DANRIS-X TrainingWhy, When, How?!

November 7, 2013

Office of Program Planning and Evaluation&

Affirmative Action, Staff Personnel Unit

Agenda

Welcome and introductions

Overview PowerPoint presentations

Review the application

Wrap-up/Meeting evaluation

Desired Outcomes• Understanding of the DANRIS-X modules

• Understanding of how DANRIS-X data is used

• Understanding of the DANRIS-X reporting calendar

• Awareness of the Annual Evaluation DANRIS-X retrieval

• Awareness of available DANRIS-X Help resources

• Awareness of how systems are linked

FederalPlan of Work &Annual Report

Merit and Promotion Annual Evaluation

Taxonomy & Personnel

System

ANR Data Gathering

Research Education and Extension project online reporting tool

(REEport)AES Faculty

DANRIS-XAnnual Plan & Report

CE Specialists & Advisors

Contacts and Self-Assessment(CASA)

CE Advisors

OtherReports

Grant Tracking SystemCE Advisors

Academic ProfileCE Specialists & Advisors

UC DeliversANR Academics

UC DeliversANR Academics

Corporate Personnel SystemANR Academics

Corporate Personnel SystemANR Academics

EndnoteANR Academics

EndnoteANR Academics

ANR DirectoryANR AcademicsANR DirectoryANR Academics

Why do we have DANRIS-X?

• Provide accountability to stakeholders (county, state, and federal governments & public)

• Document programmatic outcomes/impacts more fully

• Document that all CE programs comply with USDA non-discrimination policy

How ANR Administration Uses DANRIS-X Data

• Federal Plan of Work and Annual Reporthttp://ucanr.org/sites/anrstaff/Divisionwide_Planning/

• ANR Program Planning & Resource Allocation

• Legislative/External/Internal Requests

0

50

100

150

200

250

FTE

NR andEnviron

Plants andsystems

Animals andsystems

Ag, NR andbiol eng

Food/nonfood prods

Econ, mktsand policy

Human nut,food safety,

health

Families,youth,

communi.

Prog/projsuppt,admin,comm

CD AdminFTE

Topic

ANR Academic FTE by Topic

Advisors

Specialists

AES faculty

How USDA NIFA Uses Our Reporting Info.

• Demonstrate Accountability

• Secure Funding / Budget Cycle

• Policy Making

• Generate Public Support

How Advisors can use DANRIS-X data• Accountability

– Documents services/results and compliance with non-discrimination policy

• Program Development– Captures key elements of program pieces (situation,

participation, activities, outputs, outcomes)

• Merit and Promotion process (Optional)– Can use the Annual Evaluation Retrieval

• Taxonomy & Personnel System (TSP)– For networking and program mapping

Academic Annual Evaluation Retrieval

• Data retrieved from DANRIS-X

• 1 Retrieval for parts of Sections A, B & C

• Available as Word document to download

• Access on the Program Review webpage or in the DANRIS-X application

• Upload to online to the Program Review webpage available on your ANR Portal

DANRIS-X 2013-2014 Calendar

Based on federal fiscal year: FY 2014 = Oct 1, 2013 – Sept 30, 2014

Oct 21, 2013 FY 2013 Report & CASA, 2014 Plan CLOSE

Nov 1, 2013 FY 2014 Report and CASA OPENAnnual Evaluation Retrieval AVAILABLE

Nov 18, 2013 CD CASA Reports DUE

Jan 6, 2014 FY 2015 Plan OPEN Mar 3, 2014 FY 2015 Plan Snap-shot

Advisor 3 Modules

• Annual Plan• Annual Report • CASA

Streamlining DANRIS-X Plan

New last cycle & new for current cycle

• Removed projected #s for Methods• Removed projected # or % for Outcomes• Open longer

• Removed Commodities; now only entered in the Taxonomy & Personnel System

Streamlining DANRIS-X Report New last cycle & new for current cycle

• Publications tab removed; now use Endnote• Removed Annual Evaluation Narratives and Proj./Prog.

Narratives tabs• Removed Grants tab

NFCS Advisors• Do NOT need to enter EFNEP or CalFresh program information entered

in NEERS or CalFresh Workbook• Do continue to enter separate but related work

Streamlining CASANew last cycle & new for current cycle

• Removed Program Area drop down

NFCS Advisors• Do NOT need to enter EFNEP or CalFresh program

information entered in NEERS or CalFresh Workbook. But, do continue to enter separate but related work.

• Do not need to enter contacts. Only need to enter outreach efforts.

Update: DANRIS-X replacement/Project BoardLed by CSIT & PPE (Karl Krist & Joni Rippee)• What is it? Collection of projects in collaborative environment

• Goals: – Simplify data entry – Eliminate duplicative effort– Enhance collaboration

• Progress to Date– Appointed diverse advisory committee, includes academics– Identified data elements that can be eliminated & suggested

ways to simplify data entry

• Next Steps– Creating demo system for – Seek advisory committee input

Advisor Annual Plan– County FTE allocation– ANR Issue/Knowledge Area FTE*– Projects/Programs

• Situation Statements• Clientele• Methods*• Anticipated Outcomes*• Multi-state/Integrated Activities

Advisor Annual ReportProjects/Programs:

– Exten./Res./Creat. Activities*

– Actual Outcomes*– Multi state Activities*

Individual Information (optional):

– University/Public Service– Professional Competence

Program Action: Logic Model

Plan

Plan FTE

Report Grants

Plan & Report

Plan & Report

Plan & Report

Inputs Methods

Outcomes

Condition Changes/Impacts

SituationLearning & Behavior Outcomes

Emphasis on Accomplishments

• Quantification of Methods (activities/outputs)

• Quantification of Outcomes

• Documentation of longer-term Impacts

Activities/Outputs: What did you deliver?

• Direct Extension Methods– Classes, Workshops, Field Days…

• Indirect Extension Methods– Newsletter, Websites, Radio Programs…

• Research and Creative Activity Methods– Basic/Applied Research, Videos, Curricula…

Outcomes: How was the group/area affected?

• Learning Outcomes ~ short-term changes– Knowledge– Attitude– Skill

• Action Outcomes ~ medium-term changes– Behavior/Practice

• Condition Outcomes (Impacts) ~ long-term changes – Social/Health– Economic– Environmental

Steps for Defining an Outcome

• What?

• Who?

• Quantification?

Knowledge Outcome:

• 1388 child care staff and parents of preschool children gained knowledge on packing safe and healthy brown bag lunches for preschool children

Behavior Outcome:

• 175 rice farmers and pest control advisers developed weed management programs that rotate modes of action on at least 50% of the total acreage to minimize herbicide resistance development.

Economic Outcome/Impact:

• Pistachio owner/operators, with orchards covering 50,000 acres, have begun to utilize mechanical pruning instead of labor-based cultural practices, which reduced their management costs from $200 per acre to about $50.

Resources• People

– Christopher Hanson: (510) 987-0628 or christopher.hanson@ucop.edu

– Katherine Webb-Martinez: (510) 987-0029 or katherine.webb-martinez@ucop.edu

– David White: (530) 752-8496 or dewhite@ucdavis.edu (For CASA content/policy only)

• Websites– http://ucanr.org/danris-x – http://ucanr.org/sites/CEprogramevaluation/– https://ucanr.org/portal/taxonomy/

The End…

•Questions?•Comments?