Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

1

Notice of a meeting of the Planning and Development Committee Wednesday 24

th August 2016 at 7:30pm

All Saints Room, Civic Hall, Didcot

Admission of the public and media The council welcomes members of the public to its meetings in accordance with the

Public Bodies (Admission to Meeting) Act 1960.

Reports and minutes

We add reports and minutes to our website.

Recording, photographs and filming

The press or public may audio-record, photograph or film meetings, or report from

the meeting using social media. As such members of the public may be recorded or

photographed during the meeting.

We ask that anyone wishing to record or photograph the meeting notifies the Town

Clerk before the start of the meeting.

Public participation

The council welcomes the public’s involvement in meetings, which must be in

accordance with our rules (Standing Order 12 on a matter before the Committee).

At the relevant time during the meeting, the Chairman will invite members of the

public to present their questions, statements or petitions.

To find out about participation contact the Deputy Town Clerk.

Didcot Town Council

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

2

Agenda 1. To receive apologies

2. To receive declarations of interest

Members should declare any interests they may have on any item on this

agenda in accordance with Didcot Town Council’s Code of Conduct

3. To agree the minutes of the meeting held on 3rd August 2016 as a true record

(minutes attached)

4. Questions on the minutes as to the progress of any item

5. To consider planning applications as listed

6. To note applications for certificates of lawful development and permitted

developments

7. To note planning applications approved as listed

8. To note a planning application refused as listed

9. To consider a response to Sutton Courtenay Neighbourhood Plan Area

Designation Consultation (report attached)

10. To consider and make a recommendation to Council on a request to change

the proposed name of Manning Close (report attached)

11. To note the update on Didcot Town Council’s bus shelter contract (report

attached)

12. To consider planning applications with RPS involvement1

Kathy Fiander, Town Clerk 17th August 2016

Voting committee members: Councillors: Mr A Dearlove (Chairman) Ms J Billington Mr J Hart

Mr D Healy Mr R Milton-Eldridge Mr B Shaw (Vice-Chairman)

Substitute committee members Councillors: Mr T Bedford Dr S Clarke Mr B Cooper

Mr T Harbour Dr J Nash Mr A Thompson

1 Deputy Clerk’s note: Cllr Ms J Billington holds a disclosable pecuniary interest in these applications through

her employment by RPS meaning she cannot be present in discussion or be part of a vote. For practical reasons all such applications are dealt with in one specified agenda item.

Agenda item 3 Minutes of the previous meeting

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

3

Planning and Development Committee

Wednesday 3rd

August 2016 at 7.30pm

All Saints Room, Civic Hall

Minutes

Note: These minutes are subject to approval as a true and correct record

by the next meeting of this committee.

PRESENT:

Councillors: Mr A Dearlove (Chairman)

Ms J Billington

Mr D Healy

Mr R Milton-Eldridge

Mr B Service (ex-officio member)

Officers: Mr T Hudson (Deputy Town Clerk)

116. To receive apologies

Councillor Mr J Hart tendered apologies (work commitments).

117. To receive declarations of interest

Councillor Ms J Billington declared a pecuniary interest in item 127 due to her

employment with RPS.

Didcot Town Council

Agenda item 3 Minutes of the previous meeting

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

4

118. To agree the minutes of the meeting held on 6th July 2016 as

a true record

RESOLVED to agree the minutes of 6th July 2016 as a true record of the meeting

and that the Chairman should sign them as such subject to the following

amendment:

Item 95 to be updated to replace reference to ‘item 11’ with ‘item 105’

119. Questions on the minutes as to the progress of any item

None

120. To consider planning applications as listed

South Oxfordshire District Council

a) P16/S1342/FUL 1 Portway

1 Erect three new houses at side and rear of 1

Portway, Didcot, with new highway access, hard

standings and fencing. (As amended by

drawings PRT.02A accompanying letter dated

30 June 2016 and drawing PRT.P01B

accompanying email from agent received 13

July 2016 increasing visibility splay for Plots 1b

and 1c and increase in depth of parking

spaces).

NOTED on the basis that the decision had been

made by South Oxfordshire District Council

Agenda item 3 Minutes of the previous meeting

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

5

b) P16/S1810/HH 24 North Bush Furlong

1 New single storey extension to front of dwelling

(as amended by drwgnos PL.102, PL.103 and

PL.104 received on 11.07.16 to amend the

parking arrangement).

NOTED on the basis that the decision had been

made by South Oxfordshire District Council

c) P16/S1818/HH 25 Portway

1 Two storey side extension part wrapped to rear

to include single storey. (As amended by

drawing A1 10 10 Rev A received 19th July

2016, to allow a side access)

RESOLVED: to submit comment that the

committee had no strong views on the

application.

d) P16/S1856/FUL 33 Manor Road

1 Create new direct access from existing access

to Manor Road to serve the new dwelling and

the existing Manor Cottage. (As amended by

plan received 20 July 2016 clarifying

hardstanding detail)

RESOLVED: to submit comment that the

committee had no strong views on the

application.

e) P16/S2085/FUL Richs Sidings

Change of use from previous open storage to

single storey container storage (As clarified by

Plan 1 showing turning area accompanying e-

mail from agent received 22 July 2016)

RESOLVED: to submit comment that the

committee had no strong views on the

application.

Agenda item 3 Minutes of the previous meeting

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

6

f) P16/S2210/FUL 24 Haydon Road

1 Proposal to erect a new two bedroom detached

house with off-street parking, fencing and

associated paving. New highway cross-over. (As

amended by drawing HYD 102A accompanying

letter dated 12 July 2016 altering the parking

and access arrangements)

RESOLVED: to submit comment that the

committee had no strong views on the

application.

g) P16/S2294/HH 1 Pixton Close

Two storeys side extension, internal alterations,

demolition of existing garage and replacement

with new garage.

RESOLVED: to submit comment that the

committee had no strong views on the

application.

h) P16/S2310/HH 20 Abbott Close

Part single and part two storey side and rear

extensions

RESOLVED: to submit comment that the

committee had no strong views on the

application.

i) P16/S2311/FUL Land adjacent to 6 Bridge Close

New 2 bedroom house adjacent to 6 Bridge

Close

RESOLVED: to submit comment that the

committee had no strong views on the

application.

Agenda item 3 Minutes of the previous meeting

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

7

j) P16/S2346/HH 36 Tamar Way

Rear and side single storey extension. Front 1m

high brick boundary wall - re-submission of

P15/S4028/HH.

RESOLVED: to submit comment that the

committee had no strong views on the

application.

k) P16/S2411/HH 32 Blenheim Close

Ground floor single storey extension at rear of

property. First Floor extension converting roof

eaves into living space, on side of property over

existing garage.

RESOLVED: to submit comment that the

committee had no strong views on the

application.

l) P16/S2427/HH 33 Norreys Road

Demolition of outbuilding. Erection of new two

storey side extension and new single storey rear

extension.

RESOLVED: to submit comment that the

committee had no strong views on the

application.

m) P16/S2514/HH 10 Lincoln Gardens

Porch to front aspect.

RESOLVED: to submit comment that the

committee had no strong views on the

application.

Agenda item 3 Minutes of the previous meeting

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

8

121. To note applications for certificates of lawful development

and permitted developments as listed

The committee noted the applications for certificates of lawful development and

permitted developments

122. To note applications approved as listed

The committee noted the applications that had been approved.

123. To note applications refused as listed

The committee noted the application that had been refused.

124. To note applications withdrawn as listed

The committee noted the application that had been withdrawn.

125. To consider the Long Wittenham Neighbourhood

Development Plan and decide how to respond to the

consultation

Didcot Town Council was invited to respond to the pre-submission draft of Long

Wittenham’s Neighbourhood Development Plan. The committee received the report

and welcomed the pragmatism and hard work of Long Wittenham in the

development of its Neighbourhood Plan.

RESOLVED for the Deputy Clerk to submit the following statement:

“Didcot Town Council welcomes Long Wittenham Parish Council’s Neighbourhood

Development Plan. The town council congratulate Long Wittenham on its completion

and the evident hard work, time and investment this required.

Long Wittenham Parish Council’s proposal for a community hub is a great vision for

the village’s future and we support the Parish Council and residents in seeking to

bring their vision to fruition.”

Agenda item 3 Minutes of the previous meeting

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

9

126. To consider and respond to South Oxfordshire District

Council’s New Local Plan – Preferred Options and decide how

to respond to the consultation

Didcot Town Council was invited to comment on South Oxfordshire District Council’s

Preferred Options for the Local Plan, which sets out the expected housing need in

South Oxfordshire and the options for meeting that need. The committee received

the report. The importance of reinforcing Didcot’s existing commitment to meeting

district-wide housing needs, and the need for greater clarity on specific infrastructure

commitments relating to each option were stressed. 2

RESOLVED for the Deputy Clerk to draft a response and send to the Chairman to

amend, and the Deputy Clerk to send in the amended response:

127. To consider planning applications with RPS involvement

Owing to her declaration of a pecuniary interest in the agenda item Councillor Ms J

Billington, in accordance with the Council’s code of conduct, left the room during the

debate and vote on the application.

Vale of the White Horse District Council

a) P16/V0120/FUL Parcel SN01A Great Western Park

1 Erection of 20 no. dwellings, LEAP, landscaping

and associated infrastructure (as altered by

amended plans received from agent on 14 July

2016).

South Oxfordshire District Council

b) P16/S0152/FUL Parcel SN01A Great Western Park

1 Erection of 20 dwellings, LEAP, landscaping and

associated infrastructure (as altered by

amended plans received by the agent on 14 July

2016).

2 Deputy Clerk’s Note: a copy of the response containing the committee’s views is attached and forms an

appendix to these minutes.

Agenda item 3 Minutes of the previous meeting

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

10

c) P16/S0153/FUL Southern Neighbourhood Centre Plots 940-

953 Great Western Park

Erection of 14 no. dwellings (houses and flats),

ground floor retail unit, car parking, landscaping

and associated infrastructure (as amended by

plans received from the agent on 10 June 2016).

The Committee agreed to consider all applications together on the grounds that they

were all related. RESOLVED: to submit comment that the committee no strong

views.

The meeting ended at 8:05pm.

Signed: _______________________(Chairman) Date:_____________

Agenda item 3 Minutes of the previous meeting

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

11

Appendix to minute 126

Didcot Town Council thanks South Oxfordshire District Council for its

hard work in the development of its Preferred Options document. The

Town Council is in broad agreement with South Oxfordshire District

Council concerning the issues facing the district, and supports its

appraisals of the various options and its overall conclusions. In

particular, the Town Council welcomes the recognition of Didcot’s

extensive current and planned contribution to the district’s housing

needs and seeks that this be retained in future iterations.

One area where greater clarification would be welcomed is in regards to

infrastructure, which is mentioned throughout the document but only in

abstract terms. Maximising the benefits and minimising the costs of any

development does not rely solely on making the right initial choice, but

on delivering the right infrastructure at the right time. Given this

interconnection between initial choice and establishing subsequent

infrastructure, Didcot Town Council would welcome greater visibility on

the specific infrastructure each option would require, and a proposed

schedule for delivery. It is felt that this would enable evaluation of the

available options in a holistic way, and improve outcomes for both future

and existing local residents.

Agenda item 3 Minutes of the previous meeting

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

12

This page is intentionally blank

Agenda item 5 Planning Applications

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

13

5. PLANNING APPLICATIONS

South Oxfordshire District Council

Application P16/S0247/FUL 10 King Alfred Drive

Amendment

Appeal

New 1 bedroom house at the side of 10 King

Alfred Drive (as amended by revised

arboricultural report received 8 March 2016).

Previous Didcot Town Council decision was to

reject owing to concerns about the

arrangements for parking and lack of clarity of

amenity matters in particular relating to the

boundary with Penda House.

Application P15/S3228/O Land east of New Road East Hagbourne

Amendment Appeal

Outline application for the construction of circa

170 residential dwellings with associated

vehicular access from New Road, internal

access roads, public open space, landscaping

and parking (detailed access with all other

matters reserved). (As amended by agent letter

dated 15 January 2016 and accompanying

drawings and additional information, and

additional highway and air quality information dtd

16 March 2016)

Previous Didcot Town Council decision was to

reject. Please see reasons overleaf.

Application P15/S3668/FUL North End Premises, Rich's Sidings

Amendment Appeal

Change of use from previous open storage to

single storey container storage

Previous Didcot Town Council decision: no

strong views.

Agenda item 5 Planning Applications

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

14

Reasons for refusal of P15/S3228/O

RESOLVED to recommend refusal of the application this time expressing concerns about road safety, and for the following previous reasons as the council’s concerns had not been addressed:

NATIONAL PLANNING POLICY FRAMEWORK

The application does not respect the NPPF’s Core planning principle:

Para 17 requires planning authorities to “take account of the different roles and character of different areas … recognising the intrinsic character and beauty of the countryside and supporting thriving rural communities within it.”

Also,

Para 75 “Planning policies should protect and enhance public rights of way and access”. The definitive footpath to the North of the site currently leads to open countryside and is well used. Making it an urban alleyway is neither protection nor enhancement.

SODC’S CORE STRATEGY

The application does not comply with SODC’s Core Strategy

Objective (i) “To support the character and distinctiveness of all our towns and villages”. This application site would build on the remaining green field separating urban Didcot from the village of East Hagbourne, leading to coalescence and a loss of identity.

CS1 and CSR1 provide for no housing allocations to smaller villages such as East Hagbourne . This is not an infill site, being on the edge of the village envelope.

Didcot’s strategic sites already provide for 6,313 homes to 2027 and there is evidence of saturation in the housing market.

GREEN INFRASTRUCTURE

CSDID4 sets out the need for green infrastructure. This application does not contribute to open spaces, allotments or playing pitches. Para 9.29 of the Core Strategy refers to the Chris Blandford Associates Report (2008) on the Didcot Greenspaces Network which proposes this site for new accessible natural greenspace.

TRANSPORT

The Core Strategy in its current Infrastructure Delivery Plan provides for improvements to Jubilee Way roundabout and the completion of the Northern Perimeter Road (A4130) to mitigate the large scale developments at Didcot already

Agenda item 5 Planning Applications

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

15

planned. These appear largely unfunded. Without them Didcot’s baseline traffic is at capacity.

Oxfordshire County Council’s pre-application advice states that “The strategic road network in Didcot is congested at peak times.” It also states that the County Council is reviewing the bus services that travel along New Road. A reduction in these services would make this application unsustainable. This application, without major road improvements being in place will lead to even longer delays along the A4130 Hadden Hill to Marsh Bridge Roundabout and then along Lower Broadway to Jubilee Way. These are very real bottlenecks.

OBJECTION

For these reasons, Didcot Town Council objects to the Application.

Agenda item 5 Planning Applications

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

16

Application P16/S1294/FUL 3 Wessex Road

Amendment 2 Construction of replacement dwelling with four

bedrooms and access from Wessex Road. (As

amended by drawings P01C and P02C

accompanying e-mail from agent received 15

August 2016 reducing the size and altering the

position of the building and access and parking)

Application P16/S2311/FUL Land adjacent to 6 Bridge Close

Amendment 1 New 2 bedroom house adjacent to 6 Bridge

Close (As amplified by drawings

16/0607/P1CARTRACKING and

16/0607/P2CARTRACKING accompanying e-

mail from agent received 15 August 2016).

Application P16/S2439/HH 16 South Park Avenue

Amendment Single storey extension to first floor over existing

porch Two storey extension to rear

Application P16/S2342/HH 5 Queensway

Amendment Two storey front extension and single storey

rear extension

Application P16/S2586/FUL 16A Usk Way

Amendment Removal of condition 5(level 4 of the Code for

Sustainable Homes) on P14/S0629/FUL

Application P16/S2601/HH 82 Park Road

Amendment 2 storey side and rear extension to provide

additional living accommodation to

dwellinghouse

Application P16/S2639/HH 98 Lydalls Road

Amendment Proposed side and rear, ground and first floor

extensions

Agenda item 5 Planning Applications

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

17

Application P16/S2631/P18 Didcot Station Footbridge

Amendment Erection of replacement footbridge

Application P16/S2678/HH 115 Park Road

Amendment Alterations/extensions to existing private

dwelling to form first floor bathroom extension

Application P16/S2690/HH 35 Penpont Water

Amendment Convert the existing integral garage into a

kitchen

Application P16/S2744/HH 55 Blakes Field

Amendment Replacement of existing wooden lean-to at rear of house with conservatory, and replacement of PVC front door with new composite front door.

Agenda item 5 Planning Applications

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

18

This page is intentionally blank

Agenda items 6-8 Certificates of lawful development, permitted developments, applications approvoved

and refused

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

19

6. TO NOTE CERTIFICATES OF LAWFUL DEVELOPMENT AND

PERMITTED DEVELOPMENTS

P16/S2603/LDP 38 St Hildas Close

Formation of habitable room in roof space with rear dormer

7. TO NOTE APPLICATIONS APPROVED AS LISTED

South Oxfordshire

Didcot Town Council’s recommendation

Planning Application Number

Address

No strong views P16/S1342/FUL 1 Portway

No strong views P16/S1810/HH 24 North Bush Furlong

No strong views P16/S1375/HH 140 Loyd Road

No strong views P16/S2075/HH 1 Haydon Road

No strong views P16/S1644/HH 17 Wessex Road

No strong views P16/S1818/HH 25 Portway

No strong views P16/S2042/HH 12 Tavistock Ave

8. TO NOTE THE APPLICATION REFUSED AS LISTED

South Oxfordshire

Didcot Town Council’s

recommendation

Planning

Application Number

Address

No strong views P16/S2012/HH 16 Cornflower Close

Agenda items 6-8 Certificates of lawful development, permitted developments, applications approvoved

and refused

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

20

This page is intentionally blank

Agenda item 9 Sutton Courtenay Area Designation

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

21

fa

Planning and Development Committee 24

th August 2016

Report author: Tom Hudson

Consultation: Area Designation for Sutton Courtenay Neighbourhood Plan Introduction

1. Didcot Town Council has been approached as a consultee for the area

designation on Sutton Courtenay’s Neighbourhood Plan.

2. This report asks the Committee whether it wishes to respond to the consultation

Recommendation

3. That the Committee considers the draft Area Designation, decides whether it

wishes to respond and, if so, formulates a response for submission by the

closing date.

Background

4. The relevant documentation can be seen online under the Sutton Courtenay tab

at http://www.whitehorsedc.gov.uk/services-and-advice/planning-and-

building/planning-policy/neighbourhood-plans

5. A hard copy is available by request.

6. What is being presented is not the Neighbourhood Plan itself, but simply the

proposed area the Neighbourhood Plan will cover.

Didcot Town Council

Agenda item 9 Sutton Courtenay Area Designation

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

22

7. The Committee is being consulted on whether they consider this to be

appropriate.

8. Vale of the White Horse District Council are the final decision-makers on what the

area for the Neighbourhood Plan should be, taking into consideration any

comments gathered from consultation.

9. The proposal follows the parish boundaries of Sutton Courtenay and open fields

on the west boundary immediately north and south of Sutton Road in the parish

of Milton.

10. The closing date for comments is 5th September 2016.

Legal Implications

11. None.

Financial Implications

12. None.

.

Agenda item 10 Street Naming

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

23

fa

Planning and Development Committee 24

th August 2016

Report author: Tom Hudson

Street Naming Introduction

1. Didcot Town Council has been sent a request by Sally-Anne Worsley – Street

Naming and Numbering Officer at South Oxfordshire District Council - to change

the street name for a proposed development from Manning Close to Bernard

Barlow Close.

2. This report asks that the Committee considers the request, and, if it agrees to

the change, to make a recommendation to Council accordingly

Recommendation

3. That the Committee considers the request, and, if it agrees to the change, to

make a recommendation to Council accordingly

Background

4. In 2009 Didcot Town Council recommended that the name of a development

situated to the rear of 2 Colborne Close be Manning Close. Bernard Barlow Close

was also considered at this time.

5. The development did not proceed due to the economic slow-down, but has since

recommenced. It is now at the point of development where a street name is

required.

Didcot Town Council

Agenda item 10 Street Naming

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

24

6. Kevin Barlow, developer of the site and son of Bernard Barlow, has made

representations to Sally-Anne Worsley about naming the development after his

father.

7. Bernard Barlow was an engine driver, and wrote a book about his experiences

called the Didcot Engineman.

8. Geoff Manning was a scientist based at the Rutherford and Appleton laboratory in

Harwell. He became director of the laboratory in 1979 and was subsequently

awarded a CBE.

Legal Implications

9. None.

Financial Implications

10. None.

Agenda item 11 Bus Shelter Contract

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

25

fa

Planning and Development Committee 24

th August 2016

Report author: Kathy Fiander

Bus shelter contract Introduction

1. This report updates the Committee on the contract for bus shelters.

Recommendation

2. That the Committee notes the position concerning the maintenance and cleaning

of three bus shelters in Didcot and considers a further report in 2019 to agree

future provision.

Background

3. In 2001 Didcot Town Council entered into a contract with a provider to supply,

maintain and clean three bus shelters in Didcot at no cost to the Council.

4. The contract was for a 15-year term to August 2016. The term of the agreement

is that unless 12 months’ notice is given to end the contract in accordance with

the break clause in the contract, it automatically continues for a period of four

years.

Legal Implications

5. The full terms are set out in the contract.

Financial Implications

6. There are no financial implications within this contract.

Didcot Town Council

Agenda item 11 Bus Shelter Contract

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

26

This page is intentionally blank

Agenda item 12 RPS Applications

Council Offices, Britwell Road Didcot OX11 7HN

Phone: 01235 812637 www.didcot.gov.uk

E-mail: council@didcot.gov.uk Fax: 01235 512837

27

12. TO CONSIDER PLANNING APPLICATIONS WITH RPS

INVOLVEMENT

Application P15/V0664/DIS &

P15/S0890/DIS

Southern Parks Area Brief

Amendment Amended Local Brief for the discharge of

condition 16 on P15/V0664 &

P15/S0890/DIS

Application P16/S0154/FUL

and

P16/V0123/FUL

Parcel DN02B Great Western Park Didcot

Amendment Erection of 4 dwellings, access, public open

space (Pill Pond), landscaping and

associated infrastructure (as altered by

amended plans received by the agent on 13

June 2016).

Application P16/V1926/FUL Neighbourhood Park Sir Frank Williams

Way

Amendment Removal of condition 8 on application

P15/V0918/RM

Application P16/S2654/DIS Northern Neighbourhood Parks

Amendment Discharge of condition 16 on application ref

P02/W0848/O-Local Area Brief

Please see the attached summaries for P15/V0664/DIS & P15/S0890/DIS and

P16/S0154/FUL and P16/V0123/FUL overleaf

1

Cathie Scotting

From: Richard Boother <BootherR@rpsgroup.com>

Sent: 02 August 2016 16:17

To: Cathie Scotting

Cc: Phil Moule

Subject: RE: GWP Southern Parks Local Area Brief P15/S0890/DIS & P15/V0664/DIS

Attachments: 5423 Southern Parks LAB_REV C 13-07-16.pdf

Follow Up Flag: Follow up

Flag Status: Flagged

Hi Cathie The document sent on 27 June only picked up on changes to the sports pitch area to accommodate the community centre. You also requested that the LAB be updated to the most recent proposals across the southern parks to ensure the LAB reflects what has been approved (or will be following comments on RM submissions). This also provided an opportunity to simplify some elements and omit some of the more prescriptive features – e.g. type of street furniture. Unfortunately these were not picked up at the time. I have therefore attach a further revised version. Key changes are summarised below: • Landscape strategy plan has been updated to the latest approved (basins have moved around). • Ecology notes revised to reflect latest proposals – introduction of marshy habitats. • Local park/Neighbourhood Gateway updated to latest proposals to include location of public art, road treatments and drainage basin. • Sports Pitch area – all plans revised to include Community Centre. • Tarmac omitted in allotments, MOT type 1 proposed. • Neighbourhood Park – all plans revised to respond to the latest drainage strategy. This has resulted in the play area being moved from the north of the park to the south, introduction of terracing and greater emphasis on marginal habitat creation. These proposals have been table at meetings with SODC previously, so should not be cause for a set of new comments. • Separate litter and dog waste bins changed to combined litter and dog waste bins throughout as per council policy. Regards Richard Richard Boother Associate - RPS Planning & Development 20 Western Avenue, Milton Park, Abingdon, Oxfordshire, OX14 4SH. United Kingdom Tel: +44 (0) 1235 821 888 Fax: +44 (0) 1235 834 698 Direct: +44 (0) 1235 838218 Email: BootherR@rpsgroup.com

www: www.rpsgroup.com

From: Richard Boother Sent: 08 July 2016 11:40 To: Cathie Scotting Cc: phil.moule@southandvale.gov.uk Subject: RE: GWP Southern Parks Local Area Brief P15/S0890/DIS & P15/V0664/DIS

2

Cathie As advised on 27/6, P15/S0890/DIS & P15/V0664/DIS are both live applications, and so the amended LAB was submitted under these applications. I have requested a summary of changes which hasn’t as yet been forthcoming, but I will forward this on to you as soon as I can. Regards Richard Richard Boother Associate - RPS Planning & Development 20 Western Avenue, Milton Park, Abingdon, Oxfordshire, OX14 4SH. United Kingdom Tel: +44 (0) 1235 821 888 Fax: +44 (0) 1235 834 698 Direct: +44 (0) 1235 838218 Email: BootherR@rpsgroup.com

www: www.rpsgroup.com

From: Cathie Scotting [mailto:Cathie.Scotting@southandvale.gov.uk] Sent: 07 July 2016 11:37 To: Richard Boother Subject: FW: GWP Southern Parks Local Area Brief P15/S0890/DIS & P15/V0664/DIS

Hi Richard Have you submitted a DIS application for this Parks Southern Local Area Brief? You advised that original DIS applications were P15/S0890/DIS & P15/V0664/DIS. Also do we have the summary of changes for this DIS application? Thanks Cathie

From: Phil Moule Sent: 06 July 2016 12:19 To: Cathie Scotting <Cathie.Scotting@southandvale.gov.uk> Subject: FW: GWP Southern Parks Local Area Brief P15/S0890/DIS & P15/V0664/DIS

Cathie, Here is the revised Southern Parks Local Area Brief. Phil Phil Moule MRTPI Senior Planning Officer (Major Applications) South Oxfordshire District Council and Vale of White District Council Tel: 01235 422600

From: Richard Boother [mailto:BootherR@rpsgroup.com] Sent: 27 June 2016 16:19 To: Phil Moule <Phil.Moule@southandvale.gov.uk>; Cathie Scotting <Cathie.Scotting@southandvale.gov.uk>

3

Cc: Registration Team (Registration.Team@pins.gsi.gov.uk) <Registration.Team@pins.gsi.gov.uk> Subject: GWP Southern Parks Local Area Brief Phil Please find attached a revised Southern Parks LAB. This has principally been revised to reflect the proposed relocation of the Southern Neighbourhood Community Building from the Southern Neighbourhood Centre to POS W. I have asked Katja at Tibbalds and Nicola at APAL to provide me with a bullet point summary of any other changes that might have been made. Regards Richard Richard Boother Associate - RPS Planning & Development 20 Western Avenue, Milton Park, Abingdon, Oxfordshire, OX14 4SH. United Kingdom Tel: +44 (0) 1235 821 888 Fax: +44 (0) 1235 834 698 Direct: +44 (0) 1235 838218 Email: BootherR@rpsgroup.com

www: www.rpsgroup.com

This e-mail message and any attached file is the property of the sender and is sent in confidence to the addressee only.

Internet communications are not secure and RPS is not responsible for their abuse by third parties, any alteration or corruption in transmission or for any loss or damage caused by a virus or by any other means.

RPS Planning and Development Limited, company number: 02947164 (England). Registered office: 20 Western Avenue Milton Park Abingdon Oxfordshire OX14 4SH. RPS Group Plc web link: http://www.rpsgroup.com

This e-mail message and any attached file is the property of the sender and is sent in confidence to the addressee only.

Internet communications are not secure and RPS is not responsible for their abuse by third parties, any alteration or corruption in transmission or for any loss or damage caused by a virus or by any other means.

RPS Planning and Development Limited, company number: 02947164 (England). Registered office: 20 Western Avenue Milton Park Abingdon Oxfordshire OX14 4SH. RPS Group Plc web link: http://www.rpsgroup.com

Dear Tom, Following receipt of amended plans for P16/S0154/FUL and P16/V0123/FUL (which are for the same proposal), I note you have raised a holding objection to receive a summary of the amendments. These are as follows:

Plot 1 has been moved further away from the Wantage Road

A footpath has been provided linking the four new houses with the rest of Great Western Park to the south

The existing public right of way across the open space has been changed from a mown path to a paved path

Some improvements have bene made to the layout of the Pill Pond area of open space

I hope this is helpful. Hopefully, you will be able to confirm that the Town Council has not objection to the proposals. Kind regards, Phil

Phil Moule MRTPI Senior Planning Officer (Major Applications) South Oxfordshire District Council and Vale of White District Council Tel: 01235 422600