Determining the Objects ofDetermining the Objects ofa Rotary Club’s Disaster a Rotary Club’s Disaster

ProgramProgram

A.J. BridingA.J. Briding

Certified Emergency Manager (CEM)Certified Emergency Manager (CEM)

Denver Southeast Rotary ClubDenver Southeast Rotary Club

abriding@ciber.com (719) 238-9483

Scope of PresentationScope of Presentation

• The Emergency Management CycleThe Emergency Management Cycle

• Considerations for Engagement for Considerations for Engagement for Clubs and Districts Clubs and Districts – Rotary taking care of RotaryRotary taking care of Rotary– Assistance to local communitiesAssistance to local communities– Assistance to statesAssistance to states– National-level assistanceNational-level assistance– International assistance International assistance

The Emergency Management The Emergency Management CycleCycle

ReadinessReadiness

Preparedness . . Response . . Rebuilding

Key AcronymsKey Acronyms

• EMA:EMA: Emergency Management Agency Emergency Management Agency

• EOC:EOC: Emergency Operations Center Emergency Operations Center

• NIMS:NIMS: National Incident Management System National Incident Management System

• ESF: ESF: Emergency Support FunctionEmergency Support Function

• BC/DR:BC/DR: Business Continuity & Disaster Business Continuity & Disaster RecoveryRecovery

• VOAD:VOAD: Voluntary Organizations Active in Voluntary Organizations Active in DisasterDisaster

Maxims for Crisis ActionsMaxims for Crisis Actions

• Keep it simpleKeep it simple

• Make sure it works during disasters, not just when Make sure it works during disasters, not just when things are copaceticthings are copacetic

• Plan for the worstPlan for the worst

• Exercise itExercise it

• An ounce of mitigation is worth a pound of An ounce of mitigation is worth a pound of responseresponse

• There are never enough resources to cover There are never enough resources to cover everything, so make the best use of what you haveeverything, so make the best use of what you have

• Complacency can be deadlyComplacency can be deadly

Preparation Starts With Risk Preparation Starts With Risk AssessmentAssessment

Managing RiskManaging Risk

• Eliminate or avoidEliminate or avoid– Eliminate the hazardEliminate the hazard– Eliminate exposure to the hazardEliminate exposure to the hazard

• TransferTransfer• AcceptAccept• Reduce to acceptable level (mitigate or control)Reduce to acceptable level (mitigate or control)

– Reduce vulnerability Reduce vulnerability – Minimize the impact (consequence)Minimize the impact (consequence)

• Partnership between city planners, EMAs, and Partnership between city planners, EMAs, and citizenscitizens

• Private Voluntary Orgs and Non-Governmental OrgsPrivate Voluntary Orgs and Non-Governmental Orgs

Rotary Strengths in Rotary Strengths in DisastersDisasters

• Local, district, regional, national, and Local, district, regional, national, and international presence and networkinternational presence and network

• Highly competent professionals in all Highly competent professionals in all classificationsclassifications

• Business and industry backboneBusiness and industry backbone

• Goodwill and volunteer focusGoodwill and volunteer focus

CLUB

STATE

NATIONAL

INTERNATIONAL

LOCAL

CLUB

Rotary Engagement: Rotary Engagement: Expanding Spheres of InfluenceExpanding Spheres of Influence

First: Who’s In Charge?First: Who’s In Charge?

• What’s the plan?What’s the plan?

• What is its trigger?What is its trigger?

• Who has decision making authority?Who has decision making authority?

• What authority do they have?What authority do they have?

• What if they’re off-line or incapacitated What if they’re off-line or incapacitated (line of succession)?(line of succession)?

• Checklists are wonderful!Checklists are wonderful!

AssumptionsAssumptions

• The foundation of any planThe foundation of any plan

• Frames the plan’s parametersFrames the plan’s parameters– Can’t build a plan to address every Can’t build a plan to address every

possibility, but . . . possibility, but . . . – Bad assumptions build useless plansBad assumptions build useless plans

• Explicit, and implicitExplicit, and implicit– Put some thought into understanding the Put some thought into understanding the

latterlatter• Unintentional assumptions greatly increase riskUnintentional assumptions greatly increase risk

Can’t Do It Without Can’t Do It Without Communications!Communications!

• Communications PlanCommunications Plan – Who to call? How?Who to call? How?

• What are your comm requirements?What are your comm requirements?– ““Voice” (landline, cell, text messaging, e-mail, VoIP*, Voice” (landline, cell, text messaging, e-mail, VoIP*,

radio, satcom, etc)radio, satcom, etc)– Data (personnel & equip status, databases, etc)Data (personnel & equip status, databases, etc)– Infrastructure (networks, servers, applications, etc)Infrastructure (networks, servers, applications, etc)– Video (normally used for robust response Video (normally used for robust response

operations)operations)

• Power outage?Power outage?*Voice over Internet Protocol

(phone lines carried over computer networks)

Rotary to RotaryRotary to Rotary

• Club members in disastersClub members in disasters– What do members need?What do members need?• Personal preparedness and recoveryPersonal preparedness and recovery• Business preparedness and recoveryBusiness preparedness and recovery

– Determine membership statusDetermine membership status– How can other Rotarians help?How can other Rotarians help?

• External to other ClubsExternal to other Clubs– Club-to-Club partnershipsClub-to-Club partnerships– Club to District to Club (District as middleman)Club to District to Club (District as middleman)

• Overseas travel Overseas travel – Preparation and risk mitigation (medical, physical Preparation and risk mitigation (medical, physical

threat, recovering Rotarians from disaster zones)threat, recovering Rotarians from disaster zones)

Traveling AbroadTraveling Abroad

• www.state.gov/travelandbusiness– Travel advisories and warningsTravel advisories and warnings– Hotline for American travelersHotline for American travelers– Emergency servicesEmergency services– Travel tipsTravel tips

• http://wwwn.cdc.gov/travel/– Destination-specific health informationDestination-specific health information– VaccinationsVaccinations– DiseasesDiseases– Safe food and waterSafe food and water

District as Coordination District as Coordination CenterCenter

• Communications nodeCommunications node– Coordination between clubsCoordination between clubs– Input point to and from Rotary National / Input point to and from Rotary National /

InternationalInternational

• Resource request and coordination Resource request and coordination centercenter

• Need remote alternate (backup in case Need remote alternate (backup in case District capability is lost)District capability is lost)

Most Emergencies Are Most Emergencies Are LocalLocal

CITIZEN RESPONSECITIZEN RESPONSE

LOCAL RESPONSELOCAL RESPONSE

STATESTATE

FEDERALFEDERALIn the U.S., primary responsibility In the U.S., primary responsibility

for emergency response for emergency response is at the is at the locallocal level level

Key to Surviving Disasters:Key to Surviving Disasters:The CommunityThe Community

• Individual and family preparationIndividual and family preparation

• Citizen engagementCitizen engagement

• Volunteer manningVolunteer manning

• Private sector readinessPrivate sector readiness

• Economic resiliencyEconomic resiliency

-- Difficulty in recovering can be the -- Difficulty in recovering can be the greatest impact of a disastergreatest impact of a disaster

Community PreparationCommunity Preparation

• Promotion and facilitation of readiness Promotion and facilitation of readiness programs in the communityprograms in the community– DHS Ready Programs (DHS Ready Programs (www.ready.gov))• Ready AmericaReady America• Ready BusinessReady Business• Ready KidsReady Kids

– Citizen Corps (Citizen Corps (www.citizencorps.gov))• Volunteer focusVolunteer focus

• Assist with or create equivalent programs in Assist with or create equivalent programs in other countries, if not already presentother countries, if not already present

• Consider risk mitigation in overseas projectsConsider risk mitigation in overseas projects– Eliminate obvious threat vulnerabilities Eliminate obvious threat vulnerabilities

Readiness ProgramsReadiness Programs

• FamiliesFamilies

• Older personsOlder persons

• Disabilities and Special Needs Disabilities and Special Needs populationspopulations

• SchoolsSchools

• PetsPets

• Business continuity and disaster Business continuity and disaster recoveryrecovery

Community Preparation Community Preparation (con’d)(con’d)

• Community infrastructure readinessCommunity infrastructure readiness– Medical systemsMedical systems– Transportation systemsTransportation systems– Power infrastructurePower infrastructure– Communications providersCommunications providers– Education (K-12 schools, college Education (K-12 schools, college

campuses)campuses)

Community ResponseCommunity Response

• Provide resources and services Provide resources and services through coordination with the EOCthrough coordination with the EOC– Volunteer workersVolunteer workers– Skilled personnel (i.e., public health and Skilled personnel (i.e., public health and

medical)medical)– Equipment (transport, transformers, etc)Equipment (transport, transformers, etc)– Coordinate between EOC and Rotary for Coordinate between EOC and Rotary for

additional resourcesadditional resources

Unsolicited (uncoordinated) donations and Unsolicited (uncoordinated) donations and personnel personnel

generate more problems than solutions!generate more problems than solutions!

NotionalNotional U.S. Local and State U.S. Local and State Emergency Operations Emergency Operations

CentersCenters• ESF-1 TransportationESF-1 Transportation• ESF-2 Communications ESF-2 Communications • ESF-3 Public Works and Engineering ESF-3 Public Works and Engineering • ESF-4 Firefighting ESF-4 Firefighting • ESF-5 Emergency ManagementESF-5 Emergency Management • ESF-6 Mass Care, Housing and Human Services ESF-6 Mass Care, Housing and Human Services • ESF-7 Resource Support (Logistics)ESF-7 Resource Support (Logistics)• ESF-8 Public Health and Medical Services ESF-8 Public Health and Medical Services • ESF-9 Search and Rescue ESF-9 Search and Rescue • ESF-10 Hazardous Materials and Radiological ESF-10 Hazardous Materials and Radiological • ESF-11 Agriculture ESF-11 Agriculture • ESF-12 Energy ESF-12 Energy • ESF-13 Public Safety and Security ESF-13 Public Safety and Security • ESF-14 Community Recovery, Mitigation and Economic Stabilization ESF-14 Community Recovery, Mitigation and Economic Stabilization • ESF-15 Public InformationESF-15 Public Information

• Also: Evacuation (including pets); community preparationAlso: Evacuation (including pets); community preparation• VOAD: Volunteer Organizations Active in DisastersVOAD: Volunteer Organizations Active in Disasters• TranslatorsTranslators

Non-U.S. EMAsNon-U.S. EMAs

• Must determine EM structure in your nation Must determine EM structure in your nation or regionor region– I.e., CDERA: Caribbean Disaster Emergency I.e., CDERA: Caribbean Disaster Emergency

Response AgencyResponse Agency

• Will have different structures in most Will have different structures in most nationsnations– EuropeEurope– AsiaAsia– Middle EastMiddle East

• Underlying principles are still the sameUnderlying principles are still the same

Community RecoveryCommunity Recovery

• ESF 14: Community recovery, mitigation, ESF 14: Community recovery, mitigation, and economic stabilizationand economic stabilization– Rebuilding and public works projectsRebuilding and public works projects– Individual assistance programsIndividual assistance programs

• Rotary member business recoveryRotary member business recovery

• Mitigation measures built into Rotary Mitigation measures built into Rotary recovery projects at home and overseasrecovery projects at home and overseas– Robust critical infrastructure components Robust critical infrastructure components • Water, sanitization, communications, power, food Water, sanitization, communications, power, food

distribution, medical support)distribution, medical support)

State-Level AssistanceState-Level Assistance

• State EOCsState EOCs– Contact point for resources provided Contact point for resources provided

through Rotarythrough Rotary

• State VOADsState VOADs– Partnership with volunteer agencies Partnership with volunteer agencies

providing coordinated emergency supportproviding coordinated emergency support

• Emergency System for Advanced Emergency System for Advanced Registration of Volunteer Health Registration of Volunteer Health Professionals (ESAR-VHP)Professionals (ESAR-VHP)

National AssistanceNational Assistance

• ““Second Responder” professional skill Second Responder” professional skill setssets

• NVOAD partnershipNVOAD partnership

• National resource networkNational resource network– Response operationsResponse operations– RecoveryRecovery

International AssistanceInternational Assistance

• Same basics: Preparation, mitigation, response, Same basics: Preparation, mitigation, response, recoveryrecovery

• Value of local RotariansValue of local Rotarians– Situational awareness (local intel)Situational awareness (local intel)– Local and national emergency management systems and Local and national emergency management systems and

proceduresprocedures– Legal statutesLegal statutes– Coordination pointCoordination point

• Medical protection (Vaccinations, anti-malarial pills, Medical protection (Vaccinations, anti-malarial pills, safe food and water protocols, etc)safe food and water protocols, etc)

• Physical security (criminal and terrorist threat)Physical security (criminal and terrorist threat)• Visas Visas • ShelterBoxShelterBox

PandemicPandemic

• Unique scope from other catastrophesUnique scope from other catastrophes– Worldwide impactWorldwide impact– No boundaries or sanctuaryNo boundaries or sanctuary– All sectors will be affectedAll sectors will be affected• Medical systems will be overwhelmedMedical systems will be overwhelmed

– Will overwhelm government resourcesWill overwhelm government resources• Effective response and recovery will depend on Effective response and recovery will depend on

community actionscommunity actions

– Public transportation and congregation Public transportation and congregation will be severely restrictedwill be severely restricted

The Pandemic ChallengeThe Pandemic Challenge

• Oct 07 GAO report: “. . .Opportunities Oct 07 GAO report: “. . .Opportunities Exist to Address Critical Infrastructure Exist to Address Critical Infrastructure Protection Challenges That Require Protection Challenges That Require Federal and Private Sector Federal and Private Sector Coordination" Coordination"

-- Lots of work still ahead to integrate all the necessary resources and procedures, from local through

federal

Questions?Questions?

abriding@ciber.com (719) 238-9483