GCS 106: GCS Premier Budgeting & Planning for Project Managers

Insight 2011

Presented byDave Corbin, Deltek

04/18/20232 ©2011 Deltek, Inc. All Rights Reserved

Project Manufacturing

Human Resources

Project Management

Financial Management

Enabling Success

Winning More Business

Reducing the Cost of Compliance

Increasing Project Visibility

Improving Cash Flow

CRM and Capture Management

Teaming Solutions

Market Intelligence

Business Performance Management

Know More

Win More

Do More

04/18/20233 ©2011 Deltek, Inc. All Rights Reserved

Project Manufacturing

Human Resources

Project Management

Financial Management

Know More

CRM and Capture Management

Teaming Solutions

Market IntelligenceWin More

Do More

Project & Org Budgeting

Analytical Workspace

Resource Visibility

Enterprise Reporting

Business Performance Management

Know More

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Agenda

©2011 Deltek, Inc. All Rights Reserved

Intro to GCS Premier Budgeting & Planning Capabilities Summary Live Application Overview

Navigation Project Budgets/EACs Reporting

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Background: You voiced your needs

©2011 Deltek, Inc. All Rights Reserved

You told us there is a need for a solution to assist you in improving your project and organizational budgeting processes

Affinity Mapping/Focus Group Sessions:

Held 25+ user group sessions across the country Over 300 participants/500 requirements collected Various one on one follow-up requirements sessions also conducted From these, we identified 20 key pain points

What did we learn?

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Spreadsheet Chaos & Shadow Systems…

©2011 Deltek, Inc. All Rights Reserved

“I can’t integrate with GCS and Time and Expense to get historical data for budgets and forecasts. My Excel Revenue forecasts don’t

match what is in the accounting system. “ “By the time I get cost reports, the data is a month old! To enable me to effectively manage my project for success, I need more real-time

visibility”

“Our process for planning resources is not efficient or accurate. As a result our resource utilization is too low and we end up hiring too many, too few, or the wrong resources.”

“We have so many versions of our budgets we don’t know which one is right. No two

spreadsheets look the same and there’s no official version.”

CFO/Controller

Program Controls

Project Manager

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GCS Premier Budgeting & Planning

©2011 Deltek, Inc. All Rights Reserved

Centralized out-of-the-box budgeting solution, including

Project-level Budgeting and Planning

Division/Organization-level Budgeting and Planning

Resource Planning Forward Rate Forecasting Increased Project and P&L

Reporting and Analysis Budget consolidation/rollup

capability

Proposal costing Seamless integration with GCS

Premier and Time Collection Integration with MS Project and

Primavera

Easy to use, intuitive interface: Web based, Excel look & feel

Deployment and Implementation in 1 Week

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GCS Premier Budgeting & Planning

©2011 Deltek, Inc. All Rights Reserved

Proposal Development/Initial Budget

Resource Planning

Establish Baseline Budget

Update Forecast/EAC

Variance Analysis/Reporting

• Build and re-plan budgets at any level of the project• Automatic roll up of lowest project level budgets

• Optimize resources with visibility across projects• Allocate resources against budgeted projects and see real time impact

• Easily clone proposal budget into baseline budget• Flexibility to update based on contract negotiations

• Allows for collaboration across multiple managers• Perform what-if analysis to understand project and resource impacts

• Provides standard financial and project reporting• Quickly identify variances to take immediate action

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Live Application Overview

©2011 Deltek, Inc. All Rights Reserved

04/18/202310 ©2011 Deltek, Inc. All Rights Reserved

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