DEPARTMENT OF HIGHER EDUCATION AND TRAINING BRIEFING ON PROGRESS ON THE MIGRATION OF ADULT EDUCATION AND TRAINING (AET) AND TECHNICAL AND VOCATIONAL EDUCATION AND TRAINING (TVET)SECTORS Joint Meeting of the Select Committee on Education and Recreation, Portfolio Committee on Higher Education and Training and Portfolio Committee on Basic Education Briefing on Progress on the Migration of Adult Education and Training (AET) and Technical and Vocational Education and Training (TVET) Sectors Joint Meeting of the Portfolio Committees of Higher Education and Training and Basic Education 04 March 2015
Transcript
DEPARTMENT OF HIGHER EDUCATION AND TRAINING
BRIEFING ON PROGRESS ON THE MIGRATION OF ADULT EDUCATION AND TRAINING (AET) AND
TECHNICAL AND VOCATIONAL EDUCATION AND TRAINING (TVET)SECTORS
Joint Meeting of the Select Committee on Education and Recreation, Portfolio Committee on Higher Education and Training and
Portfolio Committee on Basic Education
Briefing on Progress on the Migration of Adult Education and Training (AET)
and Technical and Vocational Education and Training (TVET) Sectors
Joint Meeting of the Portfolio Committees of Higher Education and Training and Basic
Education
04 March 2015
Presentation Outline
2
1. INTRODUCTION AND BACKGROUND
2. PROGRESS ON KEY MILESTONES: LEGAL AND FINANCE
3. PROGRESS ON KEY MILESTONES: HR: LR, OD AND HRA
4. PROGRESS ON KEY MILESTONES: CET COLLEGES
5. OVERVIEW OF STAFF TO BE TRANSFERRED
6. CHALLENGES AND RISKS
7. MITIGATION STEPS AND IMPLEMENTATION APPROACH
Introduction and Background
3
Introduction and Background
4
FETCA Act, 2012
Objectives
• Removes all references to provincial authority
• Assigns functions previously assigned to the MEC to the Minister
• Removes all references to ‘‘HOD’’ and replaces them with ‘‘DG”
• Provides afresh for the appointment of staff
Practical Implications
• Functions performed by 9 MECs shifted to 1 Minister
• Functions performed by 9 HODs shifted to 1 Director-General
• Provincial AET and TVET unit staff previously employed by PEDs now to be employed by DHET
• Most staff previously employed by 50 TVET Colleges and AET Centres will be employed by the DHET
+9 Regional Offices
Outcomes
• Act on transitional measures introduced and date of commencement determined by Minister
Introduction and Background
+50 TVET Colleges with 264
Campuses
+9 CET Colleges with 3 150
Community Learning Centres
• Effective transfer of TVET and AET Functions
5
Dates of Signature of TVET Implementation Protocols
Province Minister/MEC TVET Protocols: Date Signed by MEC
DG/HOD TVET Protocols: Date Signed by HOD
Eastern Cape 31 Jan 2012 28 Jan 2013
Free State 14 Nov 2012 15 Nov 2012
Gauteng 19 Nov 2012 26 Nov 2012
Kwa-Zulu Natal 12 Oct 2013 13 Feb 2013
Limpopo 05 Feb 2013 05 Feb 2013
Mpumalanga 15 Nov 2012 25 Jan 2013
North West 14 Nov 2012 15 Feb 2013
Northern Cape 13 Nov 2012 25 Jan 2013
Western Cape 13 Nov 2012 12 Dec 2012
6
Dates of Signature: Addenda to the TVET and AET Implementation Protocols
Province DG/HOD TVET Addenda to Protocols: Date Signed by HOD
AET Implementation Protocols: Date Signed by HOD
Eastern Cape 28 Jan 2015 28 Jan 2015
Free State 12 May 2014 26 Jan 2015
Gauteng 09 Jun 2014 8 Oct 2014
Kwa-Zulu Natal 28 Feb 2014 15 Jun 2014
Limpopo 5 Sep 2014 05 Sep 2014
Mpumalanga 26 May 2014 26 May 2014
North West 26 Mar 2014 10 Mar 2014
Northern Cape 21 Aug 2014 31 Mar 2014
Western Cape 28 Mar 2014 23 May 2014
7
Overview of Outstanding TVET Protocol AnnexuresProvince Annexure A:
Budget Allocated in the PED Vote
Annexure B: List of Posts to Transfer
to DHET
Annexure B 1: List of Posts from 1 May
2009
Annexure C: Financial obligations
(i.e. capped leave)
Eastern Cape Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Free State Partly submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Gauteng Partly submitted, not signed by HOD
Submitted, signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Kwa-Zulu Natal Partly submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Limpopo Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Mpumalanga Partly submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Northern Cape Partly submitted, not signed by HOD
Submitted, signed by HOD
Submitted, signed by HOD
Not submitted, not signed by HOD
North West Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Western Cape Partly submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
8
Overview of Outstanding TVET Protocol AnnexuresProvince Annexure D: List
of AssetsAnnexure F:
Licence Agreements
Annexure G: Additional Services
Identified
Annexure H: Lists of Dates and Venues of
Meetings
Eastern Cape Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Free State Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Gauteng Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Kwa-Zulu Natal Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Limpopo Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Mpumalanga Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
North West Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Northern Cape Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Western Cape Submitted – only 4 outstanding
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
9
Overview of Outstanding TVET Protocol AnnexuresProvince Annexure I:
List of all Files Annexure J:
Policies
Eastern Cape Not submitted, not signed by HOD
Not submitted, not signed by HOD
Free State Not submitted, not signed by HOD
Finance Policy Submitted
Gauteng Not submitted, not signed by HOD
Not submitted, not signed by HOD
Kwa-Zulu Natal Not submitted, not signed by HOD
Not submitted, not signed by HOD
Limpopo Not submitted, not signed by HOD
Not submitted, not signed by HOD
Mpumalanga Not submitted, not signed by HOD
Not submitted, not signed by HOD
North West Not submitted, not signed by HOD
Not submitted, not signed by HOD
Northern Cape Not submitted, not signed by HOD
Not submitted, not signed by HOD
Western Cape Not submitted, not signed by HOD
Not submitted, not signed by HOD
10
Overview of Outstanding AET Protocol AnnexuresProvince Annexure A:
Budget Allocated in the PED Vote
Annexure B: List of Posts to Transfer
to DHET
Annexure B 1: List of Posts from 1 May
2009
Annexure C: Financial obligations
(i.e. capped leave)
Eastern Cape Programme 6 submitted
Not submitted, not signed by HOD
Submitted (vacant posts), not signed
Not submitted, not signed by HOD
Free State Programme 1 and 6 submitted
Partly submitted, not signed by HOD
Submitted (vacant posts), not signed
Submitted leave gratuities
Gauteng Programme 6 submitted
Partly submitted, not signed by HOD
Submitted (vacant posts), not signed
Submitted bursary commitments
Kwa-Zulu Natal Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Limpopo Not submitted, not signed by HOD
Partly submitted, not signed by HOD
Submitted, not signed by HOD
Not submitted, not signed by HOD
Mpumalanga Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Northern Cape Programme 6 submitted
Submitted, signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
North West Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Western Cape Programme 6 submitted
Partly submitted, not signed by HOD
Submitted (vacant posts), not signed
Not submitted, not signed by HOD
11
Overview of Outstanding AET Protocol AnnexuresProvince Annexure D: List
of AssetsAnnexure F:
Licence Agreements
Annexure G: Additional Services
Identified
Annexure H: Lists of Dates and Venues of
Meetings
Eastern Cape Not submitted, not signed by HOD
Not submitted and signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Free State Submitted for all offices
Submitted Not submitted, not signed by HOD
Not submitted, not signed by HOD
Gauteng Submitted for all offices
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Kwa-Zulu Natal Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Limpopo Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Mpumalanga Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
North West Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Northern Cape Submitted list for head office only
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Western Cape Submitted lists for all offices
Not submitted, not signed by HOD
Not submitted, not signed by HOD
Not submitted, not signed by HOD
12
Overview of Outstanding AET Protocol Annexures
Province Annexure I: List of all Files
Eastern Cape Not submitted, not signed by HOD
Free State Not submitted, not signed by HOD
Gauteng Not submitted, not signed by HOD
Kwa-Zulu Natal Not submitted, not signed by HOD
Limpopo Not submitted, not signed by HOD
Mpumalanga Not submitted, not signed by HOD
North West Not submitted, not signed by HOD
Northern Cape Not submitted, not signed by HOD
Western Cape Not submitted, not signed by HOD
13
Progress on Key Milestones: Legal
14
KEY MILESTONES
PROGRESS UPDATE
STATUS COMMENTS
1. Signed TVET implementation protocols: DG and HODs
• DG and all HODs signed implementation protocols.
2. Signed TVET implementation protocols Addenda: DG and HODs
• DG and HODs signed implementation protocols addenda.
3. Signed TVET implementation protocols: Minister and MECs
• Minister and all MECs signed protocols.
4. Publication of Gazette – transfer of FET staff and other remaining functions effective 1 April 2015.
• Commencement notice published on 26 March 2014.
5. Signed AET implementation protocols: DG and HODs
• DG and all HODs signed implementation protocols.
Progress on Key Milestones: Legal
15
KEY MILESTONES
PROGRESS UPDATE
STATUS COMMENTS
6. Statutory shift of AET by the President. Begin the process of the gazetting to be effected on 1 April 2015.
• The President has signed the Proclamation to announce the commencement from 1 April 2015 of Sections 24, 25 (2) and 25 (3) of the Further Education and Training Colleges Amendment Act, 2013 (Act No. 1 of 2013).
7. Statutory shift of AET by the President and TVET college functions by the Minister to take effect .
• The process for the publishing of the Proclamation has been activated.
8. Signed-off TVET colleges protocol Annexures
• Only NC HOD signed off Annexure B. • HODs are not submitting signed-off Annexures
despite requests from DHET.• Letters have been compiled requesting HODs to
sign off lists• Letters to MECs requesting them to assist in
obtaining signed off staff lists from HoDs have been compiled and dispatched. There has been no response to date.
Progress on Key Milestones: Finance
16
KEY MILESTONES
PROGRESS UPDATESTATUS COMMENTS
1. HEDCOM consultation • HEDCOM meeting held on 21 May 2014.• HEDCOM technical sub-committee on function shift
meeting held on 12 June 2014.
2. Finalised function shift project budget for 2014/2015
• Function Shift budget compiled and request for approval submitted to National Treasury (NT).
• Only R10m of the requested R80m approved.
3. Consultation with National Treasury • DG: DHET and DG: NT meeting held on 12 August 2014.
• Presentation to Technical Committee on Finance conducted on 17 September 2014.
4. Consult PEDs on funding scenario to determine budget to be transferred
• PEDs consulted through HEDCOM, letters sent to HODs and CFO visits to Provinces.
5. Convene HEDCOM and CEM meeting for the last decision point in regards to the funding scenario
• Minister’s report on consultations conducted and an update on the function shift sent to MECs.
6. Final determination by National Treasury and FFC of TVET and AET budget to be transferred to DHET
• Minister of Finance has determined the quantum of funds to transfer to DHET.
• Letter sent to Minister of HET on 17 October 2014 confirming the budget transfer.
Progress on Key Milestones: Finance
17
KEY MILESTONES
PROGRESS UPDATE
STATUS COMMENTS
7. Finalise calculations for on-going management, administrative capacity and the resources required for the function shift from 1 April 2015
• DHET’s Finance has finalised calculations and established that the budget allocated for AET examinations is inadequate.
8. Finalisation of budgets to be transferred for TVET Colleges and AET for 2015/16
• The quantum of funds to be transferred to DHET for TVET colleges and AET has been determined by NT.
9. Funding norms finalised for TVET colleges • Funding norms have been finalised and have been published for public comments.
• Public comments have been obtained and incorporated. The process of gazetting is on course.
10. Funding norms finalised for Community Colleges
In progress
• Draft funding norms for Community Colleges are being prepared.
2013 Finance Consultative Process
18
• DHET informed Technical Committee on Finance (TCF) on 1 October 2013 of the following:
• Compliance matters, FET Act requirements and Funding norms needs to be considered when the TVET function shifts
• Approach and formula used to determine the administration portion of the provincial budgets related to the TVET function shift = R391.659 million, Calculation of Principals and Deputy Principals paid through P1 and not P5 – All provinces except for EC, NC and WC = R98.521 million and Provincial staff cost for TVET Unit (included in Admin portion to be shifted) = R53.150 million
• Discrepancies with inputs received from 6 PEDs = R328.840 million variance
• Decision at TCF• National Treasury will lead a process with Provincial Treasuries to develop their
informed response
• A task team to be led by Mr Sishi from the National Treasury to consolidate the position of Provincial Treasuries will be formed
• The task team will consult with the DHET, should it be deemed necessary
• National Treasury will report through the DG: NT to the DG: DHET
2013 Finance Consultative Process
19
• Consultations took place with the DG: National Treasury on 25 Oct 2013• Advice was to obtain information to fill the gaps
• Consultations took place with the FFC on 31 Oct 2013• Consultations took place with the FFC on 5 Nov 2013
• It was agreed that updated information be obtained from PEDs with the concurrence of the Provincial Treasuries
• FFC indicated that the commission supports the function shift with effect from 1 April 2014 but cautioned the DHET not to shift without sufficient funds
• Letters were sent on 5 Nov 2013 to HODs of Education Departments, Provincial Treasuries and CFOs of Education Departments requesting the following inputs to be submitted on 14 Nov 2013:
• The cost element in a matrix fashion listing salary levels on one scale and all Corporate Service Support functions rendered by PEDs on the other scale.
• Provincial posts to be transferred i.e. TVET units’ posts• Cost associated with management staff in FET colleges i.e. Principals and
Deputy Principals• Budgets allocated to TVET units for goods and services
• The relevant letters were also copied to the Department of Basic Education• Inputs were received from Mpumalanga, Limpopo and WC = Total administration
budget to be shifted = R5.974 million
2013 Letter from DG: National Treasury
20
• To meet the function shift deadline DHET should consult with FFC and all processes related to a function shift including consultation and agreement with provinces must be concluded and actual funds to be shifted must be approved and tabled in the TCF
• Engagements between National Treasury and DHET reflects that DHET has not duly completed and finalised the process of function shifts to date
• The lack of agreement over the technical principles is a concern as there is a significant gap between what provinces are indicating should be shifted and what DHET has calculated
• If DHET intends to proceed with an effective function shift date of 1 April 2014, National Treasury will continue to assist the Department but will not allow the Intergovernmental Relations (IGR) system and legal framework to be undermined.
• To ensure compliance, two issues must be considered• Without agreement with provinces – DHET should accept what is currently
available in terms of PEDs’ financial and human resources as determined by the provinces; and
• Budgets are very tight and should there be a shortfall in the transferred amounts DHET will not be able to use the current or future budget processes to request additional funding.
2013 Way Forward after Finance Consultations
21
• DHET will inform the Minister of Higher Education and Training of the current situation
• Draft conditional grant amendments were submitted to National Treasury as required
• Discussions are to take place with National Treasury to receive an earmarked allocation to:
• Ensure the effective management and monitoring of the grant; and
• To assist with the process to ensure that the function can be shifted on 1 April 2015.
• DHET undertook to continue to pursue discussions with FFC to find a way in which this process can be simplified as it is difficult to get agreement from 9 PEDs and 9 Provincial Treasuries.
• The scenario approach was developed and shared with the PEDs and Provincial Treasuries and provided the budget determination model for consultation during 2014
2014 Finance Consultative Processes
22
Date Consultation Method
Purpose Funding Scenario Choices
12 June 2014 HEDCOM Technical Sub-Committee on Function Shift
Determine the appropriate funding scenario to determine the budget to be transferred to DHET
P5: Further Education and Training2 818 573 2 818 573 2 973 988 3 122 687
P6: Adult Basic Education and Training 1 780 353 1780 353 1 880 867 1 974 911
P9: Auxiliary and Associated Services
AET Examinations More than double the allocation
80 067 84 556 88 784
SETA Levies 65 511 45 561 48 122 50 528
Progress on Key Milestones: HR LR
25
KEY MILESTONES
PROGRESS UPDATE
STATUS COMMENTS
1. Signed and ratified TVET collective agreements - educators
• Collective agreements (CAs) for TVET college lecturers and support staff have been signed and ratified.
2. Signed and ratified TVET collective agreements – support staff
• Collective agreements (CAs) for TVET college lecturers and support staff have been signed and ratified.
3. Milestones from National Implementation Task Team process for securing the implementation of Collective Agreements for TVET colleges.
• Provincial staff information workshops conducted for affected TVET college staff.
• Identification of staff to be transferred from TVET colleges finalised end of November 2014.
4. Consultation with Provincial Staff regarding transfer to the Department.
• Provincial staff information workshops conducted for affected TVET Unit staff.
• Identification of staff to be transferred finalised.
Progress on Key Milestones: HR OD
26
KEY MILESTONES
PROGRESS UPDATE
STATUS COMMENTS
1. Approval of the DHET supplementary organogram establishing the posts by DPSA
• The regional structure incorporating TVET data has been developed. The AET Component to be finalized based on staff lists sent to HODs for verification and signing-off.
2. Ministerial approval of how functions are to be managed: all centralised, part centralised and decentralised, part agency
• Business Process Mapping exercise has been commissioned.
• Service provider to be appointed to map business processes across the Department
3. Fast track the approval of the function shift organogram to create the exact posts as they exist in the PED and Colleges in the DHET
• Minister has approved the creation of 117 TVET units and 352 AET unit provincial posts.
• Engagements with DPSA on the organogram are on-going.
Progress on Key Milestones: HRA
27
KEY MILESTONESPROGRESS UPDATE
STATUS COMMENTS
1. Provincial visits led to meeting HOD, CFO and HRD Senior manager and to collect annexures as well as deal with PED assistance in appointing transferred staff to PERSAL
• Data cleansing and physical verification of TVET college staff conducted.
• PERSAL data for AET staff is verified monthly.
2. Office based posts identified, files and PERSAL updated
• DHET is proceeding to upload staff onto PERSAL based on staff lists sent to PEDs for confirmation and signing-off
3. Begin to recruit staff to operationalize AET and TVET colleges by 1 February 2015 from the vacant posts being transferred
• Post necessary to perform function shift tasks have been identified and advertised.
4. PERSAL Activated In progress • TVET colleges to serve as PERSAL hubs have been identified.
• Connectivity to commence upon agreeing with College Councils.
Update on CET Colleges
28
Community Colleges Policy The draft national policy on community colleges gazetted for consultation.
Public comments have been obtained and analysed. Revised policy is being prepared for approval by the Minister and final publication.
CETC Service Level Agreements Discussions with partners who will house CETCs’ offices have been finalised.
An ‘in principle’ agreement has been reached with the various partners on access to their infrastructure for CETC administrative offices.
Task Team on Community Colleges The DG has established a task team to advise on:
The ideal Community Colleges’ Model in South Africa; and
Piloting of CETCs processes.
The task team is drawn from the AET stakeholders (i.e. Universities’ AET, NGOs in the field, Adult Learning Network).
Organised labour to be engaged through the bargaining processes.
Update on CET Colleges
29
Province Identified Site for Hosting
Status
Eastern Cape Nelson Mandela Metropolitan University
Awaiting MoA
Free State University of Free State – South Campus/ MCUPP
Follow-up with HOD & University
Gauteng Catholic Institute for Education
Pax College to provide lease agreement with DBE.
Diepkloof Adult Education Centre
Letter from HOD approving use of Diepkloof PALC.
Kwazulu-Natal Durban University of Technology
Awaiting MoA
Majuba TVET College Awaiting MoA
Limpopo University of Venda Awaiting MoA
Catholic Institute for Education- Pax College
Pax College to provide their lease agreement with DBE.
Update on CET Colleges
30
Province Identified Site for Hosting
Status
Mpumalanga University of Mpumalanga – Siyabuswa Campus
Follow-up with Vice-Chancellor
Northern Cape Northern Cape Rural TVET College
Signed MoA
North West Orbit TVET College Orbit TVET College Principal agreed to assist with office infrastructure.
Catholic Institute for Education
Visits to two centres in Mmakau and Winterveld for N West office infrastructure.
Western Cape Elgin Community College - Grabouw
Elgin Community College has been engaged.
Overview of TVET Posts to be Transferred
31
Posts to be transferred Positions Numbers
TVET College Management Principals 50
D. Principals 160
Provincial TVET Support Staff TVET Unit 117
TVET College Staff Lecturers and Support Staff 16 962*
Total Possible Staff to be transferred 17 289
* = number of TVET colleges staff transferring to DHET based on outcomes of the NITT process
Overview of AET Posts to be Transferred
32
Posts to be transferred Numbers
Provincial AET Unit 352
Teaching and Support in about 3 150 AET Centres
18 212*
Total AET Staff Transferring to DHET 18 564
* = number as per PERSAL as at December 2014
Overview of AET and TVET Posts Transferring to DHET
33
Total AET and TVET Posts Transferring to DHET Numbers
Total Possible AET Posts to be Transferred from AET Centres and Provincial Offices
18 564
Total Possible TVET Posts to be Transferred from TVET Colleges and Provincial Offices
17 289
Total Possible Posts Transferring to DHET Effective 1 April 2015
35 853
Update on establishments of CETCS
34
Non-completion and sign-off by PEDs in regards to completing and signing-off protocol Annexures may have serious implications and consequences for Provinces in regards to non-compliance with the Protocol.
Delays are likely to be experienced in the transfer of Provincial TVET Unit and AET staff to DHET due to incomplete and/or inaccurate information (i.e. Annexures not submitted and staff lists not signed off by HODs). The PEDs will have to continue paying employees and claim back from DHET.
Procurement of office accommodation for PED unit staff delayed as procurement can only happen when the funds are transferred to DHET.
Delayed merger of AET centres into Community Colleges due to inadequate verified information.
Transfer of AET examinations functions from 1 April 2015 due to the split and use of staff across various functions for examination related tasks in PEDs cannot be replicated in DHET.
Delays may be experienced by DHET in uploading about 7 500 AET abnormal appointments and periodical remuneration as they need to be uploaded manually.
Challenges
Update on establishments of CETCS
35
Risks
Constraints in taking over AET exams from the PEDs as initially planned. DHET’s capacity to run effective AET examinations is constrained by the allocated budget.
Possible delays in the appointment of college paid personnel and extraordinary appointed AET personnel on PERSAL.
Possible delays in capturing and processing of payments and deductions.
In the absence of signed-off Annexures, there is no adequate disclosure. Financial implications associated with the function shift are not adequately disclosed. This may have consequences down the line and PEDs will have to justify disclosure in terms of Annexures in the event of a dispute.
Where PEDs have not effected the PERSAL transfer the person may not appear on the DHET payroll but remain in the PED.
Update on establishments of CETCS
36
Mitigation Steps Devolve some of the activities to the centres (e.g. marking and provisioning of
stationery). Reduction of the frequency of exam cycles to one cycle per year and source more funding for AET examinations to augment capacity and infrastructure.
Arrangements to be made with TVET colleges and PEDs to continue paying salaries of staff whose uploading onto PERSAL has been delayed on the basis that DHET will reimburse colleges and/or PEDs.
Engagements with HRA to fast-track appointment of the additional staff requested. Increase internship intake to enhance capacity.
The Minister has communicated the implications of non-compliance to MECs through letters.
Letters to HODs to comply with the protocol Annexures have been prepared and sent to HODs.
Update on establishments of CETCS
37
Function Shift Transitional Approach
Five Major Sub-Projects critical to the sustainable success of the Function Shift have been identified :
