Database on

Municipal Street Lighting System -

Software Tool

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GIZ Project “Strengthening Local Self-Government”

Software Tool

Podgorica, April 2011.

Activities of GIZ Serbia related to street lighting

� Implemented 9 projects of modernization of the municipal street lighting system, 3000 lights were replaced, GTZ MMS (2006-2008)

� Implemented one on-line street lighting monitoring system and system for public display of savings of electricity achieved after modernization,

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for public display of savings of electricity achieved after modernization, GTZ MMS (2008)

� Developed contract and tender models for implementation of performance contracting in street lighting (ESCO model), GTZ MMS (2006)

� Developed municipal model ordinance on improving energy efficiency in street lighting and indoor lighting in public buildings, GTZ SLS (2006)

� Developed software tool for elaboration of the municipal electronic data base on street lighting, GTZ MMS i GTZ SLS (2008-2010)

� Total electricity consumption in street lighting system in Serbia in 2009. was 479 GWh, app. 1.76% of total electricity consumption in Serbia

� Total number of meters is 23736

� Estimated installed capacity is app. 100 MW

Technical and legal framework

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� Estimated installed capacity is app. 100 MW

� Number of operating hours is 4000-4015

� Public lighting is categorized as a separate category of consumption in the tariff system

� Tariff element is active energy with one tariff rate

� Current price is 5.15 din/kWh (~5 €¢/kWh) without VAT

� Serbia has one large domestic manufacturer of street lighting equipment operating on country-wide and international market

Street lighting is a typical municipal service in Serbian and ex-Yugoslav legal framework.

However, the monopoly in the production and distribution ofelectricity imposed dualism regarding the responsibility for thestreet lighting service:

Technical and legal framework

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� Electricity distribution company de facto provides the service andmaintains the system.

� Municipality has the obligation to allocate certain funds, to coverthe cost for electricity and maintenance, without actual chance tosupervise expenditure and often even without the possibility todevelop, design and extend the street lighting system.

After the 2000, reforms have started in Serbia towards decentralization and de-monopolization, which contributed to a clearer insight into the situation regarding the street lighting, as well as to a different interpretation of the enactment of regulations.

Local electric power distribution companies desist more and more frequently from the activity of maintaining and designing the street lighting. Consequently, municipalities are facing difficulties in organizing

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lighting. Consequently, municipalities are facing difficulties in organizing maintenance, modernization and further development of the street lighting.

Solutions encountered in practice consist of:

� contracting those activities with private companies

� undertaking those activities by various municipal service companies

� undertaking no activities, which results in fast deterioration of the system

General assessment of the condition of street lighting in the majority of Serbian municipalities is negative, due to:

� Obsolete status and poor technical condition of the system,

especially lights

� Unsatisfactory quality of the SL (inadequate designing, no

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� Unsatisfactory quality of the SL (inadequate designing, no categorization of the roads, chaotic expansion of the system, poor quality of equipment, voltage fluctuation in the grid and irregular maintenance)

� Relatively high costs for electricity

� Relatively high costs of maintenance

� Illegal consumption in some municipalities

� Negative environmental impact, due to the use of mercury bulbs

and their illegal disposal, as well as due to the light pollution

� Low price of electricity� Low price of labor

ConsequenceLow cost effectiveness of modernization and implementation of energy efficiency measures in public lighting system

Obstacles to modernization of the street lighting in Serbia:

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efficiency measures in public lighting system SPB for a typical simple measure of replacing outdated lights with incandesc.

or Hg hp light sources, with modern lights with the Na hp light sources, is 6-8

years

� Lack of comprehensive and uniform records on the SL system at the municipality level, including the evidence on ownership over its elements, particularly over the lights themselves

ConsequencesPoor insight into the actual status of the systemDifficulties in identifying and preparing projectsDifficulties in designing and performing construction works

Elaboration of electronic data base of the municipal streetlighting system, aimed at:

� Recording data necessary to create separate GIS layer of the street lighting system

� Integration with web applications of the municipal service companies

� Identification of ownership over the parts of the street lighting system

Expected results

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� Identification of ownership over the parts of the street lighting system

� Identification of the street lighting system structure

� Identification of the street lighting system deficiencies (quality of lighting, of the system maintenance, system structure etc.)

� Identification of the energy efficiency projects and the possibility of savings in the SL system expenditures

� Facilitating of design work – street lighting system adaptation, modernization, reconstruction or extension

� Establishing of the records on the street lighting system maintenance and cost for electricity

Basic information on software tool -what, when, who…

� Comprehensive software tool including the data base on municipal street lighting system structured on the Microsoft Access platform and the software application for entering, processing and

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and the software application for entering, processing and presenting data along with statistical analysis in the form of simplified tables and charts.

� Data are entered into the electronic data base on the basis of direct insight into the condition of each system element in the field.

Basic information on software tool -what, when, who…

� Developed and tested in 2008 within the scope of GTZ MMS Project

� Upgraded in 2010 within the scope of GTZ SLS Project

� Methodology and algorithm: Maja Matejic, GTZ MMS

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� Methodology and algorithm: Maja Matejic, GTZ MMS

� Technical data on street lighting: Bojan Lazarevic, ED Krusevac, Sladjana Jevremovic, Varvarin

� Testing: Sladjana Jevremovic, Varvarin

� Software developer: Softek, Uzice

� Further testing: NGO CRI and 8 municipalities

� Upgrading: Maja Matejic GTZ SLS

� Testing of the upgraded version: Sladjana Jevremovic, Varvarin

Electronic data base is a set of identification,technical and operational data on the street lightingsystem at the municipal territory, arranged along thehierarchical sequence

What is an electronic data base?

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hierarchical sequence

The data hierarchy follows the structure of electricitydistribution and technical structure of the streetlighting system

Electricity distribution structure

� Electricity distribution corporate enterprises of EPS(Electric Power Company of Serbia)

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� Electricity distribution companies

ED corporate enterprises of EPS

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ED Corporate Enterprise Elektrosrbija

Electricity Distribution Company Krusevac

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Technical structure

� Transformer stations

� Street lighting outputs per transformer unit

� Electricity supply lines

� Connection points

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� Connection points

� Lights

� Maintenance of the connection point

Technical structure

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The electronic data base is fully compatible with the GIS applications of the Ministry of Infrastructure and Energy and GIS applications of the relevant municipality and it is prepared in the format which can be used as one of the layers of the future geographical information system (GIS) of the municipality, based on available grounds of the

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system (GIS) of the municipality, based on available grounds of the municipality and the Ministry of Infrastructure and Energy .

Possible use of electronic data base for GIS application

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Main menu window

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Data on transformer stations

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Data on street lighting outputs

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Data on electricity supply lines

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Data on connecting points

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Data on lights

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Data on maintenance of the specific elements of the system

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Invoices for maintenance of the system

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List of maintenance operations

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List of contractors for maintenance

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Invoices for electricity consumption

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Records on electr. consumption per meter

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Analyses – tables

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Analyses – charts

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Statistics of supply lines – tables

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Statistics of connecting points – tables

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Statistics of lights – tables

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Statistics of lights – charts

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First testing

� Testing was carried out in the period from 1 August to 30 November 2008 in collaboration with the NGO “Center for Regional Research”

� In the first phase, pilot municipalities were selected. Based on the similar size, number of inhabitants, neighboring position and technical features important for the implementation of the project, selected municipalities were:

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selected municipalities were:

Paracin, Cuprija, Varvarin, Trstenik and Vrnjacka Banja.

� During the selection of municipalities local consultants on the project were also selected.

� Implementation of the project started by collection of written approvals for the project execution and acceptance of its objectives from the mayors of all pilot municipalities as response to the inquiry by the project implementer.

� The preparatory phase was finalized by the gathering of all project participants, held on 7 August in Varvarin, where the project was presented in detail.

� During the same event the local consultants were trained in the use of software, which was also handed over to them, and on 20 August they received the equipment

� Total estimated number of the connecting points of the street

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� Total estimated number of the connecting points of the street lighting in the pilot municipalities was 25000.

� Good communication of the local consultants with the electric power distribution companies in the pilot municipalities was of great importance for the successful execution of the project.

� Project implementation was monitored monthly.

� During the project implementation high level of cooperation with the electric power companies managing the street lighting in their municipalities was achieved.

� In total, 27617 of connection points were processed, i.e.110% of the estimated number.

� The following performance was achieved:

� 1. In Paracin, the estimated number of the street lighting connecting points was 7000, while the data base comprised 8591.

� 2. In Cuprija, the estimated number was 3800, while 4709 connecting points were processed in the cadastre

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� 3. In Varvarin, the estimated number of connecting points was 3 500, while the data base comprised 4289.

� 4. In Trstenik, the estimated number was 6000, while 7 391 connecting points were processed in the cadastre

� 5. In Vrnjacka Banja, the estimated number was 4600, while the data base comprised 2637 connecting points.

� Local consultants confirmed that the project was well accepted by the municipal leaders and the representatives of other relevant organizations and companies.

Second testing

� Testing was implemented in the period from 20 September to 30 November 2009 in collaboration with the NGO “Center for Regional Research”

� Selected municipalities were:

Rekovac, Cicevac, Pecinci

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Rekovac, Cicevac, Pecinci

� The following performance was achieved:

� 1. In Pecinci, data base comprised 1111 lights and 1641 connecting points

� 2. In Rekovac, data base comprised 2692 lights and 4395 connecting points

� 3. In Cicevac, data base comprised 1891 lights and 2510 connecting points

After the analysis of results, further upgrading of the software was undertaken. That upgrade comprises modules for monitoring electricity and maintenance cost, as well as the option of storing historical data on the changes on every system element.

Follow up

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changes on every system element.

It is possible to continue upgrading and improving of the software tool. For this purpose, all the comments, suggestions and initiatives for cooperation are welcome.

With a few small adjustments, the software tool is also applicable in other ex-YU republics

� Three training courses for municipal technicians from 25 municipalities from Vojvodina were held in November 2010 (Novi Sad, Kanjiza and Ruma)

Trainings of the new users of the software tool

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Installation of the software

� Starting from 06 10 2010 download on www.sls.rsor www.softek.rs

� Free demo version with limited number of input data (up to 10 transformer stations), aimed for trial and learning

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trial and learning

� Integral version of the software tool is free, provided that the municipality is registered as user of the program

� Application for registration: maja.matejic@giz.de

� Each municipality receives only one license, that is valid only for one computer

Thank you for your attentionThank you for your attention!!

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Maja Matejić, MSc Mech.Eng.Maja Matejić, MSc Mech.Eng.EE--mail:mail: maja.matejicmaja.matejic@@gizgiz.de.de011 33 44 342, 062 330 724011 33 44 342, 062 330 724

Slañana Jevremović, Slañana Jevremović, ElEl. . EEng.ng.EE--mail: mail: sladja.jevremovic@yahoo.comsladja.jevremovic@yahoo.com

037 787 178, 063 8949 443037 787 178, 063 8949 443