COUNCIL PLAN QUARTER 1 REPORT 2019 20OPEN SPACE STRATEGY This plan involves identifying future open...

Council Plan First Quarter Performance Report 2019/20

1

OVERVIEW OF REPORT

Achieved On Track In Preparation Delayed Ahead of Schedule

COUNCIL PLAN QUARTER 1 REPORT 2019–20


2

OVERVIEW OF REPORT


The icons in the below table are used throughout this report as a key to represent the progression stages of each task, project or objective identified by the Glenelg Shire Council.

GUIDE TO ICONS USED IN THIS REPORT

Achieved The Achieved icon will be used when a project/plan has been successfully completed.

Delayed The Delayed icon will be present in this report when a project/plan has been identified as postponed, not on track or redefined.

In preparation The In Preparation icon will be used in this report when a project/plan is in its planning stage and the details are being prepared.

On track The On Track icon will be used when a project/plan is progressing, and is likely to achieve what is required within the time identified in the scheduling plan.

Ahead of Schedule The Ahead of Schedule icon will be used when a project/plan is likely to be completed earlier than planned.

OVERVIEW OF REPORT


3

CAPITAL WORKS UPDATE


The below table provides an update on major projects and plans as identified in the Council Plan 2017-2021.

PROJECTS UPDATE STATUS

AUSTRALIAN KELPIE CENTRE

This project involves the construction of a new facility including an interpretive display and Visitor Information Centre.

• The construction of the Australian Kelpie Centre was completed in May 2018 and was opened to the public during the Kelpie Festival 2018.

PORTLAND LIBRARY REDEVELOPMENT

This project involves a redevelopment of the existing library in Portland to provide a more functional and modern space.

The redeveloped Portland Library was completed and unveiled to the public on 4 August 2018.

PLANS UPDATE STATUS

RECREATION PLAN

The Active Your Way Glenelg Sport and Active Recreation Plan 2019-29 will guide Councils planning and investment in recreation programs, services and infrastructure over the next 10 years.

The Active Your Way Glenelg Sport and Active Recreation Plan endorsed by Council at the June 2019 Ordinary Council Meeting.

The Active Your Way Glenelg Sport and Active Recreation Plan will inform the planning and provision of sport and active recreation over the next 10 years.


OTHER PLANS OTHER PLANS


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The below table provides an update of the status of Council’s priority plans, as identified in the 2017-2021 Council Plan.

PLANS UPDATE STATUS

FORESHORE MASTERPLAN

This plan involves the creation of a masterplan identifying future redevelopment of the Portland foreshore.

• The Portland Foreshore Masterplan was discussed at the Ordinary Council Meeting on 27 February 2018. The Foreshore Masterplan has now been staged for implementation pending funding.

OPEN SPACE STRATEGY

This plan involves identifying future open space needs of the Shire.

• The Glenelg Open Space Strategy was endorsed at the May 2019 Ordinary Council Meeting.

COMMUNITY PLAN

This plan involves consultation with the communities within the shire to develop a clear vision and community aspirations for the shires future.

Glenelg Shire 2040 Project Launch was held on 16 September 2019, with over 260 RSVP’s for the event.

Marketing campaign commenced with footpath decals and stickers posted across the townships and dedicated website developed for the Glenelg Shire 2040 project.

Next steps include the recruitment of a Community Reference Group in late 2019, and consultation will commence early 2020.

GLENELG SHIRE TRACKS AND TRAILS STRATEGY

This plan involves identifying a direction for development and promotion of tracks and trails within the shire.

Draft Tracks and Trails Strategy is near completion. The draft strategy will be presented to November Ordinary Council meeting seeking endorsement to go out for public consultation.


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PRIORITY PROJECTS


Council is committed to seek funding for the following projects over the next four years, as identified in the Council Plan.

OUTCOME INDICATORS

FUNDING STATUS UPDATE

Portland Foreshore Masterplan Implementation

60% ON TRACK

PROJECT COMMENCED Changing Places facility construction was completed and opened to the public in July 2019.

Indigenous Land Use Agreement, Cultural Heritage Management Plan and Coastal Consent for the foreshore have been completed.

All Abilities Play Space construction have commenced this quarter. Working with artists to incorporate public art and indigenous culture into the play space design.

FUNDING RECEIVED

FUNDING SOUGHT

FUNDING AVAILABLE

PROJECT PROMOTED

Cape Bridgewater Masterplan

40% ON TRACK

PROJECT COMMENCED Action plan for further consultation and case building for next rounds of funding occurring.

Community consultation taking place this financial year (2019/20).

FUNDING RECEIVED

FUNDING SOUGHT

FUNDING AVAILABLE

PROJECT PROMOTED

Portland Central Business District upgrade

20% ON TRACK

PROJECT COMMENCED Project has been discussed with funding bodies.

FUNDING RECEIVED

FUNDING SOUGHT

FUNDING AVAILABLE

PROJECT PROMOTED

Hanlon Park Lighting

80% ON TRACK

PROJECT COMMENCED Quotes have been reviewed and contractor for design has been awarded. Detailed design stage has been completed. Tender awarded for the supply and install.

Council has committed funds within the Annual Budget to have this priority projected completed in 2019/20.

FUNDING RECEIVED

FUNDING SOUGHT

FUNDING AVAILABLE

PROJECT PROMOTED

Portland Civic Precinct Masterplan Implementation

20% ON TRACK

PROJECT COMMENCED Portland Civic Precinct Masterplan is being refined. The plan is not yet in a position to apply for funding.

FUNDING RECEIVED

FUNDING SOUGHT

FUNDING AVAILABLE

PROJECT PROMOTED

PRIORITY PROJECTS


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PRIORITY PROJECTS


Marine Masterplan Implementation

20% ON TRACK

PROJECT COMMENCED Council continues to monitor funding opportunities for the multi fuel facility on Portland Bay Marina. Council has committed funding to install a new fish weight station and Teflon based tops to the existing fish cleaning tables at the popular venue.

FUNDING RECEIVED

FUNDING SOUGHT

FUNDING AVAILABLE

PROJECT PROMOTED


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PROGRESS UPDATE


7%

80%

13%

CONNECTING GLENELG

Achieved

On Track

In preparation

13%

73%

7%

7%

LIVEABLE GLENELG

Achieved

On Track

In preparation

Delayed8%

67%

25%

CREATIVE GLENELG

Achieved

On Track

In preparation

59%

33%

8%

LEADING GLENELG

Achieved

On Track

In preparation

79%

16%

5%

GROWING GLENELG

Achieved

On Track

In preparation

Delayed

COUNCIL PLAN PERFORMANCE SNAPSHOT

PROGRESS UPDATE


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PROGRESS UPDATE


79%

16%

5%

Achieved

On Track

In preparation

Delayed

THEME 1 – GROWING GLENELG

STRATEGY/ACTION MEASURE OUTCOME STATUS

FOCUS 1 – GROWING OUR ECONOMY/ECONOMIC DEVELOPMENT DIVERSIFICATION

Support a diverse range of employment opportunities

Develop an investment prospectus for areas to address industry and agriculture to diversify our economy

Scoping is underway for the development of an Agricultural Investment Prospectus, with the intent to be complete this financial year.

Glenelg Shire is a centre for innovation and creativity to help build economic sustainability

Meet with government and industry representatives to promote investment and government funding in the shire

Council officers have continued to meet with industry representatives to promote investment and government funding.

Advocacy documents for priority project and initiatives are in development, to ensure Council is well placed for funding.

Create strategies to encourage new business development

Identify a space for start-ups to use within the shire and work with emerging businesses

Council continues to support the Portland Business Hub, as a start-up site, and continue to monitor funding opportunities to promote start-ups across the shire.


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PROGRESS UPDATE



Support the growth of existing businesses

Provide support to business groups in Portland, Heywood and Casterton

Digital training sessions were held online for small business owners to improve their digital uptake and the implementation of digital initiatives within their businesses. There were 90 registered participants for this series. The biennial Business & Tourism Awards were hosted at the Portland Golf Club on 2 August 2019, with 225 stakeholders in attendance. Narrawong's Bay of Whales Cafe was named the Winner of the 2019 Business & Tourism Awards.

FOCUS 2 – GROWING THE POPULATION/POPULATION ATTRACTION

Promote the shire to attract new residents/immigration and refugee relocation

Develop a value proposition for population attraction and retention

Council has continued to develop and promote the Designated Area Migration Agreement within the Shire and continues the ongoing management of the Jobs of Portland program, and Economic Migration project.

Market the shire as an attractive and appealing place to live

Number of national advertising campaigns and relevant forums

Promoting Portland television campaign encourages relocation to join the success and be part of the future in Portland, showcasing the tourism, economic and lifestyle opportunities in our region.

FOCUS 3 – GROWING TOURISM

Promote Budj Bim values within and outside of Glenelg Shire

Update visitor information material for Budj Bim

Budj Bim became inscribed as a UNESCO World Heritage site in July. Material at the Visitor Information Centre refreshed to showcase the achievement of the listing.


10

PROGRESS UPDATE



Actively participate in the Aboriginal Advisory Committee to implement Stage 1 of the Budj Bim Development Plan

Regular CEO attendance on Regional Development Victoria Steering Committee to support the implementation of Stage 1 of the Budj Bim Development Plan.

Continue to partner with Great Ocean Road Regional Tourism (GORRT)

Continue Council’s attendance at all Great Ocean Road Regional Tourism (GORRT) board meetings

Council representatives to continue participation in all GORRT meetings.

Develop other townships within the shire under the destination brand as developed by GORRT

Nelson destination action plan in early stages of development.

Implementation of the Tourism Strategy is underway.

Promote natural and recreational assets Promote iconic events and develop new and emerging opportunities throughout the shire

Develop three marketing initiatives per year to promote Growing Glenelg

The Growing Glenelg publication has moved to weekly e-newsletters and one printed summer edition. This trial will be reviewed mid-year.

Continue to promote Portland as a destination for cruise ships

Meet with cruise ship operators annually to promote Portland as a cruise ship destination

Three Councillors and three staff attended the annual Cruise Ship conference in Geelong.

Glenelg Shire Council presentation to over 100 attendees made up of key cruise ship delegates, tourism destinations and industry participants.

Continuing to work with Cruise Ship operators to promote Portland as a Cruise Ship Destination.


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PROGRESS UPDATE


FOCUS 4 – SKILLS DEVELOPMENT

Support opportunities

for life-long learning

Continue to support Beyond the Bell program initiatives

The Stepping Stones program received funding to be rolled out across the south west region.

Representatives from Children’s Services and Community Wellbeing attend the Local Action Group.

Director Community Services representation continued on the Beyond the Bell Board of Management

Support linkages to training and development opportunities in innovation, entrepreneurship and technology to local businesses and education providers

Digital Online training series delivered in August and September to small business owners, supporting and providing opportunities for innovation, entrepreneurship and technology.

There were six sessions in total, with four online sessions, a launch event and a meet up.

Create partnerships with education providers and establish a direction to support and encourage higher education and upskilling in our community

Stepping stones began roll out in Casterton in this quarter, as a result of additional funding.

‘Thriving Children in Casterton’ initiative to look at ways to support young people to succeed in Casterton and district.


12

PROGRESS UPDATE


Support partnerships between employers and education

Meet with service providers at least annually

Council staff working with Deakin University to review services and opportunities relevant to the region.

Investigations underway for support staff to enhance their skills in partnership with SW TAFE. Also working to improve the linkages with University South Australia.

Council supports the Passport to Employment program that assists young people to gain pre-employment skills and confidence.

Develop informal learning programs and activities across the shire

Informal Health and Wellbeing learning programs this quarter included Dying to Know Day-End of Life Education Community Session, Suicide Prevention training-Mind Your Mates-depot staff, Heywood and Casterton, in partnership with Lifeline.

During the first quarter, the libraries have hosted;

Seniors Week Activities Be Connected digital literacy

program for seniors in Heywood and Casterton communities

Five 3D printing workshops Writing workshop Twelve Author events and

speaking sessions Early literacy activities.

Continue to offer traineeships, work placements and scholarships

Work experience and student placements continue to be offered across the Shire.

Three traineeships and four apprentices currently underway at Council.


13

PROGRESS UPDATE


Support community engagement through volunteering/work placement opportunities for youth through various volunteering organisations and Council events

A number of youth volunteers were involved of the delivery of several events and programs including Western Bulldogs Leadership Community Projects & Graduation Ceremony, Redevelopment of Skittles program, Live4Life Stress Down Day activities in schools, United Way Shark Tank Pitch presentation.

The Future Leaders of Industry students were the facilitators for the Glenelg Shire 2040 Project Launch, and were able practice and develop their public speaking skills.


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PROGRESS UPDATE


7%

80%

13%

Achieved

On Track

In preparation

THEME 2 – CONNECTING GLENELG


FOCUS 1 – CONNECTING PLACES AND SPACES

Advocate for improved roads and public transport across the shire

Continue to pursue funding opportunities for road repair and upgrade

Several state and federal meetings attended by Council representatives to continue to advocate prioritising our regional roads.

Lead the Green Triangle Freight Action Plan Steering Committee – meet at least four times per year for continued advocacy

Ongoing advocacy and coordination of Green Triangle media campaigns.

Glenelg Shire chaired the Green Triangle Freight Action Plan Steering Committee meeting in Mount Gambier on 16 August 2019.

Create places that enhance active engagement of people within community

Finalise the Glenelg Shire Tracks and Trails Strategy

Draft Tracks and Trails strategy near completion and will be presented to Council in November to request public consultation.

Finalise the Open Space Strategy

Completed and endorsed by Council at May 2019 OCM.


15

PROGRESS UPDATE



Redevelop Council’s public libraries through funding opportunities

Development options for the shires libraries at Heywood and Casterton are underway. The options will form the basis of a report to Council seeking funding support in the 2020/21 Budget.

Provide opportunities for all people to connect to Council services and community information

Continue to seek funding for all abilities access to recreational and commercial services

Construction of the Changing Places facility was completed this quarter and opened to the public in July 2019.

Funding was unsuccessful for the construction of an all abilities play space on the Portland Foreshore, and therefore Council has committed funds to this project in the 2019/20 Budget. Construction has commenced and is scheduled to be complete by February 2020.

Transform public spaces to create ‘smart’ and digitally connected spaces within the community

Add to or create new free public Wi-Fi infrastructure

Investigations for public Wi-Fi and required infrastructure have been absorbed in the Digital Glenelg Project. Council continue to seek funding and opportunities to expand the Shire’s digital connectivity.

Increase the utilisation of our Smart Cities membership

Smart Cities initiatives have been absorbed by the Digital Glenelg Project.

Pursue Smart Cities funding opportunities

Funding opportunities continued to be monitored. Smart Initiatives considered in other priority projects and capital works.


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PROGRESS UPDATE



FOCUS 2 – CONNECTING PEOPLE

Advocate for digital and e-commerce uptake

Meet with NBN company representatives to discuss services gaps within the Shire

Service gaps identified as limited digital infrastructure to accommodation the NBN service. Continuation of work through the Digital Glenelg project to improve and increase the infrastructure to begin a further NBN roll out.

Meeting held with NBN company representatives and have opted to partner at future events.

Improve digital/e-commerce uptake

A number of digital workshops held this quarter to support the digital uptake and ecommerce of businesses within the Shire.

Enhance inclusive and equitable communities where people feel safe, supported and connected to others

Maintain an above average perception of safety within the community

Construction of the All Abilities Play Space has commenced, and safety methods are currently being considered such as additional public lighting and CCTV.

Hanlon Park lighting is scheduled to be upgraded this financial year; identified as a priority project and funds have been committed within the Annual Budget.

Funding received for the Bright Futures Safe and Supported project, an initiative to support our young LGBTIQ+ community; provide education, social connection opportunities and parent support groups.


17

PROGRESS UPDATE



Support opportunities for social connections through partnership networks

Seek grant/funding opportunities to enhance public safety

Applications for Sustainability Victoria funding are in development, to transition the public lighting at Boat Ramp North from High Pressure Sodium (HPS) to Light-emitting Diode (LED).

Public safety is an ongoing consideration in all project scopes prior to applying for funding.

Continue Connect Glenelg website

Connect Glenelg webpage is continued to be monitored and maintained by Council staff.

Continue to promote the community events calendar

Spring Tourism and Events calendar was developed and distributed in August 2019.

Spring edition of the Tourism and Events e-newsletter was distributed to subscribers in the second week of September, highlighting a number of events and things to see and do over spring.

Council officers continue to support the Sport, Fitness and Activities: Casterton, Heywood, Portland and Surrounds Facebook group that promotes sport and recreational activities, community activities and clubs.


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PROGRESS UPDATE


13%

73%

7%

7%

Achieved

On Track

In preparation

Delayed

THEME 3 – LIVEABLE GLENELG


FOCUS 1 – LIVEABILITY AND QUALITY OF LIFE

Improve the attractiveness and accessibility of local facilities

Community satisfaction survey results indicate above-average satisfaction with the quality of parks and open space

The Open Space Strategy has identified several areas where playground renewal is needed and additional sites where playgrounds could be consolidated.

Seek funding for aspects of the Civic Precinct Masterplan

The scope of the Civic Precinct Masterplan is being refined to better position the masterplan for funding opportunities.

Improve the appearance of public spaces and streetscapes within townships

Seek funding to improve and rejuvenate streetscapes

Meetings underway regarding the proposed changes to Percy Street to possibly incorporate greenery and street rejuvenation measures into the median of the street.


19

PROGRESS UPDATE



Create a range of opportunities for the community to participate in Council decision making

Create an ongoing online forum for community feedback

The Listening Post site on Your Say Glenelg has continued to be maintained, and there have been three surveys completed by customers during the quarter one 2019/20.

In quarter one 2019/20 YourSay Glenelg received participation on the following projects;

Glenelg Shire 2040, 183 (59.8%)

Alcohol and Community Events, 87 (61.3%)

Internal Staff Survey, 16 (84.2%)

L2P Learner Driver Mentor Program, 13 (27.1%)

Proposed Safety Initiatives for Percy Street Portland, 9 (3.6%)

Youth Services Priorities 2019-2020, 4 (36.4%)

Portland All Abilities Play Space, 4 (2.8%)

Listening Post, 3 (0.0%)

Calculated as a percentage of total visits to the project.

Conduct at least one listening post event per quarter

At the Councillors Workshop session on 10 September, Councillors endorsed to continue the online Listening Post platform, in addition to hosting Listening Post events on a project basis, rather than the four per year designated township based sessions.

The extensive community engagement plan for the Glenelg Shire 2040 project will include township based sessions across the shire.


20

PROGRESS UPDATE



FOCUS 2 – HEALTH & WELLBEING

Support programs to improve health awareness and active communities

Residents report an above-average wellbeing score

Department of Health are yet to release the updated Local Government Area Scores.

Ongoing work into the redevelopment of the Skittles program (Youth LGBTIQ+) ; Local Drug Action Team working with clubs and organisation around safe provision of alcohol at community events;

Delivery of Inclusion workshops for Sporting Clubs; Training around emotional resilience for young men in Heywood through Man Cave workshops at Heywood and District Secondary School.

Assist the community to promote events

Festival and Events strategy currently under development. In addition an events guidelines and procedures manual will also be developed to inform and support community run events. E-newsletter and community events calendar circulated for Spring.

Support the creation and maintenance of good-quality sport, recreational and leisure facilities

Finalise Open Space Strategy

Completed and endorsed by Council at May 2019 OCM.

Advocate for improved health and allied services

Redevelop the user group agreement with health service providers

Review of stakeholder partnerships within annual Health and Wellbeing Action plan.

On 1 April 2019 Council contracted the provision of Maternal and Child Health & Early Years Immunisation to Portland District Health.

Develop a Municipal Health & Wellbeing Plan

Completed.


21

PROGRESS UPDATE



FOCUS 3 – ENVIRONMENTAL SUSTAINABILITY

Reduce Council’s carbon footprint

Reduce the impacts of climate change

Continue to implement measures to reduce Council’s energy usage (carbon emission)

Business Management System has been purchased and will be installed over coming months. This device expects a 40% reduction in energy usage.

Funding opportunities are continuing to be monitored to work towards the implementation of the 'Securing our Energy Future Plan'.

Reduce Council’s water usage

Council’s policies, procedures, documents and operations account for the possible impacts of climate change

Scoping underway for the review of the Glenelg Shire Environmental Management Strategy.

Continue to implement measures to reduce Council’s water usage

As part of the 'Internet of Things' initiatives, water sensors have been purchased and installed at Henty Park, to monitor and measure water usage helping to identify where leaks may be occurring and where there can be a reduction of water usage.

Council to implement environmentally friendly energy solutions

Investigations have been ongoing into several renewable energy sources to heat Councils public buildings.

Protect environmental assets

Actively reduce weed species

Council have received $69K in State Government funding for the annual road side weed control.


22

PROGRESS UPDATE


8%

67%

25%

Achieved

On Track

In preparation

THEME 4 – CREATIVE GLENELG


FOCUS 1 – CREATIVE COMMUNITIES, PLACES AND PEOPLE

Promote diversity; celebrate creative and cultural heritage; foster creative capacity and practice

Maintain Council’s involvement in exciting community, cultural and creative events across the Shire

A successful program was supported in quarter one with four live performances at Portland Arts Centre, one live performance at Casterton Town Hall, two schools engagement events, one drama workshop for young people and one exhibition opening.

Dreams and Aspirations exhibition held at Portland Arts Centre, exhibiting a range of art work by people from the community with a disability.

Work towards the development of a space to display Council’s Cultural Collection

National Libraries of Australia Significance Assessment was completed last financial year, now waiting for the National Libraries of Australia assessment round.


23

PROGRESS UPDATE



Build partnerships that promote creative expression and engagement; stimulate creative practice and creative places

Commit resources to enhance the Partnership Agreements

Hooked on Portland preparations are underway for the January event. Council working closely with the Victorian Fisheries Authority to co-host and co-fund the partnered event.

Initial planning has commenced with partners around the development of the 2021 Aboriginal Partnership Plan.

Promote the community events calendar and support diverse arts and cultural programming

Promotion of diverse arts and cultural events is continued through the distribution of the ArtsGlenelg program and social media updates.

Promote opportunities

for community events

within all townships

of the shire

Offer opportunities for people to participate and attend cultural, arts and literary activities

The Australian Maritime Museum exhibition at the Portland Library has offered activities to attend and participate in, including information on the local shipwreck of the Admella.

Seek funding for creative public art and place-making initiatives

The detailed design of the All Abilities Play Space consists of creative public art, themed as the Gunditj Mara six seasons. Funding for the implementation of the Foreshore Masterplan was unsuccessful, and therefore Council has committed to fund this project within the annual budget.

FOCUS 2 - INNOVATION

Promote innovative solutions by allowing for creative input into decision making

Work with the community to develop an events calendar

Completed.


24

PROGRESS UPDATE



Simplified and streamlined customer experience

Digital Glenelg and Business Transformation progressing to streamline process improvement.

Customer Relationship Management (CRM) options are on hold pending future direction from Digital Glenelg Team.

Promote Council’s One Stop Shop service

Council continue to refer multi-permit application enquires in the first instance to the One Stop Shop.

Create opportunities

for innovation within

the community

Promote an “ideas” forum in townships

Stakeholder forums are ongoing and provide an opportunity to generate ideas for economic growth.

Glenelg Shire 2040 project launch captured attendee’s ideas for the community by the year 2040. Community consultation is scheduled to roll out on a township level to generate ideas from our residents for their future.

Partner with other

organisations

to facilitate

innovative solutions

Deliver opportunities for people to experience new technologies and innovative solutions

Several training and support session held online to deliver opportunities for people and businesses to experience new technology and innovative solutions.

Promote our Smart Cities membership

Smart Cities Initiatives have been absorbed in the Digital Glenelg Project.


25

PROGRESS UPDATE


59%

33%

8%

Achieved

On Track

In preparation

THEME 5 – LEADING GLENELG


FOCUS 1 - ADVOCACY

Lead and participate in regional partnerships

Community satisfaction with Council decisions continues to be above-average

The 2019 Community Satisfaction survey revealed that the residents reported Glenelg Shire at 57 for their satisfaction of the decision council makes on behalf of the community. The state wide average is 55, as an index score out of 100.

Lobby and advocate on agreed local priorities to place Glenelg Shire at the forefront of policy and funding considerations

Community satisfaction with lobbying on their behalf continues to be above average

The 2019 Community Satisfaction survey revealed that Glenelg Shire at 56 as an index score out of 100, and sits above the state-wide average again, at 54 for efforts in advocacy, lobbying on behalf of the community have strengthened over time.


26

PROGRESS UPDATE



FOCUS 2 - ACCOUNTABILITY

Apply good governance principles to guide strategic decision making

Statutory planning permits assessment time frames continues to be less than the state average

The 2018 Local Government Performance Reporting data confirms that Glenelg Shire Council outperforms the state-wide average for timeliness of assessing statutory planning permits. Glenelg Shire Council reported an average of 21 days taken to assess a permit, while the state wide average is 69.69 days. The 2019 data is yet to be released.

Undertake a Planning Scheme review

Adopted by Council at the Ordinary Council Meeting held 22 May 2018.

Council demonstrates leadership in its decisions to meet future needs and challenges

Maintain existing (Planning) service standards

The 2018/19 Local Government Performance Reporting Framework results show an average increase of 2.05% over the last three years, indicating a consistent improvement to Council's planning service standard.

Lobby for additional funding to support asset renewal

Continued advocacy for State Government to co-fund the Federal Government announcement of $80m for Road Funding on 18 March 2019.

Long-term planning and prudent financial management

Reduce expenditure level per property assessment from 2016 levels

The 2018 financial performance have reduced from the 2016 levels by $475.23. The 2019 data is yet to be released.

Continuous improvement methods used to ensure excellence in service delivery

Continue to maximise grant opportunities for the shire

A Priority Project publication has been developed and is updated regularly, in order to market to funding bodies and maximise grant opportunities.


27

PROGRESS UPDATE



Council continues to improve communications and engagement practices to support open and inclusive decision making processes

Improve Council’s website to be more intuitive and useable for customers

Redesign of Council’s website has been identified as a priority within the Digital Glenelg Roadmap.

Use technologies to assist communication and service delivery

Embed the Community Engagement Framework into Council procedures

The Community Engagement Framework was reviewed and endorsed by the Executive Team 28 May 2019.

Policies and procedures will continue to be embedded with the updated framework as they become due for review, and organisation wide training for community engagement is ongoing.

Offer people a say in Council decisions

Endeavour to maintain the number of Council decisions made at meetings open to the public (2016 benchmark)

The Local Government Performance Reporting Framework revealed that council decision made in closed meetings is up to 4.76%, which is an 0.59% increase on 2017/18 results. This is an increase of one resolution made in closed Council.

Ensure the organisation has the right mix of people to deliver the best outcomes for the community

Update Organisational Development policies to be in line with best practice

Draft Alcohol and Other Drug Policy scheduled for Executive Team Approval.

Staff Code of Conduct review underway.


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WHAT’S HAPPENING IN THE SHIRE


WHAT’S HAPPENING IN THE SHIRE

MERINO

Merino Big Night Out

14 Nov

NELSON

Vic Bream Classic Grand Final

23-24 Nov

HEYWOOD

24th Old Time Wood Days (Milltown)

9-10 Nov

PORTLAND

Small Business Workshop

16 Oct

Australia New Zealand Biochar Conference 2019

20 Oct

Upwelling Festival

2 Nov

BRIDGEWATER

Fish Holes Rally

8-10 Nov

CASTERTON

Small Business Workshop

31 Oct

Casterton Pastoral and Agricultural Show

9 Nov

Casterton Street Drags

16 Nov


29

SUSTAINABILITY PERFORMANCE


The Glenelg Shire Council promotes and facilitates environmental sustainability within the organisation and community. The main role of environmental sustainability within the organisation is to facilitate natural resource management projects, manage organisational resource/s efficiency (CO2 Emissions and water use), advocate and facilitate climate change adaptation.

Reduce Green House Gas Emissions

Target: 9%

For the last 6 years Council has, on average, reduced its GHG emissions as part of its operations by 8.9%. From this a target of 9% reduction per year has been set.

A review was undertaken of the Heating, Ventilation and Cooling (HVAC) systems on the 6 buildings attached to the thermal loop. From this we are upgrading the Portland office system (with the help from an $89k Sustainability Victoria grant) which will provide a 40% energy saving.

Reduce Water Consumption

Target: 10%

Glenelg Shire Council has the highest water consumption of all five municipalities within the Wannon Water district. Council has set the target to reduce its overall water consumption by 10% per year.

Several leaks have been found and repaired in the pools at the PLACE. This will save mega litres per year being lost.

Reduce Weed Infestations

Target: 100km

Glenelg Shire covers approximately 6,212 square kilometres and manages approximately 2,630km of local road, or around 90% of the length of roadsides.

All grant funds were expended last financial year. This year Council has received slightly increased funding from Sustainability Victoria. for this financial year.

SUSTAINABILITY PERFORMANCE


30

CURRENTLY SEEKING FEEDBACK


2020 Aboriginal Education Scholarships

Consultation period Project update

2 September 2019 –

18 October 2019

The search is on for local Indigenous or Torres-strait Islander youth who have ambitions for further study.

The Glenelg Shire Council’s annual Aboriginal Education Scholarship program is offering assistance for two local indigenous youth aged 16-24 years to undertake study at School, University or TAFE.

The two scholarships are for the value of $3000 each and the funds can be used to assist with further study/education.

CURRENTLY SEEKING FEEDBACK


31

FINANCIAL PERFORMANCE




32




33

LEGISLATIVE/GOVERNANCE UPDATES


The following table provides an update on changes in internal governance and also proposed changes in legislation;

IMPACT DATE

GOVERNANCE UPDATE

Urban Tree Policy Review

• The reviewed Urban Tree Policy is aimed at demonstrating Council’s commitment to improving urban tree management.

• As part of the review of the Policy the following key factors were considered:

o Requirement to provide a consistent approach to urban tree management;

o Improvement in risk management and reduction of reactive requests; and

o Ensuring relevance by reviewing species lists and developing works programs.

23 July 2019

Delegations Review • In accordance with the principles of good governance, continuous improvement and statutory compliance, the review of the Delegations and Authorisations review has been undertaken in accordance with Section 98(6) of Local Government Act 1989.

• This review included the following Council Instruments of Delegation have been reviewed including:

o Instrument of Delegation from Council to Members of staff (S6);

o Instrument of Sub-Delegation from the Chief Executive Officer to Council Staff (S7);

o Instrument of Delegation of CEO powers, duties and functions (S13);

o Instrument of Delegation from Council (as a Committee of Management appointed under section 14 of the Crown Land (Reserves) Act 1978 (Vic)) to Members of Staff; and

o S11A Instrument of Appointment under the Planning and Environment Act 1987 only.

27 August 2019

LEGISLATIVE/GOVERNANCE UPDATES

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