DESKTOP PUBLISHING An advanced software package that combines word processing and graphics...

DESKTOP PUBLISHINGDESKTOP PUBLISHING

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An advanced software package that combines word processing and graphics

(pictures)

Allows the user to create newspapers, magazines, fliers, etc.

ADVANTAGES OF DESKTOP PUBLISHING


Can easily create and edit documents

Creates documents such as letters, memos, reports, form letters, fliers, and research papers.

Makes it easier to change words, to move words, and to format the way the words look on a page

Allows the user to see the document as it appears

Can easily create and edit documents

Creates documents such as letters, memos, reports, form letters, fliers, and research papers.

Makes it easier to change words, to move words, and to format the way the words look on a page

Allows the user to see the document as it appears


ADVANTAGES OF DESKTOP PUBLISHING Can check the document spelling Can check for grammar mistakes

within the document Has a Thesaurus/Dictionary for word

choices Gives the user additional tools for

word processing that typewriters do not have

Can check the document spelling Can check for grammar mistakes

within the document Has a Thesaurus/Dictionary for word

choices Gives the user additional tools for

word processing that typewriters do not have

EXAMPLES OF DESKTOP PUBLISHING

DOCUMENTS

EXAMPLES OF DESKTOP PUBLISHING

DOCUMENTS

Newspaper articles Brochures Flyers Invitations

Newspaper articles Brochures Flyers Invitations

Formatting in Desktop Publishing allows for such

things as:

Formatting in Desktop Publishing allows for such

things as: Inserting images

Making columns

Adding word art

Adding objects such as symbols, arrows, or shapes

Inserting images

Making columns

Adding word art

Adding objects such as symbols, arrows, or shapes

TERMS TO KNOWTERMS TO KNOW

BODY - The main portion of a document

Title Body Raleigh Weather

The climate tends to be relatively temperate in Raleigh, North Carolina. During a normal year, the average temperature is 59.3 °F, with an average high temperature of 70.1 °F and an average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches and snowfall averages 7.0 inches. There are, on average, 217 clear to partly-cloudy days per year.

Humidity levels can get uncomfortably high, particularly in the summer months, with an average relative humidity of 70.0. In addition, 36 days per year will reach 90 °F or above and 75 days will dip down below the freezing mark.

BODY - The main portion of a document

Title Body Raleigh Weather



CUTTING & PASTINGCUTTING & PASTINGHighlight text to cutClick on the scissors

orGo to Edit, cut

Then click where on the document you want to paste the text (put cursor in location)

Go to edit, then paste or choose the paste icon.

Highlight text to cutClick on the scissors

orGo to Edit, cut

Then click where on the document you want to paste the text (put cursor in location)

Go to edit, then paste or choose the paste icon.

COPYING & PASTINGCOPYING & PASTING

Highlight textClick on copy iconClick in the document where you want to pasteClick on paste icon

OrHighlight textGo to Edit, copyClick in the document where you want to pasteGo to Edit, paste

Highlight textClick on copy iconClick in the document where you want to pasteClick on paste icon

OrHighlight textGo to Edit, copyClick in the document where you want to pasteGo to Edit, paste

FORMATTING TEXTFORMATTING TEXTText can be formatting by Highlighting the textAnd then go to Format, font

Listed are the types of formatting available

Text can be formatting by Highlighting the textAnd then go to Format, font

Listed are the types of formatting available

FONT FORMATTINGFONT FORMATTING Font Style Italic Font Size

Bold

Underline

Strike-through Subscript1 Superscript1

Font Style Italic Font Size

Bold

Underline

Strike-through Subscript1 Superscript1

REMOVING FONT FORMATTINGREMOVING FONT FORMATTING

Example: To change softball practice from italic to regular . . .

1. Highlight softball practice

2. Click on the italic button

Example: To change softball practice from italic to regular . . .

1. Highlight softball practice

2. Click on the italic button

SUBSCRIPT SUBSCRIPT

SUBSCRIPT - When text is a little lower

than the line of text.

Example: H20

SUBSCRIPT - When text is a little lower

than the line of text.

Example: H20

SUPERSCRIPTSUPERSCRIPT

SUPERSCRIPT - When text is raised a

little higher than the

line of text.

Example: r2

Use in footnotes

SUPERSCRIPT - When text is raised a

little higher than the

line of text.

Example: r2

Use in footnotes

USING SUPERSCRIPT WITH FOOTNOTES TO CITE SOURCES

USING SUPERSCRIPT WITH FOOTNOTES TO CITE SOURCES

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Put number at the end of the quote.

Cite sources at the bottom of the page that the quote appears on.

COPYRIGHT LAWSCOPYRIGHT LAWS

Remember when using information or images that are

works of other people, you must give credit to the author by citing

your sources.

Remember when using information or images that are

works of other people, you must give credit to the author by citing

your sources.

COPYRIGHT LAWCOPYRIGHT LAW

If you paraphrase or put information in your own words,

you must still cite the source in a footnote or bibliography.

If you paraphrase or put information in your own words,

you must still cite the source in a footnote or bibliography.

COPYRIGHT LAWCOPYRIGHT LAW

USING FACTS

Facts such as yearly rainfall in North Carolina can not be copyrighted

therefore you can use that information freely.

USING FACTS

Facts such as yearly rainfall in North Carolina can not be copyrighted

therefore you can use that information freely.

INDENTIONSINDENTIONSIndentions are created by placing the cursor

at the beginning of the paragraph that needs to be indented and then press the tab key.

Raleigh Weather



Indentions are created by placing the cursor at the beginning of the paragraph that needs to be indented and then press the tab key.

Raleigh Weather



CUT AND PASTECUT AND PASTE

To highlight text and move it to another location. Removes the text from its original location.

To highlight text and move it to another location. Removes the text from its original location.

COPY AND PASTE

To highlight text, leave it where it is, and also put a copy of it in another location.

COPY/CUT & REPLACECOPY/CUT & REPLACETo replace means to delete previous text

and paste alternate text.Example: Cut the last paragraph and use it to

replace the last sentence in the first paragraph

To replace means to delete previous text and paste alternate text.

Example: Cut the last paragraph and use it to replace the last sentence in the first paragraph

Raleigh WeatherThe climate tends to be relatively temperate in Raleigh, North Carolina.

During a normal year, the average temperature is 59.3 °F, with an average high temperature of 70.1 °F and an average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches and snowfall averages 7.0 inches. There are, on average, 217 clear to partly-cloudy days per year.

Humidity levels can get uncomfortably high, particularly in the summer months, with an average relative humidity of 70.0. In addition, 36 days per year will reach 90 °F or above and 75 days will dip down below the freezing mark

Notice that the sentence “There are, on average, 217 clear to partly-cloudy days per year.” has been removed.

Raleigh Weather

The climate tends to be relatively temperate in Raleigh, North Carolina. During a normal year, the average temperature is 59.3 °F, with an average high temperature of 70.1 °F and an average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches and snowfall averages 7.0 inches. Humidity levels can get uncomfortably high, particularly in the summer months, with an average relative humidity of 70.0. In addition, 36 days per year will reach 90 °F or above and 75 days will dip down below the freezing mark

DELETE KEYDELETE KEY

A backspace key on the keyboard that moves the cursor one space to the left, and usually erases the letter or character to the left.

A backspace key on the keyboard that moves the cursor one space to the left, and usually erases the letter or character to the left.



ENTER/RETURN KEYENTER/RETURN KEY

Located on the keyboard and number key pad and used to move the cursor to a new line.

Located on the keyboard and number key pad and used to move the cursor to a new line.



Use the Enter/Return KeyUse the Enter/Return Key

To Make A Space When . . .

1. Inserting a picture if no space exists(Remember you must have the cursor where you want the picture before inserting)

2. Entering text on a new line at the top of a page

(Put cursor before the line and press return to make the new line)

To Make A Space When . . .

1. Inserting a picture if no space exists(Remember you must have the cursor where you want the picture before inserting)

2. Entering text on a new line at the top of a page

(Put cursor before the line and press return to make the new line)

Use the Enter KeyUse the Enter Key3. To Add a space between paragraphs

Raleigh WeatherThe climate tends to be relatively temperate in Raleigh, North Carolina. During a

normal year, the average temperature is 59.3 °F, with an average high temperature of 70.1 °F and an average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches and snowfall averages 7.0 inches. There are, on average, 217 clear to partly-cloudy days per year.


EXAMPLE: Place cursor after the 1st paragraph and press the return/enter key to add a space




3. To Add a space between paragraphs




EXAMPLE: Place cursor after the 1st paragraph and press the return/enter key to add a space




Use the Enter KeyUse the Enter Key4. To Divide Paragraphs EXAMPLE: Divide the paragraph, make the first 4

sentences the first paragraph and the next 2 sentences the second paragraph

Raleigh WeatherThe climate tends to be relatively temperate in Raleigh, North Carolina. During a normal year, the average temperature is 59.3 °F, with an average high temperature of 70.1 °F and an average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches and snowfall averages 7.0 inches. There are, on average, 217 clear to partly-cloudy days per year. Humidity levels can get uncomfortably high, particularly in the summer months, with an average relative humidity of 70.0. In addition, 36 days per year will reach 90 °F or above and 75 days will dip down below the freezing mark.

Put cursor after the 4th sentence

Press the return/enter key to make new paragraph (Watch spacing, you may need to return twice if there are blank line spaces between

paragraphs)

4. To Divide Paragraphs EXAMPLE: Divide the paragraph, make the first 4

sentences the first paragraph and the next 2 sentences the second paragraph

Raleigh WeatherThe climate tends to be relatively temperate in Raleigh, North Carolina. During a normal year, the average temperature is 59.3 °F, with an average high temperature of 70.1 °F and an average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches and snowfall averages 7.0 inches. There are, on average, 217 clear to partly-cloudy days per year. Humidity levels can get uncomfortably high, particularly in the summer months, with an average relative humidity of 70.0. In addition, 36 days per year will reach 90 °F or above and 75 days will dip down below the freezing mark.

Put cursor after the 4th sentence

Press the return/enter key to make new paragraph (Watch spacing, you may need to return twice if there are blank line spaces between

paragraphs)

Use the Enter KeyUse the Enter Key5. To Add a space between paragraphs

Raleigh WeatherThe climate tends to be relatively temperate in Raleigh, North Carolina. During a normal year, the average temperature is 59.3 °F, with an average high temperature of 70.1 °F and an average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches and snowfall averages 7.0 inches. There are, on average, 217 clear to partly-cloudy days per year.


Place cursor after 1st paragraph Press return/enter key to add space



5. To Add a space between paragraphsRaleigh Weather



Place cursor after 1st paragraph Press return/enter key to add space



FOOTERFOOTER

Located at the bottom of a document and contains information such as ordered values (page numbers)

Located at the bottom of a document and contains information such as ordered values (page numbers)

Footer

1

HEADERLocated at the top of a document and

contains information that identifies the contents such as a title.

HEADERLocated at the top of a document and

contains information that identifies the contents such as a title.

Title

Header

PAPER POSITIONSPAPER POSITIONS

LANDSCAPE - Position of paper where the width is greater than the height

PORTRAIT - Position of paper where the height is greater than its width

LANDSCAPE - Position of paper where the width is greater than the height

PORTRAIT - Position of paper where the height is greater than its width

SEARCH AND REPLACESEARCH AND REPLACESometimes called Find and Replace

Allows you to find a word or series of words in a document and replace it

with a different word or series of words.

Sometimes called Find and Replace

Allows you to find a word or series of words in a document and replace it

with a different word or series of words.

SEARCH AND REPLACESEARCH AND REPLACEExample: If you typed a 25 page report

and you wanted to change a word that you used throughout the report, you could use search and replace instead of having to go through the entire report and find and retype the word.

Type the word you want to find here Type the word you want to replace it with here

Example: If you typed a 25 page report and you wanted to change a word that you used throughout the report, you could use search and replace instead of having to go through the entire report and find and retype the word.

Type the word you want to find here Type the word you want to replace it with here

TAB KEYTAB KEY



Key on the keyboard that moves the cursor a predetermined number of spaces, the default is

5 spaces.

Used to indent paragraphs - Do not use the space bar to indent paragraphs, always use the

tab key.

TEXTTEXT

Another name for alphabetical data (words) entered into a document.

Another name for alphabetical data (words) entered into a document.

THESAURUSTHESAURUSA desktop publishing feature that

allows you to look up alternate words or phrases.

Type word or phrase here

Dictionary also found here

Alternate word or phrase

(synonym) will appear here

A desktop publishing feature that allows you to look up alternate words or phrases.

Type word or phrase here

Dictionary also found here

Alternate word or phrase

(synonym) will appear here

WORD PROCESSINGWORD PROCESSING

A computerized method of writing, editing, saving, and printing text.

A computerized method of writing, editing, saving, and printing text.

DESKTOP PUBLISHINGDESKTOP PUBLISHINGBeyond Word Processing

“A desktop publishing program (DTP), also called a "page layout program," provides complete page design capabilities, including magazine style columns, rules and borders, page, chapter and caption numbering as well as precise typographic alignment. A key feature is its ability to flow text around graphic objects in a variety of ways. Although many word processing programs offer most of these features, a desktop publishing program provides ultimate flexibility.”

http://www.pcmag.com

Beyond Word Processing“A desktop publishing program (DTP), also

called a "page layout program," provides complete page design capabilities, including magazine style columns, rules and borders, page, chapter and caption numbering as well as precise typographic alignment. A key feature is its ability to flow text around graphic objects in a variety of ways. Although many word processing programs offer most of these features, a desktop publishing program provides ultimate flexibility.”

http://www.pcmag.com

SAVING FILES IN DESKTOP PUBLISHING


When saving a document for the first time . . .

Go to file, Save As, name the document, and choose where the document will be saved to

Then for all other saving of the same document . . .

Go to file, Save

When saving a document for the first time . . .

Go to file, Save As, name the document, and choose where the document will be saved to

Then for all other saving of the same document . . .

Go to file, Save



When saving for the first time, you go to file Save As because the file must be named and a location to save to must be selected.

Once that is set up, you can just save and it will go where you set it up to go under the same name.

When you have completed that document and start a new document, you must Save As again to set up the new document.

When saving for the first time, you go to file Save As because the file must be named and a location to save to must be selected.

Once that is set up, you can just save and it will go where you set it up to go under the same name.

When you have completed that document and start a new document, you must Save As again to set up the new document.

RENAMING A FILERENAMING A FILE

To rename a previously saved file, you must go to File-Save As and then type the name you would like to

change the file to.

To rename a previously saved file, you must go to File-Save As and then type the name you would like to

change the file to.

STORAGE MEDIASTORAGE MEDIA

CD Holds 650 - 783 megabytes of data

such as images, documents, and audio files

Holds up to 74 minutes of music/audio

DVD Similar to a CD but has much larger

data capacity - about 7 times more Holds 4.7 gigabytes of data Used for large files like movies/videos

CD Holds 650 - 783 megabytes of data

such as images, documents, and audio files

Holds up to 74 minutes of music/audio

DVD Similar to a CD but has much larger

data capacity - about 7 times more Holds 4.7 gigabytes of data Used for large files like movies/videos

EDITING A DOCUMENT WITH HEADINGS

EDITING A DOCUMENT WITH HEADINGS

To efficiently edit a document that has a different font

size for the headings and the body (Example: Headings = 18pt., Body = 14pt.) . . .

1. Highlight the entire document

2. Change the entire document to font size 14 for the body

3. Then go back and change the headings to font size 18

This will eliminate having to highlight each paragraph individually and then the headings to change the font size thus eliminating steps and saving time.

SPELL & GRAMMAR CHECKSPELL & GRAMMAR CHECK

Desktop Publishing software allows the user to check the spelling and grammar of text that is created.

NCDesk

Microsoft Office

Desktop Publishing software allows the user to check the spelling and grammar of text that is created.

NCDesk

Microsoft Office

SPELL CHECKSPELL CHECKCAUTION

Always proofread work after a spell check because it may not catch words that are spelled correctly but used incorrectly.

Example: You may have typed bran and you wanted brain. Spell check would not catch bran as a misspelled word because it is a word that is spelled correctly.

CAUTIONAlways proofread work after a spell check because it may not catch words that are spelled correctly but used incorrectly.

Example: You may have typed bran and you wanted brain. Spell check would not catch bran as a misspelled word because it is a word that is spelled correctly.

FORMATTING/CHANGING THE FONT STYLE AND SIZEFORMATTING/CHANGING

THE FONT STYLE AND SIZE

Change the Change the

font style here font size here

Change the Change the

font style here font size here

FORMATTING A DOCUMENTFORMATTING A DOCUMENTMake text Bold Italicize text Underline

text

Make text Bold Italicize text Underline

text

Left Align Center Right Align Justify

FORMATTING THE LINE SPACING

FORMATTING THE LINE SPACING

Highlight text to be formattedThen choose spacing Single Space

Double Space

Or go to format, paragraph, and choose single, 1.5 or double

Notice 1.5 is not on the tool bar, only under format paragraph.

Highlight text to be formattedThen choose spacing Single Space

Double Space

Or go to format, paragraph, and choose single, 1.5 or double

Notice 1.5 is not on the tool bar, only under format paragraph.

Inserting ImagesInserting Images

To insert an image . . .Place cursor in document at the insertion pointGo to insert image, then choose image

*Remember - Always have your cursor where you want the picture before inserting the image.

To insert an image . . .Place cursor in document at the insertion pointGo to insert image, then choose image

*Remember - Always have your cursor where you want the picture before inserting the image.

CHANGING THE SIZE OF AN IMAGE

CHANGING THE SIZE OF AN IMAGE

Inserted pictures in a word processing document can be resized if they are too large or small.

Click on a handle (boxes around image) and drag to the size desired.

Inserted pictures in a word processing document can be resized if they are too large or small.

Click on a handle (boxes around image) and drag to the size desired.

WORKING WITH TWO WINDOWS

WORKING WITH TWO WINDOWS

When working with two windows . . .Click and drag the top bar of the window to move

You can also minimize one document to see the other

When working with two windows . . .Click and drag the top bar of the window to move

You can also minimize one document to see the other

PRINT PREVIEWPRINT PREVIEWBefore printing a document, you can do

a print preview to see what the document will look like before it is printed.

Before printing a document, you can do a print preview to see what the document will look like before it is printed.

MINIMIZING, MAXIMIZING, & CLOSING WINDOWS

MINIMIZING, MAXIMIZING, & CLOSING WINDOWS

Use the following function to Minimize a window

Click on the yellow circle with a -

Use the following function to Close a window Click on the red circle with an x

Use the following function to Maximize a window

Click on the green circle with a +

Use the following function to Minimize a window

Click on the yellow circle with a -

Use the following function to Close a window Click on the red circle with an x

Use the following function to Maximize a window

Click on the green circle with a +

Beth Blanchard Technology Coordinator Harnett County Schools

Beth Blanchard Technology Coordinator Harnett County Schools

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DESKTOP PUBLISHING An advanced software package that combines word processing and graphics...

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