Davis Langdon PKS Technical Briefing Capital Works Management Framework Technical Briefing Government Procedures: The Capital Works Management Framework (CWMF) was published on www.constructionprocurement.gov.ie in mid-August 2009. The CWMF comprises of 4 Pillars which underpin the Government Initiative to reform public sector construction procurement. Reasons: The objective of the initiative is to achieve greater value for money, cost certainty and more efficient project delivery. Davis Langdon PKS were commissioned to prepare, in conjunction with the Department of Finance, a key suite of these documents. Challenges: All Public Sector Management\Personnel involved in the management and delivery of Building and Engineering Capital Projects must comply with these new best practice Guidance Notes. NUI Galway, Engineering Building, RMJM\T Architects
Transcript
Davis Langdon PKS Technical Briefing
Capital WorksManagementFramework
Technical Briefing
Government Procedures: The Capital Works Management Framework (CWMF) was published on www.constructionprocurement.gov.ie in mid-August 2009. The CWMF comprises of 4 Pillars which underpin the Government Initiative to reform public sector construction procurement.
Reasons: The objective of the initiative is to achieve greater value for money, cost certainty and more efficient project delivery. Davis Langdon PKS were commissioned to prepare, in conjunction with the Department of Finance, a key suite of these documents.
Challenges: All Public Sector Management\Personnel involved in the management and delivery of Building and Engineering Capital Projects must comply with these new best practice Guidance Notes.
This Technical Briefing is aimed at giving an introduction to the overall structure of the Capital Works Management Framework (CWMF).
The Capital Works Management Framework (CWMF) consists of a suite of documents that constitutes the four pillars of the Framework.
Pillar 1 Public Works Contract
A suite of standard forms of construction contracts and associated model forms, dispute resolution rules, model invitations to tender, forms of tender and schedules;
Pillar 2 Conditions of Engagement
The standard conditions of engagement for consultants;
Pillar 3 Cost Planning and Control
Standard templates to record data in an appropriate way, to enable analysis, future comparison and ease of retrieval.
Pillar 4 Guidance Notes
Extensive guidance notes covering the various activities in a project delivery lifecycle.
Previously Published Contracts
There has been guidance note material and industry training rolled out in relation to the documentation contained in Pillars 1 & 2 (Contracts & Conditions of Engagement). The principle source for the Department of Finance sponsored information is on:
www.constructionprocurement.gov.ie
Substantive New Guidance Notes and Templates
The second half of the CWMF (Pillars 3 & 4) hasjust recently been published on the above website.Davis Langdon PKS have been directly involved inPillar’s 3 and 4 where we were commissioned bythe Department of Finance to develop a number ofthe key Guidance Note documents and to create theCost Planning and Control document templates.
These key Guidance Notes relate to the critical“Planning; Developed” and “Implementation” stages;
Project Management
Design Development Process
Planning and Control of Capital Costs
Procurement Process for Works Contractors
Implementation Process
Project Review
WORKS MAN
AGEM
ENT
CA
PIT
AL
FRAME WORK
Pillar 3 Pilla
r 4
Pi
llar 1 Pillar 2
Terminal II Dublin AirportNational Rehabilitation Centre
Project Structure
There are a number of key new components which are utilised throughout the Guidance Notes contained in Pillar 4. These are;
Project Coordinator
Project Execution Plan
Risk & Value Management
Project Reviews
Project Coordinator
The formal introduction of a Project Coordinator to the Project Team Structure is a key development and will have a pivotal role in leading the project.
Project Execution Plan
The creation of a Project Execution Plan at the project outset establishes clear project objectives, references a defined scope of works and puts in place formal team structures with defined roles and responsibilities.
This provides a solid footing for the team to manage the project going forward and for the project and team performance evaluation on completion.
Risk & Value Management
Risk & Value Management are constant themesthroughout the new Best Practice Procedures andthe CWMF requires that these processes are implemented at the various project stages.
Project Reviews
A series of defined Red and Amber project reviewshave been established with clear procedures as tothe steps to be taken to move to the next stage.Red are those that require submission of a reportand Sanctioning Authority approval in writing prior to proceeding.
Amber require reporting to and review by the SponsoringAgency who in turn should inform the SanctioningAuthority. The project can proceed once theSanctioning Authority has been informed.
Capital AppraisalStage
Conditionsof EngagementStages
Main ProjectActivities
Building
Project Review 1
Project Review 2
Project Review 3
Project Review 5
Project Review 4
Project Review 6
Project Review 7
Make expert appointments(design studies) and appointPSDP (if required)
Develop Definitive Project Brief
Determine procurement strategy
Appoint Design Team
Design Team assesses outputrequirements, constraints, budget
Outline Sketch Scheme
Developed Sketch Scheme
Detailed Design(not design-and-build)
Submit for statutory approval
Conduct Tender process
Award contract
Administer Contract
Supervise management ofconstruction process
Manage the Post Project Review
Stage (i)Feasibility Study\Preliminary Report
1 Planning Initial
2 Planning Developed
3 Implementation
4 Review
Stage (ii)Design
Stage (iii)Tender
Stage (iv)Construction
Stage (v)Handover
University of Limerick Indoor Pitch Arena
Capital Works Management Framework
Are you involved in Public Sector Capital Projects?
Are you aware of all the documentation governing the Capital Works Management Framework?
Do you understand your roles and responsibilities and those of other partiesinvolved in projects, under the new Capital Works Management Framework?
Have you reviewed your processes and procedures to maximise efficiency,project success and compliance with the CWMF?
If you have a requirement for assistance in the adoption of the CWMF pleasecontact Davis Langdon PKS who have a dedicated Public Sector ManagementTeam. Davis Langdon PKS can work with Sanctioning Authorities and SponsoringAgencies to establish sector and project specific CWMF Implementation Plans. Inaddition we can offer bespoke training for staff and those charged with theimplementation of the CWMF.
Contact:
Tomás Kelly
Davis Langdon PKSConstruction ConsultantsHeritage Hall, Kirwan’s LaneGalway
