county of ventura · Green Seal GS-37, for general-purpose, bathroom, glass and carpet cleaners...

GENERAL SERVICES AGENCY Facilities and Materials Steve Morgan, Chief Deputy Director

800 South Victoria Avenue Ventura, CA 93009-3000 (805) 654-3806 / Fax (805) 654-3886

Paul S. Grossgold Director

county of ventura

Green Cleaning Policy

and High Performance Cleaning Program

June 1, 2010

Telephone Road Building

General Policies I. Purpose The County of Ventura, General Services Agency, has established this Low Environmental Impact Cleaning Policy to reduce the exposure of building occupants and custodial personnel to potentially harmful chemical contaminants which may also adversely impact the indoor environmental quality. The areas, substrates and facility use patterns have been assessed and a task frequency list has been developed to create the healthiest and most productive indoor environment possible. II. Scope This Green Cleaning policy applies to all cleaning conducted in all parts of the Telephone Road Building, 4651 Telephone Road, Ventura, CA. This policy is overseen by Patrick Squires, Custodial Manager and shall not be revised, changed or updated without management consent.

County of Ventura – Telephone Road Building Green Cleaning Policy and High Performance Cleaning Program June 1, 2010

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III. Goals and Metrics for Success As noted above, the goal of this program is to minimize exposure of building occupants and maintenance personnel to potentially hazardous chemical, biological and particle contaminants which may adversely impact air quality, health, building finishes and systems, and the environment, and to provide a sustainable approach to cleaning and janitorial maintenance. A. Program Goals:

1. Seek to ensure that 100% of cleaning, hard floor and carpet care products meet program sustainability criteria.

2. Seek to achieve 100% of cleaning equipment purchases consistently meet program sustainability criteria.

3. Maintain appropriate standard operating procedures, strategies, and guidelines for critical tasks.

4. Ensure appropriate staff training on an ongoing basis. 5. Respond to occupant feedback to ensure continuous improvement and occupant

satisfaction.

B. Metrics and QA/QC Analysis of the ongoing performance of the Green Cleaning program at the Telephone Road Building will be assessed by a four-part process:

1. Performance will be reviewed with the building committee every four months. 2. Annual meetings with Telephone Road Building custodial staff and relevant

GSA staff to review cleaning performance. 3. Annual occupant survey to elicit feedback. 4. Purchasing related performance will be tracked through compliance with LEED

credit requirements. 5. Based on the findings and performance documented above, a LEED-compliant

custodial effectiveness audit will be conducted on an annual/bi-annual basis. This audit will confirm the overall effectiveness of the green cleaning program in delivering a clean and healthy workplace environment.

IV. Responsible Parties Patrick Squires, Custodial Manager is responsible for developing and managing the implementation of the Green Cleaning Policy and Plan. Personnel involved with various elements of the green cleaning program shall carry out their tasks according to this policy, and report all relevant activities to the aforementioned parties. To ensure an effective and coordinated effort, the building staff responsible for overseeing the Green Cleaning Policy and Plan shall review all proposed cleaning activities before implementation.



Green cleaning strategies for the property shall include actions performed by the following contractor: Function Company Name Primary Contact Phone Housekeeping Kelly Cleaning David Isaac 644-5308 V. Time Period This policy was formally adopted on June 1, 2010 and will remain in place, with amendments and revisions, during the County’s occupancy of the building.



Green Cleaning Procedures and High Performance Cleaning Program

The Telephone Road Building custodial staff will conduct cleaning of the building in accordance with the following guidelines for purchasing, product selection and use, waste management, training, and related affairs. An overall cleaning task frequency list which details the type and frequency of cleaning will guide the specific regularity and nature of cleaning tasks in the building. Part I – Use of Sustainable Cleaning Products, Equipment and Materials

A. Cleaning Products and Related Materials

1. Cleaning Products Management of the Telephone Road Building will seek to purchase and utilize, wherever possible, cleaning products and materials that meet the following sustainability critera. a. Sustainability Criteria: Green Seal GS-37, for general-purpose, bathroom, glass and carpet cleaners used for industrial and institutional purposes.

• Environmental Choice CCD-110, for cleaning and degreasing compounds.

• Environmental Choice CCD-146, for hard surface cleaners.

• Environmental Choice CCD-148, for carpet and upholstery care. Disinfectants, metal polish, floor finishes, strippers or other products not addressed by the above standards meet one or more of the following standards for the appropriate category:

• Green Seal GS-40, for industrial and institutional floor care products.

• Environmental Choice CCD-112, for digestion additives for cleaning and odor control.

• Environmental Choice CCD-113, for drain or grease traps additives.

• Environmental Choice CCD-115, for odor control additives.

• Environmental Choice CCD-147, for hard floor care.

• California Code of Regulations maximum allowable VOC levels for the specific product category.

Hand soaps meet one or more of the following standards:

• No antimicrobial agents (other than as a preservative) except where required by health codes and other regulations (i.e., food service and health care requirements).

• Green Seal GS-41, for industrial and institutional hand cleaners.

• Environmental Choice CCD-104, for hand cleaners and hand soaps. The use of microfiber tools and wipes is required wherever appropriate/feasible.



b. Approved Product List The products listed below are approved for use. Products not listed here must be submitted for approval prior to use.

Product Type Manufacturer / Product Name Sustainability Criteria Met

Glass Cleaner JohnsonDiversey / Skylight Green Seal Certified

All Purpose Degreaser JohnsonDiversey / Power Bolt

Non-corrosive, biodegradable, VOC compliant, meets USDA 1998 C1 guidelines

RR Disinfectant JohnsonDiversey / Frequency 256 Environmentally Preferred Product.

In addition, staff will maintain a log that details all housekeeping chemicals used or stored on site, along with the Material Safety Data Sheets (MSDS), Technical Bulletins and information on the dispensing and dilution equipment used. 2. Janitorial Paper Products Management of the Telephone Road Building will seek to purchase and utilize, wherever possible, janitorial paper products that meet the following sustainability critera: a. Sustainability Criteria

Disposable janitorial paper products meet the minimum requirements of one or more of the following programs for the applicable product category:

• U.S. EPA Comprehensive Procurement Guidelines for Janitorial Paper and Plastic Trash Can Liners.

• Green Seal GS-09, for paper towels and napkins.

• Green Seal GS-01, for tissue paper.

• Environmental Choice CCD-082, for toilet tissue.

• Environmental Choice CCD-086, for hand towels.

• Janitorial paper products derived from rapidly renewable resources or made from tree-free fibers.



b. Approved Products


Toilet Seat Covers, DS-5000

Discrete 20% Post-Consumer Content

100 Pk of Liners, 40x48 Roll Pack None

1000 Pk Liners, 24x24 Roll Pack None

250 Pk Liners, 33x40 Roll Pack None

Bath Tissue, Jumbo Roll Livi Derived from Rapidly Renewable Materials

Bath Tissue, Toilet Roll Livi Derived from Rapidly Renewable Materials

Envirox Multi-fold Towel Wausau Green Seal GS-09

3. Trash Bags Management of the Telephone Road Building will seek to purchase and utilize, wherever possible, trash bags that meet the following sustainability critera: a. Sustainability Criteria

• U.S. EPA Comprehensive Procurement Guidelines for Janitorial Paper and Plastic Trash Can Liners. Trash bags should have at a minimum 10% post-consumer recycled content or be derived from a rapidly renewable source

b. Approved Products INSERT APPROVED PRODUCTS LIST HERE – Paul – Any chance we can make this change at TRB and use compliant trash bags?




B. Cleaning Equipment Management of the Telephone Road Building will seek to purchase and utilize, wherever possible, cleaning equipment that meets the following sustainability criteria, as relevant:

a. Sustainability Criteria

• Vacuum cleaners are certified by the Carpet and Rug Institute “Green Label” Testing Program for vacuum cleaners and operate with a sound level of less than 70dBA.

• Carpet extraction equipment used for restorative deep cleaning is certified by the Carpet and Rug Institute’s “Seal of Approval” Testing Program for deep-cleaning extractors.

• Powered floor maintenance equipment, including electric and battery-powered floor buffers and burnishers, is equipped with vacuums, guards and/or other devices for capturing fine particulates and operates with a sound level of less than 70dBA.

• Propane-powered floor equipment has high-efficiency, low-emissions engines with catalytic converters and mufflers that meet the California Air Resources Board (CARB) or Environmental Protection Agency (EPA) standards for the specific engine size and operate with a sound level of less than 90dBA.

• Automated scrubbing machines are equipped with variable-speed feed pumps and on-board chemical metering to optimize the use of cleaning fluids. Alternatively, the scrubbing machines use only tap water with no added cleaning products.

• Battery-powered equipment is equipped with environmentally preferable gel batteries.

• Powered equipment is ergonomically designed to minimize vibration, noise, and user fatigue.

• Equipment is designed with safeguards, such as rollers or rubber bumpers, to reduce potential damage to building surfaces.

A log will be kept for all powered housekeeping equipment to document the date of equipment purchase and all repair and maintenance activities and include vendor cut sheets for each type of equipment in use in the log. b. Approved Equipment

Equipment Type Manufacturer / Model Sustainability Criteria Met

Carpet Extractor Windsor / ClipperTM 12 CRI-LEED compliant

Hip Vacuum ProTeam / Tail Vac CRI-LEED compliant

Vacuum Cleaner Lindhaus / Lindhaus RX HEPA CRI-LEED compliant

Vacuum Cleaner Tornado / CV 30 CRI-LEED compliant

Mopping Bucket Rubbermaid / Microfiber Press Wring Bucket n/a

Floor Cleaning Kit Rubbermaid / PulseTM Floor Cleaning Kit n/a



Dust Mops Rubbermaid / 18” & 24” Dust Mops n/a

Wet Pad Scrubber Rubbermaid / 18” & 24” Wet Pad Scrubbers n/a

C. Cleaning Chemicals

1. Use of Concentrates Wherever feasible, Telephone Road custodial staff will utilize chemical concentrates dispensed from portion-controlled closed dilution systems. Paul – Are we currently using any? Can we identify the products we use?

2. Chemical Training, Handling & Storage Procedures relating to chemical handling, storage and related training are governed by the County of Ventura Chemical Storage Guidelines and Hazard Communication Program, as published on November 2, 2009 and attached to this document as Attachment A. This document details procedures for chemical procurement, distribution, storage and disposal (Section 6), labeling (Section 9) and Training (Section 10).



Part II – Procedures and Strategies for Program Implementation

A. General Procedures and Strategies

Paul – In this section, we need to include our actual protocols for cleaning various surfaces and spaces of the building. This will include a number of general spaces types (I’ve suggested some below) and a few specific areas (headers included).

A. Hard Floor and Carpet Care a. Mopping b. Vaccuming/Carpet Cleaning c. Hard Floor Stripping/Burnishing/Etc…

B. Restroom Maintenance C. Window and Glass Cleaning D. Entryway Mat Maintenance E. Exterior Cleaning Procedures F. Protection of Particularly Vulnerable Occupants

B. Hand Hygiene Management of the Telephone Road Building will exclusively provide hand soaps that do not contain antimicrobial agents, other than as a preservative system, except where required by health codes and other regulations, such as food service and health care requirements. All occupants and employees will be encouraged, by signage or other means, to wash hands after using the restroom and before returning to work. In addition, where feasible waterless alcohol-based hand sanitizer will be provided in appropriate locations. PY – I wrote the above – OK?

C. Occupant Feedback If there are issues with cleanliness, odors or product effectiveness, the occupants of the Telephone Road building can call Maintenance Dispatch at (805)654-3878 and submit a work order for additional cleaning or to report a problem with a product. In addition, the Building Committee meetings, which consist of the supervisors from every department occupying the building, meet every four months to discuss various issues, including cleaning effectiveness. All restrooms have signs that state “If this restroom needs attention, please contact GSA at 654-3878” and “Please wash your hands after using the restroom and before returning to work” at the exit of each restroom. D. Staffing and Training



1. Staffing Plan

This section should explain how custodial staffing works – the number of people, their hours of activity, etc…

2. Staff Training

i. General Training Management of the Telephone Road Building will ensure that all custodial staff receives training, on the use, maintenance and disposal of cleaning chemicals, cleaning wastes, floor care stripping wastes, dispensing equipment and packaging.

Management will maintain documentation of each person’s specific training dates specifying the subject and length of the training. Each custodian will receive eight (8) hours of training per year on these and related green cleaning topics.

ii. Training in Chemical Use Training requirements relating to chemical handling, storage and related issues are governed by Section 10 of the County of Ventura Chemical Storage Guidelines and Hazard Communication Program, as published on November 2, 2009 and attached to this document as Attachment A.



GENERAL SERVICES AGENCY Hall of Administration 800 South Victoria Avenue, L#1000 Ventura, CA 93009 (805) 654-3700

Paul S. Grossgold Director

county of ventura

Date: November 2, 2009

To: Allyn Cahoon, Hector Orozco, Jim Penny, Paul Bell, Rob Harris, Roland Berg, Steve McLaughlin, Jay Anderson From: Paul R. Young SUBJECT: CHEMICAL STORAGE GUIDELINES AND HAZARD COMMUNICATION PROGRAM The County of Ventura, General Services Agency strives to minimize the purchase of, use, handling, and storage of hazardous chemicals whenever possible. Where such chemicals are necessary for the successful operation and maintenance of the building, we are required to comply with the attached Chemical Storage Guidelines and Hazard Communication Program. These documents provide guidance and list requirements for handling, labeling, and storage of chemicals; Material Safety Data Sheets (MSDS); training; spill response; and emergency procedures. Please ensure we comply with all these requirements and review them with your staff. c: Rosalind Harris



Glenn Hemme Paula Oberst

Attachments: Hazardous Communication Program

Chemical Storage Guidelines























County of Ventura

General Services Agency Maintenance Division

Telephone Road Building Building Materials Product Inventory

Item Product Description Manufacturer Category

1 Adhesive Caulk Kwik Seal Adhesive

2 Cove/Base 7200 Roberts Adhesive

3 Hand cleaner Gojo Body Cleaner

4 Patching Compound Fastset 40 Westpak Cementuous

5 Car Wash Turtle Wax Cleaner

6 Formula 505 ZEP Cleaner

7 Scrubs Hand Sanitizer Wipes ITW Dymon Cleaner

8 Nu-Brite Coil Cleaner Calgon Cleaner

9 Lime Remover Gen Labs - Lime Gone Cleaner

10 CrackShot Spacking Paste DAP Paint

11 Interior latex low sheen pearl white Dunn Edwards Paint

12 Permasheen Dunn Edwards Paint

13 Primer Stain killer Zinsser Paint

14 Orange Peel Spray Texture Homax Paint

15 Sealer/Primer Kilz Paint

16 Dem-Kote Dayton Electric Mfg. Co Paint

17 Dynaflex 230, Latex, Clear DAP Sealant

18 Refrigeration Micro Leak Dectector Big Blue Solution

19 Surface prep Mineral Spirits Klean Strip Solvent

20 Goof Off Remover Goof Off Solvent



County of Ventura General Services Agency

Custodial Division Paper and Cleaning Inventory

Item # Product Description Manufacturer Category Green

1 Chlorine, Bleach Clorox Chemical

2 Cleaner, Skylight Ramsey Glass Cleaner GS

3 Cleaner, PowerBolt Ramsey All Purpose Degreaser

C1

4 H202 Orange Cleanline Multipurpose Cleaner GS

5 Metal Cleaner & Polish Triple S Cleaner

6 Mineral Shock Envirox Reduced Toxicity Cleaner

GS

7 Gum Remover Triple S Cleaner

8 Room Deordorizer Ramsey Kill Odor

9 Toilet Seat Covers, DS-5000 Discrete Paper 20% RC

10 100 Pk of Liners, 40x48 Roll Pack Paper

11 1000 Pk Liners, 24x24 Roll Pack Paper

12 250 Pk Liners, 33x40 Roll Pack Paper

13 Bath Tissue, Jumbo Roll Livi Paper RR

14 Bath Tissue, Toilet Roll Livi Paper RR

15 Envirox Multi-fold Towel Wausau Paper GS

16 Head to Toe Soap United Sanitary

Soap Non-AB

17 Frequency 256 Ramsey Disinfectant EPP

18 Censor Vandalism Remover Triple S Cleaner

19 Command Air Triple S Odor Neutralizer

20 Boardwalk Ramsey Floor Finish

21 Terra Green Brulin Floor Stripper GS



22 Sunshine Two House Sanitary

Neutral Cleaner

23 Maintex Grip Maintex Floor Cleaner

24 Topline Pre-Burnish 3M Floor Conditioner

25 3 in 1 3M Floor Cleaner

Item # Product Description Manufacturer Category Green

26 Lemon Oil Furniture Polish Wonder Furniture Polish

27 Disinfectant Spray Lysol Disinfectant

28 Lemon Fresh Polish Guardsman Polish

29 Jet Stream Carpet Cleaner Buckeye Extraction Carpet Cleaner

30 Anti-Foam Steam Cleaner Maintex Cleaner

31 Lime Gone GenLabs Lime Scale Remover

32 Trouble Shooter 3M Baseboard Stripper

33 Display Infrequent Maintenance

Brulin Floor Cleaner

34 Rely On Hand Spray Dupont Antiseptic Hand Spray

Legend

GS Green Seal

C1 C1 Guidelines

RR Rapidly Renewable

EPP Environmentally Preferred Product

Non-AB

Non-Anti-Bacterial

% RC % Recycle Content

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