Cultural heritage asset management plans (CHAMP) Project Project data sources, transformation and...

Cultural heritage asset management plans(CHAMP) Project

Project data sources, transformation and submission

Jay Carver- Task Manager

The problem...

• No inventory of cultural heritage on network

• No data on quantification location or condition

• Data searches on ad hoc basis• Data not available from existing single

source• Related ad hoc costs• No method of measuring performance

The Solution...

Design a GIS database application to manage heritage assets within the HA estate –

Outcome – Cultural Heritage topic in ENVIS

We can go from this…. ££?

£££

ACTION?

INVENTORY…….

COST

INFORMATION£

LEGAL

WHERE??£

To this….CHMPDATA BUDGET

LOCATION

ACTION

HAGIS/Envis/Cultural Heritage data

• HA have populated records at national level

• Data will be provided on HAGIS and• Area shapefile datasets to MAC’s and

DBFO’s (SP’s) supplied by servicepoint+• Data updates to HAGIS will be made

quarterly by SP’s – Envis Governance • Data refreshment between HAGIS & NMR

and HER’s shall be managed by EMT

Data refreshment• HA EMT to develop data exchange routines with

data providers • NMR datasets

– EMT will check NMR records for changes every quarter and incorporate changes to HAGIS controlled version

• HER datasets– EMT will check HER records annually for changes

• Service provider– ID any changes to NMR records or HER records as

and when– Document changes in quarterly data submission to

HAGIS

Implementation...

the CHAMP process...

CHMP

ManagementActionPlan

ReviewIn SP and external

Analysis of Results

Condition survey

Desk top review

HAGISDataset

HA supplied data

Envis D-base

structureStart

HAGIS dataset - supplied to SP’s • GIS Mapping Database (that represents the location of all

heritage assets within HA estate and buffer zones)

• Point, poly line and polygon shapefiles

• Attached Database - that records feature and management information within HAGIS application [and locally in your GIS]

• Other attachments – request original data copies as reference source

Data sources

• Level 1 – English Heritage maintains record of all statutorily protected and registered assets- source: NMR at Swindon-

• Level 2 each local authority (County Council/Municipality/National Park) holds regional d-base of non-statutory assets

Cultural Heritage Asset Management Plans (CHAMP) – data structure

NationwideNetwork Areas

1-14

ENVIS CH Inventorydata structure

Level 1HA supplieddesignations:WHSSAMHPGBATFieldHWRECK

Level 1NMR supplied designations:LB's

Level 2HER supplieddata:EventsFindspotsSites

Level 3Network Area

Surveys:Field surveyDesk study

Aerial PhotographsLidar

Asset photographsImpacts

VulnerabilityPriority

EMI records:Condition

Action

CHMP Part 2Management Plans

Level 3TPI data:Inventory &Events

CHMP Part 1Inventory

Protection_GradeListed_Grade

Grade_NumberLocal_SMRShort_Desc

Feature_classTypeClassFormValue

Condition Period

AuthorityCreatorOwner

Other_PartySite_Name

BibliographyEvent_TypeEvent_CodeAsset_statusDevelop for

Network Areason rolling basis

ENVIS EMI data structure

Further developENVIS Inventorywith Level 3 dataPrepare CHMP's

Develop ENVIS Inventory with

Level 1 and 2 data

Stage and OBJECTIVE

Scope and sources Key output


1-14





Level 3Network Area






Action







Condition Period








Level 1 and 2 data

Stage and OBJECTIVE



1-14





Level 3Network Area






Action







Condition Period








Level 1 and 2 data

Stage and OBJECTIVE


Management

• Level 1 data – the key assets that need monitoring and management – legal and mandatory duty

• Level 2 data – often supporting information and locally important assets that may need management

Key SP tasks for managingCHAMP dataset

• Manage current dataset- provide updates • Change/ Update/revise attribute data in existing

records-– E.g. condition information added, status change,

change to spatial record• Create new records

– When new ‘event’ carried out – e.g. watching brief..– When asset moved – new spatial record– When newly registered asset assigned by authority

(link to EMT data refreshment)• Should/can records be deleted?


1-14





Level 3Network Area






Action







Condition Period








Level 1 and 2 data

Stage and OBJECTIVE


IAN/84/07 part 4Annex A.5.1

Cultural Heritage Asset Management Plans (CHAMP) – data structure

Mapping database

•Estate boundary

•Buffer zone

•Points, lines and polygons

Data coverage

• Level 1 – 1km

• Level 2- 100m

http://www.english-heritage.org.uk/nmr

• Access NMR Level 1 data for all England

• Spatial data and reduced attribute data

NMR download page

Data transformation process DATA PROCESS FOR EACH NETWORK AREA/LEVEL 1/LEVEL 2

CREATE SHAPEFILE FOR SEARCH AREA

SUBMIT DATA REQUEST FORM

RECEIVE GIS FILE

SAVE ATTRIBUTE DATA IN EXCEL

MATCH RE-USABLE DATA FIELDS IN MS ACCESS

LOAD REUSABLE ATTRIBUTE DATA INTO MS ACCESS

EDIT EACH RECORD IN MS ACCESS AND ADD MADATORY DATA

EXPORT ATTRIBUTE DATA BACK TO SHAPE FILE

CHECK SPATIAL LOCATION IN GIS MAP VIEW

COMPLETE DATASET SIGN OFF FORM AND SUBMIT TO HA

DATA PROCESS FOR EACH NETWORK AREA/LEVEL 1/LEVEL 2

CREATE SHAPEFILE FOR SEARCH AREA

SUBMIT DATA REQUEST FORM

RECEIVE GIS FILE

SAVE ATTRIBUTE DATA IN EXCEL

MATCH RE-USABLE DATA FIELDS IN MS ACCESS

LOAD REUSABLE ATTRIBUTE DATA INTO MS ACCESS

EDIT EACH RECORD IN MS ACCESS AND ADD MADATORY DATA

EXPORT ATTRIBUTE DATA BACK TO SHAPE FILE

CHECK SPATIAL LOCATION IN GIS MAP VIEW

COMPLETE DATASET SIGN OFF FORM AND SUBMIT TO HA

Key issues - ENVIS

• Data field names

• Controlled values (LUT’s) and external wordlists

• Controlled field types

• Controlled character lengths

• Controlled GIS file formats and rules – No Multipoint files

Key issues- transformation of source data

• GIS record and attribute data mostly separated (PDF and word files)

• Cut and paste/interpretation needed hence specialist task

• Inconsistent attribute data – hence specialist task• Edit field data to match ENVIS character length – hence

specialist task• Multipoint files common - explode• ‘Duplicates in Level 2 and Level 1 records’ – delete • Joining datasets for submission • Look out for field format change when exporting data

from Access and ArcView

LUT’s

• Look up tables control data values for several fields

• These are controlled and available from ATOS

• Only accept controlled versions

• Don’t write your own…

Other controlled content

• Some fields controlled by external word lists Example:TYPE_field..NMR www.link

• Links to these provided in DMRB guidance

Software tools

MS PROJECT

MS ACCESS

MS ACCESS IMPORTADD IN

MS ACCESS CHANGE

CASEADD IN

MS WORD

ARC VIEW GIS

MS EXCEL

SOFTWARETOOLS

MS PROJECT

MS ACCESS

MS ACCESS IMPORTADD IN

MS ACCESS CHANGE

CASEADD IN

MS WORD

ARC VIEW GIS

MS EXCEL

SOFTWARETOOLS

Resources used to manage data

Option to create ad hoc forms…..

DBF Manager

Transformation MS Access Add in

MS Access sign in page

MS Access main data table page

Tools to control data integrity

DATA REQUEST

FORMS

DATARECEIPT FORMS

VALIDATION TABLES

DIGITALFOLDER

CONVENTION

DATASETCOMPLETION

FORMSSIGN OFF

HACHECK

DATA INTEGRITY

TOOLS

DATA REQUEST

FORMS

DATARECEIPT FORMS

VALIDATION TABLES

DIGITALFOLDER

CONVENTION

DATASETCOMPLETION

FORMSSIGN OFF

HACHECK

DATA REQUEST

FORMS

DATARECEIPT FORMS

VALIDATION TABLES

DIGITALFOLDER

CONVENTION

DATASETCOMPLETION

FORMSSIGN OFF

HACHECK

DATA INTEGRITY

TOOLS

Completion form/receiptCHMP LEVEL 1 COMPLETION FORM

Network Area: 4 NMR Ref: 27257 Ref: S004/1 NMR contacts: Graham Deacon (SAM); Nigel Wilkins (LB, RPG, RHB)

Datasets Intial

checklist

Final

checklist

Comments

1. LB_Points y y

2. LB_Polygons y y

3. SAM y y

4. RPG y y

5. RHB y y

6. WHS n/a n/a

7. HW n/a n/a

Signed as correct in accordance with EnvIS guidance

Folder name: Area_4_HA_submitted_18.07.08 Acknowledged: 11 August 2008

Completion date: 18 July 2008 Ref: Envis_In_024

Submission date: 21 June 2008 From: J Macdonald

Submitted to: John Macdonald Assyst Ref: R19115

REVISION SCHEDULE

No. Requested

by

Reason Date re-submitted

1 VJ Bulsara Reformat numeric fields; combine point and polygon datasets into two shapefiles

31 October

1 Signed as correct in accordance with EnvIS guidance

Folder name: CH_polygons_31.10.08

ListedBuildingPoints_24.10.08

Acknowledged: 30 October 2008

3 November 2008

Completion date: 24 October 2008

31 October 2008

Ref: Envis_In_030

Envis_In_031

Submission date: (as above) From: VJ Bulsara

Submitted to: VJ Bulsara Assyst Ref: 19115

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Cultural heritage asset management plans (CHAMP) Project Project data sources, transformation and...

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