====================================================================================================================== Canada Post Corporation 71677 2017-09-15 $1,860.62

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Water Bill Postagw 9629324486 $1,860.62 ====================================================================================================================== Chemtrade West Limited Partner 71678 2017-09-15 $8,038.95

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- WTP Chemicals 92180870 $8,038.95 ====================================================================================================================== East Central Alberta Catholic 71679 2017-09-15 $40,726.56

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- 3rd Qtr 2017 School Requistion 6085 $40,726.5653


Vendor Name Cheque Number Cheque Date Cheque Amount----------------------------------------------------------------------------------------------------------------------------------- ====================================================================================================================== EC&M Electric Northern Ltd. 71680 2017-09-15 $642.16

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- WTP Pall Membrane Valve Contro 103567 $642.16 ====================================================================================================================== Ember Graphics 71681 2017-09-15 $2,726.33

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Office & Water Bil Envelopes 12416 $2,472.75 Water Trans Fire Hydrant id#'s 12483 $253.58 ====================================================================================================================== Fishbone Enterprises Inc. 71682 2017-09-15 $1,039.50

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- WTP Mow pond berms/fence 454 $1,039.50 ====================================================================================================================== Heartland Auto Supply 71683 2017-09-15 $1,083.97

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Fire Joint Tools 339418 $265.71 Shop Filter Wrench & Supplies 337715 $471.93 Trans Bolts #6 & DEF Fluid 339891 $83.13 Trans Backup light #86 337624 $10.36 Trans Backup lamps #2 337889 $18.55 Trans Hair PIns #165 338009 $0.42 Trans Air line & Fittings #145 342019 $10.68 Trans Gloves and brush 340244 $89.05 SRC Whl studs & nuts #38 340703 $44.77 Parks Grease gun hose 337919 $15.07 Parks OIl filter #131 338079 $7.44 Parks Beacon #178 338646 $66.86 ====================================================================================================================== Hi Way 9 Express Ltd. 71684 2017-09-15 $43.55

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Water Trans Freight 3996689 $43.55 ====================================================================================================================== Joe Johnson Equipment 71685 2017-09-15 $95.15

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Street Clean Elevator chain li P22659 $95.15 ====================================================================================================================== KaizenLAB Inc. 71686 2017-09-15 $727.86

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Sewer Lagoon Samples INV0026522 $727.86 ====================================================================================================================== Kathy's Printing Service 71687 2017-09-15 $115.50

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- HBC Walk N Roll Advertising 3423 $52.50 P&L Entertainment in Park Adve 3424 $63.00 ====================================================================================================================== Keen Klean 71688 2017-09-15 $262.50

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Shop Aug Janitor Services 152146 $262.5054


Vendor Name Cheque Number Cheque Date Cheque Amount----------------------------------------------------------------------------------------------------------------------------------- ====================================================================================================================== Landmark Paving 71689 2017-09-15 $33,789.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Sidewalks/Water Misc Asphalt W 1000003536 $33,789.00 ====================================================================================================================== Lifesaving Society 71690 2017-09-15 $133.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Pool Programs Advanced Aquatic IN87896 $133.00 ====================================================================================================================== Newcap Radio 71691 2017-09-15 $546.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Misc Dept Advertising 183043-8 $546.00 ====================================================================================================================== No Frills 71692 2017-09-15 $385.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Heartland Dollars 20160630 $385.00 ====================================================================================================================== OK Tire Stettler 71693 2017-09-15 $902.34

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Park New Tires #33 IN35025 $902.34 ====================================================================================================================== Ornamental Bronze Limited 71694 2017-09-15 $551.25

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Cemetery Niche Wreath Blank 85925 $476.70 Cemetery 2016 Date Tab 86004 $74.55 ====================================================================================================================== Patterson, Greg 71695 2017-09-15 $19,950.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- 2017 Sidewalk Replacement PP3 256459 $19,950.00 ====================================================================================================================== Poulin's Professional Pest Con 71696 2017-09-15 $198.45

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- WTP Monthly Pest Control 970985 $198.45 ====================================================================================================================== Proform Precast Products Inc. 71697 2017-09-15 $8,456.99

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Walking Path Manhole, basins, 319272 $8,456.99 ====================================================================================================================== Ricoh Canada Inc. 71698 2017-09-15 $198.38

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Office Photocopies07.21-08.21 SC091684566 $198.38 ====================================================================================================================== Rollies Vac Systems (1991) 71699 2017-09-15 $315.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Landfill Pumpout 17600 $315.0055


Vendor Name Cheque Number Cheque Date Cheque Amount----------------------------------------------------------------------------------------------------------------------------------- ====================================================================================================================== Shanes Instrument Services Ltd 71700 2017-09-15 $14,239.07

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- WTP Logic Modifications for Fi 19990 $252.00 WTP Pall pneumatic Control Rep 19995 $346.50 WTP Office equipment updates 19996 $1,228.50 WTP Instrumentation & pump Adj 19997 $504.00 WTP VFD Adjustments 19948 $294.53 WTP Configure pumps/ProgramPLC 19994 $1,228.50 WTP Install switches/Beacons 19993 $10,385.04 ====================================================================================================================== Shaw Cablesystems GP 71701 2017-09-15 $168.95

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Fitness Area - Oct Cable TV 2017.09.01 $168.95 ====================================================================================================================== Shirley McClellan Regional Wat 71702 2017-09-15 $9,068.58

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Wtr Trsf Stn Apr/May/Jun Utili SMRWSC-000552 $9,068.58 ====================================================================================================================== Sim-Tech Service 71703 2017-09-15 $946.94

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Fire Joint Service Call Pump R 4845 $946.94 ====================================================================================================================== Stettler & District Handibus 71704 2017-09-15 $145.57

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Handi Bus Garage Aug Utilities 2400 $145.57 ====================================================================================================================== Stettler Dodge Ltd. 71705 2017-09-15 $163.23

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Wtr Trns Exhaust Manifold Gask 134482 $151.64 Parks Drain Plug #88 134369 $11.59 ====================================================================================================================== Stettler Flooring 71706 2017-09-15 $266.29

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- SRC Paint & Supplies 58056 $266.29 ====================================================================================================================== Stettler Sales & Rentals Ltd. 71707 2017-09-15 $254.23

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Shop Supplies Metal for Bracke 112426 $84.00 Trans Jumping Jack Rental 112433 $57.75 Hydrovac Metal for JOy Stick 112312 $6.55 Downtown Park Jackhammer Rentl 112212 $68.25 Shop Metal for chain tool 112121 $7.88 Shop Metal for Bracket 112696 $29.80 ====================================================================================================================== Stettler Telephone Answering S 71708 2017-09-15 $78.75

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- WTP Sept Working Alone Monitor 94 $78.7556


Vendor Name Cheque Number Cheque Date Cheque Amount----------------------------------------------------------------------------------------------------------------------------------- ====================================================================================================================== Stettler Vet Clinic 71709 2017-09-15 $231.04

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Bylaw Vet Clinic Fees 740268 $30.56 Bylaw Vet Clinic Fees 740271 $30.56 Bylaw Vet Clinic Fees 740562 $11.46 Bylaw Vet Clinic Fees 740563 $82.06 Bylaw Vet Clinic Fees 740608 $30.56 Bylaw Vet Clinic Fees 740753 $15.28 Bylaw Vet Clinic Fees 741032 $30.56 ====================================================================================================================== Switenky, Greg 71710 2017-09-15 $262.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Admin Travel & Subsistence 2017.09.08 $262.00 ====================================================================================================================== Terra Boyz Contracting Inc. 71711 2017-09-15 $12,558.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Landfill Recycle Concrete Prog 131031 $12,558.00 ====================================================================================================================== The City of Red Deer 71712 2017-09-15 $54.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- 2017 Regional ARB Process Fee 384283 $54.00 ====================================================================================================================== Tirecraft 71713 2017-09-15 $173.25

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Parks Replacement Tire 21622 $173.25 ====================================================================================================================== Vallen Canada Inc. 71714 2017-09-15 $214.20

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- WTP Self retracting lifeline 6647409-00 $214.20 ====================================================================================================================== Vanguard Collection Agencies L 71715 2017-09-15 $147.00

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Water Billing Collection Fees 2017.08.31 $147.00 ====================================================================================================================== Woody's Automotive Ltd. 71716 2017-09-15 $464.84

Invoice Description Invoice Number Invoice Amount ------------------------------------------------------------------------------- Shop Towels 589496 $71.36 Shop Washer Fluid 589974 $8.36 Shop Fuel Filter #30 588030 $5.64 Shop Safety Gloves 589214 $27.28 Shop Stone for hone 588286 $21.16 Shop Drill Bits 589408 $34.26 WTP Ventiflation System Belts 590213 $175.11 WTP Ventilation Belts 590342 $51.95 Water Spark Plug #177 587764 $2.81 Parks Spark Plug #142 587729 $3.57 Parks Air Filter #131 587867 $25.44 Parks Voltage Reg #49 588338 $13.53 Parks Head light #127 588703 $24.3757


Vendor Name Cheque Number Cheque Date Cheque Amount-----------------------------------------------------------------------------------------------------------------------------------

--------------------- Total Cheques $185,078.96 =====================

58

MINUTES OF THE HEARTLAND BEAUTIFICATION COMMITTEE MEETING Sept 7, 2017

Present: Councillor Will Brown, Chairperson Rob Spencer, Grace Fix, Kelly Kilgour, Graham

Scott, Jen Bennet (eco excellence presentation)

Call to Order: Chairperson Rob Spencer called the meeting to order at 12:12pm

1. Additions/Agenda Approval Moved by Councilor W. Brown that the agenda be approved as presented. Seconded by K. Kilgour

MOTION CARRIED Unanimous

2. Confirmation of August 3, 2017 HBC Meeting Minutes

None available

3. Business Arising None

4. Statement of Revenues & Expenses Moved by G. Fix that the Statement of Revenue and Expenses be approved as presented. Seconded by K. Kilgour MOTION CARRIED Unanimous

5. 2018 Budget

In past years, we have asked for a total budget of $22,000 to be spread amongst different sub committees and regular column items. We discussed the community orchard proposal and whether to increase the budget request to cover specific items that need to be covered outside of grants and fundraising (community donations/sponsorships). We decided to maintain the previous budget and ask for the same amount as last year with a note regarding the community orchard project, which will be presented to council as a separate request.

59

6. Community Orchard The community orchard project will be presented to council on Sept 19. We are hoping to get the green light for the project so we can start applying for grants and donations. We would also like to start project preparation in the fall. There was discussion of some of ways where budget could be saved; discussed ways of taking in donations, similar to what was done for the sports park.

7. Subcommittee reports

a) Community Gardens- wrapping up, close out by October 1. Kelly has been doing lots of weeding. The parks dept. is going to add a bunch of compost and topsoil to CG#1 this fall. Rob will get students to help clean up after the closing date.

b) Environmental Action- Full report included in agenda Discussion- Walk n Roll was very successful, with over 10000 trips in Stettler. September 19 Grace will present trophy to Town Council. Town Council is going to Ponoka on Sept 26 to see them wear our jerseys. Grace asked if council wanted to wear the Walk n Roll t-shirts. Grace will send a note to Greg. There was some discussion on whether 4 months was too long. Didn’t seem like it as it kept increasing all summer long. Grace was going to figure out how many People submitted. The trophy will be engraved and there was some discussion on how that would look. Logo, # of trips, and year Concert in the park Walk n Roll has run its course and is done. Repair café is scheduled for September 30-is it worth promoting to elementary school kids in the mail out? –better than nothing; also going to promote via handout at the IODE Rummage sale. Where do I take it? List has been updated. Where do I fix it? List has been drafted-what to do with it? Handout at repair café and at trade show, post to TOS, Board of Trade, County of Stettler websites; what about Stettler independent directory? Eco excellence business category- Beaute Décor nomination submitted to Board of Trade- Award to be presented on October 26 at Gala Night-grace to present-Cost of the tickets for Grace and 2 recipients ($150 total);if others are interested, let Grace know.

c) Downtown Park-Bed is finished and Virginia creeper planted; has the cigarette butt issue been resolved? –tabled to next meeting

60

d) Stettler Blooms-no report e) Banners and Signage-no report f) Tidiness-no report g) Parks and Trees-posters on recommended trees posted to facebook and to TOS

website; more to come- also need to generate a recommended list. h) Heritage Conservation

6. New Business-None 7. Correspondence-none 8. Next Meeting- October 5, 2017 9. Adjournment- 1:17pm

61

BYLAW 2096-17

A BYLAW of the Town of Stettler, in the Province of Alberta to establish a Code of Conduct regarding the

conduct of Council, council committees and other bodies established by the council; the conduct of

councillors and the conduct of members of council committees and other bodies established by

council.

WHEREAS, pursuant to section 145 of the Municipal Government Act, a council may pass bylaws for

municipal purposes regarding the conduct of council, council committees and other bodies established

by the council; the conduct of councillors and the conduct of members of council committees and

other bodies established by council;

AND WHEREAS, the public is entitled to expect the highest standards of conduct from the members that

it elects to Council;

AND WHEREAS, the establishment of a Code of Conduct for members of Council is consistent with the

principles of transparent and accountable government;

AND WHEREAS, a Code of Conduct ensures that members of Council share a common basis and

understanding for acceptable conduct extending beyond the legislative provisions governing the

conduct of councillors;

NOW THEREFORE, the Council of the Town of Stettler, in the Province of Alberta, duly assembled, enacts

as follows:

1. TITLE

1.1. This Bylaw may be cited as the "Councillor Code of Conduct" Bylaw.

2. PURPOSE

2.1. The intent of the Town of Stettler Councillor Code of Conduct is to declare the standard of

behavior and actions for Town of Stettler elected officials. These standards are to ensure the

highest public confidence in, and respect for local government and interpersonal

relationships, to ensure effective leadership in, and through, the elected Council, and to

ensure that Council and Councillors act with the highest level of integrity and ethical

behavior.

3. DEFINITIONS

3.1. Councillor: means all elected officials including the Chief Elected Official (Mayor)

3.2. Conflict of Interest: means a situation where a Councillors personal or private interests

actually, or may be perceived as influencing the Councillor on a matter of public interest

which is, or may be, before Council, including situations which may result in common law bias

which included direct or indirect pecuniary interest, prejudgement, close minded ness or

undue influence. A Conflict of Interest situation also includes using the Councillors position,

confidential information, Town of Stettler employees, materials or facilities, for personal or

private gain or advancement or the expectation of personal or private gain or advancement.

A Conflict of Interest may include advancing the personal or private interests of the

Councillors family, friends, neighbors, or business associates. If a Councillor or Council does not

believe the Councillor is free of bias there is a conflict of interest.

3.3. Pecuniary Interest: means those situations as defined and regulated by Part 5, Division 6, of the

Municipal Government Act, R.S.A. 2000, Chapter M-26.

4. PRINCIPLES

4.1. This Code will be used to guide the behavior of Councillors and provide a mechanism of

accountability.

4.2. Councillors agree to sign the Statement of Code of Ethics and Conduct as provided in

Schedule A.

5. CODE OF ETHICS

5.1. In providing for good governance of the community, the Town of Stettler Council has

adopted the following ethics to apply to all Councillors to ensure that they act honestly, in

good faith and in the best interest of Town of Stettler as a whole.

5.2. Councillors agree to act honestly, in good faith and be prepared to be held accountable for

their actions at all times.

5.3. Councillors agree to respect the personal views of other Councillors.

62

5.4. Councillors will refrain from any public or private criticism of our administration / employees.

5.5. Councillors agree to engage in respectful, fulsome, and healthy debate on ALL matters in

Council Meetings, Committee of the Whole Meetings, Council Committee Meetings, and at

Special Council Meetings.

5.6. Council decisions are made by majority vote by Councillors. The decision of Council must be

accepted and respected by all Councillors even if some individual Councillors do not agree

with the majority decision.

5.7. Councillors agree that they may publicly express their opinions on Council matters but not so

as to undermine the standing of Council in the public and in the community.

5.8. Councillors agree that unless specifically authorized by Council to represent Council's position

on any matter, a Councillor is to ensure that any public statements made are clearly stated to

reflect the personal opinion of the Councillor, not the opinion or position of Council.

5.9. The Mayor agrees to always represent the opinion or position of Council when speaking

publicly, except where statements are identified as solely representing his/her opinion.

5.10. Councillors must adhere to the Pecuniary Interest requirements as established in Part 5, Division

6 of the Municipal Government Act, R.S.A. 2000, Chapter M-26.

5.11. Councillors agree to act with integrity, professionalism, and respect when interacting with

other elected officials and government officials, administration / employees, contractors, and

members of the public.

5.12. Councillors agree to demonstrate fairness, accountability, and impartiality in all Council

matters.

5.13. Councillors agree to conduct themselves at all times in a manner befitting their position as an

elected official and representative of Town of Stettler and Councillors agree to consider the

welfare and interests of Town of Stettler as a whole.

5.14. Councillors agree to keep in the strictest confidence ALL matters discussed in the absence of

the public (in camera) at a Council Meeting, Committee of the Whole Meeting, Council

Committee Meeting, Special Council Meeting, or any matter discussed in confidence with

another Councillor or Town of Stettler Administration.

5.15. Councillors agree to not make improper use of his/her position as a Councillor by:

5.15.1. Gaining or attempting to gain or advance, directly or indirectly, a personal or private

interest for him/herself or another person;

5.15.2. Causing or attempting to cause detriment to Town of Stettler Council, any individual

Councillor, any member of Town of Stettler administration / employees, any member of

the public, or third parties;

5.15.3. Seeking personal benefit or gain from any information obtained through his/her position

as Councillor.

6. APPLICATION OF CODE OF CONDUCT

6.1. Governance

6.1.1. A Council Meeting, Committee of the Whole Meeting, or Special Council Meeting is the

appropriate forum for healthy and diligent debate on all matters before Council, or anticipated

to be before Council.

6.1.2. All Councillors will be given an in-depth opportunity to address matters before Council in a full,

open, transparent, and professional manner with the goal of good governance through

healthy debate.

6.1.3. Council decisions, resolutions, or direction, are made by a majority vote of Councillors. The

decisions of Council must be accepted and respected by all Councillors regardless of any

personal view of the decision(s) made.

6.1.4. Councillors making statements regarding their position on any matter regarding decisions of

Council, must make those statements with the utmost of respect to the decision of Council, to

Council, to any Councillor, and to any other person(s) associated with the applicable decision.

63

6.1.5. All Councillors, including the Chair, shall feel confident to ask questions and to express their

views in any Council session without the fear of interruption and shall feel confident in the

Chair's impartiality in controlling the debate.

6.1.6 Councillors shall always endeavor to understand and respect the opinions of other councillors,

who are acting in good faith, moral character, and in accordance with all the principles and

laws governing the matter being discussed. Rude, embarrassing, condescending, threatening

and/or intimidating statements or actions of a Councillor (s) during any Council session is not

acceptable under any circumstances.

6.2. Expenditures

6.2.1. Councillors shall act responsibly when incurring expenses always being mindful and respectful

that the expenditure of public money must have value and benefit to the municipality.

6.2.2. Councillors shall avoid waste, abuse, and extravagance in the provision or use of public

money.

6.2.3. Councillors shall be open and accountable with respect to all expenditures, Per Diems, and/or

any and all other expenses incurred.

6.2.4. Councillors shall strictly adhere to all Town of Stettler policies and guidelines addressing

expenses and reimbursement.

6.3. Interaction with Administration and the Public

6.3.1. Councillors will respect the professional opinions of Town of Stettler Administration and/or any

legal opinions and be mindful that the Chief Administrative Officer is exclusively responsible

under the Municipal Government Act for directing staff.

6.3.2. Councillors shall not abuse relationships or interactions with Town of Stettler Administration /

employees by attempting to take advantage of their position as Councillors. Councillors will at

all times, refrain from any behavior which is or may be perceived as bullying of administration /

employees.

6.3.3. Requests for information will be directed to the Chief Administrative Officer or in the manner

specified by the Chief Administrative Officer.

6.3.4. Councillors will treat all people with respect and courtesy and in good faith without bias;

6.3.4.1. Recognizing there are legitimate differences in opinions;

6.3.4.2. Equally regardless of race, culture, religion, language, gender, disability, education or

occupation;

6.3.4.3. Dealing with all persons in good faith and without bias, ensuring fairness and equity of

access to available Town services;

6.3.4.4. Providing adequate and substantive opportunity for persons to state their position on

any matter before Council.

6.3.5. Councillors will not instigate, be involved with, or condone personal attacks on other

Councillors, members of administration / employees, or members of the public.

6.3.6. Councillors will not criticize in public regarding the performance of any member of

administration / employee but will instead refer any question of performance of an employee

to the Chief Administrative Officer.

6.3.7. Prior to taking any action, Councillors should ask themselves whether their intended action will

ultimately be supported by other Councillors and Town of Stettler. This test is designed to

promote objectivity in the mind of a Councillor to best ensure appropriate conduct. Councillors

will, if in doubt, consult the Mayor, the Deputy Mayor, or the Chief Administrative Officer prior to

taking the planned action.

6.3.8 Council members must keep in mind they are always a representative of The Town of Stettler;

accordingly, when engaging in social media activities, even via private channels, Town

Councillors are encouraged to identify when the views expressed are theirs alone and not

official Town of Stettler communication.

6.3.9 Council members may participate in political events and/or contribute to a political party or

candidate at their own expense and in conformity with legislation.

64

6.4. Pecuniary Interest

6.4.1. The decision with respect to whether or not any Councillor may have a Pecuniary Interest is the

individual Councillors decision to make. The Councillor may discuss this with Council and seek

the advice of the Mayor or the Chief Administrative Officer.

6.4.2. It is the individual responsibility of each Councillor to seek independent legal advice, at their

own cost, with respect to any situation which may result in Pecuniary Interest.

6.4.3. Should a Councillor believe that he/she may have or may reasonably be perceived to have a

Pecuniary Interest in a matter before Councillor Council Committee, he/she shall follow the

Pecuniary Interest disclosure and procedure requirements as established in Part 5, Division 6 of

the Municipal Government Act, R.S.A. 2000 Chapter M-26 including:

6.4.3.1. Stating the general nature of his/her Pecuniary Interest at the meeting prior to any

discussion of the matter. This shall be done on every occasion the matter arises before

Council or Council Committee.

6.4.3.2. The Councillor shall not discuss the matter with Council, other Councillors, Council

Committee, or Council Committee members either publicly or privately.

6.4.3.3. The Councillor shall leave Council Chambers, or any meeting room in which a meeting is

being held, should the matter be discussed and shall not return until such time as

discussion has ended or voting on the matter has been concluded.

6.4.3.4. Councillors with Pecuniary Interest in any matter may stay in the Council Chambers, or

any meeting room in which a meeting is being held, if the Councillor is seated in the

gallery and addresses Council or the Council Committee in the capacity as a taxpayer,

elector, or owner and if the Councillor has the right to be heard pursuant to the

Municipal Government Act or any other enactment.

6.4.4. When a Councillor believes that he/she may have a Pecuniary Interest in a matter before

Councillor Council Committee, he/she shall notify the Mayor or Chair of the meeting prior to the

matter being considered, that he/she has a Pecuniary Interest in the matter.

6.5. Conflict of Interest

6.5.1. The decision with respect to whether or not any Councillor may have a Conflict Interest is the

individual Councillors decision to make. The Councillor may discuss this with Council and seek

the advice of the Mayor or the Chief Administrative Officer.

6.5.2. Should a Councillor believe he/she may have or may reasonably be perceived to have a

Conflict of Interest in a matter before Council or Council Committee he/she shall:

6.5.2.1. Stating the general nature of his/her Conflict of Interest at the meeting prior to any

discussion of the matter. This shall be done on every occasion the matter arises before

Council or Council Committee.

6.5.2.2. The Councillor shall not discuss the matter with Council, other Councillors, Council

Committee, or Council Committee members either publicly or privately.

6.5.2.3. The Councillor shall leave Council Chambers, or any meeting room in which a meeting is

being held, should the matter be discussed and shall not return until such time as

discussion has ended or voting on the matter has been concluded.

6.5.2.4. Councillors with a stated Conflict of Interest in any matter may stay in the Council

Chambers, or any meeting room in which a meeting is being held, if the Councillor is

seated in the gallery and addresses Councillor the Council Committee in the capacity

as a taxpayer, elector, or owner and if the Councillor has the right to be heard pursuant

to the Municipal Government Act or any other enactment.

6.5.3. When a Councillor believes that he/she may have a Conflict of Interest in a matter before

Councillor Council Committee, he/she shall notify the Mayor or Chair of the meeting prior to the

matter being considered, that he/she has a Conflict of Interest in the matter.

6.5.4 Councillors, in their role, may accept gifts, event tickets, hospitality, discounts or other benefits

associated with their official duties and responsibilities if it meets all of the following conditions:

a) is a normal accepted expression of courtesy of a business relationship and

b) received as a normal or necessary incident to fulfilling the Councillors duties

c) received as an incident of protocol or social obligation

d) would not raise questions about the Councillor’s objectivity and impartiality

e) would not compromise the integrity of Council or The Town. 65

f) Councillors will file a disclosure with the Chief Administrative Officer or designate for all

accepted gifts, event tickets, discounts, or hospitality valued at greater than $50.

6.5.5 Councillors or any member of their family will not solicit or accept any gift or other advantage

(i.e. gifts, event tickets, hospitality or discounts) that could, or be perceived to, influence the

member of Council in the exercise of an official power, duty or function.

6.5.6.Councillors will refuse or return improper gifts or benefits; if there is no opportunity to refuse or

return an improper gift or benefit, or where refusal or return may be seen as offensive for cultural

or other reasons, the gift or benefit must be disclosed and turned over to the Chief Elected

Official or Deputy Chief Elected Official to make a suitable disposition of the item.

6.5.7.It is the individual responsibility of each Councillor to seek independent legal advice, at their

own cost, with respect to any situation which may result in a Conflict of Interest.

6.6. Bias

6.6.1. A Councillor shall be impartial to discussion or presentation of any matter that requires a

decision of Council.

6.6.2. Councillors may attend open houses or exchange information with potential applicants,

developers, and special interest groups prior to a formal submission or application being

submitted to Town of Stettler and the Councillor must:

6.6.2.1. Make it clear to the potential applicant, developer, or special interest group that the

Councillor can provide only general information on the process, but cannot give any

indication of the chance of success of the submission.

6.6.2.2. Must suggest that the applicant, developer, or special interest group seek independent

professional advice.

6.6.2.3. If applicable, encourage potential applicants, or developers to seek preliminary

information on their submission by consulting with Town of Stettler Administration.

6.6.2.4. Once application or submission has been filed with Town of Stettler and where Council

will have a decision making role in the approval process or where the Councillor may sit

on a Board or a Committee that may hear any subsequent appeal, Councillors will not

meet with the applicant, developer, or special interest group. Councillors will not meet

with the applicants, developers, or special interest groups prior to any Public Hearing or

formal consideration by Council of the application, submission, or appeal hearing and

decision being issued by Council or an Appeal Board.

6.6.2.5. All Development inquiries will be directed to Town of Stettler Administration.

6.6.2.6. Any information forwarded by an applicant, developer, or special interest group to a

Councillor with respect to a pending application or submission, shall be forwarded to the

Chief Administrative Officer who will accept the information and determine what further

distribution or disclosure of the information is required .

6.6.2.7. In the event that any application, submission, or action should proceed to any type of

legal action or court proceeding, no meeting is allowed between Councillors,

applicants, developers, special interest groups, or any other entity initiating or involved

with the legal action.

6.7. Confidentiality

6.7.1. Information provided to Council and to Councillors will not be used for any purpose other than

to exercise their role as a Councillor.

6.7.2. Councillors will not release any information which is to be treated as confidential in

accordance with the Municipal Government Act and will, at all times, recognize the Freedom

of Information and Protection of Privacy Act regarding the access, use, and release of personal

information.

6.7.3. Councillors will treat all private correspondence, both oral and written, between other

Councillors, between themselves and the Chief Administrative Officer, as confidential until the

parties agree that the information can or should be made public.

66

6.7.4. Councillors shall not release, disclose, publish, or comment on confidential information

including, but not limited to, any information received during a Meeting conducted in the

absence of the public, until such information is disclosed at a Public Meeting. This obligation

continues in perpetuity. 6.7.5. Councillors shall not release any information that is subject to

solicitor-client privilege unless expressly authorized by Council, through a Council resolution, to

do so.

6.7.5. Councillors shall not misuse confidential information which they have knowledge of by virtue of

their position as Councillor that is not in the public domain, including emails and

correspondence from other Councillors or third parties such that it may cause harm, detriment,

or embarrassment to Town of Stettler Council, other Councillors, Town of Stettler Administration,

members of the public or third parties. Councillors shall not use confidential information that it

may create a benefit for themselves.

7. USE OF TOWN RESOURCES DURING ELECTION PERIODS

7.1. Public resources must not be used in any way that would influence the electorate in an election,

except in regard to supporting the actual election process. Council and individual Councillors

commit to complying with the following procedures:

7.1.1. Council will not authorize or request the Town, print, publish (including digitally on the

internet), or distribute an electoral advertisement, unless it only contains information

regarding the election process. Any electoral advertisement that can be taken to be

intended or likely to affect voting in an election if it contains an express or implicit

reference to, or comment on:

• The election

• A candidate in the election; or

• An issue submitted to, or otherwise before the voters in connection with the election.

7.2. Council and individual Councillors will ensure that that Town of Stettler resources are not used

inappropriately in any way that may influence voting during an election period, or provide an

undue advantage for any candidate during a general election period from Nomination Day

until the end of the Council term.

7.3. The Chief Administrative Officer will ensure that all members of staff are advised in regards to the

application of this Code.

7.4. No Town of Stettler administration / employee will, as part of their employment with the Town,

undertake any activity that may affect voting in the election, except where it relates only to the

election process and is authorized by the Chief Administrative Officer.

7.4.1. No Councillor shall ask, or shall there be any direction, motion, or resolution from Council

for administration / employee or administration / employee member to authorize, use, or

allocate a Town of Stettler resource for any purpose that may influence voting in an

election, except where it relates to the election process and is authorized by the Chief

Administrative Officer.

7.5 At the end of the Councillor term of office, Councillor agree to promptly return all items

supplied by the Town for their municipal use.

8. DISPUTE RESOLUTION AND DISCIPLINARY PROCEDURES

8.1. From time to time difficulties may occur in relationships between individual Councillors. It is

expected that Councillors in this situation will use their best efforts to resolve such issues so that

they do not interfere with the effective functioning of Council.

8.2. Councillors shall not use public forums to discuss issues they may have or be having with other

Councillors or with Council.

8.3. Where there are issues that cannot be resolved between the parties and the view of the Mayor

is that the impact or potential impact is such that the good governance of Town of Stettler may

be affected, then a decision to proceed to dispute resolution or discipline will be required by a

resolution of Council.

8.4. Resolution procedures are as follows:

8.4.1. The Mayor shall discuss the issues with the relevant Councillor(s) and attempt to mediate

an outcome acceptable to both parties which will allow for an opportunity to apologize

and recommend no further action. Should the dispute involve the Mayor, the Deputy

Mayor will undertake the action.

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8.4.2. Councillors will at all times, attempt to resolve their issues without the need for external

assistance as a demonstration of unity and teamwork.

8.4.3. Should a matter not be resolved after internal mediation has taken place, Councillors are

able to seek advice from the Chief Administrative Officer in an attempt to find solutions.

8.4.4. Should the matter still remain unresolved, the Mayor, at his/her discretion, may request in

writing to the Chief Administrative Officer, to appoint an external professional mediator to

assist Council to work through the issues with the relevant parties. In the event the dispute

involves the Mayor, this decision will be made by the Deputy Mayor.

8.4.5. Should after external mediation, the matter still remain unresolved, an independent

arbitrator shall be appointed by Council to work with the parties and develop

recommendations on how the dispute can be resolved.

8.4.6. Council shall consider these recommendations in a meeting closed to the public in

accordance with the Municipal Government Act, and may, on return to the open

meeting, adopt a resolution based on the arbitrator's recommendations.

8.4.7. All Councillors will abide by these resolutions.

8.5. In the unlikely event that a Councillor refuses to sign the Statement of Code of Ethics and

Conduct or clearly violates any of the terms of the Town of Stettler Councillor Code of Conduct

or any provisions of the Municipal Government Act then the Mayor may recommend to

Council that disciplinary action may be taken on the offending Councillor. In the event that the

Mayor is the offending Councillor then this recommendation will be made by the Deputy

Mayor.

Disciplinary procedures are as follows:

8.5.1. For a Councillors first offense Council may choose to privately discuss the matter, offer an

opportunity to apologize and may recommend no further action. Should further action be

taken then the penalty may be the loss of all or some of the offending Councillors

appointed Committees.

8.5.2. For a second offense the penalty shall be the loss all of the Councillors Committees, all

conference attendance including AUMA and FCM Conventions.

8.5.3. For a third offense, all of the above and a $500 penalty. Penalty to be deducted from the

Councillors monthly honorarium.

8.5.4. For all other offenses all of the above and $1,000 penalty. Penalty to be deducted from

the Councillors monthly honorarium.

8.5.5. Should a Councillor have three or more offenses, in addition to the above penalties,

Council will direct a letter to be sent to the Minister of Municipal Affairs, requesting an

investigation into the conduct of the Councillor and requesting his/her removal from

Council.

9. EFFECTIVE DATE

9.1. This Bylaw shall come into force and effect when it has received third reading and has been duly

signed.

READ a first time this 19th day of September, A.D. 2017.

READ a second time this 19th day of September, A.D. 2017.

READ a third time and finally passed this 19th day of September, A.D. 2017.

_________________________________________

MAYOR

_________________________________________

ASSISTANT CAO

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Schedule A

STATEMENT OF CODE OF ETHICS AND CONDUCT

I, _ ____________ do solemnly swear to uphold the Town of Stettler Councillor Code of Conduct, as per

Bylaw 2096-17 at all times while serving as a municipally elected official representing Town of Stettler. I

have read and understand the Councillor Code of Conduct Bylaw 2096-17 and further agree to ALL the

terms and conditions as specified in the Bylaw.

Dated at Stettler, Alberta this ___ of ______, 2017.

_______________________________________

Councillor

_______________________________________

Chief Administrative Officer

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