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Digital Locker:Digital Locker:From Progressive RolloutFrom Progressive Rollout
to Everyday Useto Everyday Use
Diane ShermanDiane ShermanMeredith CollegeMeredith College
Office of Technology ServicesOffice of Technology Services
About Meredith CollegeAbout Meredith College
Private women’s liberal arts collegePrivate women’s liberal arts college 2100 students2100 students 400 faculty400 faculty 200 staff200 staff
What was needed?What was needed?
Faculty needed server spaceFaculty needed server space Students needed web pagesStudents needed web pages Staff needed a better way to Staff needed a better way to
collaborate on documentscollaborate on documents IT needed a way to back up filesIT needed a way to back up files
Other ConsiderationsOther Considerations
Wanted to build on Active DirectoryWanted to build on Active Directory Limited resources to support effortLimited resources to support effort Wanted to start rollout as soon as Wanted to start rollout as soon as
possiblepossible
Task Force CreatedTask Force Created
Three IT staff members and three Three IT staff members and three faculty membersfaculty members
Two products to review:Two products to review:• Microsoft SharePointMicrosoft SharePoint• Xythos Digital LockerXythos Digital Locker
Microsoft SharePointMicrosoft SharePoint
ConclusionsConclusions• Already had site licenseAlready had site license• Faculty interested in InfoPath formsFaculty interested in InfoPath forms• Interface difficult and not intuitive for Interface difficult and not intuitive for
mostmost• IT support need greaterIT support need greater• Bigger learning curve for usersBigger learning curve for users• Longer time to be ready to rolloutLonger time to be ready to rollout
Xythos Digital LockerXythos Digital Locker
ConclusionsConclusions• Easy to install and setupEasy to install and setup• User-friendly interfaceUser-friendly interface• Minimal training requiredMinimal training required• Users control permissions and optionsUsers control permissions and options• Familiarity with productFamiliarity with product• Minimal IT support neededMinimal IT support needed• Ease and timeliness of rolloutEase and timeliness of rollout
Task Force DiscussionsTask Force Discussions
Policy for Digital LockerPolicy for Digital Locker How to handle support How to handle support
requestsrequests How to advertise Digital How to advertise Digital
LockerLocker Developed Developed
implementation plan for implementation plan for rolloutrollout
Implementation PlanImplementation Plan
Progressive rollout strategy:Progressive rollout strategy:• Small pilot group for 30 daysSmall pilot group for 30 days• All faculty by end of fall 2005All faculty by end of fall 2005• All staff and some students during All staff and some students during
spring 2006spring 2006• Students fall 2006Students fall 2006
Phase OnePhase One
Set up Active Directory serverSet up Active Directory server Faculty notified via email about Faculty notified via email about
participation in first phase of rolloutparticipation in first phase of rollout Provided basic training documentsProvided basic training documents Surveyed pilot group via email to Surveyed pilot group via email to
gather feedbackgather feedback
Phase TwoPhase Two
Imported faculty accounts into Active Imported faculty accounts into Active Directory from email databaseDirectory from email database
Upgraded hardware and softwareUpgraded hardware and software Faculty notified via email about accountsFaculty notified via email about accounts Developed and offered training classes Developed and offered training classes
throughout semesterthroughout semester Surveyed faculty via email Surveyed faculty via email Website developed as support resourceWebsite developed as support resource
Phase ThreePhase Three
Imported staff accounts into Active Imported staff accounts into Active Directory from email databaseDirectory from email database
Staff notified via email about Staff notified via email about accountsaccounts
Training classes offered throughout Training classes offered throughout semestersemester
Presentations at faculty and Presentations at faculty and departmental meetingsdepartmental meetings
Final PhaseFinal Phase
Students notified in Students notified in technology training sessions technology training sessions and via email at beginning of and via email at beginning of fall semester 2006fall semester 2006
Online training course Online training course developed for students developed for students
Presentation given to faculty Presentation given to faculty before fall semesterbefore fall semester
News items posted News items posted announcing support and announcing support and training optionstraining options
Needs MetNeeds Met
Faculty have server spaceFaculty have server space• Collaborating with peers on campus Collaborating with peers on campus
and around the worldand around the world• Extending Blackboard coursesExtending Blackboard courses• Storage of course documentsStorage of course documents
Needs MetNeeds Met
Students have web spaceStudents have web space• ePortfolios - required by state for all ePortfolios - required by state for all
licensure studentslicensure students
Needs MetNeeds Met
Online document collaborationOnline document collaboration• Institutional Advancement tracks Institutional Advancement tracks
fundraising effortsfundraising efforts• Student Advising tracks Early Warning Student Advising tracks Early Warning
studentsstudents• Departments share meeting minutes, Departments share meeting minutes,
documents and other informationdocuments and other information• Students can work 1-1 with faculty Students can work 1-1 with faculty
Needs MetNeeds Met
A way to backup important filesA way to backup important files• FacultyFaculty• StaffStaff• StudentsStudents
Ongoing SupportOngoing Support
Quota increase requestsQuota increase requests Departmental/committee/group Departmental/committee/group
account requestsaccount requests One-on-one training with faculty and One-on-one training with faculty and
staffstaff Creating solutions with users and Creating solutions with users and
departmentsdepartments
