Cours e Title

© CGI Group Inc.

Course TitleAdvantage 3.9 HRMPayroll Accounting Management – HRM to CORE

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Session Objectives• Understand how to verify PAM data in HRM.• Understand how to migrate payroll documents to CORE• Understand how PAM data posts in CORE.• Understand how CORE processes PAM data.• Understand how to correct an expenditure document

in CORE.

Objectives

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Session Agenda

HRM: Verify PAM Data

HRM: Migrate Payroll Documents to CORE

CORE: Submit Payroll Documents


This session provides an overview of the following PAM queries:

Payroll Accounting Management Detail (PAMPYDT)

PAM Statistics Inquiry (QPAMSTAT) PAM Exception Inquiry (QPAMERR)

CORE: Correct PAM Documents

CORE: Post PAM Documents

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Provides ability to drill down from: PAM payroll document to accounting line Accounting line to detail COA elements for all journal entries summarized

on the accounting line.

Verifying PAM Results in HRM

A. Payroll Accounting Management Detail Inquiry

Enter as much search criteria as available

Document ID must be entered

PAMPYDT

Data Source in order of level of detail: PYRL_DOC_HDR, PYRL_DOC_ACTG, PYRL_EXPS(LIAB, FRNG)_JRNL_HST

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Verifying PAM Results in HRM Though the

document data to be displayed is for a single document, the total amount field will contain the total for all documents of this type (e.g., PREXP-Expense)

To view accounting lines within the displayed document, select the applicable journal (i.e., Expense, Liability, Fringe)

PAMPYDT

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Verifying PAM Results in HRMThe top grid displays all of the accounting lines in the payroll document entered in the Search criteria.

When an accounting line is selected, all of the journal entries summarized in that accounting line will be displayed in the bottom grid

PAMPYDT

By selecting a journal entry within the selected accounting line, the detail information will be displayed including: General Information

with source document ID

Fund Accounting Detail Accounting


PAMPYDT


PYRL_EXPS_JRNL(_HST) – Gross Pay

PYRL_LIAB_JRNL(_HST) – Net Pay

EMPLOYEE_ID

EVNT_TYP_CD

CNTRCT_PAY_AM PYRL_DOC_ID

PYRL_ACTG_LN

_NO PRLNP_DOC_ID

PRLNP_ACTG_LN

_NOAAA12345 REG 2,786.11 04261400000000000003 1 04261400000000000002 1

PREXP PRLNP

EMPLOYEE_ID

DEDTYP_CD

DED_AM PYRL_DOC_ID

PYRL_ACTG_LN_NO PRLNP_DOC_ID

PRLNP_ACTG_LN

_NOAAA12345 99999 2,010.42 04261400000000000002 1 04261400000000000003 1

PRLIA PRLNP

Locating Accounting Line Detail Data from PAM Journals

Verifying PAM Results in HRMPYRL_LIAB_JRNL(_HST) – Deductions and Employee Fringe Benefit

PYRL_FRNG_JRNL(_HST) – Fringe Benefits)

EMPLOYEE_ID

DEDTYP_CD

DED_AM PYRL_DOC_ID

PYRL_ACTG_LN

_NO PRLNP_DOC_ID

PRLNP_ACTG_LN

_NOAAA12345 022 303.29 04261400000000000001 1

AAA12345 238 18.38 04261400000000000001 1

PRLID

EXPS_LIAB_ID

EMPLOYEE_ID

EVNT_TYP_CD

DEDTYP_CD

FRNG_AM PYRL_DOC_ID

PYRL_ACTG_LN_NO

E AAA12345 003P 271.57 04261400000000000004 1

PREXPEXPS_

LIAB_IDEMPLOYEE

_IDEVNT_

TYP_CDDEDTYP_

CDFRNG_

AM PYRL_DOC_IDPYRL_

ACTG_LN_NOL AAA12345 003 271.57 04261400000000000002 1

PRLID

Provide summarized statistics (expense and liability amounts) by high-level COA elements.

At least one search criterion must be entered. Typically done at the GTN Run Number level (i.e., a single payroll)


QPAMSTAT

QPAMSTAT


Selecting a row in the top grid will display the expense and liability dollar amounts associated with the summarized COA elements

Data Source: PAM_STATS table

Verifying PAM Results in HRMQPAMERR

Displays errors encountered during PAM job execution by employee. Data Source: PAM_ERROR table on HRM database.

Session Agenda

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Session Agenda

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HRM: Migrate payroll documents to CORE

This session provides an overview of how to migrate payrol l data from Advantage HRM to Advantage Financial (CORE)



Migrating PAM Payroll Document to CORE

PAM payroll document data is stored on these tables in HRMSysManUtil is used in Advantage HRM to Export documents. This step will generate an XML file containing the payroll document dataSysManUtil in Advantage Financial (CORE) is used to import the documents using the XML file and submit the documents in CORE

Session Agenda

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Session Agenda

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CORE: Submit PAM Documents

This session provides an overview of how to submit payrol l documents in CORE



Submitting PAM DocumentsDocument Catalog

Access Document CatalogBrowse all documents with applicable document code in Held status• PREXP• PRLNP• PRLIA• PRLIDSelect Document ID to open

Submitting PAM DocumentsPREXP

Edit to make correctionsValidate and Submit• Note: Posting Lines

visible upon successful validation or submit

Session Agenda

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Session Agenda

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This session provides an overview of how to post payrol l documents in CORE. We wil l review the fol lowing pages:

• Payrol l Event Type Defaults (PYRLETD)• Event Type (ETYP)• Posting Code (PSCD)



Posting PAM Documents

CORE first determines the valid events for the payroll document on PYRLETD• PAM Line Type for PREXP

document: Expenditure is applicable to State of Colorado

• Gross Pay – Event Type HR01• Fringe Expense – Event Type

HR07


Using the Event Type, CORE will determine the Posting Codes using ETYP page• HR01:

• Debit Posting Code = D011 (External Accrued Expenditure)

• Credit Posting Code = H001 (Accrued Payroll)

ETYP


Each Posting Code destination is defined on PSCD page

PSCD

Posting PAM DocumentsGross Pay 2,786.11

Deductions 447.09

Employee Fringe 328.60

Ded/Ben Total 775.69

Net Pay 2,010.42

Employer Fringe 979.63

Document Code

External Accrued

ExpenditureAccrued Payroll

External Cash

Expenditure Net Pay Cash Deduction Fringe Total

GROSSPREXP 2,786.11 (2,786.11) - PRLNP (2,786.11) 2,786.11 -

Net Pay PRLIA 2,010.42 (2,010.42) -

PRLNP 2,010.42 (2,010.42) -

Ded/Ben PRLID 775.69 (775.69) -

775.69 (775.69) - Fringe

Expense PREXP (979.63) 979.63 - 979.63 (979.63) -

Fringe Liability PRLID 979.63 (979.63) -

Total -

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3,765.74 -

(2,010.42) (775.69) (979.63) -

Session Agenda

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Session Agenda

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This session provides an overview of how to correct payrol l documents in CORE. We wil l review the fol lowing document:

• Payrol l Expenditure Correct ion (PREXC)


Correcting PAM Documents

Correction Documents (PREXC) can be used with all submitted expense documents (PREXP) for:• Gross Pay• Fringe ExpenseFrom the Document Catalog browse the PREXP document in a Submitted statusSelect Document ID to open


Click Copy Forward

PREXP


Make changesValidate and Submit

PREXC

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Contact Us

Need more information?Please contact

Mike [email protected]

Marshall Leemarshall.lee.cgi.com

mailto:[email protected]

mailto:[email protected]

http://www.learningforum.cgi.com/

Date post:	23-Feb-2016
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