The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
DEX Tool – Quick Guide
Nov, 22nd 2018
222/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Index
DEXTOOL & pXchange
• Export Control & Security Warning
• Access requests
• Prerequisites
• Known Problems
• Support
• How to access the application – Login Page
• How to send a non export controlled file
• How to send an export controlled file
• How to invite an external user to join DEXTool Requests
• How to accept an invitation Invitation Agreement Procedure
• How to invite an external user to join DEXTool External Candidature
• How to receive a file from an external user
• PXChange users guide
322/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Export Control Warning
- DEXTool has been developed in order to be compliant to Italian Government regulations and guidelines related to export control. All intangible controlled transfers made through DEXTool are tracked in the registry as requested by Italian Government (Ministero AffariEsteri and Ministero Sviluppo Economico).
- Export Control Regulations of other Countries are currently not managed by DEXTool.
- N.B.: the “Non export controlled file transfer” feature could be used in case of transfer of controlled data inside national borders (Italy in case of Military Jurisdiction, EU in case of dual use data) BUT the user has the duty to report in the subject and in the message the tag and markings, ref. “ITCRD 001 IT - Data Markings and Legends”, relative to the control regime of the document, the program to which it belongs and all other information useful to the recipient to determine possible export control constraints.
422/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Security Warning
- Dextool has been designed to exchange every type of file needed by AvioAero users to do their job, including executable / script files as .exe, .msi, .js, .dll, .jar and alike
- It’s users’ responsibility to be careful in what is being exchanged.
- AvioAero users must be very careful when exchanging executable files
- Be always sure that the source is trustworthy
- In case of doubt contact the Cyber Security Office of your Company.
522/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Access Requests
Users can request access to Dextool and pXchange through OneIdm portal: https://oneidm.ge.com/: search “avio”, then select Dextool
External Users must be invited by an Avio Aero sponsor
see dedicated slides.
622/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
DEXTool works with the following browsers:
• Chrome (preferred one)
• Firefox
• Go to My Tech site to download and install them: https://mytech.ge.com/
• Internet Explorer 11 can be used too but it’s not suggested
Prerequisites
722/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Known Problems
• Trying to login the app, an internal server error message is shown– ignore error, insert again credential and click on «login»
• Login was succesful but a blank page is presented– Close the browser and execute again the login procedure
• A transfer (both controlled and non-controlled) issues an errore message– Special characters (such as °, §, $, &, %, ?, *, \, /, #, @, ~, +, =, comma character, parentheses
characters) in the fine name as well as file names longer than 50 characters may cause a download error. Please avoid special characters and limit file name length.
• Export Controlled Transfer: error «error retrieving new card Bad Request» while searching a tagged item– Ignore the error, click on «Ok» and search again the item
• Error in inviting an external user: the invite button show a message in redlike «com.primeur….»: ignore error message
822/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Known Problems
• Error in inviting an external user: the invite button show a message in red of the kind «Account management error executing …»– Tipically this error occurs when a file was sent to external recipients prior having invited them. Currently this is an
unrecoverable error (a persistent lock in the DB is set, there is no possibility to delete the user and create him again). To avoid this error is mandatory to invite external users before to send them files.
• Transferred File Size: we experienced troubles in sending files bigger than 300MB. This is issue is currently unresolved. Big files should be broken in smaller ones using utilities as WinZip or 7zip and transferring each part singularly.
922/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Support - Avio Aero users
• If you need support, contact the AvioAero Help Desk through MyTech portal:
• https://mytech.ge.com/
• Help & Support
• Go to Business Application support
1022/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Support - Avio Aero users
• Search «Dextool» (or «pXchange»), then select one of the possible options:
• Issue, to point out a problem or an error
• Request, to request generic support (e.g.: how to use)
• Access request: to request access to Dextool or pXchange (you will be redirected to OneIdm portal).
1122/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Support – External Users
Please write to [email protected].
1222/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Login Page
• URL: https://dex.avioaero.com/_rp_static/login.html?pepname=SPAZIO
• Username & Password– Avio Aero Users: use your Aviodom account
– External Users: use e-mail used in registrationphase or through which you were invited and the password setted by you, see slide Requests and External Candidature
• Accept policy
• Click «Login»
• N.B.: in some situations a message
like this appear click on the image for
instructions
1322/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Main Menu
No export controlled transfer: to be used by Italian AvioAero users only
Export controlled transfer: to be used by Italian AvioAero Users only
pXchange: Data Exchange with Pratt & Whitney Canada. Available for configured users only. See related manual.
File transfer utility to be used by AvioPolska Users only
Access to Intangible Transfer registry
1422/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
No Export Controlled Transfer & Other
Menu Bar (bottom of the page)
Change Password
(External Users)
Received files
Sent files
Invitation to External Users
to join DEX Tool
Administrative functions(administrators only)
Logout
1522/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
No Export Controlled Transfer & Other
Recipients e-mail; users must be registered to download; the fieldis mandatory (one or more).
Click here to select from contacts
Subject of the notification mail sent to external user
Message will be inserted in the body of the mail sent to the user
Select files, one or more, to be transferred (no export controlled)
Advanced Options: to request return receipt, modify expiring date or to delete from «DEXTool» transferred file when downloaded.
Return to main menu
Send selected files
1622/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Export controlled file transfer
Wizard to register and execute an export controlled intangible transfer
Step 1
Select the object to be sent. The object must be tagged
Use this form to insert search criteria
The search is executed in TAG.RE. Repository.
Press «Continue» to start the search
Or press «Main Menu» to return
1722/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Export controlled file transfer
Wizard to register and execute an export controlled intangible transfer
Step 2
The list of retrieved objects
Select the one corresponding to the file to be sent and press «Continue»
If object not found press «Previous» to search again
1822/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Export controlled file transfer
Wizard to register and execute an export controlled intangible transfer
Step 3
Insert Jurisdiction, Program, Operator (normallyGE AVioS.r.l.) and destination country
All these information will be used by the systemto check if a valid exportation license is available
Press «Continue» to move on to next step
1922/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Export controlled file transfer
Wizard to register and execute an export controlled intangible transfer
Step 4
If a valid exportation license is available, the system show this form in which insertreceipient’s Company and e-mail (it must be previously registered). It’s possible to use contacts list .Insert «Subject» and «Message of the notification to be sent to the recipient
Press «Choose File» to select the file tob sent
Press here to upload the file and send the message
2022/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Requests
Use this function to invite an external user to join DEXTool. You will be the recipient’s sponsor
• In «Main Menu» select «No export controlled transfer»
• In the menu bar select «Requests», then press on
• Then fill in the displayed form
Insert recipient’s name, surname,company and e-mail
Insert also the reason of the request.
Then click on «Invite»
A notification mail will be sent to the recipient.The mail contains a link to a web page in which the external usercan insert her/his own password (see next password for instruction)
2122/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Invitation Agreement Procedure 1/4
An invited user should receive an email like this one
If don’t, please verify the problem with your network administrators.
1. Click on the green “Accept the invitation” buttonN.B.: please, be sure to use FireFox/Chrome/InternetExplorer9/IE10/IE11 web browser and clean yourbrowser history before clicking this button.
[Browser menu History Clear Recent History Choose Everything]
2222/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Invitation Agreement Procedure 2/4
2. Fill in the password fields, check “Accept Terms and Conditions” and click “Accept theInvitation” button (see following image)
N.B.: please make sure that the button on the bottomof the page is exactly as shown in this picture.
If don’t, please tell us what is it like and send us ascreenshot.
2322/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Invitation Agreement Procedure 3/4
3. Verify that the Request is accepted (as shown in the following image) and click the green“Go to Dropfile” button
2422/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Invitation Agreement Procedure 4/4
4. Login to the system:• Username = <your email>• Password = <the password set in step 2>
5. Open your inbox to check the received files
2522/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Step 1
External user candidates himself inserting his owndata
Request must be sent for approval to an AvioAero Sponsor (e-mail must be of the type: [email protected]»
The external user must read and accept Terms And Conditions in order to send the request.
A notification is sent to the AvioAero sponsor
External Candidature
An external user can candidate himself to join the DEXTool using the «Register» function in the login page
N.B.: Password: length must be at least 8 charactersMust contain at least 2 numbers,At least 1 special char (@, #, ., :, and so on)At least 1 lower case letter and at least 1 upper case
2622/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Dear Roberto Merotto,
External Candidature
It’s an alternative way to profile external users. The AvioAero Sponsor receive a notificationlike the one in the picture.
Click on «Manage Request»
Step 2
Access DEXTool, execute login
In the «Main Menu» select «No Export Controlled File Transfer»
In the Menu Bar select «Requests»
2722/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
External Candidature
The list of external requests is showed, select the one received and click on «Accept» or «Refuse». A notification will be sent to the requester.
Clicking on «Accept» a further confirmation is requested to the sponsor as well as an additional note
2822/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
External files reception
If an external user send a file through DEXTool, a notification is received
1. Click on «Download»
2. Login page is displayed enter your credentials
3. The inbox page with the available download is displayed: click on the download button.
Download button
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
pXchange
QuickGuide
3022/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Index
• Export Control Warning
• Access requests
• Prerequisites
• How to use the application (slides 8 end)
3122/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Export Control Warning AvioAero Users
If pXchange is used to transfer documents subjected to Italian, EU or US export control regulations the transaction has to be manually tracked in the Intangible Transfer Registry
https://ecs.avio.net/ECSserver/signin.jsp
3222/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Access Requests
pXchange has specifically been designed to exchange data with Pratt & Withney Canada, so it is subjected to CAAs.
Users can request access to pXchange following the same steps described in this slide
Then, to request access to pXchange, set the parameters
as follows (and select the PWC projects of interest):
3322/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
DEXTool works with the following browsers:
• Chrome (preferred one)
• Firefox
• Go to My Tech site to download and install them: https://ge.service-now.com/mytech/software.do?sysparam=PC
• Internet Explorer 11 can be used too but it’s not advised
Prerequisites
3422/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Login Page
• URL: https://dex.avioaero.com/_rp_static/login.html?pepname=SPAZIO
• Username & Password– Avio Aero Users: use your Aviodom account
– External Users: use e-mail used in registrationphase or through which you were invited and the password setted by you, see slide Requests and External Candidature
• Accept policy
• Click «Login»
• N.B.: in some situations a message
like this appear
click on the image for instructions
3522/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Main Menu
No export controlled file transfer
Export controlled file transfer only
Pxchange data Exchange with PWC
Access to Intangible Transfer registry
3622/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Select the project
From the dropdown list select the project to which the document belongs.
3722/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Complete the form
Insert the subject and the text of the notification that will be sentby mail to the recipient
Select the type of file to be sent. Files can be:• PDF Drawing• Catia files• Other generic files
Select the recipientN.B.: Data Administrator has to be selected for PDF drawings only
See next slides for instructions abouthow to manage different file types
3822/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
• PDF Drawing: filename must be formatted as «drawing number»_«revision letter».pdf– E.g.: 12345678_A.pdf
• CATIA Files: must have one of these extensions:– CATDrawing
– CATPart
– CATProduct
• CATIA files, once uploaded, are zipped by the system and put in a file with extension .zipv5 and then sent
• Other Files: no limitations
Naming Convention
3922/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
PDF Drawings
• Select the drawings to be sent. Be surefiles are named as requested by PWC. In case manually change the filename
• It’s possible to select more than onefile
• The system checks– the file format (PDF) – the filename must contain only
alphanumeric chars: lowercase and uppercase chars and numbers, no spacesand special chars allowed.
• When finished press «Continue» button
4022/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
PDF Drawings
• PDF Drawing: filename must be formatted as «drawing number»_«revision letter».pdf
• E.g.: 12345678_A.pdf
In the «Info» field insert info for PWC about the PDF drawing (double click to open the field)
Then press on «Continue» button and then «Ok»
4122/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
PDF Drawings
When completed with success the following messages appear
4222/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
CATIA Files
• Also in this case be sure that files have the correct extension, otherwise manually correct them
• In the same transfer it’s possible to send more than (even if with different extensions)
• Files will be packed in a .zipv5 file
When Finished click on «Continue» Button and proceed as for PDF
4322/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
CATIA Files
Insert Info for PWC here
4422/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Other files
• No particular limitations on file names (just use lower and upper case lettersand and numbers, no special chars and spaces)
• More than one file allowed
When Finished click on «Continue» Button and proceed as for PDF
4522/11/2018
The information contained in this document is GE Avio S.r.l. proprietary and is disclosed in confidence.It is the property of GE Avio S.r.l. and shall not be used, disclosed to others or reproduced, without the express written consent GE Avio S.r.l..
Other files
• Insert Files info here
When Finished click on «Continue» Button and proceed as for PDF