Page 1
DRECTORATE FINANCE
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
30
DIRECTOR FINANCIAL SERVICES : MR. M.I. MORUTI DEPARTMENT OF FINANCIAL SERVICES TOTAL WEIGHTING PER KEY PERFORMANCE AREA (KPA)=100% Service Delivery & Infrastructure Development (10) 10% Municipal Institutional Development and Transformation (6) 7% Local Economic Development (LED) (6) 3% Municipal Financial Viability and Management (40) 60% Good Governance and Public Participation (18) 20%
Project ID
Functional area
Supervisor
Responsible person
Vote
Number
Weighting
Key Performan
ce Area (KPA
)
Objective Key Performance Indicator
Baseline 2013/2014 KPI TYPE
Annual Performance Target
Revised Annual Target
Rating Key
Quarterly projections
Quarterly Actual performance
Actual Expenditure
Reason for Deviation
Planned Remedial Action
Comment
Portfolio of Evidence
Current status progress to date
Demand
Backlog
Compliance
HR/SKILLS DEV
Dir
ecto
r C
orp
ora
te S
erv
ices
I.K
ole
10
15
05
11
5
1.16%
Mu
nic
ipa
l In
stitu
tio
na
l D
eve
lop
me
nt
To spent a % of municipality’s budget on implementing its workplace skill plan (National Indicator)
% of Municipal budget actual spent on implementing the Work Skills Plan
1% Input 1% spend on training by June 2015 at a cost of R265 000.00
1 training 0% 0 Employees are
still engage
d in other
programmes
Programmes
will enrol in the 3rd Quarte
r
Annual training Report
2 training 0% 0 Employees are
still engage
d in other
programmes
Programmes
will enrol in the 3rd Quarte
r
3 training
4 training
Compliance
HR/SKILL DEV
Dir
ecto
r C
orp
ora
te
Se
rvic
es
I.K
ole
1.16%
Mu
nic
ipa
l In
stitu
tio
na
l
Deve
lop
me
nt
To spent a % of municipality’s budget on implementing its workplace skill plan (National Indicator)
The % of levy contributed to LGSETA
1% spent
Input 1% of payroll contributed to LGSETA by June 2015
1 1% 1% R94 094.63
None None training Report
2 1% 1% R97 130.66
None None
3 1%
4 1%
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DRECTORATE FINANCE
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
31
Compliance
FINANCE
Mu
nic
ipa
l M
an
ag
er
M.I
. M
oru
ti
1.16%
Mu
nic
ipa
l In
stitu
tio
na
l
Deve
lop
me
nt a
nd
Tra
nsfo
rma
tio
n
To reduce disclaimer to obtain clean audit report
% of reducing the number of Disclaimer in Audit Report
Audit Improvement plan in place
Outcome
Reducing the number of disclaimer in Audit Report for the 2013/2014 financial year to 80% by June 2015
1 20% 20%
Number of disclaimer as per 2 financial year
2 40% 20%
On-going updating of audit action plan.
Progress addressing findings on-going until June 2015
3 60%
4 80%
Compliance
MM/CFO
Mu
nic
ipa
l M
an
ag
er
CF
O
1.16%
Mu
nic
ipa
l In
stitu
tio
na
l
Deve
lop
me
nt a
nd
Tra
nsfo
rma
tio
n
To improve the SCM processes
Supply Chain Management process improved
Supply Chain Management processes unfold in 3 months’ time
Outcome
Improving the SCM process by the turn-around time to 3 months by June 2015
1 3 months 3 months
R31,350.00
None None Tenders, advertisements, database, evaluation and adjudication committee minutes
2 3 months 3 months
R1,389,777
None None
3 3 months
Operational
HR/SKILLS DEV
Dir
ecto
r C
orp
ora
te s
erv
ices
M.
Hum
an
1.16% M
un
icip
al In
stitu
tio
na
l D
eve
lop
me
nt a
nd
Tra
nsfo
rma
tio
n
Capacitating employed and unemployed learners
Number of Internships appointed
0 internship appointed
5 Internships to be appointed by June 2015
1 - - - - - Recruitment and selection report
2 3 Process not
yet concluded.
0 Summary of
applications are still in
process
Summaries to
be conclud
ed in order to continue with
shortlisting
process.
3 2
4
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DRECTORATE FINANCE
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
32
Compliance
FINANCE
Mu
nic
ipa
l M
an
ge
r
CF
O
1.16% M
un
icip
al F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t To submit 2013/2014 AFS on time to comply with legislature
2013/2014 AFS submitted to the Office of the Auditor General
2012/2013 AFS submitted on the 31 August 2013
Output
Submitting 2013/2014 AFS to AB31 August 2014 at a cost of R600 000.00
1 AFS submitted to Auditor General by the 31 August 2014
AFS submitted to AG
R0 None None Copies of Annual Financial Statement
2 - -
- - -
3
4
Compliance
FINANCE
Mu
nic
ipa
l M
an
ag
er
CF
O
1.16%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
Number of Section 71 Reports submitted to the Mayor
12 Output
12 (monthly)
1 3 3 section 71
reports submitted to the Mayor
R0 None None Signed of Copies by the Mayor
2 3 0 report R0 Council meeting was not held from Oct to Dec for the adoption of
Council meeting to be held by end of march for the adoption of the report
Operational
ADM
Dir
ecto
r C
orp
ora
te S
erv
ices
P.
Nzim
an
ku
lu
1.16%
Mu
nic
ipal
Insti
tuti
on
al
Dev
elo
pm
en
t a
nd
Tra
ns
form
ati
on
Provide the legal framework
Number of by-laws gazetted
Draft By-laws gazetted.
Output
12 By-Laws gazetted by June 2015 at a cost of R30 000.00
1 3 None R0 Need support from SALGA and DLGH
Contact both the departments for support on developing by-laws (time bound)
Published gazette
2 3 None R0 Need support from SALGA and DLGH
Contact both the departments for support on developing by-laws (time bound)
3 3
4 3
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DRECTORATE FINANCE
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
33
reports
3 3
4 3
Compliance
FINANCE
CF
O
K.
Kg
osie
ma
ng
1.1
6%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
en
t
Number of DORA Reports submitted to Treasury
monthly Output
12 (monthly)
1 3 3 Dora reports
submitted to
Treasury
R0 None None Copies of reports
2 3 3 Dora reports
submitted to
Treasury
R0 None None
3 3
4 3
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DRECTORATE FINANCE
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
34
Project ID
Functional
Supervisor
Responsible person
Vote Number
Weighting
Key Performan
ce Area
(KPA)
Objective
Key Performance Indicators
Baseline 2013/2014 KPI TYPE
Annual Performance Target
Revised
Annual Target
Rating Key
Quarterly Projections/
Process Indicator
Quarterly Actual
Performance
Actual Expend
iture
Reason for Deviation
Planned Remedial
Action
Comment
Portfolio of
Evidence Current status / progress to date
Demand
Backlog
Operational
FIN
Mu
nic
ipa
l M
an
ag
er
CF
O
1.5%
Mu
nic
ipa
l F
ina
ncia
l
Via
bili
ty &
Ma
na
gem
en
t
To ensure financial sustainability
Financial turnaround Plan adopted
Financial recovery plan in place
Output
Financial turnaround plan adopted Dec 2014
1 Consultations
Financial recovery plan adopted by Council
R0 None None Council Resolution
2 Adoption - - - -
3 Implementation
4 Reporting
Operational
FIN
CF
O
M.
De V
illie
rs
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t
Revenue Enhancement strategy adopted by Council
new Output
Revenue Enhancement Strategy adopted June 2015
1 Adopted Not adopted R0 Draft to be submitted to Council for adoption
To be submitted in ordinary Council by end of March
Copy of strategy and council resolution
2 Report Not Achieved
R0 Draft to be submitted to Council for adoption
To be submitted in ordinary Council by end of March
3 Report
4 Report
Compliance
FIN
CF
O
E.
Hall
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t
To ensure transparency and comply with legislation
Number of reports on credit control
2 reports
Output
4 report on credit control submitted to Council by June 2015
1 1 1 R0 None None Council resolution
2 1 0 report R0 Council meeting was not held from Oct to Dec for the adoption of reports
Council meeting to be held by end of march for the adoption of the report
3 1
4 1
Compliance
FIN
CF
O
M.
De V
illie
rs
1.5%
Mu
nic
ipa
l
Fin
an
cia
l
Via
bili
ty &
Ma
na
gem
en
t
To ensure transparency and comply with legislation
Number of Debtors Management Report submitte
12 Reports to council
Output
12 Debtors Management Reports submitted to Council
1 3 1 report submitted to council
R0 None None Council resolution
2 3 0 report R0 Council meeting was not held from Oct to Dec for the
Council meeting to be held by end of march for
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DRECTORATE FINANCE
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
35
d to Council
by June 2015
adoption of reports
the adoption of the report
3 3
4 3
Operational
FIN
CF
O
N. S
teyn
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t
To implement the new valuation roll to comply with legislation
Valuation roll implemented (part 1)
Service provider appointed process is running according to timeframe
Output
Valuation roll implemented by March 2015 at a cost of R1m
1 Upload valuation roll on financial system
Valuation roll uploaded in Venus
R0 None None Council resolution
2
3
4
FIN
CF
O
M.
De V
illie
rs
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
Financial viability expressed (National Key Performance Indicator)
% of Revenue Growth
Input 6% revenue growth
1 1.5% (11.69%) R46 152 428 Not achieved
Credit Control and Debt Collection Management was not effectively implemented
Improved Revenue Collection by March 2015
Financial statement report
2 3% (2.34%) R97 533 100 Not Achieved
Credit Control and Debt Collection Management was not effectively implemented
Improved Revenue Collection by March 2015
3 4%
4 6%
FIN
CF
O
M.
De V
illie
rs
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t
Financial viability expressed (National Key Performance Indicator)
Revenue Growth (%) excluding Capital Grant
57% Input 70% revenue growth excluding capital grant by March 2015
1 63% (5.36%) R40 991 428
Debt collection not effective enough
Disconnection of services by March 2015
Income statement indicating increase
2 68% 56.84% R75 111 100
None None
3 70%
4
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DRECTORATE FINANCE
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
36
Outcome 9
FIN
CF
O
M.
De V
illie
rs
10
20
05
20
10
00
1
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
To collect revenue for property rates to comply with legislation (Implementation of the Municipal Property Rates (Act no.6 of 2004)
% of budgeted revenue to property rates levied
80% Input 80% of budgeted revenue to property rates levied by June 2015
1 80% 25% at R2 167 000
The quarterly and annual target was set too high
80% of budgeted revenue to property rates levied to be reviewed to 25% quarterly, which will accumulate to 100% by June 2015
Payment rates Reports
2 80% 52% at R4 631 461
3 80%
4 80%
Outcome 9
FIN
CF
O
E.
Hall
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
To control expenditure management to ensure financial sustainability
% Quarterly operational expenditure as a percentage of planned expenditure
60% Input 70% quarterly operational expenditure as a percentage of planned expenditure by June 2015
1 20% 12% R16,18
6,534
Not enough revenue generation to spend on operational expenditure
Increase Revenue collection by implementing strict revenue collection measure by March 2015
Reports
2 40% 30% R41,09
1,384
Not enough revenue generation to spend on operational expenditure
Increase Revenue collection by implementing strict revenue collection measure by March 2015
3 50%
4 70%
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DRECTORATE FINANCE
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
37
Project ID
Functional Area
Superviso
r
Responsibl
e person
Vote Number
Weighting
Key Performance Area (KPA)
Objective Key Performance Indicators
Baseline 2013/2014 KPI TYPE
Annual Performa
nce Target
Revised
Annual
Target
Rating Key
Quarterly Projections
Target
Quarterly Actual
Performance
Actual Expendi
ture
Reason for
Deviation
Planned
Remedial
Action
Comment
Portfolio of
Evidence Current status / progress to date
Demand
Backlog
Outcome 9
FIN
CF
O
E.
Hall
00
00
00
10
99
99
5
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
To control expenditure management to ensure financial sustainability
% of operational budget spent on Repairs and Maintenance
4.5% Input 5% of Operational Budget spent on repairs and maintenance by June 2015
1 1% 0,34% R466,441
Not enough revenue generation to spend on operational expenditure
Increase Revenue collection by implementing strict revenue collection measure by March 2015
reports
2 2% 1,3% R1,767,940
Not enough revenue generation to spend on operational expenditure
Increase Revenue collection by implementing strict revenue collection measure by March 2015
3 3%
4 5%
National KPI Outcome 9
FIN
CF
O
E.
Hall
00
00
00
79
10
00
3
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t
To control expenditure management to ensure financial sustainability
Quarterly Capital expenditure as a % of planned capital expenditure
65% Input Quarterly Capital expenditure as a % of planned capital expenditure (100% ) by June 2015
1 25% 12% R3,434,063
Late appointment of contractors
Appointment of contractors to be done in 3rd quarter
reports
2 25% 31% R8,948,110
Late appointment of
Appointment of contrac
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VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
38
contractors
tors to be done in 3rd quarter
3 25%
4 25%
Compliance
FIN
CF
O
E.
Hall
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t
To comply with legislature
Number of reports submitted to council on % expenditure MIG grant
12 number of reports
Output 12 reports submitted to council on % expenditure MIG Grant by June 2015
1 3
3 R1,577,693
None None Council reports
2 3 0 report R0 Council meeting was not held from Oct to Dec for the adoption of reports
Council meeting to be held by end of march for the adoption of the report
3 3
4 3
Outcome 9
FIN
CF
O
M.
De V
illie
rs
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t
To increase payments received vs. monthly levies (Collection rate billings)
% increase in annual debtors collection rate
64% increase in annual debtors collection rate
Input % increase (from current 64% to 70% ) in annual service debtors collection rate by June 2015
1 70% 72% R10 571 055
None None Prints & calculation on financial indicators 2 70% 66%
R10 000 848
None None
3 70%
4 70%
Outcome 9
FIN
CF
O
M.
De V
illie
rs
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
To ensure financial sustainability(National Indicator)
R value debtors outstanding as a % of own revenue (excluding fines)
Outcome 9
Input Amount of rand value Debtors outstanding as 20% of own revenue by June 2015
1 5% 0% Non implementation of credit control and debt collection management
Cut-Off of service to start in second quarter
Print out main ledger account
2 10% 0% Non implementation of credit control and debt collection management
Cut-Off of service to start in 3rd quarter
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VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
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3 15%
4 20%
Outcome 9
FIN C
FO
M.
De V
illie
rs
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
To control debt management to ensure financial sustainability
% reduction of debtors over 90 days
Outcome 9
Input Reduce debt over 90 days from 90% to 50% by June 2015
1 90% 0% Non implementation of credit control and debt collection management
Cut-Off of service to start in 3rd quarter
Print out main ledger account
2 80% 0% Non implementation of credit control and debt collection management
Cut-Off of service to start in 3rd quarter
3 60%
4 50%
Outcome 9
FIN
CF
O
M.
De V
illie
rs
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
To control debt management to ensure financial sustainability
% of debt collected as a percentage of money owed to the municipality
Outcome 9
Process
90% of debt collected as a percentage of money owed to the municipality by June 2015
1 60%
0% Non implementation of credit control and debt collection management
Cut-Off of service to start in 3rd quarter
Print out main ledger account
2 70%
0% Non implementation of credit control and debt collection management
Cut-Off of service to start in 3rd quarter
3 80%
4 90%
Compliance
FIN
CF
O
E.
Hall
1.5%
Mu
nic
ipa
l
Fin
an
cia
l
Via
bili
ty &
Ma
na
gem
en
t
To indicate the payment of creditors
Creditors Payment Period (Trade Creditors)
±60 days Creditors payment period
Input Creditors Payment Period within 30 days of the receiving
1 30 days 406 days R61,863,276
Cash flow problem
Effective implementation of credit control
Credit age analysis and Expenditure report
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DRECTORATE FINANCE
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
40
invoices/statements by June 2015
and debt collection management by end of March
2 30 days
321 days R63 399 757
Cash flow problem
Effective implementation of credit control and debt collection management by end of March
3 30 days
4 30 days
Operational
FIN
CF
O
E.
Hall
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
To implement internal cooperation and controls for a clean audit
% to reduce Unauthorised, Irregular, Fruitless Expenditure
30.6% Unauthorised, Irregular, Fruitless Expenditure
Output Limit to 0% Unauthorised, Irregular, Fruitless Expenditure by June 2015
1 0% 0.74% R1,028,602
None compliance with SCM processes
Strict compliance with laws and regulations needed
Council resolution
2 0% 0.41% R571,888
None compliance with SCM processes
To ensure compliance with laws and regulations
3 0%
4 0%
Outcome 9
FIN
CF
O
E.
Hall
100505105
9995
1.5%
Mu
nic
ipa
l
Fin
an
cia
l
Via
bili
ty &
Ma
na
gem
en
t
To control expenditure management to ensure financial sustainability
Remuneration as % of Total Operating Expenditure
33% Input 36% of Total Operating Expenditure
1 36% of Total Operating Expenditure
23% of the whole budget (achieved)
R10,777,769
Remuneration as % of Total Operating Expenditure
None Trial balance and report
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DRECTORATE FINANCE
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
41
2 36% of Total Operating Expenditure
47% R21 827 369
Remuneration as % of Total Operating Expenditure
None
3 36% of Total Operating Expenditure
4 36% of Total Operating Expenditure
Outcome 9
FIN
CF
O
E.
Hall
0000001129995
1.5% M
un
icip
al F
ina
ncia
l
Via
bili
ty &
Ma
na
gem
en
t To control expenditure management to ensure financial sustainability
Contracted Services % of Total Operating Expenditure
3.86% of contracted service of Total Operating Expenditure
Input 3% Contracted Services of Total Operating Expenditure by June 2015
1 3% 6.35% R1,028,602
None None
2 3%
6.54% R2 626 285
None None
3 3%
4 3%
FIN
CF
O
M.
De V
illie
rs
0000002150635
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t
Own Source of Revenue to Total Operating Revenue (including Agency Revenue)
38.51% Input 50% 1 50% Not achieved
R0 None None Trial balance and reports
2 50% Not achieved
R0 None None
3 50%
4 50%
Operational
FIN
CF
O
E.
Hall
0000007910003
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t
To control expenditure management and ensure service delivery
Capital Expenditure Implemented
87% Input 100% Capital Expenditure implemented
1 25% 2%
R3 434 063
Late appointment of contractors
Contractors to be appointed in the 3rd quarter
Trial balance and reports
2 50% 43% R12 382 173
Slow spending on current year capital expenditure
Contractors to be appointed in the 3rd quarter
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3 50%
4 50%
Operational
FIN
CF
O
M.
De V
illie
rs
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
Number of reports on Writing-Off of Bad-Debt
0 reports Outcome
2 reports on Writing-off of Bad Debts by June 2015
1 - - - - - Council resolutions
2 1 0 report R0 Non implementation of credit control and debt collection management
Effective implementation of credit control and debt collection management by end of March
3 -
4 1
Operational
FIN
CF
O
M.
De V
illie
rs
1020051069995
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
Bad Debts Written-Off as % of Provision for Bad Debt (Collection Rate)
Bad Debts Written-Off as 0% of provision for bad debt (Collection Rate)
Outcome
100% 1 25% 0 report R0 Non implementation of credit control and debt collection management
Effective implementation of credit control and debt collection management by end of March
Council Resolution
2 50% 0 report R0 Non implementation of credit control and debt collection management
Effective implementation of credit control and debt collection management by end
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of March
3 75%
4 100%
Operational
FIN
CF
O
M.
De V
illie
rs
1.5%
Mu
nic
ipa
l F
ina
ncia
l
Via
bili
ty &
Ma
na
gem
en
t
To review the billing system for accuracy and completeness
Rate of credible indigent register updated
80% credible indigent register
Output 100% of credible indigent register updated by June 2015
1 70% 80% None None Updated Indigent register
2 80% 80% None None
3 90%
4 100%
National KPI
FIN
CF
O
M.
De V
illie
rs
1025501151510
1.5% M
un
icip
al F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
Allocate FBS (indigent subsidy) to comply with legislation
R value spend on free basic services
R2.5m Outcome
R4 198 m spent on free basic services by June 2015 at a cost of R4.2m
1 R980 000 Not Achieved
R279 110
Those are the only indigent household registered in the 2nd quarter
Awareness campaign for registering indigent households by end of march 2015
Indigent subsidy report
2 R987 000 Not Achieved
R458 250
Those are the only indigent household registered in the 2nd quarter
Awareness campaign for registering indigent households by end of march 2015
3 R1 120 000
4 R1 120 000
National KPI
FIN
CF
O
M.
De
Vill
iers
1.5%
Mu
nic
ipa
l
Fin
an
cia
l
Via
bili
ty &
Ma
na
gem
e
nt
To provide basic municipal services
Number of approved households
6098 households received FBS
Output 8000 households approved households
1 7000 9252 None None Reports on FBS provided 2 7050 9252 None None
3 8000
Page 15
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44
receiving FBS (indigent)
(indigent)
receiving FBS (indigent) at a cost of R4.2m
4 8000
National KPI
FIN
CF
O
M.
De V
illie
rs
1.5%
Mu
nic
ipa
l F
ina
ncia
l
Via
bili
ty &
Ma
na
ge
men
t
Allocate FBS (indigent subsidy) to comply with legislation
% registered households earning less than R2560.00 per month
25% registered households earning less than R2560.00 per month
Outcome
36% registered households earning less than R2560.00 per month by June 2015
1 36% 80% R0 None None Indigent subsidy report
2 36% 80% R0 None None
3 36%
4 36%
National KPI
FIN
CF
O
M.
De V
illie
rs
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t
Allocate FBS (indigent subsidy) to comply with legislation
R value spend on free basic alternative services
R13m Outcome
R5.2m spend on free basic alternative services by June 2015
1 R1.3m 44 079 Late submission of invoices for the first quarter
Payment of invoice was done in the 2nd quarter
Payment reports and trial balances
2 R2.6m 1 310 942 None None
3 R3.9m
4 R5.2m
National KPI
FIN
CF
O
M.
De V
illie
rs
1025501151510
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
Allocate FBS (indigent subsidy) to comply with legislation
Number of households with free basic alternative energy (indigent) approved
2461 households receiving the free basic alternative energy (indigent) approved
728 Output 3137 households receiving free basic alternative energy by June 2015
1 3137 3039 R0 Those are the only indigent household registered in the 2nd quarter
Awareness campaign for registering indigent households by end of march 2015
Register
2 3137 2839 R0 Those are the only indigent household registered in the 2nd quarter
Awareness campaign for registering indigent households by end of march 2015
3 3137
Page 16
DRECTORATE FINANCE
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
45
4 3137
Operational
FIN
CF
O
M.
De V
illie
rs
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t
To review the billing system for accuracy and completeness to comply with legislation
Accuracy of metre readings
Service Provider appointed for meter readings for Ventersdorp area
Output Implementing accurate meter readings to increase the correctness of service accounts from 50% to 80% by June 2015
1 Metering Audits 50%
Metering Audits 50%
None None Deviation report
and meter reading reports
2 Metering audits 60%
Metering audits 60%
None None
3 Metering audits 70%
4 Metering audits 80%
Page 17
DRECTORATE FINANCE
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
46
Project ID
Functional Area
Supervisor
Responsible person
Vote Number
Weighting
Key Performance Area (KPA)
Objective
Key Performance Indicator (KPI)
Baseline 2013/2014 KPI TYPE
Annual Performance Target
Revised Annual Target
Rating Key
Quarterly Projections
Target
Quarterly Actual
Performance
Actual Expenditure
Reason for
Deviation
Planned Remedial
action
Comment Portfolio of Evidence
Current status / progress to date
Demand
Backlog
Operational
FIN
Mu
nic
ipa
l M
an
ag
er
CF
O
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t
To obtain clean audit report
Number of reports on implementation of the 2012/2013 Audit recovery Report
0 reports
Output
4 (quarterly) reports on implementation of the 2012/2013 Audit recovery report
1 1 Not achieved R0 Starts after AG final report 2013/2014 in second quarter
Audit recover report is updated yearly
Copies of report s
2 1 Not achieved R0 Starts after AG final report 2013/2014 in second quarter
Audit recover report is updated yearly
3 1
4 1
Compliance
FIN
CF
O
K.
Kg
osie
ma
ng
1.5%
Mu
nic
ipa
l F
ina
ncia
l
Via
bili
ty &
Ma
na
ge
men
t
To comply with legislation
Asset Management Committee established
No establishment of Assets Management Committee
Output
Assets Management Committee established by 31 Sept 2014
1 Establishment
Not Achieved To be established by end of March 2014
Report and minutes of committee
2
- - - -
3
4
Operational
FIN
CF
O
K.
Kg
osie
ma
ng
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
To Comply with legislation
Number of Asset Committee Reports submitted to Council
0 reports
Output
4 reports of Assets Committee submitted to Council
1 1 0 reports R0
Consultant busy with corrections of previous years audit findings
Assets Committee reports to be submitted to Council on the 3rd quarter
Copies of reports
2 1 0 reports R0 Consultant busy with corrections of previous years audit findings
Assets Committee reports to be submitted to Council on the 3rd quarter
3 1
4 1
Operational
FIN/SCM
CF
O
I.B
an
da
1.5%
Mu
nic
ipa
l
Fin
an
cia
l
Via
bili
ty &
Ma
na
ge
me
nt
To improve SCM process
SCM policy implemented
4 SCM reports
Outcome
Submitting 4 quarterly
1 1 1 SCM quarterly report submitted
R0 None None Council Notice and resolution
Page 18
DRECTORATE FINANCE
VENTERSDORP LOCAL MUNICIPALITY: 2014/2015 SERVICE DELIVERY BUDGET IMPLEMENTATION PLAN
47
es for clean audit achievement
reports on the implementation of SCM policy to council and make public by June 2014
2 1 0 report R0 Council meeting was not held from Oct to Dec for the adoption of reports
Council meeting to be held by end of march for the adoption of the report
3 1
4
1
Operational
SCM
CF
O
I.B
an
da
1.5% M
un
icip
al F
ina
ncia
l V
iab
ility
& M
an
ag
em
en
t
To implement internal cooperation and controls to ensure compliance with legislation
Number of SCM workshops for council employees conducted
1 SCM workshop for HOD’s and Dept. of finance conducted
Output
Conducting 2 SCM workshops for council employees by June 2015
1 1 SCM workshop conducted
R969.00 None None Notice and attendance register
2 1 0 R0 None None
3 1
4
Operational
FIN
CF
O
K.
Kg
osie
ma
ng
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t
To achieve clean audit
% of Immovable Fixed Asset Register completed
Draft Register
Input 100% of Immovable Fixed Assets Register completed by Dec 2014
1 100% Immovable
Fixed Assets Register
100% asset register submitted to council with AFS
None None Report indicating asset register is complete
2 Immovable Fixed Assets
Register adopted
Not adopted Council meetings was not
held in the 2nd quarter
Council meeting to be held by end of March 2015
3
4
Page 19
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48
Project ID
Functional Area
Supervisor
Responsib
le perso
n
Vote Number
Weighting
Key Perform
ance Area
(KPA)
Objective Key Performan
ce Indicator
Baseline KPI TYPE
Annual Performa
nce Target
Revised
Annual Target
Rating
Key
Quarterly Projections
Quarterly Actual Performance
Actual Expenditure
Reason for Deviation
Planned Remedial
Action
Comment
Portfolio of
Evidence Current status / progres
s to date
Demand
Backlog
Operational
TRAF
Dir
ecto
r C
om
mu
nity S
erv
ices
CF
O
10
30
15
21
09
99
5
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
&
Ma
na
gem
en
t
To collect revenue to ensure sound financial matters
R value income collected from outstanding traffic fines
R218 889.00 collected from outstanding traffic fines
Input R300 000.00 collected from outstanding traffic fines by June 2015
1 R75 000.00 R651 465
R0 None None Financial report
2 R75 000.00 R582 505.50
R0 None None
3 R75 000.00
4 R75 000.00
Operational
FIN/LIC
Dir
ecto
r C
om
mu
nity
Se
rvic
es
J.
Nix
on
10
30
15
21
19
99
5
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
en
t
To effectively do revenue collection to ensure sound financial matters
R value income collected from drivers and learner licenses
R300 000.00 income collected from drivers and learner licenses
Output R 500 000.00 on income collected from drivers and learner licenses at a cost of R2.4m
1 R125 000.00 R396 717.00
None None Finance report
2 R125 000.00 R331 649.00
None None
3 R125 000.00
4 R125 000.00
Operational
FIN/LIC
Dir
ecto
r C
om
mu
nity S
erv
ices
J.
Nix
on
10
30
15
21
19
99
5
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
Rand value income collected from vehicle registrations and licensing renewals
R2.32m income collected from vehicle registrations and licensing renewals
Output Collecting R2 .32m income from vehicle registration and licensing/renewals which is 20% on all vehicle income, minus 14% VAT on commission at a cost of R5.2m by June 2014
1 R580 000.00 R348 711.28
R0 The target was set too high
The target to be reviewed on the 2nd quarter
NATIS balance register
and GO40
2 R580 000.00 R279 292.95
R0 The target was set too high
The target to be reviewed on the 2nd quarter
3 R580 000.00
4 R580 000.00
Page 20
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49
Operational
LIC D
ire
cto
r C
om
mu
nity S
erv
ices
J.
Nix
on
10
30
10
21
19
99
5
1.5%
Mu
nic
ipa
l F
ina
ncia
l V
iab
ility
& M
an
ag
em
ent
To effectively do revenue collection to ensure sound financial matters
R value income from vehicles tested
0 vehicles tested
Appointment of officials for the testing station
Appointment of officials for the testing station
Output Collecting R150 000.00 income from vehicles tested by June 2015
1 R25 000.00 R0 The station not yet operational
Processes for the registration of the Station to unfold by Dec 2014
Monthly reports
2 R75000.00 R0 The station was mistakably given Infrastructure number of a private user instead of a public user
Province to be engaged to correct the registration process by 28 Feb 2015
3 R125 000.00
4 R150 000.00
Page 21
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50
National KPI
WAT
Dir
ecto
r E
ng
inee
ring
Se
rvic
es
CF
O
1%
Se
rvic
e D
eli
ve
ry a
nd
In
fra
str
uctu
re
Inv
es
tmen
t
To provide access to municipal basic services
Number of indigent households with access to free basic water
2167 1133 1133 Output
3300 of indigent households with access to free basic water by June 2015
1 3300 4822
Indigen
t
Registe
red
None None register
2 3300 4822
indigent
Registe
red
None None
3 3300
4 3300
National KPI
FIN
Dir
ecto
r E
ng
inee
ring
Se
rvic
es
CF
O
10
25
50
11
51
51
0
0.9375%
Se
rvic
e D
eliv
ery
an
d
Infr
astr
uctu
re I
nve
stm
en
t
To provide access to basic municipal services
Number of indigent households with access to free basic electricity
2500 Output
2500 indigent households with access to free basic electricity at a cost of R4.2m
1 2500 9252 None None Register
2 2500 9252 None None
3 2500
4 2500
Project ID
Functional Area
Supervis
or
Responsible person
Vote Number
Weighting
Key Performance Area
(KPA)
Objective
Key Performance Indicator
Baseline KPI TYPE
Annual Performance Target
Revised
Annual Target
Rating Key
Quarterly projections
Quarterly Actual Performance
Actual Expenditure
Reason for Deviation
Planned Remedial Action
Comment
Portfolio Of
Evidence Current
status / progress to date
Demand Backlog
National KPI
FIN
Dir
ecto
r
En
gin
ee
ring
Se
rvic
es
CF
O
1%
Se
rvic
e
Deli
ve
ry a
nd
Infr
as
tru
ctu
re
Inv
es
tmen
t
To provide basic municipal services
Number of indigent households with access to free basic sanitation
2167 1133 1133 Output 3300 at a cost of R600 000.00
1 3300 4914 None None Reports
2 3300 3039 None None
3 3300
4 3300
Operational
ELEC
Dir
ecto
r E
ng
inee
ring
Se
rvic
es
CF
O
1%
Se
rvic
e D
eli
ve
ry a
nd
Infr
as
tru
ctu
re In
ve
stm
en
t To investigate possible fraud and illegal tampering to Council’s assets
% of electricity meters tampering investigations attended to
25% 15% 15% Output
Attending to 100% electricity meters tampering investigation as received from finance by June 2015
1 100%
New meters installation
Started disconnecting illegal connections
report
2 100%
3 100%
Page 22
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51
Operational
FIN
Dir
ecto
r E
ng
inee
ring
Se
rvic
es
CF
O
10
25
40
11
51
51
2
1%
Se
rvic
e D
eli
ve
ry a
nd
Infr
as
tru
ctu
re In
ve
stm
en
t
To provide access of basic municipal services
Number of Indigent households with access to free basic refuse
2167 1133 1133 Output
3300 indigent households with access to free basic refuse at a cost of R350 000.00by June 2015
1 3300 4798 None None Register
2 3300 4798 None None
3 3300
4 3300
IDP/Capital Project
PMU
MM
Dir
ecto
r E
ng
inee
ring
Se
rvic
es
1%
Se
rvic
e D
eli
ve
ry a
nd
In
fra
str
uctu
re I
nv
es
tme
nt
To report on performance of projects in Ventersdorp
Number of MIG/PIG performance monthly report submitted
12 reports Output 12 reports MIG/PIG projects submitted at a cost of MIG R21 916 000.00 and PIG R2 183 429.00
1 3 3 reports submitted to MIG
provincial
R0 None None repots
2 3 3 reports submitted to MIG
provincial
R0 None None
3 3
4 3
IDP/Capital Project
PMU/FIN
CF
O
PM
U
00
00
00
79
10
00
3
1%
Se
rvic
e D
eli
ve
ry a
nd
Infr
as
tru
ctu
re In
ve
stm
en
t
To spent the funding to ensure the upgrading and maintenance of infrastructure
% of a municipality’s capital budget actually spent on capital projects identifies for a particul
MIG 56% DME 85%
Input 100% of a municipality’s capital budget actually spent on capital projects identifies for 2014/2015 financial year in terms of the
1 25% MIG 9%
DME 1%
MIG R197 136 DME R80 000
SCM bottleneck
SCM to FastTrack processes
Financial report
2 50% MIG 21%
DME2%
MIG R1 680 000 DME 160 000.00
SCM bottleneck
SCM to FastTrack processes
4 100%
Page 23
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52
ar financial year in terms of the municipality IDP
municipality IDP at a MIG R21 904 000.00 and DME of R8 000 000.00
3 75%
4 100%
Operational
LED
Dir
ecto
r S
tra
teg
ic P
lan
nin
g a
nd
LE
D
E.
Ma
tjia
ne
0.5%
Lo
ca
l e
co
nom
ic d
eve
lop
me
nt a
nd
spa
tia
l ra
tion
al
To contribute to the Economic growth of Ventersdorp
Establishing Economic Development Agency for Ventersdorp Local Municipality
New project Input Economic Development Agency established by Dec 2014 (All Wards)
1 Establishment
process
Not Achieve
d
0 Lack of
LED fundin
g
Appoint
consultant for
fund raising by end May
Report
2 Launching of Agency
Not Achieve
d
0 Lack of
LED fundin
g
Appoint
consultant for
fund raising by end May
3 project
4 Implementation of
Identified projects
Page 24
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53
Project ID
Functional Area
Supervisor
Responsib
le perso
n
Vote
Number
Key Performance Area (KPA)
Objective
Key Performance Indicator
(KPI)
Baseline KPI TYPE
Annual Performance Target
Revised
Annual
Target
Rating Key
Quarterly Projections
Actual Annual Performance
Actual Expenditure
Reason for
Deviation/Challenge
s
Planned Remedial
Action
Comment Portfolio of Evidence
Current status / progress to date
Demand
Backlog
Operational
TOWN PLANNING
Dir
ecto
r S
tra
teg
ic P
lan
nin
g a
nd
LE
D
W.
Ma
rx
Se
rvic
e D
eliv
ery
an
d I
nfr
astr
uctu
re I
nve
stm
ent
To promote integrated human settlement and spatial planning
New land use Management scheme adopted
Out-dated land use management scheme
Input New land Use Scheme adopted by June 2015
1 SCM Processes
Not
Achieved
o Lack of
funding
Awaiting for
the province
to implement
SPLUMA in
order to have
the SDF that
SPLUMA
compliant
SPLUMA
will be
implement
ed from 1st
July 2015
Council resolution
2 Consultations
Not
Achieved
0 Lack of
funding
Awaiting for
the province
to implement
SPLUMA in
order to have
the SDF that
SPLUMA
compliant
SPLUMA
will be
implement
ed from 1st
July 2015
3 Consultation
4 adoption
Operation
TOWN PLAN
Dir
ecto
r S
tra
teg
ic P
lan
nin
g
an
d L
ED
W.
Ma
rx
10
05
052
15
571
0
Se
rvic
e D
eliv
ery
an
d
Infr
astr
uctu
re I
nve
stm
en
t
To approve building plans to comply with legislation
R value income collected from building plan applications
R17 049.71
Output
R20 000.00 value income collected from building application by June 2014
1 R5000.00 Finance reports
2 R5000.00
3 R5000.00
4 R5000.00
Page 25
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54
Project ID
Functional Area
Supervisor
Responsible person
Vote Number
Key Performance Area
(KPA)
Objective
Key Performance
Indicator (KPI)
Baseline KPI TYP
E
Annual Target
Revised
Annual
Target
Rating Key
Quarterly projections/proce
ss indicator
Actual
Annual
Performanc
e
Actual Expendit
ure
Reason for
Deviation/Challe
nges
Planned Remedial
Action
Comment
Portfolio Of
Evidence
Backlog
Current status /
Progress to date
Demand
Backlog
Operational
HOUSING
Dir
ecto
r S
tra
teg
ic
Pla
nn
ing
an
d L
ED
W.
Ma
rx
Se
rvic
e D
eliv
ery
an
d
Infr
astr
uctu
re I
nve
stm
en
t
To promote integrated human settlement and spatial planning
Number of informal settlements formalised
2 informal settlement formalised
1002 Input 4 informal settlements formalised by June 2015
1 SCM processes
Achiev
ed
0 none none Progress report
2 Consultation Achiev
ed
0 none none
3 Planning
4 Planning
Operational
HOUSING4
Dir
ecto
r S
tra
teg
ic P
lan
nin
g a
nd
LE
D
W.
Ma
rx
Se
rvic
e D
eliv
ery
an
d I
nfr
astr
uctu
re
Inve
stm
en
t
To promote integrated human settlement and spatial planning
Hectares land procured for Greenfield development
257 hectors land procured for greenfield development (Doornkop farm portion 203 and 205)
Output
371 hectares land procured by June 2015(Alphen 505)
1 Offer to purchase process
Achiev
ed
0 none none Contract and
transfer of
property documen
ts 2 Contractual
process Not
Achiev
ed
0 None none
3 Property transfer process
4 Pre planning process
Operational
HOUSING
Dir
ecto
r S
tra
teg
ic P
lan
nin
g a
nd
LE
D
W.
Ma
rx
Se
rvic
e D
eliv
ery
an
d I
nfr
astr
uctu
re
Inve
stm
en
t
To promote integrated human settlement and spatial planning
Number of households with access to basic housing (households in formal settlements)
902 approved subsidies
Input 902 households with access to basic housing (households in formal settlements)
1 SCM for building
contractors by province
And Housing subsidy
administration
Achiev
ed
0 none none Quarterly Progress reports
2 Construction Achiev
ed
0 none none
3 Construction
4 Construction
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Project ID
Functional Area
Supervisor
Responsible
person
Vote Number
Weighting
Key Performance Area (KPA)
Objective
Key Performance Indicat
or
Baseline KPI TYPE
Annual Performance Target
Revised Annual Target
Rating Key
Quarterly projections
Target
Quarterly Actual
Performance
Quarterly actual Expenditure
Reason for
Deviation
Planned
Remedial
Action
Comment
Portfolio Of
Evidence
Current status /
Progress to date
Demand
Backlog
Operational
HR/SKILLS DEV
Dir
ecto
r C
orp
ora
te S
erv
ices
I.K
ole
1.10%
Go
od
Go
vern
an
ce
an
d P
ub
lic P
art
icip
atio
n
Capacitation of Councillors
Number of Councillors trained
11 Councillors Trained
Outcome
12 Councillors to be trained by June 2015 at a cost of R106 200.00
1 - - - - Report
2 12 1
Councillor
training
R45 000. To
facilitate
other
program
mes
Progra
mmes
will
enrol in
the 3rd
Quarter
3
4
Compliance
MAYOR’S OFFICE
Dir
ecto
r C
orp
ora
te S
erv
ices
T.
NK
om
o
10
05
10
11
53
62
5
1.10%
Go
od
Go
vern
an
ce
an
d P
ub
lic P
art
icip
atio
n
To enhance public participation as per legislation to identify community needs, concerns and to inform the community of Council’s programmes
Number of Imbizos conducted
1 Input 3 imbizos to be conducted at a cost of R265 500.00 by June 2015
1 Mayoral community meeting at Tsetse
village 25/09/14
and Renewal
and Healing
community event at
Tshing Lossie
/Makweteng Sports
ground 09/09/14
R81 350 None None Attendance register and minutes
2 1 0 R0 Political Instability within the municipality
Imbizo to be conducted by 4th quarter in Tshing
3 1
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4 1
Operational
MAYORS OFFICE
T.
Nkom
o
T.
Mo
ga
no
1.10%
Go
od
Go
vern
an
ce
an
d P
ub
lic P
art
icip
atio
n
To conduct citizen satisfaction survey to ensure community service delivery to comply with legislation
Number of Citizen Satisfaction surveys conducted
0 Output Citizen Satisfaction survey questionnaire to be developed and implemented by March 2015
1 Questionnaire to
be develope
d
Not achieved
R0 In consultation with SALGA for the development of questionnaire
The Questionnaire to be
developed by end of March 2015
Survey results
2 Surveys be
conducted
Not achieved
R0 In consultation with SALGA for the development of questionnaire
The Questionnaire to be
developed by end of March 2015
3 Report
4
Compliance
MAY OFF
Mu
nic
ipa
l M
an
ag
er
T.
Nkom
o
1.10%
Go
od
Go
vern
an
ce
an
d P
ub
lic P
art
icip
atio
n
To enhance public participation to comply with legislation and obtain inputs from local community for prioritization of projects
Number of community participation meetings conducted
6 community participation conducted
Output 6 community participations meeting by June 2015
1 2 5 community participation meetings conducted
R0 None None Attendance
register and
minutes
2 2 7 Community participation meeting conducted
R0 None None
3 1
4 1
Operational
MAY OFF
T.
Nkom
o
T.
Mo
ga
no
1.10%
Go
od
Go
ve
rna
nc
e a
nd
Pu
blic
Pa
rtic
ipa
tio
n
To provide functional complaint management
Rate of functional complaint manag
20% of Suggestion and complaint box
Output 100% of functional complaint management system to be
1
20% 10% R0 Slow pace of community responses or
Awareness complain by end May
Report
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system ensure service delivery to the community
ement system
implemented by June 2015
complains
2 45% 10% R0 Slow pace of community responses or complains
Awareness complain by end May
3 75%
4 100%
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Project ID
Functional Area
Supervisor
Responsible
person
Vote Number
Weighting
Key Performance Area
(KPA)
Objective
Key Performance Indicat
or
Baseline KPI TYPE
Annual Performance Target
Revised Annual Target
Rating Key
Quarterly projections
Target
Quarterly
Actual Performance
Actual
Expenditu
re
Reason for Deviation
Planned Remedial Action
Comment
Portfolio Of
Evidence Current status /
progress to date
Demand
Backlog
Compliance
MM/CFO
Mu
nic
ipa
l M
an
ag
er
CF
O
1.10%
Go
od
Go
vern
an
ce
an
d P
ub
lic
Pa
rtic
ipa
tio
n
To submit budget statement to comply with legislation
Number of budget statements submitted to the Mayor
12 Output
12 budget statements submitted to the Mayor
1 3 3
R0 None None Municipal Budget
Statements 2 3 3 R0 None None
3 3
4 3
Compliance
MM
Mu
nic
ipa
l M
an
ag
er
CF
O
Go
od
Go
vern
an
ce
an
d P
ub
lic P
art
icip
atio
n
To approve the Mid-Year Assessment report to comply with Section 72 of the MFMA
2014/2015 Mid Term budget and performance assessment report adopted
Mid-Term Budget and performance assessment report adopted by 31 Jan 2014
Output
2014/2015 Mid-Term budget and performance assessment report adopted by 23 Jan 2015
1 - - - - Council Resolution
2 - - - -
3 Adoption of the 2014/2015 Mid-
term budget
and perform
ance assessment report
4
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Project ID
Functional Area
Supervisor
Responsible person
Vote Number
Weighting
Key Performan
ce Area (KPA
)
Objective Key Performance Indicator
Baseline 2013/2014 KPI TYPE
Annual Perform
ance Target
Revised
Annual Target
Rating Key
Quarterly projection Target
Quarterly
Actual Performance
Actual Expenditure
Reason for
Deviation
Planned Remedial
Action
Comment Portfolio of Evidence
Current status / progress to date
Demand
Backlog
Compliance
IDP
Dir
ecto
r S
tra
teg
ic P
lan
nin
g a
nd
LE
D
E.
Ma
tjia
ne
1.10
%
Go
od
Go
vern
an
ce
an
d P
ub
lic
Pa
rtic
ipa
tio
n
To Provide Municipal Strategic Planning and indicate key deadlines
Develop 2015/2016 IDP Review Process Plan
2014/2015 IDP Process Plan in place
Output
August 2014 Reviewed Process Plan to be adopted
1 IDP Proce
ss Plan adopt
ed
Process
Plan
adopted
on
August
2014
0 none none Council Resolution and the IDP Process Plan
2 implementa
tion
Achieve
d
0 none none
3 implementa
tion
4 implementa
tion
Compliance
IDP
Dir
ecto
r S
tra
teg
ic
Pla
nn
ing
an
d L
ED
E.
Ma
tjia
ne
1.10
%
Go
od
Go
vern
an
ce
an
d P
ub
lic
Pa
rtic
ipa
tio
n
To enhance public participation to comply with legislation
Number of IDP Representative Forum meetings held
3 rep forum meetings
Output
3 IDP Rep Forum meetings to be held
1 - Minutes and Attendance Registers
2 1 Not Achieve
d
0 Political instability within the municipali
ty
none
3 1
4 1
Compliance
IDP
Dir
ecto
r S
tra
teg
ic
Pla
nn
ing
an
d L
ED
E.
Ma
tjia
ne
1.10
%
Go
od
Go
vern
an
ce
an
d P
ub
lic
Pa
rtic
ipa
tio
n
To Provide municipal strategic planning
2015/2016 Draft Amended IDP adopted
Adopted 2014/2015 IDP in place
Output
31 March 2015 2015/2016 draft IDP to be adopted
1 - - - - Council Resolution and Draft IDP document
2 - - - -
3 adopted
4
Compliance
IDP
Dir
ecto
r S
tra
teg
ic
Pla
nn
ing
an
d L
ED
E.
Ma
tjia
ne
1.10
%
Go
od
Go
vern
an
ce
an
d
Pu
blic
Pa
rtic
ipa
tio
n
2015/2016 Final IDP adopted
Adopted 2015/2016 Draft IDP in place
Output
Approving Final 2015/2016 IDP by 31 May 2015
1 - - - - Council Resolution and IDP document
2 - - - -
3
4 IDP Adopt
ed
Compliance
FIN C
FO
K.
Kg
osie
ma
ng
1.10
%
Go
od
Go
ve
rna
n
ce
an
d
Pu
blic
Pa
rtic
ipa
ti
on
To approve budget in order to comply with
2015/2016 Draft Budget tabled
2014/2015 Draft Budget tabled 30
Input 31 March 2015
1 - - - - Copy of budget and Council resolution 2
- - - -
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the legislature
March 2014
3 Draft budget tabled
4
Compliance
FIN
CF
O
K.
Kg
osie
ma
ng
1.10
%
Go
od
Go
vern
an
ce
an
d P
ub
lic
Pa
rtic
ipa
tio
n
To approve budget in order to comply with the legislature
2015/2016 Final Budget Approved
2014/2015 Adopted Budget
Input Approving the final budget by May 2015
1 - - - - Copy of budget and Council resolution - - - -
2
3
4 Budget
Approved
Compliance
FINANCE
Mu
nic
ipa
l M
an
ag
er
CF
O
1.10
%
Go
od
Go
vern
an
ce
an
d P
ub
lic P
art
icip
atio
n
To approve the budget in order to comply with the legislation
2015/2016 Budget related policies approved
2014/2015 budget related policies and tariffs approved
input Approving the final 2015/2016 Budget related policies and tariffs by May 2015
1 - - - - - Council Resolution
2 - - - - -
3 -
4 2015/2016 Budg
et relate
d policies and tariffs approved
Compliance
FIN
Mu
nic
ipa
l M
an
ag
er
CF
O
1.10
%
Go
od
Go
vern
an
ce
an
d P
ub
lic
Pa
rtic
ipa
tio
n
To approve the Adjustment Budget to comply with legislature
Adjustment Budget of 2014/2015 Approved by Council
2013/2014 Adjustment budget approved by Council on the 31 January 2014
Input Approving adjustment budget by 30-Jan 2015
1 - - - -
2 - - - -
3 Approved
Adjustment
budget
4
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Compliance
CF
O
I. B
an
da
1.10
%
Go
od
Go
vern
an
ce
an
d P
ub
lic
Pa
rtic
ipa
tio
n
To implement internal Co-operation and Control to ensure compliance with legislation
Number of Specification Committee meetings conducted
12 Output
Conducting at least 12 Specification Committee meetings by June 2015
1 3 2 R0 Few projects submitted for specification
Demand management plan to be adopted for correct planning by 4th quarter
Notice, Minutes and attendance register
2 3 2 R0 Evaluated few projects
Demand management plan to be adopted for correct planning by 4th quarter
3 3
4 3
Compliance
FIN/SCM
CF
O
I. B
an
da
1.10
% G
oo
d G
overn
an
ce
an
d
Pu
blic
Pa
rtic
ipa
tio
n
Number of Evaluation Committee meetings conducted
8 Output
Conducting 8 Evaluation Committee meetings by June 2015
1 2 1 R0 Received few reports from Specification
Demand management plan to be adopted for correct planning by 4th quarter
Notice, Minutes and attendance register
2 2
3 R0 None None
3 2
4 2
Compliance
FIN/SCM
CF
O
I. B
an
da
1.10
%
Go
od
Go
vern
an
ce
an
d
Pu
blic
Pa
rtic
ipa
tio
n
Number of Adjudication Committee meetings conducted
8 Output
Conducting 8 Adjudication committee meetings by June 2015
1 2 1 R0 Adjudicated on reports received from Evaluation
Demand management plan to be adopted for correct planning by 4th quarter
Notice, Minutes and attendance register
2 2 3 R0 None None
3 2
4 2
79 KPI’s 100%
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