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S.NO 1 2 3 4 5 6 7 8 9

I) TENDER DUE DATESa) To be intimated one week beforeb)Preparation of Quotation '2' Days before due datec) To drop in the box '1' Day before local Tendersd) Out station Quotation to be sent '4' Days before due datee) Extension if required to be sent

II) Budgetary Quotationa) Take in writing - PCBb) RCI Rates Contract (Valid up to 2011)c) Cosmic Engg Pricesd) Letter to be send-MSQA/RMQA

III) Quotation Follow Up

a) Status to be CheckedIV) Preparation of Invoices/DC

a) Deliverable List to be attachedb) Order No Date, Our Quotation, date to be Checkedc) Invoice Order No & Dated) Gate Pass tp be checked before sending Material

V) P.O. Relased on Vendors (Receivable Material)a) Delivery Schedule to be checked Daily-FUb) Material Receipt to be entered on P.O. and ack by the receiver/user

VI) Out-standing Paymenta)Daily follow Up.b) Statement Weekly

VII) Pending Payment to Vendorsa) Weekly Statement to be prepared based on credit Period (30 ) daysb) Payment to be made ready for COD Parcel against Proforma Invoice

VIII)Monthly Statementa) Stock Statement before '4th to bankb) Sales Tax Returns before 12th

C) Salaries Statement by 5th

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C) Salaries Statement by 5th) k

c) Transfer the Material to the stores /user with Acknowledgement in the Register

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S.NO 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1

I) TENDER DUE DATESa) To be intimated one week beforeb)Preparation of Quotation '2' Days before due datec) To drop in the box '1' Day before local Tendersd) Out station Quotation to be sent '4' Days before due datee) Extension if required to be sent

II) Budgetary Quotation

a) Take in writing - PCBb) RCI Rates Contract (Valid up to 2011)c) Cosmic Engg Pricesd) Letter to be send-MSQA/RMQA

III) Quotation Follow Upa) Status to be Checked

IV) Preparation of Invoices/DCa) Deliverable List to be attachedb) Order No Date, Our Quotation, date to be Checkedc) Invoice Order No & Dated) Gate Pass tp be checked before sending Material

V) P.O. Relased on Vendors (Receivable Material)a) Delivery Schedule to be checked Daily-FUb) Material Receipt to be entered on P.O. and ack by the receiver/user

VI) Out-standing Paymenta)Daily follow Up.b) Statement Weekly

VII) Pending Payment to Vendorsa) Weekly Statement to be prepared based on credit Period (30 ) daysb) Payment to be made ready for COD Parcel against Proforma Invoice

VIII) Monthly Statementa) Stock Statement before '4th to bankb) Sales Tax Returns before 12th

C) Salaries Statement by 5thIX) Bank

a) To Check daily Cheques to be depositedb) FTT or LC to be sent (Cheques)c) Bank Guarantee

i) To issue bank guarantee : i) PBG, ii) for FIMii) To monitor expiry date & ask for return of PBG

d) BRS Statement verification with bank statementse) FDD to be accounted and interest to be checkedf) TDS Certificates to be collected on regular basisg) Insurance for Free Issue Material (FIM)

X) TPC

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a) The due dte to be checkedb) CDEC,EDEC to be collectedc) Extension if required to be sent at least '15' Days befored) Collection of FIM

XII) Collection of Sales Tax formsa) 'C' Form to be collected from partiesb) 'c' Form to be issued after collecting from S.T. Office

XIII)MaintenanceHouse Keeping

Movement of drivers, AttendanceVehicle Servicing due datesVerification/Monitoring of Vehicle Log BookRequirement of Petrol, Diesel and GasInsuranceMaintenance of Inward/Outward Register(Letters,Material)etcMaintenance of Office Equipments

XIV)Storesa) Receipt of Material & Tally with P.O.b) Maintanance of Register all the Inward Material.

c) Transfer the Material to the stores /user with Acknowledgement in the Register

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DAILY CHECK LIST

SALES MATERSS.NO Description of Work 1 2 3 4 5 6 7 8 9

1 TENDER DUE DATES

a) To be intimated one week beforeb)Preparation of Quotation '2' Days before due datec) To drop in the box '1' Day before local Tendersd) Out station Quotation to be sent '4' Days before due datee) Extension if required to be sent

2 Budgetary Quotationa) Take in writing - PCBb) RCI Rates Contract (Valid up to 2011)c) Cosmic Engg Pricesd) Letter to be send-MSQA/RMQA

3 Quotation Follow Upa) Status to be Checked

4 TPCa) Any Letter to be collected on should be '3' Days before TPCb) Corresponding Copies of Quotations, basis of price to be madec) any extension if required to be sent

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DAILY CHECK LISTSALES MATERS.NO 16 17 18 19 20 21 22 23 24

I) TENDER DUE DATESa) To be intimated one week beforeb)Preparation of Quotation '2' Days before due date

c) To drop in the box '1' Day before local Tenders

e) Extension if required to be sent

II) Budgetary Quotation

a) Take in writing - PCBb) RCI Rates Contract (Valid up to 2011)

c) Cosmic Engg Prices

d) Letter to be send-MSQA/RMQA

III) Quotation Follow Up

a) Status to be Checked

X) TPC

c) any extension if required to be sent

d) Out station Quotation to be sent '4' Days before duedate

a) Any Letter to be collected on should be '3' Days beforeTPC

b) Corresponding Copies of Quotations, basis of price to bemade

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ACCOUNTS DEPTS.NO Description of Work 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

1Preparation of Invoices/DCa) Receiving of Delivery Orders from departmentsb) Preparation of Invoices/DCc) Order No Date, Our Quotation, date to be Checkedd) Invoice Order No & Datee) Gate Pass tp be checked before sending Material

2Out-standing Paymenta)Daily follow Up.b) Statement Weekly

3Pending Payment to Vendorsa) Weekly Statement to be prepared based on credit Period (30 ) daysb) Payment to be made ready for COD Parcel against Proforma Invoice

4Monthly Statement

a) Stock Statement before '4th to bankb) Sales Tax Returns before 10thC) Salaries Statement by 5thd) TDS & Service taxe)PAY SLIPS TO EMPLOYEES

5Banka) To Check daily Cheques to be depositedb) FTT or LC to be sent (Cheques)c) Bank Guarantee

i) To issue bank guarantee : i) PBG, ii) for FIMii) To monitor expiry date & ask for return of PBG

d) BRS Statement verification with bank statementse) FDD to be accounted and interest to be checkedf) TDS Certificates to be collected on regular basisg) Insurance for Free Issue Material (FIM)

i) Insurance for cash risk / personnelj) Group insurance for employess

6Collection of Sales Tax formsa) 'C' Form to be collected from partiesb) 'c' Form to be issued after collecting from S.T. OfficeC) Insurances

DAILY CHECK LIST

h) Insurance for Building / machinery & equipment/ Raw material /Inventory / Etc

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PURCHASE DEPTS.NO Description of work 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2

1 Materal sourcing

2 Floating enquiries

3 Receiving quotations4 Comparision statement

5 Online purchase operations

6 Procurement esstimation and approval

7 Placing of purchase order

8 Defining the supply schudle

9 followup with suppliers reg delivery schudle on daily basis

10 co ordinate with stores reg stocks/balance/receipts

11 Material Receipt to be entered on P.O. and ack by the receiver/user

12 C' Form to be collected from parties

13 BOM Approval by Prod Manager/Project leader/end user of material

NOTE: REPORT TO GENERAL MANAGER/CHIEF EXECUTIVE OFFICER-THROUGH MANAGER-ADMIN

MANAGER-ADMIN GENERAL MANAGER CHIEF EXE

DAILY CHECK LIST / WORK SHEET

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S.NO Description of the work 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1Stores

1 Stock Maintaining & Verifying with computer stocks

2 Day to day recording of store material receipts and consumption entere in system3 Issue of the raw material as per the BOM s for project works4 Issue the raw material in LIFO & FIFO method

5 Maintain GRN Register (goods received note)

6 Maintain RGP Register (Returnable Gate Pass Material)

7 Maintain Outward Register & Inward Registers

8 Maintain internal material issue register

9 Maintain FIM Register

10 Maintain Customers In & Out Gate passes.

11 Maintenance of Gate passess

12 Every incoming material should be check as per po wise

13 Every incoming material should be check physical status / damages / coc's14 Enter in stock registers and system

15 Daily Data Backup for TALLY Package.

16 Stationery maintenance

17 Monthly checking stock as per stock books & system

18 Prepared non moving items list in every month and informed to production head.

19 co-ordinate with purchase and accounts departments.

20 correspodence pertaining to coc's and other documents-followup

21 Verification of returnable gate passes monthly twise

MANAGER-ADMIN GENERAL MANAGER CHIE

DAILY CHECK LIST/ WORK SH

NOTE: REPORTING TO MANAGER-ADMIN IN HIS

ABSENCE TO G.M.

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UTIVE OFFICER

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ADMIN DEPTS.NO Descri tion of the work 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 11 Monthly Statement

Stock Statement Follow up to prepare on or before '4th to bankSales Tax Returns follow up tobe prepared on or before 10th

correspodence with regard to commercial matters

procurement / planing of local materials with purchase deptCollection of Sales Tax formsC' Form to be collected from partiesc' Form to be issued after collecting from S.T. Office

General MaintenanceHouse KeepingMovement of drivers & AttendanceVehicle Servicing due datesVerification/Monitoring of Vehicle Log BookRequirement of Petrol, Diesel and GasElectri city / Telephones /public relationsInsurance for vehicles

Stores

Annual Maintance ContractsUPS Servicing and Maintance

Lift MaintanceGenerator 15kva maintanceFire ExtinguishersSecurity agency contract

Attendance and leave records etc / list of holidays

Late Attendance observations on daily basis

On-Duty gate pass verificationStatement verification of monthly attendance for salaries

Appraisels of employess on annual basis

Apointment / termination correspondence

Staff wellfare matters

Event Management etc

REPORTING TO: G.M / CEO

GENERAL MANAGER CHIEF E

DAILY CHECK LIST

Incoming materials/inspection by QC/ GRN/Material Issues/Gate passRegisters/ Including Returnable Goods/ Storage Systems Etc

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Front officfe/ReceptionS.NO Description of the work 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 21 RECEIVING INCOMING CALLS AND INTER COM OPERATIONS2 RECEIVING VISITORS

34 INCOMING AND OUT GOING MATERIALS ARE TOBE RECORDED

56 LEAVE REGISTER MAINTANCE/LEAVE APPLICATIONS FILING7 ID CARDS PREPARATIONS & BIO METRIC DATA MAINTENANCE

8

9

10 AMC OF EPABX EQUIPMENT (CENTRAX),11 AMC OF MULTI BITE TECHNOLOGIES EQUIPMENT12 AMC OF SRUTHI TECHNOLOGIES FOR FAX AND XEROX MACHINE13 TEA MACHINE AND CATRIDGES REFILLING MAINTANCE

14 MOVEMENT REGISTER OF EMPLOYEES TOBE MAINTAINED

REPORTING TO: MANAGER -ADMIN IN HIS ABSENCE TO G.M.

MANAGER-ADMIN GENERAL MANAGER CHIEF

DAILY CHECK LIST/WORK SHEE

RECEIVING INCOMING MAILS /PARCELLS/ COURIERS /PERSONALDELIVERIES/POSTAGES ETC AND PASSING TO CONCERNED DEPT

OUT GOING MATERIALS/MAILS/ COURIER/ PERSONAL/ POSTAGE/ ETCDATA & MAINTENANCE

LATE AND ABSENT LIST TO SEND ONLINE TO CEO/GM/ADMN DAILYBASIS AT BY 10.00AM

PREPARATION OF ATTENDACE STATEMENT INDICATING LEAVES, EXTRAWORKINGS, HOLIDAYS, LATE ATTENDENCE ETC ON COMPLITION OFCALENDER MONTH FOR PURPOSE OF SALARIES

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UTIVE OFFICER