DLI UPDATE 2006 – 2007

Michel SéguinStatistics Canada

December 06, 2006

Organizational changes Changes in the DLI Community Changes in the EAC membership Changes in the DLI Collection Present Projects – priorities

Listserv First Aid Kit Improve quality and standardization of data and

metadata for preservation Database and Internet update project DDI - CANDDI Digitizing the printed documentation Census Basic Summary tables 71-81 Sherlock Metrics Paper DLI contact Survey

Citation Guide Training Repository Licensing Questions

ORGANIZATIONAL CHANGES

July 2006:

Mike Sivyer started to think RETIREMENT and Michel Séguin started to head the DLI Section

ORGANIZATIONAL CHANGES

Sage Cram Came back part time on February and

worked on special projects French full time till end of December

2006 Will work on the DLI Update and

special projects from January to June Back on Maternity leave in June 2006

ORGANIZATIONAL CHANGES

Monia’s assignment with the DLI has been extended to a full time position.

ORGANIZATIONAL CHANGES

Marie-Josée Bourgeois Was working on DDI Organizing logistics for EAC and

paperwork for Training Has gone to Special Survey Division

ORGANIZATIONAL CHANGES

Linda Harding-Devries Working on DDI Will become our specialist in DDI Will work with other divisions and

Committees for DDI

ORGANIZATIONAL CHANGES

Jocelyn Geha, Student Presently working on digitizing the

print metadata Will work on expansion the data

collection

ORGANIZATIONAL CHANGES

Pauline, who had joined the DLI last February to work on DDI project, decided to return to her home division.

We are currently looking for a new person to continue with this work.

In April 2005 Red Deer College decided not renew their membership.

In fall 2005 the University of Ontario Institute of Technology joined.

In January 2006 Niagara College joined.

In April 2006 Nova Scotia Community College joined.

In June 2006, Grant MacEwen College in Alberta joined.

Kwantlen College University in British Columbia is in the process of joining.

This will bring membership to 71.

DLI MEMBERSHIP

Other institutions who have made enquires during 2005 – 2007 include:British Columbia Institute of

Technology.Selkirk College in British

Columbia .Heritage College and Seminary in

Ontario.The College of the North Atlantic in

Newfoundland and Labrador.

DLI MEMBERSHIP

DLI MEMBERSHIP

We keep getting requests from American universities to join DLI.

This has been discussed by the EAC a number of times, including the fall of 2005.

EAC has decided that, for now, DLI will remain open to only Canadian institutions.

EAC MEMBERSHIP

Mary MacLeod of Acadia University has resigned

Chad Gaffield has also left the EAC and is now appointed as President of the Social Sciences and Humanities Council of Canada (SSHRC)

Jeffrey Smith has left Statistics Canada for a two years assignment and may rejoin EAC upon his return

EAC MEMBERSHIP

New Members:

Jean Poirier, co-ordinator of the Montreal RDC

Ted Wannell, Assistant Director, Labor and Household Surveys Analysis Division

In the process of confirming a new member from the Atlantic Regions to replace Mary

Education Committee The committee met last October Discussions have resulted in quite a series of

actions – short term and long term action These actions will posted along with the

minutes of the Education Committee Training Repository has been implemented and

will be discussed later on in this presentation Training coordinators are challenged in keeping

a balance between repeat basic knowledge and advance training

Also challenged with changes in technology

DLI COLLECTION

Last year we received the complete series of Absence From Work survey 1979 – 1999.

This was part of project to retrieve older surveys from the STC mainframe before it is shut down.

The division responsible is continuing efforts to retrieve older surveys.

DLI COLLECTION

Also part of retrieval project we now have:Survey of Job Opportunities (Revised

1992 – 1993) Added 1979 - 1989; 1991.

Survey of Alberta Apprentices and

Journeymen 1985 – 1989.

Survey of Household Spending - 1997 to 2003 Standard Tables.

DLI COLLECTION

Other major files added to the DLI Collection during 2005 – 2007 include:Canadian Addiction Survey (2004).GSS 16 (Social Support and Aging),

GSS 18 (Victimization) and GSS 19 (Time use).

Census 2001 Individual, Families and Household files.

Absence from Work Survey 1979 – 1999CCHS Files Cycle 2.1, 2.2 (1st part of

Nutrition) and 3.1

DLI COLLECTION

We have just been informed that, due to lack of on-going funding, the Distributive Trades Division may no longer produce the CD product SARTRE - Small Area Retail Trade Estimates. We did provide the Division feedback from the DLI indicating the need for that information.

PRESENT PRIORITIES

LISTSERVRemains our first priorityBest tool available for answering

your questionsMonia will address this point in the

next presentation

PRESENT PRIORITIES

FIRST AID KITBased on suggestions obtained from

DLI membersAimed at new members as a starter

kit but used by others as a reference document

Table of content presented at the DLI Education Committee last October

The kit will be presented at the DLI National training day held in Montreal just before IASSIST conference.

PRESENT PRIORITIES

Improve the quality and standardization of data and metadataGoing through the collection, survey

by surveyEnsuring that the information is

complete – data files, metadata, and other information

All information meets the STC standards – bilingual

Working with Divisions to complete the collection if required

PRESENT PRIORITIES Improve the quality and standardization of

data and metadata André Blondin is responsible for this project

PRESENT PRIORITIESData base and Internet update project

Talk about for quite a few yearsData base built from existing information

from online catalogue or IMDBCreate on page that will allow DLI members:

Browse through the DLI CollectionChoose the survey you want to accessChoose to see the metadata Will link to the FTP site to allow you to download

the dataAiming to have this completed before end

of March

PRESENT PRIORITIES

Data base and Internet update project

Jackie Godfrey is responsible for this project along with the help of Monia Bergeron

PRESENT PRIORITIES

CANDDIAn informal “movement” to

coordinate the efforts being made to create DDI marked-up metadata for Canadian studies.

An ad hoc meeting organized by Chuck Humphrey and Bo Wandschneider was held during the IASSIST conference in 2004.

PRESENT PRIORITIES

CANDDIAt that time a number of

different working groups were outlined:Coordinating/Steering GroupTag Working GroupControl Vocabulary / Thesaurus Working Group

Quality Control GroupEducation Group

PRESENT PRIORITIES

CANDDIA few months ago Bo decided to get the

discussions moving again and a group of individuals were identified to act as the Steering Group:Dan Duda – MemorialStefano Biondo – LavalBernie Gloyne – STC – DLIMike Sivyer – STC – DLIErnie Boyko – CarletonBo Wandschneider – GuelphChuck Humphrey – Alberta

PRESENT PRIORITIES

CANDDIA conference call was held to

discuss the following topics:The need to formalize the CANDDI process slightly.

To take steps to establish a Tag Working Group.

To look at other identified groups and determine how to get these established.

To find ways to promote DDI and CANDDI at other venues.

PRESENT PRIORITIES

CANDDIThe Steering Group also

identified some main participants for the Tag Working Group:

Michelle Edwards – GuelphIrene Wong – Alberta RDCJane Fry – CarletonMarie-Josée Bourgeois – STC/DLI

PRESENT PRIORITIES

DLI COLLECTION IN DDIMarie-Josée and Pauline have been

preparing files to be DDI compliant.

They use the NESSTAR system because it easier to start by reading in an SPSS portable file.

Templates have been created to reduce the need to manually insert other information for a number of the DDI tags

PRESENT PRIORITIESDLI COLLECTION IN DDI

Next they enter additional information that has been collected from different sources:

User Guide Codebooks QuestionnairesCatalogue records (Bibliocat , On-line Catalogue)

STC Integrated Metadata BaseEtc.

PRESENT PRIORITIES

DLI COLLECTION IN DDI

We began this project by converting the re-based Labour Force Survey files.

We now have all of the re-based LFS monthly and annual files (1976 to present) loaded onto our internal NESSTAR system .

PRESENT PRIORITIES

DLI COLLECTION IN DDI

It will not be necessary for all DLI members to purchase a NESSTAR system.

Once we have the NESSTAR browser in both languages we will open up the external site to everyone.

PRESENT PRIORITIES

DLI COLLECTION IN DDI

The data files will be accessible to only the DLI Contacts and will be userid and password protected.

The metadata will be accessible by everyone. Your patrons will be able to perform variable level searches to identify the files required.

PRESENT PRIORITIES CANDDI - NOW

LAST EAC MEETING:Approval of budget to bring together a

working group:Michelle Edwards – Guelph Irene Wong – Alberta RDC Jane Fry – CarletonMarie-Josée Bourgeois – Special Surveys

DivisionLouise Marmen – Special Surveys

DivisionMary Decuypere – Special Surveys

Division John Ladds – Special Surveys DivisionLinda Harding-Devries – DLIMichel Séguin - DLI

PRESENT PRIORITIES

CANDDI - NOWWorking group met in November:

Put together a list of actionsWill meet in January to monitor the

status of the actions identifiedSTC DLI working group has been

created DLI Section Special Survey Division Health Division Standards Division

Will work on best practices from the data sources perspective

PRESENT PRIORITIES

DDI – NOW – GOOD NEWSCFI HAS ACCEPTED THE

REQUEST FOR FUNDING THE CREATION OF TOOLS – INTERFACE - TO DEAL WITH DDI 3

INTERFACECONVERSION TOOLS

Canada’s contribution to the international initiative to deal with metadata

PRESENT PRIORITIES

DIGITIZING THE PRINTED DOCUMENTATIONQuite a few paper documents,

part of the collection, are not digitized

Now available as PDF documentsThis project will be completed

this month

PRESENT PRIORITIES

CENSUS BASIC SUMMARY TABLES 71-81Approved project at last EAC meetingKeep Jocelyn Geha as a student part-

time and for the summer and hopefully complete this project

Create records layoutTranslate documentationWork with Census Operations Division

and Toronto UniversityLoad information as part of DLI

collection

PRESENT PRIORITIES

Sherlock Metrics Paper Part of identifying use of DLI collection Will enquire with other Universities to

obtain similar information Essential feedback to STC divisions in order

to ensure their participation to making information available to DLI and to obtain improved documentation

DLI Contact Survey Obtain information from DLI members in

terms of satisfaction, use of data and other useful information that will help improve services

THE CITATION GUIDE

This guide has been completed and is now an “official” STC guide

Available on the STC web site

http://www.statcan.ca/english/freepub/12-591-XIE/12-591-XIE2006001.htm

TRAINING REPOSITORY

All DLI training materials from workshops are being collected and deposited in one central location - T-Space at University of Toronto

This work is being done by Jane Fry and students at Carleton University

It is not on DLI site because of language requirements

TRAINING REPOSITORY

https://ospace.scholarsportal.info/handle/1873/68

LICENCING QUESTIONS

There have been a number of questions over the last few months concerning data access and use as defined under the DLI Licence Agreement.

A series of questions and answers / situations that you can browse through and get some answers are posted on the site.

LICENCING QUESTIONS

We have created a database with examples of different data use questions.

These are from actual cases.

We will continue to add to this database as we get additional examples.

http://www4.statcan.ca/english/dli/boundary/pages/displaycases.asp

PUBS ON STC WEB SITE

Since April 24, 2006 all electronic publications on the STC web site are available for free.

Unknown as of yet how this will affect DSP.