Deploying SharePoint Products and Deploying SharePoint Products and Technologies for Enterprise CollaborationTechnologies for Enterprise CollaborationDeploying SharePoint Products and Deploying SharePoint Products and Technologies for Enterprise CollaborationTechnologies for Enterprise CollaborationMicrosoft IT group’s Centrally Hosted Microsoft IT group’s Centrally Hosted Collaboration SolutionCollaboration Solution

Solution OverviewSolution OverviewSolution OverviewSolution Overview

SituationSituation Information workers were confused by too many choices for storing contentInformation workers were confused by too many choices for storing content Teams needed common collaborative processes to work effectively together Teams needed common collaborative processes to work effectively together Supporting multiple storage and collaboration platforms was expensive and complex for Supporting multiple storage and collaboration platforms was expensive and complex for

Microsoft ITMicrosoft IT

SolutionSolution Microsoft IT hosted a global collaboration platform that supports personal storage, team Microsoft IT hosted a global collaboration platform that supports personal storage, team

Web sites, group and division portals, and enterprise servicesWeb sites, group and division portals, and enterprise services

BenefitsBenefits Simplified personal storageSimplified personal storage Rich team collaboration using familiar productivity tools and technologiesRich team collaboration using familiar productivity tools and technologies Lower IT costs through storage consolidation and centralized platform supportLower IT costs through storage consolidation and centralized platform support

SituationSituationSituationSituation

Informationworker choices

My Documentsredirection

File shares

SharePointTeam Services

SharePointPortal Server

E-mail(Exchange)

Public Folders(Exchange)

OTGStaff

Informationworkers

SituationSituationSituationSituation

Workers faced too many choicesWorkers faced too many choices Teams had to learn to collaborateTeams had to learn to collaborate Employees had difficulty finding information Employees had difficulty finding information Teams needed to focus on business rather than Teams needed to focus on business rather than

IT issuesIT issues

SituationSituationSituationSituation

High cost of storageHigh cost of storage Disjointed support processDisjointed support process Fragmented information worker strategyFragmented information worker strategy

SolutionSolutionSolutionSolution

Fewer platforms to supportFewer platforms to support End-to-end infrastructure and user supportEnd-to-end infrastructure and user support Highly available serviceHighly available service Scalable serviceScalable service Site life cycle managementSite life cycle management

Products and TechnologyProducts and TechnologyProducts and TechnologyProducts and Technology Microsoft Windows SharePoint ServicesMicrosoft Windows SharePoint Services Microsoft Office SharePoint Portal Microsoft Office SharePoint Portal

Server 2003Server 2003 Microsoft Office Professional Microsoft Office Professional

Edition 2003Edition 2003 Microsoft Windows Server 2003 with Microsoft Windows Server 2003 with

Internet Information Services 6.0 and Internet Information Services 6.0 and Active DirectoryActive Directory

Microsoft SQL Server 2000Microsoft SQL Server 2000 Microsoft Operations Manager 2000Microsoft Operations Manager 2000 Enterprise virtual array storage area Enterprise virtual array storage area

networknetwork

Business BenefitsBusiness BenefitsBusiness BenefitsBusiness Benefits

Personal site for each employeePersonal site for each employee Team sites and Office integrationTeam sites and Office integration Group and Division portalsGroup and Division portals Enterprise shared servicesEnterprise shared services

Solution OverviewSolution OverviewSolution OverviewSolution Overview

ChofuChofu

DublinDublinRedmondRedmond

GroupGroup

GroupGroup GroupGroup

DivisionDivision DivisionDivision

CentralCentral

EnterpriseEnterprise

Solution OverviewSolution OverviewSolution OverviewSolution OverviewChild Portal SitesChild Portal Sites

Shared services consumersShared services consumers

Centrally Hosted Collaboration PlatformCentrally Hosted Collaboration PlatformTeam and portal site provisioning and operationsTeam and portal site provisioning and operations

Shared ServicesShared ServicesRe-usable, centrallyRe-usable, centrally

managed core portal servicesmanaged core portal services

Microsoft WebMicrosoft WebParent portal siteParent portal site

Microsoft WebMicrosoft WebParent portal siteParent portal site

Microsoft Windows Server 2003Microsoft Windows Server 2003Microsoft Windows Server 2003Microsoft Windows Server 2003

Microsoft SQL Server 2000Microsoft SQL Server 2000Microsoft SQL Server 2000Microsoft SQL Server 2000

SharePoint PortalSharePoint PortalServer 2003Server 2003

SharePoint PortalSharePoint PortalServer 2003Server 2003

Windows SharePointWindows SharePointServicesServices

Windows SharePointWindows SharePointServicesServices

Service Architecture and DesignService Architecture and DesignService Architecture and DesignService Architecture and Design

Team Sites

Team Sites

Team Sites

Team Site FarmTeam Site Farm

Portal FarmPortal Farm

Shared Services FarmShared Services Farm

Group Portal

Group Portal

Group Portal

Division Portal

Personal Sites

Central Portal

Assoc

iatio

n

Assoc

iatio

n

Shared ServicesShared ServicesShared ServicesShared Services

Search serviceSearch service Notification serviceNotification service Audience serviceAudience service User profile serviceUser profile service

PlanningPlanningPlanningPlanning

Provisioning sites and portalsProvisioning sites and portals Multi-tier supportMulti-tier support Microsoft Operation Manager Management PacksMicrosoft Operation Manager Management Packs Site life cycle managementSite life cycle management Backup and restoreBackup and restore

Server Architecture - RedmondServer Architecture - RedmondServer Architecture - RedmondServer Architecture - Redmond

Portal Front End 3

Portal Front End 4

Portal Front End 3

Portal Front End 4

Index/Job Server 2

Index Server 1

Search Server 2

Search Server 1

Portal Front End 1

Portal Front End 2

SQL Server

(passive)

SQL Server

(active)

SQL Server

(active)

SQL Server

(active)

SQL Server

(passive)

SANSAN

SANSAN

Team Site Team Site FarmFarm

Portal FarmPortal Farm

Shared Shared Services Services FarmFarm

Server Architecture - RegionalServer Architecture - RegionalServer Architecture - RegionalServer Architecture - Regional

Team site front-end 1

Team site front-end 2

Index/Job server 2

Index server 1

Search server 2

Search server 1

Portal front-end 1

Portal front-end 2

SQL Server

(passive)

SQL Server

(active)

SANSAN

Team Site Team Site FarmFarm

Regional Regional Services Services FarmFarm

Server RequirementsServer RequirementsServer RequirementsServer Requirements

Front-end serversFront-end servers Search serversSearch servers Index serversIndex servers Back-end SQL 2000 Server clustersBack-end SQL 2000 Server clusters Enterprise aggregation and servicesEnterprise aggregation and services

Lessons Learned – ArchitectureLessons Learned – ArchitectureLessons Learned – ArchitectureLessons Learned – Architecture

Determine storage requirementsDetermine storage requirements Work with hardware vendor and data center staff for Work with hardware vendor and data center staff for

SAN technologySAN technology Plan structure of SharePoint Portal ServerPlan structure of SharePoint Portal Server Plan shared services strategyPlan shared services strategy

Lessons Learned – UpgradeLessons Learned – UpgradeLessons Learned – UpgradeLessons Learned – Upgrade

Conduct a pilotConduct a pilot Proof of conceptProof of concept Determine scale of roll outDetermine scale of roll out

Plan for unexpected data migrationPlan for unexpected data migration Data from other existing platformsData from other existing platforms Unanticipated adoptionUnanticipated adoption

Lessons Learned – OperationsLessons Learned – OperationsLessons Learned – OperationsLessons Learned – Operations

Assign Active Directory attribute for personal siteAssign Active Directory attribute for personal site Plan for movement of personal sitesPlan for movement of personal sites Tune publication file size and site quotasTune publication file size and site quotas Reserve host header sites for special casesReserve host header sites for special cases Use Windows security groupsUse Windows security groups

Lessons Learned – SupportLessons Learned – SupportLessons Learned – SupportLessons Learned – Support

Restoring sites, documents, and listsRestoring sites, documents, and lists Renaming site collectionsRenaming site collections Requests for increases in storage quota sizeRequests for increases in storage quota size Changing site ownershipChanging site ownership Questions about site life cycle managementQuestions about site life cycle management

Best PracticesBest PracticesBest PracticesBest Practices

Allow easy site creationAllow easy site creation Develop a comprehensive communication planDevelop a comprehensive communication plan Prioritize communication and trainingPrioritize communication and training Understand how workspaces and sites before Understand how workspaces and sites before

deploymentdeployment Manage either adoption or volumeManage either adoption or volume Conduct a security auditConduct a security audit Obtain user agreementObtain user agreement

SummarySummarySummarySummary

Solution addressed several IT requirements including:Solution addressed several IT requirements including: Decreased storage costDecreased storage cost Enabled consistent IT strategy and support processEnabled consistent IT strategy and support process Enabled policies around life cycle managementEnabled policies around life cycle management Highly available and scalable solutionHighly available and scalable solution Empowered information workers to do moreEmpowered information workers to do more

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