DEPARTMENT OF HORTICULTURE, PUNJAB...1 DEPARTMENT OF HORTICULTURE, PUNJAB Kheti Bhawan, 3rd Floor,...

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DEPARTMENT OF HORTICULTURE, PUNJAB Kheti Bhawan, 3rd Floor, Near Dara Studio, Phase-6 (Sector 56), SAS Nagar (Mohali)

Ph: 0172-2970621,22,23 Email: [email protected]

Notice Inviting E-Tender

No. DOH/2019-20/03

The Director Horticulture-cum-Mission Director, State Horticulture Mission, Punjab, invites online bids under two bid system from the reputed firms for the following work:-

Installation of One Cold Room (5MT) & One Pre-cooling Room (2.5 MT) at Centre of Excellence for Floriculture, Doraha, Ludhiana.

i) Tender Form Fee ii) Processing Fee iii) Estimated Cost of Work iv) Earnest Money Deposit (EMD) v) Work Completion Time vi) Bid submission start date vii) Bid submission end date viii) Technical bid opening date ix) Financial bid opening date

Rs. 1000/- As applicable Rs. 16.00 lakh Rs. 32,000/- 90 Days 05-09-2019 (02:00 p.m.) 25-09-2019 (05:00 p.m.)

27-09-2019 (11:00 a.m.)

To be announced later.

The detailed specifications and terms & conditions of this tender are available on

the website: https://eproc.punjab.gov.in

The bidders are required to enroll themselves on website

https://eproc.punjab.gov.in for participating in the e-tender. Class 2/3 Digital

Signature Certificate (DSC) is mandatory for participation in e-tender.

The corrigendum, if any will be published on referred website only.

-Sd- Director Horticulture-cum- Mission Director State Horticulture Mission, Punjab

mailto:[email protected]

https://eproc.punjab.gov.in/


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DEPARTMENT OF HORTICULTURE, PUNJAB Kheti Bhawan, 3rd Floor, Near Dara Studio, Phase-6 (Sector 56), SAS Nagar (Mohali)


Tender No. DOH/2019-20/03

Installation of One Cold Room (5MT) & One Pre-cooling Room (2.5 MT) at

Centre of Excellence for Floriculture, Doraha, Ludhiana.

SPECIFICATIONS

1. Cold Room (5 MT)

1) Size

One Cold Room of Size in ft: (L) 11’ X (B) 15’ X (H) 11’ (size based on

palletized storage in plastic crates)

2) Cold Room temperature required : 0 0C to 5 0C (In winter temperature may

be achieved upto 20±50C with the provision of heaters)

3) Door

a) Door 80 mm thick PUF insulated flush type Door, Clean door opening of

42” x 78” With viewport with heater.

b) Heavy-duty cast alloy handles and three hinges with attractive brushed –

chrome finish.

c) Airtight heavy-duty sealing gasket below door with a double sweep, Posi-

seal closure: Cushions closing of door, making it noiseless and firmly

shut.

d) All doors should be of complete fit type without any space up / down /

side ways so that air should not leak out.

(Door Makes: Metaflex / Dan Door / Hicon / Blue star / carrier / Equivalent)

4) Wall Panel –

a) 80 mm thick. Structure should be stable and strong. Joints should be leak proof. Internal and external flashing to be provided where ever required.

b) There must be corner panels of 12'' x 12'' to avoid thermal loss and

avoid bacterial growth.

c) Internal and external flashing to be provided.

d) Density of the PUF panel should 40 kg / meter ± 2.

FLOOR – 60 mm PUF Slabs with Tarphilt and Bitumen 85/25 with Kota-

stone


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(Wall Panel & Floor Puf Slab Makes: - Blue star / Lloyd / Hicon / carrier /

Jindal / Equivalent). Density of the PUF panel should 40 kg / meter ± 2.

5) Ceiling Panel - 80 mm thick PUF panels.

(Ceiling Panel Makes: Blue star / Lloyd / Hicon / carrier / Jindal / Equivalent)

6) 4 Nos. of Vapour-proof LED Lights, should be designed to work at 0º C

7) Safety release knob to be provided in door from inside.

8) Refrigeration unit:

Evaporative / Indoor Unit:

Capacity 7 kW each room required min. 20,000 btu/hr @ -4 deg. C

Evaporation Temp. Total air flow should be approximate 3100 cfm and air

throw of approximate 12 ft.

(Evaporative / Indoor Unit Makes: Lu-ve / Patton / Kuba/ Blue star / carrier /

Equivalent).

Condensing Unit: Energy Saving Air-cooled condensing unit with inbuilt

Mini-channel condenser. The condensing unit should have EC fans with

complete nozzle & confirms to eco-design directive. The unit should contain

Oil monitoring & Fully loaded with sensors like high pressure, low pressure

switch, suction pressure transducer, condensing pressure transducer,

discharge gas temp, suction gas temp, ambient temp. etc. The controller

should be inbuilt on the condensing unit.

Capacity of the condensing unit will be 7 kw, -4 deg C (evaporative temp),

43deg C (ambient temp).

Compressor should be Semi Hermetic Reciprocating compressor, heavy

duty air cooled with low noise level less than 49 dB (A) and minimal

vibration. Axial flow type condenser fan motor. Evaporating -50 C & atleast

480 C condensing.

(Condensing Unit Makes:- BITZER / Danfoss / Techno Block /Carrier / Blue

Star / Equivalent)

(Copper Pipe Makes: - Totaline / Mandev / Equivalent)

(Copper Pipe Insulation Makes :- Superlon / K-Flex / Equivalent)

9) One PVC strip curtain in each room.

10) Refrigerant R-404 (Makes: Dew Pont / Stallion / Equivalent)

11) Temperature sensor for suction gas temperature, Protection housing, Liquid

receiver with shut off valve, Connection for pressure relief valve at receiver,

Sight glass and filter drier in liquid line, HP/LP Switch, Discharge line etc

12) Display should have Microprocessor based Digital temp. Controller, Relative

Humidity sensor cum Indicator for easy readability.

13) Battery operated audio alarms in case Emergency if room temperature goes

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out of range.

14) Rooms should be shiftable as and when required.

15) Humidity- Ultrasonic type and having capacity of 5 KG/ Hour - 1 No.

Humidifier with Humidistat to maintain humidity 90-95% and also provision

of water supply (RO) and attached to the over head tank.

(Humidifier Makes: - Peggo / REF Store Korean / Equivalent).

16)

Suitable Sub Electrical Panel & control cabling for Evaporative / Indoor Unit

& Condensing units.

(Sub Electrical Panel Makes:- Unix / Devi Power / Equivalent)

(Electrical Accessories Makes:- Schneider / ABB / L&T / Equivalent).

(Electrical Cabling Makes:- Ecko / Polycab / RR / Equivalent)

2. Pre cooling Room (2.5 MT)

1) Size

One Pre cooling Room of Size in ft: (L) 15’ X (B) 10’ X (H) 11’ (size based on

trolley based loading)

2) Pre cooling Room temperature required : 00 C to 50 C.

3) Door

a) 80 mm thick PUF insulated flush type Door, Clean door opening of 42” x

78” With viewport with heater.

b) Heavy-duty cast alloy handles and three hinges with attractive brushed –

chrome finish.

c) Airtight heavy-duty sealing gasket below door with a double sweep, Posi-

seal closure: Cushions closing of door, making it noiseless and firmly

shut.

d) All doors should be of complete fit type without any space up / down /

sideways so that air should not leak out.

(Door Makes: Metaflex / Dan Door / Hicon / Blue star / carrier / Equivalent)

4) Wall Panel –

a) 80 mm thick. Structure should be stable and strong. Joints should be leak proof. Internal and external flashing to be provided where ever required. Density of the PUF panel should 40 kg / meter ± 2.

b) There must be corner panels of 12'' x 12'' to avoid thermal loss and

avoid bacterial growth.

c) Internal and external flashing to be provided.

d) Density of the PUF panel should 40 kg / meter ± 2.

FLOOR - 60 mm PUF Slabs with Tarphilt and Bitumen 85/25 with Kota-

stone

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(Wall Panel & Floor Puf Slab Makes:- Blue star / Lloyd / Hicon / carrier /

Jindal / Equivalent)

5) Ceiling Panel - 80 mm thick PUF.

(Ceiling Panel Makes: Blue star / Lloyd / Hicon / carrier / Jindal / Equivalent)

6) 4 Nos. of Vapour-proof LED Lights, should be designed to work at 0 0C

(Light Makes: - Phillips / Wipro / Equivalent).

7) Safety release knob to be provided in door from inside.

8) Refrigeration unit:

Evaporative / Indoor Unit:

Capacity 11 kw x 2 Nos. Required min. 80,000 btu/hr @ -4 0C. Evaporation

Temp. Total air flow should be min. 22,000 cfm and air throw of min. 20ft ;

Cieling/Floor mounted unit with two fans only.

(Evaporative / Indoor Unit Makes: Lu-ve / Patton / Kuba/ Blue star / carrier /

Equivalent)

Condensing Unit: Energy saving air-cooled condensing unit with inbuilt

Mini-channel condenser. The condensing unit should have EC fans with

complete nozzle & confirms to eco-design directive. The unit should contain

Oil monitoring & Fully loaded with sensors like high pressure, low pressure

switch, suction pressure transducer, condensing pressure transducer,

discharge gas temp, suction gas temp, ambient temp etc. The controller

should be inbuilt on the condensing unit.

Capacity of the condensing unit will be 22 kw, -4 deg C (evaporative temp),

43deg C (ambient temp).

Compressor should be Hermetic Sealed Scroll. Heavy duty air cooled with

low noise level less than 49 dB (A) and minimal vibration. Axial flow type

condenser fan motor. Evaporating -50 C & atleast 480 C condensing.

(Condensing Unit Makes:- Bitzer/ Danfoss / Techno Block / Blue Star /

Carrier / Equivalent)

(Copper Pipe Makes: - Totaline / Mandev / Equivalent)

(Copper Pipe Insulation Makes :- Superlon / K-Flex / Equivalent)

9) One PVC strip curtain

10) Refrigerant R-404 (Makes: Dew Pont / Stallion / Equivalent)

11) Temperature sensor for suction gas temperature ,Protection housing, Liquid

receiver with shut off valve, Connection for pressure relief valve at receiver,

Sight glass and filter drier in liquid line, HP/LP Switch, Discharge line etc

12) Rooms should be shiftable as and when required.

13) Humidity- Ultrasonic type and having capacity of 5 KG/ Hour - 1 No.

Humidifier with Humidistat to maintain humidity 90-95% and also provision

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of water supply (RO) in the form of over head tank of 250 litres capacity

(preferably outside the shed) is required.

(Humidifier Makes: - Peggo / REF Store Korean / Equivalent).

14) Display should have Microprocessor based Digital temp. Controller, Relative

Humidity sensor cum Indicator for easy readability.

15) Battery operated quality audio alarms in case Emergency if room

temperature goes out of range.

16)

Suitable Sub Electrical Panel & control cabling for Evaporative / Indoor Unit

& Condensing units.

(Sub Electrical Panel Makes:- Unix / Devi Power / Equivalent)

(Electrical Accessories Makes:- Schneider / ABB / L&T / Equivalent).

(Electrical Cabling Makes:- Ecko / Polycab / RR / Equivalent)

IMPORTANT THINGS TO BE TAKEN CARE

1) Pre cooler & Cold room shall be inter connected with one flush type

door of approximate size of 42"(W) x 78" (H) and thickness 80 mm.

2) Electrical supply (single phase / three phase) from main electrical panel upto

the cold rooms will be provided by bidder which will be max. 100 feet.

All automatic control wiring and synchronization of refrigeration, heating and

RH will be provided by bidder.

3) All Installation, Commissioning & testing & related civil work will be done by

the bidder.

4) MS structure for placement and covering of outdoor units will be provided by

bidder only.

5) Letter from OEM (Original Equipment Manufacturer) for all machines,

panels and doors etc. shall be provided by the successful bidder before

commissioning.

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DEPARTMENT OF HORTICULTURE, PUNJAB

Kheti Bhawan, 3rd Floor, Near Dara Studio, Phase-6 (Sector 56), SAS Nagar (Mohali)


Tender No. DOH/2019-20/03

Installation of One Cold Room (5MT) & One Pre-cooling Room (2.5 MT) at

Centre of Excellence for Floriculture, Doraha, Ludhiana.

TERMS AND CONDITIONS OF TENDER INCLUDING INSTRUCTIONS TO THE BIDDERS

The tender shall be submitted in accordance with these instructions and any tender

not confirming to the instructions as under is liable to be rejected. These

instructions shall form the part of the tender.

1. General

i) The bidders are required to submit the bid online on Punjab Govt.

Procurement Portal https://eproc.punjab.gov.in using valid Class 3/2 Digital

Signature Certificates.

ii) More information useful for submitting the online bids is available on the

above mentioned website.

iii) Bidders are required to enroll on the e-Procurement portal

(https://eproc.punjab.gov.in). Enrolment on this portal is free of charge.

iv) All the bidders shall have to pay the required tender fee and processing fee

as applicable before the submission of tender.

v) The tenderers are advised in their own interest, to carefully read the

instructions and understand their purport and unless the tender specifically

states to the contrary in respect of any particular clause, it shall be presumed

that all tender conditions have been accepted as laid down in this

document.

vi) This tender is not transferrable.




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vii) While submitting the tender, if any of the prescribed conditions are not

fulfilled or are incomplete in any form, the tender is liable to be rejected. If

any tenderer stipulates any condition of his own, such conditional tender shall

be rejected.

viii) Notwithstanding anything contained in the tender Director Horticulture-cum-

Mission Director SHM Punjab reserves all the rights to accept or reject any Bid

and to annul the bidding process and reject all bids at any time without any

liability or any obligation for such acceptance, rejection or annulment and

without assigning any reason therefore.

ix) The Technical Committee constituted for this tender work by the Director

Horticulture, Punjab shall have the right to verify the particulars furnished by

the bidder independently.

2. Preparation and submission of bid

I. Technical bid

i) The intending tenderer, in case of Prime Equipment Manufacturer shall

provide a self-declaration on their letter-head in the technical bid, confirming

that they are regularly manufacturing, supplying, installing and

commissioning the similar type of units for the last 3 years. (Annexure A

1).

ii) The intending tenderer, in case of Authorized Dealer shall possess valid

authorization from Original Equipment Manufacturers and provide a self-

declaration on their letter-head in the technical bid, confirming that they are

regularly installing and commissioning the similar type of units for the last 3

years (Annexure A 2). The tenderer shall enclose the copy of the

authorization letter in the technical bid.

iii) Firm/bidder should have minimum of 3 years experience and have

successfully carried out similar work as follows:

a. Undertaken three similar works, costing for each work should not be

less than the amount equal to 40% of the estimated cost.

or

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b. Undertaken two similar works, costing for each work should not be


or

c. Undertaken one similar work, costing for each work should not be


iv) Compliance Statement

The bidder/firm shall have to submit compliance for both specifications and

terms & conditions of the tender as per given format (Annexure B), failing

which the bid will be treated as incomplete and is liable to be rejected.

v) Tenderers shall upload the required technical literature and detailed

documentary proofs which specifically bring out the compliance against the

specifications.

vi) Firm/bidder shall provide a list of users/clients along with the complete name,

address and contact numbers of user's organization/persons (Annexure C).

Bidder shall also attach the copies of work orders along with the performance

certificates from all/some of them.

vii) Bidder must enclose last 3 years (Assessment year 2016-17, 2017-18 and

2018-19) income tax return and must have GSTIN number. A proof to this

effect should be attached with the technical bid.

viii) Bidder's annual financial turnover during the last consecutive three years (FY

2016-17, 2017-18 and 2018-19) should be at least 30% of the estimated

cost. Proof required to attach with technical bid.

ix) Bidder shall enclose the last 3 years (FY 2016-17, 2017-18 and 2018-19)

audited balance sheets attested by CA with technical bid.

x) Bidder should not be black listed anywhere in any case. Undertaking is

required with the technical bid (Annexure D).

xi) If bidder is an authorized dealer, then he shall ensure that the manufacturer

firm to whom he is authorized dealer is not black listed anywhere in any

case. Bidder shall have to attach undertaking along with technical bid

(Annexure E).

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xii) Manufacturer and/or bidder (if bidder is authorized dealer) should be ISO

certified Company. Proof required with technical bid.

xiii) The bidder must give the undertaking about the trueness of all the

documents (Annexure F).

xiv) The rate contracted firms with Controller of Stores, Punjab and DGS & D can

also apply.

xv) Earnest Money Deposit

a) EMD for this tender is Rs. 32,000 which shall have to be deposited online.

Bidder should ensure that the online transaction carries the name of

firm/bidder and address of bank to access the details. Bidders shall have to

enclose the EMD receipt in technical bid.

b) The firms registered with DGS& D and/or NSIC are exempted from

payment of EMD provided such registration includes the item they are

offering which are manufactured by them and not for selling products

manufactured by other companies. Such firm availing the EMD exemption

should attach a coloured scanned copy of the DGS& D and/or NSIC

registration in technical bid.

xvi) All the tender documents must be clear and readable and must be uploaded

in a Single/double PDF file format with numbering on each page.

II. Financial bid

a) Bidders are required to furnish the financial details strictly as per the bid

proforma.

b) Bidder shall give a final and net price free from all escalations. Request for

change in price shall under no circumstances be considered after opening

of the tender.

c) All direct and indirect taxes arising in connection with the execution of

work shall be exclusively borne by the successful tenderer.

d) Road permit or any other certificate required for the supply of material to

the destination will not be issued by the Department.

e) Demonstration and training charges, if any shall be borne by the bidder.

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f) All the civil & brick work as per specifications of work shall be done by the

successful bidder.

g) All the firms are advised to visit the project site on any working day before

submitting the tender.

h) Water and electricity will be provided by Project Officer, COE for

Floriculture as per bills on payment basis. The price quoted will be deemed

to be inclusive of all such expenses.

i) The quoted rates shall be valid for 180 days.

3. Opening of the bids

i) Tender shall be opened on bid due date in the presence of committee

constituted by the Director Horticulture-cum-Mission Director, SHM, Punjab.

ii) In case the date of opening of the tender happens to be a holiday, it will be

opened on the next working day at the same time and place.

iii) No request for the extension in the date of submission and opening of tender

shall be entertained.

iv) Director Horticulture-cum-Mission Director, SHM, Punjab may, in its sole

discretion, extend the bid due date by issuing a corrigendum.

Corrigendum/Addendum/ Correction, if any will be given on the website only.

v) The tenderers or their authorized representatives may attend at the time of

opening of the tender, if they so desire.

vi) Representative of firms without authority letter will not be allowed to

participate in tendering process / meetings.

vii) Technical Bids shall be opened first. The date of opening of Financial Bids

shall be informed to the bidders found suitable in technical evaluation.

4. Evaluation of the bids

A two stage bid system shall be adopted for evaluation:-

Stage I – Technical bid evaluation

i) Evaluation of technical bids to assess their suitability against the laid down

parameters.

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ii) Tenderers must ensure that they upload the required technical literature and

detailed documentary proofs which specifically bring out the compliance of the

equipment/material being offered against the specifications. If necessary the

tenderers may be called to give a presentation for evaluation by a technical

committee constituted for the purpose.

iii) In case it is not possible to verify compliance of equipment/material as per

technical bid due to lack of adequate documents, bid shall be rejected without

making correspondence with the bidder.

Stage-II - Financial Evaluation

i) The price bids of only those bidders/firms shall be opened, evaluated and

considered further who shall meet all the criteria laid down at stage I.

ii) After opening the financial bid, tenderers would be selected for the work order

based on the lowest financial bids.

iii) The purchaser reserves the right at the time of award to increase or decrease

the quantity/size of units and services originally specified in the tender

document without any change in unit price or other terms and conditions.

5. Letter of acceptance

After selection, a letter of acceptance (LOA) shall be issued to the selected

tenderers and tenderers shall return the signed and stamped copy of the LOA

within 15 days of issuing of LOA.

6. Performance Bank Guarantee

The successful tenderers shall be required to furnish Bank Guarantee (from

Nationalized Bank only) @10% of work order amount in the prescribed

format (Annexure G) along with the LOA within 15 days from issuing of LOA.

The bank guarantee should have minimum 24 months validity. Work

commencement order shall be issued after receipt of bank guarantee subject

to the timely submission.

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7. EMD refund

i) EMD of the unsuccessful tenderers shall be returned without interest on

acceptance of the work order by the successful bidder or in the event of the

bidding process being cancelled.

ii) EMD of the successful tenderer shall be returned without interest only after the

completion of work.

8. Forfeiture of EMD

EMD deposited is liable to be forfeited:

i) If the successful tenderer withdraws his tender at any stage or makes any

modification in the terms and conditions of the tender which are not

acceptable to the department.

ii) If the successful tenderer fails to furnish the performance guarantee as

required within the stipulated period.

9. The items to be supplied should be of ISI/ISO/BIS standard. A

certificate/undertaking is required along with technical bid.

10. The successful bidder shall supply the complete design of onsite installation/

constructions to the project officer for approval before to start the work.

11. Department has right to got tested any items used in the work at any time

and firm shall have to bear this testing cost.

12. Successful bidder shall have to provide the letter from OEM (Original

Equipment Manufacturer) for all machines, panels, doors etc. while

submitting invoice.

13. Time of completion and penalty clause

i) Subject to operation of force majeure, time of completion is the essence of

this work. The work shall be completed within 90 days from the issuance of

work commencement letter unless extended with/without penalty.

ii) Delayed work shall attract penalty @ 1% per month of the total awarded

work amount upto first two months and beyond this period it shall be

maximum of 10% of the awarded work amount.

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14. Inspection

The inspection of work/material, as per the specifications will be done by the

authorized committee in the presence of firm’s representative. The report of

inspection committee shall be binding.

15. Payment terms

i) The invoice shall be prepared in favour of Director Horticulture-cum-Mission

Director SHM Punjab, SAS Nagar and shall be signed by authorized person.

ii) No advance payment shall be made at any circumstances.

iii) 90% payment shall be released after the completion of work and receiving

successful inspection report of inspection committee. The remaining 10% shall

be released after two month from the date of previous installment subject to

the satisfactory report of work. The payment to the firm shall be made after

deduction of TDS under Income Tax and TDS under GST as per financial

guidelines of Punjab Govt.

16. Guarantee/ Warranty

i) The successful tenderer shall warrant that material to be supplied shall be free

from all defects and faults in material, workmanship and manufacture and

shall be of the highest grade and consistent with the established and generally

accepted standards for materials and in full conformity with the tender

specifications and drawings or samples, if any, and shall operate properly and

satisfactorily. The successful tenderer shall replace or repair the goods or such

portion in case of defects or poor workmanship or any malfunction of the unit

or any portion thereof.

ii) The Successful bidder shall have to supply guarantee/warranty of two

years for each component for both the units.

iii) The guarantee/warranty period shall start from the date of final inspection

(complete in all respects) done by authorized inspection committee.

iv) Successful firm shall have to provide the guarantee/warranty certificate before

the release of balance 10% payment.

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17. For any enquiry, the firms can contact this office on any working day before

the last date of submission of tender.

18. Representative of the firms is free to visit the project site to assess the work

on any working day.

19. Progress of work shall be monitored from time to time. It is the obligation of

the firm to complete the work in stipulated/extended time by observing the

terms and conditions of the agreement. If Director Horticulture-cum-Mission

Director SHM Punjab notices that the work is not progressing as per given

specifications and there are violations of the terms and conditions of the

agreement he has every right to give stop memo and terminate the contract

without prior notice and reserves the right to black list the firm along with the

forfeiture of EMD and bank guarantee of the firm.

20. Final decision in all issues arising in connection with the tender process and

execution of work shall be taken by the Director Horticulture-cum-Mission

Director SHM, Punjab, SAS Nagar and the said decision shall be binding upon

all.

21. Dispute settlement

If any dispute or difference of any kind shall arise between the Department

and the firm in connection with this tender/contract, the parties shall make

every effort to resolve the same amicably by mutual consultations. Otherwise,

the disputes shall be referred to the sole arbitration of the Director,

Department of Horticulture, Punjab and his award shall be final and binding

on the parties to the dispute. All disputes relating to the tender shall

exclusively be subject to jurisdiction of court in SAS Nagar (Punjab).

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Annexure A 1

Note: The undertaking should be on the letter head of the bidder's firm

Undertaking

It is hereby confirmed that we ……………….………………… (name and address of

bidder's firm) are regularly manufacturing, supplying, installing & commissioning the

similar type of units for the last 3 years.

Signatures of the authorized signatory_________________

Name of the signatory ______________________________

Designation ______________________________________

Name & Seal of the bidding firm

Dated___________

17

Annexure A 2


Undertaking

It is hereby confirmed that we ……………….………………… (name and address of

bidder's firm) are regularly installing & commissioning the similar type of units for

the last 3 years.



Designation ______________________________________


Dated___________

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Annexure B


COMPLIANCE STATEMENT FOR SPECIFICATIONS AND TERMS &

CONDITIONS OF THE TENDER

It is certified that I/we have read and understood all the specifications and terms &

conditions and instructions contained in this tender. I/we hereby giving compliance

to all the terms & conditions, instructions and specifications mentioned in the tender

document.



Designation ______________________________________


Dated___________

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Annexure C

Work Performed of Similar Nature and List of User/clients

Sr.

No.

Name and Address of

Purchaser

Order No. and

date

Capacity

/Size

Amount of work award (Rs. in lakhs)

Stipulated time of

completion

Actual time taken for

completion

Reasons of delay,

if any

Has the work been done satisfactorily? (Attach a certificate from

purchaser)

Contact person along with telephone no. and email address



Designation ______________________________________


Dated___________

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Page 20 of 25

Annexure D


Undertaking

It is hereby declared that M/s …………………………………………… (name and

address of bidder's firm) has never been black listed and banned by any Govt.

Department/ Organization/Institute/PSU in any case anywhere in India.



Designation ______________________________________


Dated___________

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Page 21 of 25

Annexure E


Undertaking

It is hereby declared that M/s …………………………………………..……… (name and

address of bidder's firm) is authorized dealer of …………………………………

………………….…............(name and address of Original Equipment Manufacturer)

and M/s ……………………………………………………………………(name and address of

Original Equipment Manufacturer) has never been black listed and banned by

any Govt. Department/ Organization/Institute/PSU in any case anywhere in

world.



Designation ______________________________________


Dated___________

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Page 22 of 25

Annexure F


Undertaking

It is hereby declared that all the documents submitted by ……………………………

(name and address of bidder's firm) for participating in this tender are true in all

respects and nothing is concealed. If any information at any time found wrong,

I/we shall be liable for legal action against me/us for concealing true

information.



Designation ______________________________________


Dated___________

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Page 23 of 25

Annexure G

BANK GUARANTEE

(TO BE ISSUED FROM NATIONALIZED BANK ONLY AND FORWARDED

TO THE DEPARTMENT DIRECTLY BY THE BANK)

To

Director Horticulture-cum- Mission Director SHM Punjab Kheti Bhawan, 3rd Floor,

Near Dara Studio Chowk, Phase-6, S.A.S. Nagar (Mohali)

Whereas, Director Horticulture-cum-Mission Director SHM Punjab ,

having its office at Kheti Bhawan 3rd floor, Near Dara Studio Chowk, Phase 6,

SAS Nagar (Hereinafter referred to as the buyer) have asked for the Bank

Guarantee of Rs ……………….. /- (Rupees ………..................

...................…………. only) against Memo No. ……….. dated……………. on

M/s……………………………………..…………(Name of Firm) ...............................

...............................................................................................(Name of work)

vide E-tender No. DOH/2019-20/02. Notwithstanding anything to the contrary

your decision as to whether the contractor has made any such default or defaults

as the amount or amounts to which you are entitled by reason thereof will be

binding on us and we shall not be entitled to ask you to establish your claims

under this guarantee but will pay the same immediately on demand without any

objection.

This Guarantee shall continue and hold good until it is released by you on the

application by the contractor after completion of the contract in accordance with

the terms of the work order.

We ............................................. (Name of Bank) further agree that the

guarantee herein contained shall remain in full force and effect during the period

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Page 24 of 25

that would be taken for the performance under the said order and that it shall

continue to be enforceable till all the dues of the buyer under or by virtue of the

said order have been fully paid and its claims satisfied or discharged or till,

Director Horticulture-cum-Mission Director SHM Punjab, Kheti Bhawan

3rd floor, Near Dara Studio Chowk, Phase 6, SAS Nagar certified that the

terms and conditions of the said letter have been fully and properly carried out

by the said contractor (s) and accordingly discharges this guarantee.

You will have fullest liberty without our consent and without affecting in any

manner our obligations hereunder to vary any of the terms and conditions of the

said contract or to extend time of performance by the said contractor from time

to time or to postpone for any time or from time to time any of the powers

exercisable by the Buyer against the said firm/contractor and to enforce any of

the terms and condition of the said work order and we shall not be relieved from

our liability by reason of any such variation or extension being granted to the

said firm/contractor.

This guarantee shall not in any way be affected by you taking or varying or

giving up any securities from the firm/contractor or any other persons, firm or

company on its behalf or by the winding up, dissolution, insolvency or death as

the case may be of the contractor.

Subject to the maximum limit of our liability as aforesaid this guarantee will

cover all your claim(s) against the firm/contractor from time to time arising out

of or in relation to the said order and in respect of which your demand or notice

in writing is received by us before. This guarantee and the powers and

provisions herein contained are in addition to and not by way of limitation of or

substitution of any other guarantee here before given to you by us (whether

jointly) with others alone and now existing unconcealed and that is this

guarantee is not intended to and shall not revoke or limit such guarantee or

guarantees.

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Page 25 of 25

This guarantee shall not be affected by any change in the constitution or winding

up of the firm/contractor or the Bank or any abstraction, merger or

amalgamation of the firm/contractor or the Bank with any other person.

It is declared that ............................................. (Name of Bank) has power to

issue this guarantee and discharge the obligations contemplated herein, the

undersigned is duly authorized and has full power to execute this guarantee for

and on behalf of the Bank.

We ..............................................(Name of Bank) lastly undertake not to

revoke this guarantee during its currency without your previous consent in

writing.

Notwithstanding anything contained herein:

1. This Bank Guarantee shall be valid for 1 year from the date of its issue.

2. Without any recourse, we are liable to pay the guaranteed amount or any

part thereof this bank guarantee if and only if you serve upon us a written

claim or demand on or before the expiry date.

3. Our liability under this bank guarantee shall not exceed Rs ……………/-

(Rupees ……….....................................…………. only)

4. Notwithstanding anything contrary contained in any law for the time being

in force or banking practice, this guarantee shall not be assignable or

transferable by the beneficiary. Notice or invocation by any person such

as assignee, transferee or agent of beneficiary shall not be entertained by

the bank. Any invocation of guarantee can be made only by the

beneficiary directly.

Date post:	02-Jun-2020
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