DEPARTMENT OF PUBLIC PROCUREMENTMINISTRY OF FINANCE OF THE KYRGYZ REPUBLIC

Automation of appealing procedures in public procurement

.

Zhumabaev D.E. - Deputy Head of the Department "KyrgyzExpertiza of the

Chamber of Commerce and Industry of the Kyrgyz Republic“, Chairman of the

Independent Interdepartmental Commission.

March 15, 2016, No.1-ДП

By the Order of the Ministry

of Finance of the Kyrgyz

Republic, an Independent

Interdepartmental Commission

(IIC) was established to

handle complaints and appeals

Zholdoshev N. - expert of the Association of Legal Entities of the

Alliance "For a Transparent Budget", Deputy Chairman of the

Independent Interdepartmental Commission.

Kadyrkulov B.A. - Head of the Infrastructure and Public Procurement

Sector, the Ministry of Education and Science of the Kyrgyz Republic.

Sharipov M.Z. - Head of the Procurement Department, the State

Committee for Defense of the Kyrgyz Republic.

Sovetov K.S. - Chief Specialist of the Department of Economics,

Finance and Internal Audit, the Ministry of Transport and

Communications of the Kyrgyz Republic.

Eshenkulova A.A. - Chief Specialist of the Cash Flow Forecasting and

Contract Registration Unit of the Central Treasury, the Ministry of

Finance of the Kyrgyz Republic.

Baikhanov I.A. - Leading Specialist of the Department of Material and

Technical Support, the Ministry of Foreign Affairs of the Kyrgyz

Republic.

Topchibaeva A.A. - Director of the Unit, Procurement Specialist of the

Procurement and Organizational Support Unit, the Organizational and Technical

and Financial Support Department, the Ministry of Economy of the Kyrgyz

Republic.

Moldokulov K.A. - independent expert on public procurement.

48%

29%

23%

61.50%

33.50%

5%

0% 10% 20% 30% 40% 50% 60% 70%

одноэтапный

упрощенный

прямого заключения договора

2017 г. 2016 г.

9548 52 59 61

96 94 74 6752 42 41

121

71

8878

134 134 135

56

85

67

4030

0

20

40

60

80

100

120

0

20

40

60

80

100

120

140

160

2017 2016

27.14%

39.75%

3.84%

27.06%

32.79%

16.42%

36.23%

16.76%

0.00%

5.00%

10.00%

15.00%

20.00%

25.00%

30.00%

35.00%

40.00%

45.00%

2016 г. 2017 г.

Отозвано или отклонена Обосновано Не обосновано Частично обосновано

63%

28%

9%

Complaints filed in 2016 (by type of procurement)

товары работы услуги

383

307

91

Complaints filed in 2017 (by type of procurement)

товары работы услуги

In 2017, 781 complaints were

filed via the web portal.

In 2016, the number of

complaints totaled 975.

Complaints statistics

DISTRIBUTION OF COMPLAINT HANDLING FUNCTIONS

h t t p : / / z a k u p k i . g o v . k g

COMPLAINT/APPEAL

Secretariat

▪ Full access to all complaints in the read mode;

▪ Registers experts to handle complaints;

▪ Collection and compilation of statistical and analytical data.

IIC officer

▪ Full access to all complaints in the read mode;

▪ Access to making changes to complaints, where the system identifies the officer as a member of the commission.

Expert

▪ Authority to view the complaint-related data in the online mode , as well as to provide an expert opinion in the online mode.

DISTRIBUTION OF COMPLAINT HANDLING FUNCTIONS

h t t p : / / z a k u p k i . g o v . k g

COMPLAINT/APPEAL

IIC officer

▪ Full access to all complaints in the read mode;

▪ Access to making changes to complaints, where the system identifies the officer as a member of the commission;

Expert

▪ Authority to view the complaint-related data in the online mode , as well as to provide an expert opinion in the online mode

Secretariat

▪ Full access to all complaints in the read mode;

▪ Registers experts to handle complaints;

▪ Collection and compilation of statistical and analytical data.

DISTRIBUTION OF COMPLAINT HANDLING FUNCTIONS

h t t p : / / z a k u p k i . g o v . k g

COMPLAINT/APPEAL

IIC officer

▪ Full access to all complaints in the read mode;

▪ Access to making changes to complaints, where the system identifies the officer as a member of the commission.

Expert

▪ Authority to view the complaint-related data in the online mode , as well as to provide an expert opinion in the online mode.

Secretariat

▪ Full access to all complaints in the read mode;

▪ Registers experts to handle complaints;

▪ Collection and compilation of statistical and analytical data.

1. Electronic filing of complaints and appeals

For each complaint, the portal automatically divides all 3 groups into separate subgroups, and for each complaint it

randomly changes subgroups.

Automatic appointment of members of the Commission to review complaints or appeals

The Commission consists of 3 groups:

1) one third - persons who are experts in the field of

jurisprudence and have experience in the position of

judge;

For each complaint, the portal automatically divides all 3 groups into separate subgroups, and for each complaint it

randomly changes subgroups.

.

Automatic appointment of members of the Commission to review complaints or appeals

The Commission consists of 3 groups:

2) one third - persons holding positions in the state or

municipal service, and having a certificate on public

procurement;

For each complaint, the portal automatically divides all 3 groups into separate subgroups, and for each complaint it

randomly changes subgroups.

Automatic appointment of members of the Commission to review complaints or appeals

The Commission consists of 3 groups:

3) one-third - representatives of the public.

Acceptance or rejection of the

complaint

Acceptance for consideration or rejection of the complaint is carried out by voting, by a majority vote

Justification for rejection

No

Yes

1

2

3to the Supplier (contractor) for

information.

First step

Second step

Final step

to the CT (for suspension of funding)

to private cabinets of procuring entities (to suspend the

procedures for 7/10 days, i.e. to block the bid).

When a complaint is accepted for consideration,

a notification is being sent automatically:

An option for the supplier (contractor) to withdraw a complaint

CATEGORY

LEARN MORE

Fuel and energy sector

Medications and

medical devices

Transport

facilities and services

Construction works

Consumption goods

- Education

Registration of experts by

categories:

• Access to data on the bidding,

about the participants, about the

evaluation

BUSINESS2018

ELECTRONIC VIEWING

F

Y

2

0

1

8

• Involvement of experts where

needed

• An option to have online communication

with commission members and to hold

discussions

• Addressing the Secretariat

• Browsing the complaint-related history

• Possibility to enter conclusions

with regard to the complaint considered

Thank you for attention