Digital Measures Chair Training

College of Education

T h i s Tr a i n i n g Wi l l C o v e r :

1. Revisions to Screens to improve data quality

2. Common Data Errors, and a New Process for Correcting them

3. Running departmental reports4. Information on Program Prioritization

1. Screen Revisions• Summary Screen Information• On-Screen Data Entry Instructions• Re-organizing Screens—Required

and Optional sections• Additional help text where needed

Fields on the summary screen will provide details to assist faculty in spot reviewing their work for potential errors. (eg. Status & Dates)

The Summary screen contains basic information for each record that has been entered.

Enhanced Summary Information

Revised Instructions

• Highlight what to do to avoid common errors

• Help faculty make informed ‘Which screen should I use’ decisions

REQUIRED INFORMATION for reporting Reports will not run correctly if Example: “Status.”

OPTIONAL INFORMATION SECTION Includes questions that may or may not be reported. Example: “Web Address”

The fields are now divided into two sections.

Reorganized Entry Screens

2. Common Data Errors;

New Process for clean up

Incorrect contribution Status Dates

Peer-Reviewed Status

Titles

Conference Sponsor/Location

Page number(s)/Issue

Grant $

$Published in Proceedings?

Service Roles

The screens have been revised to better identify missing data. These changes should reduce the number of data entry errors, making data entry easier for your faculty.

Common Themes in Missing Data

Entering contributions into the wrong screen.

Primary Data Cleanup Issues for

College of Education• Order of Authorship – Student entered citations often

scrambled order of authorship *• Citation Placement – Many Non-Journal Articles placed

under Journal Articles instead of Other Works *• Status / Date – The status is missing or does not agree

with status date.o EG. Status = “Published” & Publication Date = blank *o EG. Status = “Submitted” & Publication Date = 12/4/2012 **

• Peer Reviewed status – Missing Peer Reviewed status ***

* We can not update without extensive research** We can update Status to match Publication Date*** We can update if journal is in Ulrich’s

How are Data Problems Corrected?

Depends on the type of error1. Corrections can be inferred from other data

• Status = “Submitted” & Publication Date = 12/4/2012

2. Corrections can be researched by a third party• EG. Status = “Published” & Publication Date =

blank

3. Corrections are only known to faculty member• EG. Status = “Accepted” & Accepted Date =

blank• Citations with scrambled order of authorship• Missing Journal Name• Missing Publication Type

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Data Correction ProcessFaculty Enter

Citations Digital Measures

Data Quality

Reporting System

Data Load:Scheduled

ClassesData Load:Grants & Contracts

Faculty Data

Correction Reports

DM Admin Staff Enter

Corrections

Faculty Correct Errors

New DQ Reporting System will identify data errors for DM Admin Staff to correct, and for faculty to efficiently correct.

Sample Faculty Data Correction

Report

(currently under development)Faculty Data Correction Report

For :Freddie Farkle College:College of Arts and SciencesEmail:ffarkle@boisestate.ed

uDept:History

Journal Articles            

Title Journal

Peer Reviewe

d StatusDate

Submitted Date

AcceptedDate

Published

Study of Male Journal Reading in the Throne Room

Journal of Conspicuous Consumption

  Published  12/31/201

2 

Error #: J3 It appears this was Published however it is missing the Date Published. Please enter the Date Published, or update the Status and corresponding date. (For these dates, Month and Year is sufficient)

Error #: J9 Missing whether the journal is Peer Reviewed or not. Please enter a value.

Error #: J15 Missing Volume. Please enter if this is needed to complete your citation.

Study of a Day in the Life of a Fruitfly

Journal of Brevity Yes   4/22/2009 3/16/2010 7/1/2011

Error #: J8

It appears this has a Date Published, however the Status does not correspond. Please change the Status to Presented, or update the Status and corresponding date.

Running Reports for your faculty

• Finding reports for my College

• Selecting Whom to include• Selecting other criteria for

report

How do I find reports for my

college?

Select “Run Custom Reports” on the leftClick down arrow,”1 Select the report to run”Listing of reports…

COLL – college reports, followed by college and reportUNIV – University wide reports

Click Select Report button

3 Select Whom to include.

Run for 1 for more individuals. “Enabled Accounts”—include only the currently active faculty.

4. Reports may run in several different formats including: Word, Excel and as a PDF.

5. Finally, click on “Build Report.”

Program Prioritization• Two years of scholarship and service data will be

required

• Training opportunities (live sessions, handouts and videos) will be made available for faculty needing assistance

• Training website with FAQ’s is being developed.

• What have you heard?

Summary• Screen Revisions will make it easier

for faculty to enter required data accurately

• Many data errors create report errors—missing items, wrong place, miscount

• New process to help faculty efficiently correct data errors that impede reporting

• Tips for running department reports

C O N T A C T I N F O R M A T I O N :

Carlene Hansendigitalmeasures@boisestate.edu