INVITATION TO NEGOTIATE (ITN)

ADDENDUM #1

September 21, 2015

ITN Number: 10341 ITN Services: Seventy (70) Bed High-Risk Residential Program for Boys Ages Fifteen (15) to

Twenty-One (21) Years Old UNSPSC Code: 93141507 Subject: This Addendum contains questions submitted by prospective Providers and the

Department’s answers, updates to the solicitation language, and a revised Department-Furnished Property Inventory.

ITN Page & Section Page 1, Transmittal Letter (Second Paragraph); Pages 2-3, Transmittal Letter Reference: (Signature Block); Page 4, Attachment A, Section I., Introduction/Background

(Second Paragraph); Page 6, Attachment A, Section III., Overview of Services Sought By This Invitation to Negotiate (Second Paragraph); Page 7, Attachment A, Section V., A., Youth to be Served; Page 7, Attachment A, Section V., C., Youth Eligibility; Pages 7-8, Attachment A, Section VI., A., Staffing Levels; Page 14, Attachment A-1, Section I., B., Care and Custody Services; Page 42, Attachment B, Section II., Solicitation Type (Second Paragraph); Page 53, Attachment B, Section XX., D., 1., Written Narrative Response on Vendor Eligibility and Qualifications; Page 63, Attachment D, Evaluation of Past Performance for Residential Commitment Programs; Exhibit 1, Department-Furnished Property Inventory

Deletions are indicated by “strikethrough” or reference. Additions, updates or replacements are indicated by underscore, reference or highlighting. REFERENCE: Page 1, Transmittal Letter (Second Paragraph) UPDATE: The Department is seeking a seventy (70) bed Residential Program for high risk boys who

are between fifteen (15) to eighteen (18) twenty-one (21) years old, to include innovations in delinquency programming and treatment services. Basic Care and Custody of a residential program shall be provided in accordance with Florida Statutes, Florida Administrative Rules and Department policy meeting the minimum requirements as described in Attachment A-1. The proposed services shall also include funding for fifty (50) males in need of Mental Health Overlay Services (MHOS) as described in the Attachment A-2 and funding for twenty (20) males in need of Substance Abuse Treatment Overlay Services (SAOS) as described in Attachment A-3. The program shall be located in a Department owned building located at 9680 Fairground Road, Palm Beach, Florida 33411 in DJJ’s South Region.

REFERENCE: Pages 2-3, Transmittal Letter (Signature Block) UPDATE: Sincerely,

Stephanie Daugherty Procurement Manager Department of Juvenile Justice Phone: (850) 717-2613 Email: Stephanie.Daugherty@djj.state.sfl.us Stephanie.Daugherty@djj.state.fl.us

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REFERENCE: Page 4, Attachment A, Section I., Introduction/Background (Second Paragraph) UPDATE: The Department is seeking a seventy (70) bed Residential Program for high risk boys who

are between fifteen (15) to eighteen (18) twenty-one (21) years old, to include innovations in delinquency programming and treatment services. Basic Care and Custody of a residential program shall be provided in accordance with Florida Statutes, Florida Administrative Rules and Department policy meeting the minimum requirements as described in Attachment A-1. The proposed services shall also include funding for fifty (50) males in need of Mental Health Overlay Services (MHOS) as described in the Attachment A-2 and funding for twenty (20) males in need of Substance Abuse Treatment Overlay Services (SAOS) as described in Attachment A-3. The program shall be located in a Department owned building located at 9680 Fairground Road, Palm Beach, Florida 33411 in DJJ’s South Region.

REFERENCE: Page 6, Attachment A, Section III., Overview of Services Sought By This Invitation to

Negotiate (Second Paragraph) UPDATE: Youth to be served shall be between the ages of fifteen (15) to eighteen (18) twenty-one

(21) years of age who are committed to the Department after being assessed and classified as high risk to public safety and who are in need of MHOS and/or SAOS. The length of stay depends on the youth’s assessed risk to reoffend and the progress the program and the youth has made in reducing the youth’s criminogenic needs and risk factors and addressing the youth’s treatment needs and increasing the protective factors of the youth. The anticipated average length of stay is nine (9) months to twelve (12) months for high risk boys.

REFERENCE: Page 7, Attachment A, Section V., A., Youth to be Served UPDATE: Youth to be served shall be between the ages of fifteen (15) and eighteen (18) twenty-one

(21) who are committed to the Department after being assessed and classified as a high risk to public safety and who are in need of MHOS and/or SAOS. Effective November 1, 2016, youth to be served shall be between the ages of fifteen (15) and eighteen (18) twenty-one (21) who are committed to the Department after being assessed and classified as a high risk to public safety and who are in need of MHOS.

REFERENCE: Page 7, Attachment A, Section V., C., Youth Eligibility UPDATE: Youth eligible for program services include fifty (50) high risk boys who require MHOS and

twenty (20) high risk boys who require SAOS, specifically between the ages of eighteen (18) twenty-one (21) years old. Youth that receive MHOS and/or SAOS shall meet the eligibility criteria provided in Attachment A-2 and A-3. Effective November 1, 2016, youth eligible for program services shall include seventy (70) high risk boys who require MHOS.

REFERENCE: Pages 7-8, Attachment A, Section VI., A., Staffing Levels UPDATE: 2. Appropriate levels of physical sight and sound presence of staff (at a minimum 1:8

day, 1:8 evening, 1:12 sleep; and if appropriate, 1:5 ratios for off-site activities) to provide immediate response to emergencies, active supervision of the youth, and suitable and timely response to the everyday needs of youth while maintaining safety and security within the program. NOTE: If any types of tools are used during vocational training increased staff ratios should be reflected in staffing plan. Neither supervisors nor facility administration staff will be included in the above ratios while performing their regularly scheduled activities. Clinical staff will not be included in the above ratios. except when performing their regularly scheduled activities, such as during clinical sessions.

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REFERENCE: Page 14, Attachment A-1, Section I., B., Care and Custody Services UPDATE: 2. The Respondent shall ensure that the relief factor employed for Full Time

Employee (FTE) count is sufficient to cover staffing requirements. Appropriate levels of physical sight and sound presence of staff (at a minimum 1:8 day, 1:8 evening, 1:12 sleep; and if appropriate, 1:5 ratios for off-site activities) to provide immediate response to emergencies, active supervision of the youth, and suitable and timely response to the everyday needs of youth while maintaining safety and security within the program. Neither supervisors nor facility administration staff will be included in the above ratios while performing their regularly scheduled activities. Clinical staff will not be included in the above ratios. except when performing their regularly scheduled activities, such as during clinical sessions.

REFERENCE: Page 42, Attachment B, Section II., Solicitation Type (Second Paragraph) UPDATE: The Department is seeking a seventy (70) bed Residential Program for high risk boys who

are between fifteen (15) to eighteen (18) twenty-one (21) years old, to include innovations in delinquency programming and treatment services. Basic Care and Custody of a residential program shall be provided in accordance with Florida Statutes, Florida Administrative Rules and Department policy meeting the minimum requirements as described in Attachment A-1. The proposed services shall also include funding for fifty (50) males in need of Mental Health Overlay Services (MHOS) as described in the Attachment A-2 and funding for twenty (20) males in need of Substance Abuse Treatment Overlay Services (SAOS) as described in Attachment A-3. The program shall be located in a Department owned building located at 9680 Fairground Road, Palm Beach, Florida 33411 in DJJ’s South Region.

REFERENCE: Page 53, Attachment B, Section XX., D., 1., Written Narrative Response on Vendor

Eligibility and Qualifications UPDATE: The written narrative portion of the response shall be submitted on the CD-ROM in “PDF”

format AND a Microsoft Word format. Prior to converting to a “PDF”, the response must be typed, on letter-sized (8-1/2” x 11”) paper, using 12 point type, TIMES NEW ROMAN font, single-spaced, and 1-inch margins (top, bottom and sides). Pages must be numbered in a logical, consistent fashion and must not exceed seventy (70) pages including attachments and exhibits (excluding Department-required Attachments, e.g. Attachment H, Budget Attachment, Organizational Chart, Activity Schedule, etc.) Any floorplans, exhibits, attachments, charts, tables, photos, maps, diagrams, or other resource materials that support the information provided in the written response shall be referenced within the written response narrative and shall be numbered for reference and presented at the end of the written response. Illegible responses will not be evaluated, and pages submitted in excess of the specified limit will be removed prior to evaluation and will not be evaluated.

REFERENCE: Page 63, Attachment D, Evaluation of Past Performance for Residential Commitment

Programs UPDATE: Respondents shall submit Attachment D information and documents for this ITN in the hard

copy of Volume 3, in accordance with Attachment B, Section XX., G., Past Performance – Volume 3. Past Performance documents submitted in other sections of the response will receive a zero (0) score for Past Performance.

REFERENCE: Exhibit 1, Department-Furnished Property Inventory UPDATE: Exhibit 1 – Revised Department-Furnished Property Inventory.

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Return of this Addendum is not mandatory; however, the Provider is responsible for its contents and is requested to sign and submit this Addendum with its response to the ITN. SIGNED BY: ________________________________________________________________________ NAME: ____________________________________________________________________________ COMPANY: ________________________________________________________________________ TITLE: ____________________________________________________________________________ DATE: _____________________________________________________________________________

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ITN 10341 A seventy (70) bed high risk residential program with innovations in delinquency

programming and treatment services for boys, ages fifteen (15) to twenty-one (21) years old, who have been referred to a high risk residential program.

(Questions are presented in exact manner received)

Questions from Sequel Youth Services – Received 09/11/2015

Question #1 What was the cost for the past year for the following: Utilities Food Vehicle Maintenance (also how many vehicles) Student Medical Medication Maintenance and Repairs

Answer #1 Here are the costs for the past year for the following: Utilities (Electric - $109,100; Water/Sewer - $27,700; Refuse Disposal - $13,900) Food - $204,600 Vehicle Maintenance - $4,600, and 2 vehicles owned by the current Provider Student Medical - $214,000 Medication - $52,500 Maintenance and Repairs - $62,500

Question #2 Is there a current DCF certification for Substance Abuse? Answer #2 Yes, there is a current Department of Children and Families (DCF) license for Substance Abuse. Question #3 Can we obtain the current program’s approved Organizational Chart or approved positions? Answer #3 Yes, please see Exhibit 1 attached to this addendum for the Organizational Chart.

Questions from KidsPeace – Received 09/11/2015 Question #4 What exact Florida statues, regulations, Florida Administrative Codes and DJJ Policies govern this

program and can we have a comprehensive packet supplied? Answer #4 Please access the following link for the Florida Statutes and Florida Administrative Codes

pertaining to the Department of Juvenile Justice (DJJ) and Residential Services: http://djjiws/useful-links. Please access the following link for the Rules pertaining to Residential Services: http://www.djj.state.fl.us/partners/policies-resources/rule.

Question #5 What is the total square footage of the site and total acreage of the property? Answer #5 The total square footage of the site is 53,920. The total acreage of the property is 18.71 acres. Question #6 What is the current census today and the anticipated census on March 1 2016? Answer #6 As of September 14, 2015, there are currently 107 youth in the two co-located programs. The

Department anticipates about 70 youth who will be in the program on March 1, 2016. Question #7 May we have a detailed site floor plan preferably with exact dimensions? Answer #7 Due to this program being a secure facility, the floor plan is confidential and will not be posted.

However, a floor plan is available for a facility with a similar layout. Please email the DJJ Procurement Manager for a copy of the similar floor plan.

Question #8 Are the youth expected/required to be in single bedrooms? Answer #8 Yes, youth are expected/required to be in single bedrooms. Question #9 Can the current bedrooms be modified to deinstitutionalize?

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Answer #9 Yes, the youth’s dorm rooms can be decorated and modified with DJJ approval to create a more normalized, home-like environment.

Question #10 How often are the youth in the current program being taken off grounds for therapeutic recreation

or other therapeutic interventions? Answer #10 Currently, the youth do not leave the facility for therapeutic recreation or other therapeutic

interventions. Please refer to rule 63E-7. Question #11 Cafeteria set up- Answer #11 The question is unclear and therefore an answer cannot be provided. Question #12 Are there any operational issues with the kitchen? Repairs or maintenance? Answer #12 Yes, the stove is in need of repair. Question #13 Are any major renovations to the facility already approved and/or pending? Answer #13 No, there are not any major renovations pending at this time. Question #14 What is the age and condition of the roof? Answer #14 The roof is approximately 12 years old. A partial replacement of the roof was done in 2011. Question #15 What is the age and condition of the air conditioning units? Answer #15 Four of the air conditioning units are the original units and need to be replaced. The remaining

units were replaced 4 years ago. Question #16 Are there any plumbing issues? Answer #16 The Department is not aware of any plumbing issues at this time. Question #17 Are there any safety risks on the site? Tie off points, sharp edges etc? Answer #17 The Department is not aware of any safety risks on site. Question #18 Will the complete security camera set system remain and is it in need of any repair or replacement? Answer #18 Yes, the security camera system will remain at the facility. Eight exterior cameras will need to be

replaced due to being damaged by a recent lightning strike. Question #19 Is the control room fully operational or in need of any software or hardware updates? Answer #19 The control rooms were updated two years ago and are in good condition. Question #20 Perimeter security- Answer #20 The question is unclear and therefore an answer cannot be provided. Question #21 Who are the top 3-5 community stakeholders that KidsPeace should engage in order to help ensure

a solid transition? Answer #21 Some of the community stakeholders are the Palm Beach County School District, the DJJ Circuity

15 Advisory Board, the Palm Beach County Public Defender’s Office, DJJ, youth’s parents and local law enforcement.

Question #22 Please provide the last 12 months of AWOL statistics? Number of attempts? Number of successful

escapes? Answer #22 The number of attempted escapes and escapes are zero for the past 12 months. The Department

does not track the AWOL incidents. Question #23 Have there been any incidents in the community during off-site trips?

a. Who currently does grounds maintenance? Grass, painting, repairs etc

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Answer #23 The youth referred to this program do not take off-site recreational trips. The program’s maintenance staff are responsible for facility upkeep.

Question #24 Is there a designated visiting area for families and how many family visits have taken place in the

last 12 months of the current program? Answer #24 Yes, there is a designated visiting area for families. Family visitation has taken place consistently

on a weekly basis (Sundays) over the past 12 months. On average, approximately 50 families visit their son per month. This excludes “Family Day” events which take place on a quarterly basis. Family Day events consist of several hundred family members coming to visit their sons. The last family day had over four hundred visitors in a single day.

Question #25 Are there any operational issues with the sally port? Answer #25 No, there are not any operational issues with the sally port. The perimeter back gate is in need of

a new slide motor. Question #26 What is the age and condition of the back-up power generator for power failures/emergency? Answer #26 The age of the back-up power generator is unknown. The generator is in good condition and the

maintenance is up to date. Question #27 What is the average academic and professional licensure of the current staff by position with

average current salary? Answer #27 Youth Counselors and Shift Supervisors are required to have, at a minimum, a GED. It is preferred

that Case Managers have a Bachelor’s Degree. Therapists are required to have a Master’s Degree. Administration staff are required to have a Bachelor’s degree and/or equivalent experience. Please see Exhibit 2 attached to this addendum for the average current salaries.

Question #28 Are any staff on site part of a labor union? Answer #28 No, the staff are not a part of a labor union. Question #29 How will the awarded respondent access the “Departments Learning Management System

Training” for direct care staff and what is covered in the training module at what cost to the provider? Answer #29 Users will have access to the Department’s Learning Management Training System once their

information is entered into the State Verification System (SVS). Once the information is transferred to the training system, it will automatically populate an account for the user. There is no fee to access the training system. Here is a sample of the training modules offered in the training system: Initial Requirements: Instructor-Led CPR and First Aid (Certification) Facility PAR E-Course Equal Employment Opportunity Ethics Basics Information Security Awareness Open Government PREA Quality Customer Service In-Service Requirements Instructor-Led CPR and First (Refresher) Facility 8 Hour PAR-Update Suicide Prevention Training

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E-Course Ethics Basics Information Security Awareness PREA Sexual Harassment Trauma-Informed Care

Question #30 How are food services currently delivered and at what average cost per day per youth? Answer #30 The food services are provided in-house. The cost per youth per day is $6.54. Question #31 Do the current staff eat meals with the youth and/or while on shift? Answer #31 Yes, the current staff eat meals with the youth and/or while on shift. Question #32 How are educational services provided to the youth and if provided by the local school district then

is this cost paid directly by DJJ/FL Education? Answer #32 The educational services are provided and paid for by the local school district. Question #33 Please describe the overall satisfaction with the current educational services for the youth? Answer #33 The current Provider is very satisfied by the level of educational services provided by the Palm

Beach County School District. Question #34 Please provide the last 12 months of operational expenses for the current facility by line item

required in the proposal budget? Answer #34 Please see Exhibit 4 attached to this addendum for the last budget received by Provider that

reflects the operational expenses. Question #35 Please provide the current salary and benefit costs of all of the current staff at the site? Answer #35 Please see Answer #34.

Question #36 How are pre-vocational and vocational services delivered currently and how satisfactory are those

services? Answer #36 The pre-vocational and vocational services are delivered by the Palm Beach County School District

and the Home Builders Institute. The current Provider states that the level of service is satisfactory and they are pleased with the services.

Question #37 How and how often are religious services currently delivered and at what annual cost? Answer #37 The religious services are currently delivered, at a minimum of, twice a week and sometimes more.

There is no cost associated with the delivery of services. The primary faith based group is Youth for Christ.

Question #38 How often must youth be given access to the community? Answer #38 There is no mandate as to the frequency in which youth must be given access to the community. Question #39 Where is the local detention center in relation to the site? Answer #39 The detention center is approximately three (3) to four (4) miles from the facility. Question #40 Are any of the youth in program on March 1st forward expected to have any sexual offending

histories? Answer #40 It is possible a youth with a prior charge for sexually inappropriate behavior may be in the

population on March 1, 2016. However, such a youth would only be in the program if he previously received sexual offender specific services and/or was deemed to not be in need of such services via a comprehensive psycho-sexual assessment.

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Question #41 Does DJJ prefer the provider to conduct all court related transportation or rather it be handled by

the local detention facility? Answer #41 The program will provide transportation for youth to court related appointments. Question #42 What is the current per diem rate for YSI? Answer #42 The current per diem filled rate for this program is $99.76. Question #43 May we have a copy of the original winning proposal submitted by YSI? Answer #43 Yes, the winning proposal for R2112 is found at the following Florida Accountability Contract

Tracking System (FACTS) website: https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=800000&ContractId=R2112. In the Documents tab, the Procurement File contains the winning proposal beginning on page 135 of the PDF document.

Question #44 May we have 3 or 4 anonymized profiles of current youth in care who meet the description of the

proposal 70-bed MHOS Program including psychiatric and psychological assessments, bio-psychosocial, treatment plans, criminal history reports and incident reports?

Answer #44 This information is confidential and may become available, upon request, to the Provider that is awarded the resulting Contract for this ITN.

Question #45 May we have the last 12 months of client and staff incident reports? Answer #45 There were 70 incidents reported to the Central Communications Center. Fifteen cases were

closed with substantiated findings; those findings include: Use of Force-Unnecessary (1); Violation of Policy/Rule (11); Improper Supervision (6); Failure to Report (6); Improper Conduct (4); Medication Error- Licensed Medical Professional (3), and Medications, Missing (1). It is possible to have more than one classification per incident. There are currently eight pending cases from the past 12 months. For additional information about these incidents, please submit a public records request to the Procurement Manager.

Question #46 What current staff have been on administrative leave, under any kind of investigation, suspended

or on any kind of corrective action in the past 12 months? Answer #46 Please see Answer #45. For additional details and the disposition of these incidents, please submit

a public records request to the Procurement Manager. Question #47 From what counties in the state will the youth be coming and in what volumes by county? Answer #47 The youth who are referred to the program can be transferred to any county in the State of Florida

based on their need of services. The number of youth by county is not available at this time. Question #48 How many family visits were conducted on site in the last 12 months? Answer #48 Please see Answer #24. Question #49

Please provide the last 2 months of Guard 1 Plus logs? Answer #49 Two (2) months’ worth of Guard1 reports are several hundred pages. Please see Exhibit 3 attached

to this addendum for a sample of the Guard1 reports. Question #50 What is the turnover rate for the current provider staff by position? Answer #50 The turnover rate is 74% for all positions for the contract period. Question #51 Are any provider staff currently or expected to be deployed to supervise or assist in the educational

setting? Answer #51 Yes, all classrooms have at least one Provider staff member that is deployed to the classroom for

supervision purposes.

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Question #52 Please provide the most recently Florida approved budget(s) in the ITN format for the current

program. Answer #52 Please see Exhibit 4 attached to this addendum for most recent Florida approved budget for the

current program. Questions from Youth Opportunity Investments, LLC – Received 09/16/2015*

Question #53 Total capacity of this program/facility will 70-beds, which includes 50 mental health overlay and 20 substance abuse overlay services?

Answer #53 This question is unclear and therefore an answer cannot be provided. Question #54 Will the 70 beds be guaranteed minimum and filled?

Answer #54 No, there is not a guaranteed or minimum number of filled beds in the program. The program will

have a filled and unfilled per diem rate for up to the number of beds stated in the ITN. Question #55 I read there is a $35 fee for DJJ online training seat licenses. Is this training available to or

mandatory for contractor staff as well? If not, is it something contractors can have access to? Answer #55 The $35.00 fee is no longer required for the DJJ’s Learning Management Training System. Yes,

there is mandatory training for the Provider’s contracted staff. Please see Answer #29 Question #56 What will be the per diem rates for mental health and substance abuse overlay services? Should

these rates be included as part of our final per diem bid? Answer #56 The per diem for this program will be a bundled rate. There will not be a separate per diem for

mental health overlay services or substance abuse treatment overlay services and staff costs for providing those services should be included in the per diem.

Question #57 The facility is equipped with a Guard One Plus Watchtour system, is this DJJ owned and will remain

part of the facility operational services plan or is it the property of the current vendor? Answer #57 The Provider purchased the equipment for the Guard1 Plus Watchtour system. All Provider

property will be removed at the end of the contract, unless the property was purchased by the Provider awarded the resulting Contract of this ITN.

Question #58 Is the radio equipment currently in use DJJ owned property and will remain part of the facility

operational services? Answer #58 Yes, the radio equipment is currently in use and is DJJ owned property. The Department-Furnished

Property Inventory for ITN 10341 is found at the following Vendor Bid System website: http://www.myflorida.com/apps/vbs/vbs_www.main_menu. The Department-Furnished Property Inventory is Exhibit 1 and includes the items that will remain at the facility.

Question #59 Please clarify the intended capacity for each of the youth living units? Answer #59 Please see Answer #8. Question #60 Section VI.B.2 page 49 – We assume it is acceptable to have some pages, such as the signed

transmittal letter, budget, etc., pasted in the MS Word document from PDF pages. Please confirm. Answer #60 Yes, the signed transmittal letter can be pasted in the MS Word document from PDF pages. The

budget must be submitted in an Excel format.

_____________ * Questions were originally submitted to the Department on 9/11/2015 but due to an error in the email

address in the ITN Solicitation document on page 3, the questions were received by the Procurement Manager on 9/16/2015.

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Question #61 Section XX, page 52 - Should Volumes 1, 2, and 3 be submitted as three separate file documents or in one file?

Answer #61 Yes, for Electronic Proposals, Volumes 1, 2, and 3 should be submitted as three (3) separate file documents.

Question #62 Section XX.D.1, page 53

Says that PDF and MS Word formats to be submitted on CD-ROM. Section VI.B.2 page 49 says MS Word only. Does this section need to be submitted as a separate file in addition to being part of Volume 1? Does Volume 1 need to be submitted in both PDF and MS Word formats?

If a separate file is not required for this section, is it acceptable to continue page numbering sequence from previous tab?

Attachment H – Budget is part of Volume 2 but is mentioned as part of Volume 1 section 1 tab. Please clarify.

Answer #62 Yes, Volume 1, Tab 1 and Volume 1, Tab 2 can be submitted in the same file and can use a consecutive page numbering sequence. However, the Technical Response, Volume 1, Tab 2, must be submitted in MS Word format and, in addition, can be submitted in PDF format as well. The Budget is Volume 2, Tab 1. Page 53 is being corrected in this addendum to remove the reference to Budget – Attachment H.

Question #63 Section XX.G – Past Performance, Volume 3

a. Attachment D, page 63 – paragraph 4 says shall be submitted in hard copy of Volume 3. What about CD-ROM submittal option?

b. Paragraphs 2 and 3 appear to conflict with section XX.G.3 which also specifies completing parts I, III and III if applicable. Please clarify.

Answer #63 a. For Electronic Proposals, Attachment D information and documents must be submitted as Volume 3 in accordance with the requirements in Attachment B, Section XX., G., Past Performance – Volume 3.

b. Respondents are to complete the applicable parts in Attachment D and submit it (either electronically or hardcopy) to the Department as Volume 3.

Question #64 Please advise which of the below two requirements applies or if both apply.

a. Section VI, Staffing/Personnel, first paragraph, page 7 states: “The following should be included as a minimum with the proposal: qualifications, position titles, number of positions, duties and responsibilities and salary for all program staff.”

b. Section VI.A. Staffing Levels, page 7 states: “The Respondent must provide a detailed staffing plan to include position titles, proposed working hours and duties and responsibilities of all program staff.”

Answer #64 Both of the above requirements apply. Question #65 Will all current medical equipment and supplies used at the facility remain available for use by the

successful bidder? Answer #65 Medical equipment listed on the Department-Furnished Property Inventory will remain as well as

supplies purchased with DDJ funds. The Department-Furnished Property Inventory for ITN 10341 is found at the following Vendor Bid System website: http://www.myflorida.com/apps/vbs/vbs_www.main_menu.

Question #66 Who currently owns the major kitchen equipment and who is responsible for repairs and

replacements? Does the equipment receive maintenance checkups or special cleaning periodically? Are there plans to replace any kitchen equipment in 2015? Do all appliances and equipment currently work? If the kitchen equipment has a major breakdown, what is the method for repair and funding?

Answer #66 Please refer to the Department-Furnished Property Inventory for Department owned kitchen equipment. The Department-Furnished Property Inventory for ITN 10341 is found at the following Vendor Bid System website: http://www.myflorida.com/apps/vbs/vbs_www.main_menu.

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All repairs and/or replacements are the responsibility of the Provider. Any costs over $1,000 will be submitted through the Department’s work order process. Equipment maintenance and cleaning periodically will be the responsibility of the Provider for which they should obtain maintenance agreements. There are no plans to replace any kitchen equipment in 2015. All appliances and equipment are currently in working order with the exception of the stove (see Answer #12). If kitchen equipment is in need of repair, a work order will be submitted from the Provider to the Department for approval to utilize the Major Maintenance Repair Fund (MMRF). If the MMRF is insufficient, review and approval of the work order will be submitted for a Department project to be set up for the repair to be completed.

Question #67 Are there any current lease or maintenance contracts in place that will be the responsibility of the

contractor? If so, what are the related costs of these contracts? Answer #67 No, there are not a current lease or any maintenance contracts. Question #68 Will any existing supplies jumpsuits, under garments, shoes, towels, sheets, blankets, pillow cases,

pillows, and mattresses be available to the successful bidder? Answer #68 Existing linens, mattresses and youth uniforms (under garments, shorts, khaki pants, socks, shoes,

polo shirts, t-shirts, etc,) will remain at the program. Question #69 What are the current costs of trash and garbage disposal services? Answer #69 Please see Answer #1. Question #70 Does DJJ provide transportation to and from facility for juveniles being assigned and/or released

from the facility? What transportation is contractor responsible for? Answer #70 Please see page 19 of the ITN, Attachment A-1., Section I., M., Transportation Services.

Question #71 Is there anything further that the bidder should know that would materially change the budget? Answer #71 The Department is not aware of anything further that would materially change the budget. Question #72 Does DJJ have any concerns with the current operations that need to be disclosed to the bidder

for disclosure or budgetary purposes? Answer #72 The Department does not have any concerns with the current operations that need to be disclosed

to the bidder for disclosure or budgetary purposes. Question #73 Are there any Grants currently in place for Education or Programs? Answer #73 There are no grants in place for the education or programs. See question #32. Question #74 What is the current cable, internet, and phone services and costs at the facility? Answer #74 Here are the costs for the following services:

Cable - $86.99/month Internet - $210/month Phone - Averages $1,900/month

Question #75 What is the current bandwidth at the facility? Answer #75 The current bandwidth at the facility is 3MB DSL and the services provider is AT&T. Question #76 What other utilities, if any, is the contractor responsible for? Answer #76 Please see Answer #1.

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Question #77 What equipment is available for education? Specifically, computers and printers, ipads and book readers, projectors etc. Please explain ownership of the equipment.

Answer #77 Please refer to the Department-Furnished Property Inventory for ITN 10341 that is located on the Vendor Bid System website at: http://www.myflorida.com/apps/vbs/vbs_www.main_menu.

Question #78 Did Title 1 Grant money provide any of the education equipment? Answer #78 No, there is not any education equipment purchased with Title 1 Grant money. Question #79 What has the monthly ADP been for 2014-2015 and Q1 and Q2 of 2015? Answer #79 This question is unclear and therefore an answer cannot be provided. Question #80 Will you please provide the names of the current contracted mental health providers, and

psychiatrists for the site? Answer #80 Alexander Pushka is the name of the Psychiatrist. Question #81 May we please have the last Office of Health Services (OHS) quarterly medical and mental health

audits for the site? Answer #81 The Department’s Office of Health Services (OHS) does not conduct quarterly medical audits for

Residential programs. Annual reviews are conducted as part of the Quality Improvement process. See question #82.

Question #82 May we please have the last OHS annual QI audit for the site? Answer #82 Please see the link below and review Standards 3 and 4 in the latest annual Quality Improvement

Report: http://www.djj.state.fl.us/docs/quality-improvement---residential/palm-beach-juvenile-correctional-facility---final.pdf?sfvrsn=2.

Question #83 May we please have the number of current medical staffing FTE's for the site? Answer #83 Please see Answer #34. Question #84 May we please have the number of current mental health staffing FTE's for each site? Answer #84 Please see Answer #34. Question #85 Please provide a list of all current staffing vacancy positions and FTE's for each site. Answer #85 Please see Answer #34. Question #86 Who is the current provider (or subcontracted provider) of medical, mental health, and substance

abuse services? Answer #86 The medical, mental health, and substance abuse services are not subcontracted with the

exception of the DHA, who is Dr. Pedroso. Question #87 Are meals currently being prepared on site or prepared satellite? Answer #87 Please see Answer #30. Question #88 Who currently operates the Management Services for the Facility/ Food Service? Answer #88 The Provider’s staff provides the facility/food services. Question #89 Currently, are Youth assisting in the kitchen? Answer #89 No, youth do not assist in the kitchen. Question #90 Is this location on the National School Lunch Program (NSLP)? How many calories served? What

type of Snack Program? Answer #90 Yes, the Provider participates in the National School Lunch Program. The average daily caloric

count is 3,100. Attached is Exhibit 5 reflecting the snacks currently provided.

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Question #91 May we have a copy of the current Menu? Answer #91 A copy of the current menu is attached as Exhibit 5. Question #92 What is the current price per meal? Answer #92 Please see Answer #30. Question #93 How many staff are served? Answer #93 Staff who are providing direct supervision are provided one meal per shift. Question #94 Is there a special staff menu, if so can we have a copy? Answer #94 No, there is not a special staff menu. Question #95 Is there a separate serving area for the staff? What equipment is located in the Staff Serving Area? Answer #95 There is no separate serving area for the staff. Question #96 What type of serving trays are utilized? Answer #96 Plastic trays molded for serving portions are utilized. Question #97 Is this site cafeteria style feeding or pod feeding? If Pod feeding, who delivers the meals? Answer #97 The Provider serves meals in the cafeteria.

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