Prospectus&
Application Form for Admission and Registration
Doctor of Philosophy
Prospectus No.
Velan Nagar, P.V.Vaithialingam Road, Pallavaram, Chennai - 600 117Tel.: +91 44 2266 2500 / 01 / 02 /03, E.Mail : [email protected]
Website : www.velsuniv.ac.in
DOCTOR OF PHILOSOPHY
PROSPECTUS
and
Application Form for Admission / Registration
Message of the Founder - Chancellor Vels Institute of Science, Technology and Advanced Studies (VELS University) has now
successfully completed the eighth year of its service to the society by offering quality higher
education. Started in a humble way in 1992, the Vels group of institutions have now grown in
stature to occupy a respectable position as a seat of learning and advanced research and as one of
the reputed universities in India. It is indeed a matter of great satisfaction for me to note that
significant improvement has been made in the sphere of imparting higher education at the
University.
Innovative research in various new disciplines and new courses have been introduced
which will greatly help to cultivate an atmosphere essential for acquiring a high academic
standard.
Vels University encourages research in many ways. It provides fee concession for its
teachers who register for Ph.D., at this University. Vels University also provides 'Starter Grants' to
the young teachers to encourage research. Monetary incentives are given to those who attend
National, International conferences and publish research papers in Journals. Fellowships with a
monthly stipend of Rs. 7,500/- are provided to each full-time Ph.D. research scholar. All our efforts
to promote research have started yielding fruits.
The University has so far filed 27patents and 7 of its technologies have been transferred for
production. The University also receives research grants from external funding agencies which
strengthens our research activities. I am happy to note that the University is bringing out an
exclusive Prospectus for Ph.D. research program.
Dr. Ishari K Ganesh
Message of the Vice-Chancellor
Economic prosperity of a country mainly hinges on its ability to innovate and develop to
enhance the quality of life of the people. Research in general provides a strong base to act as
launching pad for innovations. Research can be broadly classified into two types: (i) Fundamental
research and (ii) Applied research. While the outcome of fundamental research has influence over
a wider spectrum of innovative works, the applied research will be focused on providing
solutions to specific problems through innovative means. It is important that both fundamental
and applied research are given due importance for balanced growth of research activities.
Teaching and research being the two vital activities of higher educational institutions like
universities and colleges, universities play a very important role in enhancing the ability of a
country to innovate and develop at a faster rate. Thus, Indian universities have an important role
to play in the developmental process of our country.
Realizing this said role of universities and the associated responsibility, Vels University has
attached due importance to its research activities by various means. The university has
established a research centre named, Centre for Advanced Research and Development (CARD)
focused only on research and developmental activities. The university is active in sponsored
research work funded by external agencies. Also, the university itself provides seed money to
young researchers as 'Starter Grant' for research work. The Ph.D. program of the university run
both on full-time and part-time basis emphasizes on both fundamental and applied research
leading to socially relevant innovations and developments. The selected full-time Ph.D. scholars
receive Fellowship to pursue research. This prospectus for the Ph.D. program has been prepared
to provide comprehensive guidelines for research scholars, guides and administrators to enable
smooth implementation of the program. I hope that the Ph.D. Scholars will find this prospectus to
be useful throughout the program of study and I wish the research scholars all the best.
Prof. Dr. V. Thamizh Arasan
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Eligibility for Admission to Ph.D.
1.1 Full time Research Scholars
1.2 Part-time Research Scholars (Internal)
1.3 Part-time Research Scholars (External)
Registration
2.1 Application
2.2 Duration of Research for Full-time Scholars.
1.
2.
3. Conversion of Full time registration into Part-time and Vice Versa
1 & 2
2 & 3
3
4. Re-Registration 3
General Procedure for Admission and Registration5. 3 & 4
Supervisor for Research6.
Research in Inter Disciplinary Subjects7. 5
Qualification and Recognition as Supervisor8. 5
Change of Supervisor and Transfer of Scholars 9. 6
Examination and Evaluation10. 6
11. Cancellation of Ph.D. Registration 7
12. Monitoring the Progress of Research
12.1 Doctoral Committee
12.2 Presentation of Progress Report
12.3 Presentation of Progress reports for II and subsequent years.
12.4 Number of meetings by the Doctoral Committee
12.5 Doctoral Committee Meeting for Approval of Synopsis
7 & 8
13. Submission of Synopsis 9
14. Submission of Thesis 9
15. Panel of Examiners 10
16. Adjudication of the Thesis 10
17. Re-Submission of Thesis 11
18. Public Viva-Voce 11
19. Consolidated Recommendation 12
20. Certificate of Research Degree 12
21. Submission of Soft copy of the thesis to UGC 12
22. Issue of Provisional Certificate 12
Fee Structure for Ph.D. program (per year) 13 & 1423.
Applicability of the Provision 1424.
Power of Modify 1425.Appendices 1526.
PREAMBLE The degree of Doctor of Philosophy (Ph.D.) is awarded to a candidate who as per these
regulations, has submitted a thesis on the basis of original and independent research in any
particular discipline or involving more than one discipline (inter-disciplinary), that makes a
contribution to the advancement of knowledge, which is approved by the Board of Examiners as
required.
1.1 Full-time Research Scholars
1.1(a)
.
Ph.D. Rules and Regulations(With effect from July 2016)
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Candidates who have qualified for Masters Degree with not less 55% of marks in the
qualifying examination and for SC/ST candidates and for candidates who have completed
the PG degree before 1991, the minimum can be only 50% for admission to Ph.D.,
programme in the subjects in the faculties of Arts, Science, Fine Arts, Indian and other
languages, Management, Commerce, Engineering, Para Medical Sciences etc., and CA,
CFA, ACS or ICWA degree are eligible to register for Ph.D. in VELS UNIVERSITY under
this category. However, a minimum of 55% marks (60% marks for professional degrees) in
the qualifying examination is a must to become an Assistant Professor at the
University/College level.
Research fellows of Council of Scientific & Industrial Research (CSIR) / Indian
Council for Agricultural Research (ICAR)/ Bhabha Atomic Research Centre (BARC) /
Researchers / Scientists / Junior Research Fellows , Senior Research Fellows/Research
Assistants / Technical Assistants working in research projects funded by external
agencies such as Department of Science & Technology (DST) / University Grants
Commission (UGC) / Council of Scientific and Industrial Research (CSIR) /
Department of Biotechnology ( DBT ) / Department of Environment ( DOE ) / BRNS /
AICTE and similar national and state level organizations are also eligible to register for
Ph.D. provided they fulfill the educational qualification norms prescribed by the
University(1.1(a)). Research Scholars within the definition of this category are those,
who pursue their full-time doctoral research under the guidance of a recognized
Research Supervisor in the departments of VELS UNIVERSITY.
1. ELIGIBILITY FOR ADMISSION TO Ph.D. PROGRAMME
1.1(b)
1.1.(c) Candidates with Marine and Marine – related Post-graduate degrees from Recognized Universities / PG Diploma holders in related fields from IITs , NITs and IIMs are eligible for admissions to the Ph.D. programme in the respective areas.
1.1.(d) Those who hold undergraduate degree in the fields such as Nautical Science, BE/ B.Tech., and holding a minimum certificate of competency as Chief Officer MOT Class 2 Engineer or equivalent and who possess a post graduate degree from any recognized university are eligible to do research in Marine related subjects.
1.1.(e) Those who have Bachelor's Degree in Engineering / Technology of a recognized university or any other qualification recognized as equivalent thereto in the field of study with CGPA of 7.0 or more and with a minimum of 5 years of R & D Experience in National Research Laboratories / Public sector undertakings with proven research records in the form of at least three research publications in indexed journals or at least a published patent are eligible to register for PhD.
1.2. Part-time Research Scholars (Internal)Any citizen of India irrespective of his/her employment status, and working within Tamil Nadu who wishes to pursue doctoral research in VELS UNIVERSITY is eligible to register for part-time research provided(i)he/she fulfills the required qualification norms prescribed by this University and (ii) gets no-objection certificate from the employer for pursuing Ph.D. on part time basis. Research scholar, who comes under this, can pursue his/her doctoral research under the guidance of a Research Supervisor on Part-time basis.
1.3. Part-time Research Scholars (External)These candidates shall work atleast one full semester at Vels University under the direct guidance of the Research Guide within the minimum prescribed period as applicable from the date of registration. The research supervisor should give a certificate to the effect that the candidate has worked with his/her for six months during the whole of the research period of the Ph.D scholar. There shall be a co-guide/research co-ordinator from the institution where he/she is employed. The head of the concerned department of this university shall be the co-ordinator for conducting doctoral committee meetings and viva-voce examinations.
2. Registration
2.1. Application
Application form for Ph. D will be issued by the University office on payment ofRs.1100/- or through post by paying an additional amount of Rs.100/- ie., a total of Rs.1200/- in the form of DD drawn in favour of “ The Registrar, Vels University” payable at Chennai. The duly filled-in application along with all enclosures should be submitted to the University office either in person or through post. Candidates have to write the Common Entrance Examination (Admission to Ph.D. shall be twice in a year i.e. January and July) and on the basis of performance in the Common Entrance Examination and viva-voce conducted by the concerned school/department, the candidates will be selected for admission. The candidates have to pay the research and
admission fee after completing all the above said processes.
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2.2. Duration of Research for Full-time Scholars
Note :
(I) The minimum and maximum periods for part-time and external research scholars are
longer by one year than the corresponding period prescribed for full-time research
scholars.
(ii) The maximum periods for women and persons with disability ( more than 40%
disability ) is two years more than the corresponding periods prescribed for others.
3. CONVERSION OF FULL-TIME REGISTRATION INTO PART-TIME AND
VICE - VERSA:
Notwithstanding anything prescribed in these regulations, the University may permit
conversion from Full-Time research to Part-Time research and vice-versa in respect of
candidates registered, for valid reasons and subject to satisfying the regulations, rules
and conditions in force. The research period put in by the candidate will be calculated
in the ratio of 2:3 for Full-Time to Part-Time conversion and 3:2 for Part-Time to Full-
Time conversion to work out the equivalent duration of the completed research period.
After the conversion, the respective regulations, in respect of permissible time period of
research will be applicable.
4. RE-REGISTRATION:
The scholars who could not complete the Ph.D. within the maximum time limit will be
given a chance to re-register for Ph.D. provided, they continue on the same topic. They
must apply for re-registration prior to the expiry of the prescribed maximum period
with necessary fees. The scholars who re-register are permitted to submit the thesis after
a minimum period of six months but not later than two years after re-registration.
They will continue to be governed under the same regulations under which they have
been previously registered.
5. GENERAL PROCEDURE FOR ADMISSION OF CANDIDATES
5.1. The University shall notify, well in advance, in the University website with regard to the
number of seats available for Ph.D. program in different disciplines and the candidates
shall be admitted, depending on the vacancies, once in 6 months (i.e. January and July).
S. No. Academic Qualification of the CandidatesPermissible duration (year)
Minimum Maximum
1. M.A./M.Sc./M.Com/CA/CFA /ACS/ ICWA/ MCA/ MBA /M.Ed/ Para Med. Sci./M.E/ M.Tech.
3 5
M.A./M.Sc./M.Com./CA/ CFA /ACS/ICWA/ MCA / MBA with M. Phil2. 2 5
3
5.2. Candidates irrespective of their employment status seeking admission to Ph.D. program
under the categories of full-time and part-time shall obtain the prescribed application
form from the University and submit the same to the Dean / Director o f the S c h o o l
concerned or to the Head of the Department of the discipline concerned.
5.3. A common entrance test shall be conducted in the discipline of Arts, Science, Commerce
Management, Pharmacy, Engineering, Physiotherapy, Nautical Science, etc., followed by
an interview with regard to their research interest/area by the School / Department
concerned
5.4. The Heads of the School / Departments concerned shall arrange to evaluate the entrance
test papers of the individuals and the marks secured shall be tabulated along with the
marks secured in the interview and the eligible candidates shall be allotted to the
supervisors based on the number of vacancy available, field of specialization and the
research interest of the candidate as indicated by the candidate during the interview.
(Appendix-I)
The teachers employed in the Department/ School/ Centres of VELS University can submit
their applications through the Dean/Director /Head of the Department concerned.
5.5. The National/State level Reservation policies shall be followed in respect of selection o f
candidates for the doctoral programme.
5.6 Award of scholarship to full time research scholars.
Every year, 20 Scholarships will be awarded to the selected Full-time Ph.D. Scholars as
distributed among the following disciplines.
Engineering - 6 Pharmacy - 3
Life Science - 4 Management - 2
Life Science - 4 Basic Science - 1
The Scholarship amount is Rs.7500/- per month.
The eligible and suitable Full-time Ph.D. scholars will be selected for the award of
scholarship by the departmental committee of the department/ school concerned. It will be
continued subsequently on the recommendations of the doctoral committee. The
Scholarship is for a period of two years for those with M.Phil and 3 years for others who do
not have M.Phil degree.
.
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5
Those Ph.D. Scholars who will be selected for the award of scholarship have to complete
the Ph.D. program within the minimum period as stipulated in the Ph.D. regulation. If
they discontinue or could not complete the said program, the scholarship amount
paid to them will be recovered.
6. SUPERVISOR FOR RESEARCHEvery scholar registered for the Ph.D. program shall work under the continuous
supervision of a recognized supervisor. For inter-disciplinary research, a co-guide may be
included, if necessary.
7. RESEARCH IN INTER DISCIPLINARY SUBJECTSCandidates shall normally be eligible for admission to Ph.D. program in the discipline
based on the candidate's Master Degree. He / She shall normally be allowed to join Ph.D.
program only in that department which is named after the subject of his/her Master's
Degree. It shall, however, open to a candidate to apply for admission to a doctoral
programme in another discipline other than the subject in which he/she has obtained
Master's Degree. When a candidate is admitted for a Ph.D. in a discipline different from his
/her Master's Degree, the candidate would be given Ph.D. in that Inter-disciplinary field
mentioning both the candidates' subject and the department in which he/she has
done research.
8. QUALIFICATION AND RECOGNITION AS SUPERVISOR (Eligibility for Research
Supervisor and Procedure for Recognition
8.1. Teachers working on regular basis in Departments / Schools / Centres of Vels University
with Ph.D. Degree who have completed a minimum of 2 years after Ph.D. Degree and with
proven research record in the form of minimum of two research publications in the case of
Science, Engineering and Medical Science subjects, and two articles in the case of
Languages, Arts, Humanities, Commerce, Management etc., after obtaining Ph.D. Degree. 8.2. The Research Supervisors, serving as teachers, would be permitted to register candidates
up to the age of 70 years.
8.3. The faculty members who are desirous of getting themselves recognized as ResearchSupervisors must apply to the Vels University in the prescribed application form (which can be obtained from the University or downloaded from the university website.) for obtaining recognition. The University has the right to accept or reject the applications of faculty members for recognition as research supervisors. Such recognition shall normally be given only for the subject in which the individual has obtained his/her doctoral degree, and after getting the opinion of an expert committee in the discipline concerned nominated by the Vice-Chancellor. Further, a faculty member already recognized as a Research Supervisor in the field in which he/she has obtained his/her doctoral degree, but working as a regular member of faculty in a different but related Department, can guide scholars for Ph.D. in the discipline of the Department only and need not obtain recognition again as
a Research Supervisor for this purpose
8.4 A supervisor shall not guide his/her immediate or close relative and to this effect he/she
shall furnish a declaration.
8.5. Internal Research Supervisor of the VELS University shall not undertake to offer guidance
for Ph.D. work for more than eight Ph.D. scholars (subject to approval by the authorities) at
a time including part-time and for external Supervisors, the number of candidates will be
five (only part-time candidates). The Supervisor shall be required to give a declaration to
this effect at the time of registration along with the names of candidates already registered
with him/her.
8.6. While assessing the number of vacancies under a supervisor, the actual submission of the
thesis by the candidate registered shall be taken into account.
8.7. The number of candidates for Research Supervisors who are Eminent Scientists or great
academicians can be increased at the discretion of the Vice-Chancellor of Vels
University. However, the same shall be submitted to Board of Research for ratification.
9. CHANGE OF SUPERVISOR AND TRANSFER OF SCHOLARS
Transfer of Ph.D. Scholars from one supervisor to another supervisor serving within the
university department can be effected, if mutual willingness is given by both the original
and the proposed supervisors.
In case, change of supervisor or transfer of candidate is proposed without the consent of
any one of the parties concerned, the matter shall be referred to the Board of Research,
whose decision shall be final.
The supervisors who wish to avail leave / lien / deputation beyond a period of six
months shall nominate co-guides in the subject concerned for the candidates registered
with them and the fact should be intimated to the University in advance for approval.
10. EXAMINATION AND EVALUATION
10.1. Course Work Examination and Evaluation
Every candidate provisionally registered for the Ph.D. program shall undergo a course
work in the first year and submit himself / herself to written and oral examinations to be
conducted by the doctoral committee. The course work consists of the following:
Paper-I: Research Methodology (includes quantitative method and computer
applications). It may also consist of reviewing of published research in the relevant field.
Paper -II : Background Paper on his/her Ph.D. work.
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A candidate who is approved by the doctoral committee, on the basis of these examinations
will be registered as a candidate for the Ph.D. Degree thereafter confirming his/her
provisional registration. He/ She shall be permitted to proceed with his/her research work
and submit the thesis at the expiry of the minimum total period of research prescribed after
provisional registration.
The research work of the candidates possessing M.Phil qualifications will be subject to
monitoring by the doctoral committee as in the case other candidates and they are
exempted from the above course work examination. However, they have to appear for
the Paper-II: Background Paper on his/her Ph.D. work.
10.2. The course work can be carried out, if found necessary, by the doctoral candidates in the
sister departments/Institutes either within or outside the University for which due credit
shall be given.
10.3. During the course of Ph.D program, for reasons approved by the doctoral committee, a
candidate may be permitted by the University to spend up to one year in an institution
or on a project approved for the purpose, outside the university for carrying out
research in areas related to the subject for which he/she is registered for the doctoral
programme.
11. CANCELLATION OF PH.D REGISTRATION
In case of candidates who do not possess a M.Phil Degree, who have not taken the above
course work and examination and the minutes of the meeting of the Doctoral Committee
for them are not forwarded to the University for confirmation of provisional registration
on completion of one year of provisional registration their registration shall be cancelled
by the VELS UNIVERSITY.
In case of recommendation for cancellation of the registration by the supervisor, the
candidates shall be intimated about the grounds on which the registration is being
proposed for cancellation.
In case of any representation from the candidate, the COE shall refer the matter to the
Board of Research, which may either suggest cancellation or change of supervisor
depending upon the merit of the case. The decision of the Board of Research studies shall
be final.
12. MONITORING THE PROGRESS OF RESEARCH
12.1. Doctoral Committee
A Doctoral committee is formed for monitoring the progress of the Research work. The
Doctoral Committee will be constituted by the Research Supervisor for each candidate.
The Doctoral Committee will have a composition of 3 members compressing the Research
supervisor / convener and two subject experts proposed by the Supervisor.
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12.1(a) For Physiotherapy, the doctors with ten years of teaching/ practicing experience in the
field of orthopaedics may be appointed as members of the doctoral committee as there
are no research guides/Ph.D. holders available.
12.1(b) The Head of the School / Department concerned is to act as Co-ordinator for the External
Research Guide only to facilitate the conduct of doctoral committee meetings and forward
the minutes of the meetings, progress reports, synopsis and thesis of the Ph.D. candidates
registered with them.
12.2. Presentation of Progress Report
The Research scholars must forward a progress report every six months through the
Supervisor for assessment by the Doctoral Committee.
12.3. Presentation of progress reports for the second year & subsequent years:
In addition to the first year progress report, the scholars must submit progress reports to
the University every six months through the Research Supervisor until they submit the
synopsis of the thesis.
12.4. Number of meetings by the Doctoral Committee
The Doctoral Committee must meet at least twice a year for each scholar until the
scholar submits the synopsis of his/her thesis.
12.5 Doctoral Committee Meeting for Approval of Synopsis
The research scholar should have submitted the draft copy of the whole of the Ph.D, thesis
and fulfilled the research paper publication requirements before the conduct of Synopsis
DC Meeting. The Synopsis DC Meeting can be conducted after an e.mail require to the
Controller of Examinations at least 7 workings days before the conduct of the meeting and
after getting the approval for the request.
The candidate should present the synopsis of the thesis before the Doctoral Committee and
Faculty members of the Department where research is conducted. If there are some
suggestions from the DC members, they can be suitably incorporated into the draft copy
the thesis.
After approval of the synopsis, the Research Supervisor shall Certify that,
a) the research scholar has submitted the draft copy the entire thesis for correction and the
he/she is permitted to submit the synopsis.
b) the Research scholar has published as the first author two articles in SCOPUS /SSCI
/SCI indexed journal on or before the submission of the synopsis / thesis (of which
atleast one of them should be in SSCI/SCI indexed journal with impact factor). The
re-print of the articles should be enclosed.
8
c) Submit the 3 different panels of 3 examiners in each category, viz., a) Foreigners b) Outside
Tamilnadu c) within Tamilnadu to evaluate the thesis dully signed by Supervisor along
with the above mentioned documents, the Supervisor shall also submit the following to the
Controller of Examinations.
13. SUBMISSION OF SYNOPSIS
The scholar who has completed his/her research work and is sure of compiling the
results into thesis within six months prior to the completion of the minimum period
required, can submit 6 copies of the Synopsis (approved by the Doctoral Committee)
not exceeding 10 printed pages in 12 font size of Verdana/Times new roman in 1.5 line
spacing (one side only of A4 size) along with a soft copy (CD) to the Controller of
Examinations forwarded by the research supervisor.
14. SUBMISSION OF THESIS
14.1(a)A research scholar is allowed to submit thesis, within 6 months from the date of
submission of synopsis provided he / she has completed the minimum required
period of research. Scholars have to submit 3 copies of thesis in book form (printed
on one side of A4 size sheet in 12 font size of Verdana/ Times New Roman with 1.5 line
spacing) to the Controller of Examinations after getting the thesis approved and
signed by the Research Supervisor and forwarded by the concerned Head of
the Department /Dean/Director along with the receipt for payment of the necessary
fees. A soft copy in a CD containing the contents of the full thesis and
supplementary materials, like reprints of published papers, etc. should also be
submitted along with the thesis
14.1(b) Thesis should contain (i) the declaration by the candidate and (ii) certificate by the
research supervisor with regard to the originality of the thesis work.
14.1(c) Reprints of a minimum of two best papers should be included in the thesis
at the end.
14.1(d) The doctoral candidate shall also submit the Plagiarism Report ( forwarded by
the research supervisor) along with the thesis.
14.2(a) The Board of Research may permit a candidate to submit the thesis earlier by a period
not exceeding six months provided such request for earlier submission from the
candidate is accompanied by
14.2(b) the recommendation of the Doctoral Committee for relaxation based on the satisfactory
completion of research work for the thesis topic with evidence that the candidate has
been working consistently even prior to his/her provisional registration for the Ph.D.
degree on the topic of research;
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14.2(c) evidence of having completed the required work for the thesis by way of at least four
publications in the topic of Ph.D. research in SSCI/SCI-SCOPUS indexed journals. .
14.2(d) any other relevant information and evidence in support of his /her request.
14.3 For each extension of time to complete the research work the scholar has to apply
for the same and pay an additional fee. No candidate shall be permitted to submit
his / her thesis after the completion of the maximum permissible period. The
Ph.D. synopsis and thesis in general should be submitted in English except for
Language subjects where the thesis can be in that language.
15. PANEL OF EXAMINERS
The Research Supervisor should also submit the e-mail ID of the examiners for speedy
correspondence.
The Research Supervisor shall provide a certificate stating that all the examiners
suggested are experts and qualified to adjudicate the thesis. If the acceptance is not
received from the first panel, the University shall call for an additional panel of 6 names
from the Research Supervisor as the case may be.
16. ADJUDICATION OF THE THESIS
16.1. The thesis shall be referred by the University for evaluation to a Board of
examiners, consisting of 3 experts of whom one expert shall be from outside India and
another expert from within India but outside Tamilnadu (subject to the Regulation)
and third one shall be the Research Supervisor.
16.1. In the case of titles and subjects where Indian Examiners are more suitable, the Vice
Chancellor may appoint both the external examiners within India.
16.2. As soon as the synopsis and panel of examiners are received, the University shall take
steps to fix the board of examiners.
16.3. Each examiner appointed by the University to adjudicate the thesis shall be requested to
send his/her report within 2 months from the date of receipt of thesis to the Controller of
Examinations.
16.4. The report of the examiner should include:
· A detailed Report with a critical survey of the work carried out by the candidate as
expressed in the thesis.
· A definite recommendation as to whether the thesis attains the standard for Ph.D.
degree or not.
· Questions, if any, to be asked or points to be clarified at the public viva-voce
Examination.
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*
*
*
If all the three examiners have recommended the award of Ph.D. Degree, the candidate
shall be permitted to attend the viva-voce Examination. The date of viva-voce
examination will be fixed by the Research Supervisor in consultation with the viva-voce
Examiner.
If one of the examiners gives a definite recommendation against the award of the Degree,
the thesis will be referred to a fourth examiner of the same category for adjudication.
In total, if two examiners give definite recommendations against the award of the
Degree, the thesis will be rejected.
The report of the two examiners on the thesis as received by the Controller of Examinations will be sent to the supervisor concerned for consolidating the reports and then the supervisor concerned may send all the three reports including the report of the supervisor along with the proforma for adjudication of all the three together with a consolidated report to the Controller of Examinations.
17. RE-SUBMISSION OF THESIS
A candidate whose Thesis has not been commended for the award of degree may be
permitted to resubmit the thesis on second occasion within a period of one year from the
date of declaration of results with a specific statement from the candidate and supervisor
concerned about the additional research work carried out and revision done in the thesis.
The resubmitted thesis shall be referred to the same examiners concerned who have
originally valued the thesis for re-evaluation.
18. PUBLIC VIVA-VOCE
18.1. A Public viva-voce examination shall be arranged if all the examiners who adjudicated
the thesis have recommended the award of the Degree.
18.2. The public Viva-voce examination shall be normally conducted in the place where the
Research Scholar has carried out his / her Ph.D. research by a two member board viz., guide
and external examiner. A change in place could be considered if necessary with the
approval of the Vice- Chancellor .
18.3. In the case of Research scholars under categories of full- time & part-time, one of the
members of the Board for conducting Public Viva-voce shall be the supervisor who
will also be the Convener of the Board. The other member shall be chosen by the Vice
Chancellor from a panel of names of three examiners proposed by the Research
Supervisor .
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The Viva-voce shall primarily be designed to test the understanding of the scholar on the
subject matter of the thesis of the competence in the general field of study. The scholar shall
be asked to make a brief presentation before the audience and when all the questions raised
by the examiners and the audience are answered he/she would be declared to have passed
the Viva-voce examination.
A pass in the Viva-voce is compulsory. If a scholar fails in the examination, he/she shall be
allowed to re-appear before a panel constituted for this purpose by the Vice Chancellor
once again after 3 months from the date of the first Viva-voce. If he/she fails again,
his/her thesis for the award of the Ph.D. degree will be rejected.
19. CONSOLIDATED RECOMMENDATION
If the candidate passes the viva-voce, the viva-voce board shall consolidate the
recommendations for the award of the Degree based on the following:
19.1. The reports of the examiners who adjudicated the thesis and
19.2. The evaluation of the candidate's performance in the viva- voce examination. The Board
shall then forward the minutes of the viva-voce examination with the signatures of the
external examiner and the supervisor mentioning the performance of the candidate in
the viva-voce with regard to the answers provided for the questions posed and the
answers provided by the candidate and classifying the thesis as "Highly commended /
commended" to the Controller of Examinations, along with the list of participants with
their addresses and signatures. For placing the thesis under the "Highly Commended"
category, it should have been so recommended by all the examiners.
20. CERTIFICATE OF RESEARCH DEGREE
Each candidate and the Supervisor shall furnish a certificate in the thesis that the thesis
submitted is a record of research work done by the candidate during the period of study
under the Research Supervisor and that the thesis has not been submitted earlier for the
award of any Degree anywhere. If the thesis forms a part of any previous research Degree it
must be spelt out accordingly (Candidates who are permitted to do research work without
a Research Supervisor shall also submit a certificate to this effect).
21. SUBMISSION OF SOFT COPY OF THE THESIS TO UGC.
A soft copy of the Ph.D. thesis shall be submitted to UGC after the announcement of the
award of Ph.D. degree within thirty days for posting the same in INFLIBNET.
22. ISSUE OF PROVISIONAL CERTIFICATE
The provisional Certificate shall include a certification that the Ph.D. degree has been
awarded in accordance with the provision of the UGC regulations.
12
23.2 Late Submission of Thesis
23.1. Annual Fee Structure For Ph.D. Program
Sl.
No.
1. Registration fee 1,500 1,500 1,500 1,500 1.500
2.
3. Lab fee
4. Caution Deposit (One time)
Computer/ Internet charges
(Per annum)
Library fee (Per annum)
5.
6.
--- ---
------
TOTAL FEE 63,500 58,500 46,000 38,500 28,500
Fees for Para
Medical
Sciences
Engg.
Depts.
(Rs.)
Science
Depts.
(Rs.)
M.B.A.
Dept.
(Rs.)
Other
Depts.
(Rs.)
Tuition/Research fee (per
annum)for all candidates
including SAARC countries
(PER YEAR)
50,000 45,000 35,000 35,000 25,000
5,000 5,000 5,000
5,000 5,000 2,500
1,000 1,000 1,000 1,000 1,000
1,000 1,000 1,000 1,000 1,000
Sl.
No.Fees for
Para
Medical
Sciences
Late submission of
thesis Fee for first
extension(sixmonths)
Fee for second extension
(six months)
Engg.
Depts.
(Rs.)
Science
Depts.
(Rs.)
M.B.A
Dept.
(Rs.)
Other
Depts.
(Rs.)
7
2500
2500
2500
2500
1500
1500
1500
1500
1500
1500
23.3 Change of Topic / Change of Guide/Centre
Sl.
No.Fees for
Para
Medical
Sciences
Engg.
Depts.
(Rs.)
Science
Depts.
(Rs.)
M.B.A
Dept.
(Rs.)
Other
Depts.
(Rs.)
8 1000Change of topic /
change of Guide/
Centre
1000 1000 1000 1000
23. FEES TO BE PAID
Fee is to be paid at the time of admission and subsequently the research scholars have
to pay the Research, Internet & Library fees every year till submission of thesis.
13
23.5 Submission of Synopsis and Thesis
24. APPLICABILITY OF THE PROVISION
These regulations will come into effect from July 2016 session. However, in the case of
candidates registered for the Ph.D. programme prior to July 2016, the previous
regulations with appropriate modifications shall be applicable wherever necessary.
25. POWER TO MODIFY
Notwithstanding all that has been stated above, the Board of Research Studies has the
right to modify any of the above Regulations from time to time and recommend the
same to the Academic Council for approval.
23.4 Re – Registration*
Sl.
No.Fees for
Para
Medical
Sciences
Engg.
Depts.
(Rs.)
Science
Depts.
(Rs.)
M.B.A
Dept.
(Rs.)
Other
Depts.
(Rs.)
9 1500Re-Registration Fee 1500 1500 1500 1500
Sl.
No.Fees for
Para
Medical
Sciences
Engg.
Depts.
(Rs.)
Science
Depts.
(Rs.)
M.B.A
Dept.
(Rs.)
Other
Depts.
(Rs.)
10Fee for submission
of Synopsis
Fee for submission
of Thesis
Revision & Re-
submission fee for
thesis
11
12 1500 1500 1500 1500 1500
1000010000 10000 10000 10000
5000 5000 5000 5000 5000
14
APPENDIX-IProcedure for Admission to Ph.D. Program
The Departmental Selection Committee of the University departments / schools constituted could
complete the admission formalities of the candidates applied for Ph.D. Program.
a) The HOD should constitute a three member committee with two recognized guides in
the department. If only one guide is available in any department, such department
should constitute the above committee with the guides available from the other allied
departments. The minutes of the selection process duly signed by the Departmental
committee shall be appended.
b) A check list of certificates (except Transfer Certificate) verified and certified by the
Departmental committee shall be enclosed.
c) Every applicant for Ph.D. must be checked for his/her eligibility, category of
Registration, vacancy available with the Supervisor, etc.
d) A candidate who proposes to work on the contribution of living author(s), should
obtain & submit necessary permission from the living authors and a brief
research proposal for conducting Ph.D. along with a self declaration duly certified
by the supervisor.
e) The date of provisional registration will be effected from the date of payment
research fees or subsequent date on which he/she joins the Ph.D. Program.
f) Ph.D. Registration application form shall be forwarded to Dean - Academic Research
only after getting the approval for admission to the Ph.D. Program from this University.
ADMISSION
The admission should be made purely on merit basis:
i) Those who have secured 55% in PG degree ( 60% for professional degrees) in the
qualifying examination can register for Ph.D Programme. A relaxation of 5% of marks is
applicable to SC/ST candidates.
ii) The Entrance Examination which will be conducted by the respective department/
school shall carry a maximum of 50 marks as detailed below:
(iii) The candidate should secure at least 25 marks out of 50 in the entrance examination
(Written and Oral).
(iv) The candidate should take the examination only in the subject for which he/she has
applied for admission to the Ph.D. Program.
(v) The Head of the department/ school may design the question paper for the entrance
examination. The question paper has to be set and valued by the respective
Departmental committee of the departments/ Schools only.
Sl. Type of Examination Maximum Marks
i) Written
ii) Oral
Total
40
10
50
15
(vi) If the candidates have passed Master's degree in grading system, they may be asked to
get equivalent marks or classification for the same from the University concerned and
the same may be forwarded to the office with the selected list.
(vii) The conditions for admission prescribed under the regulations in respect of the Ph.D.
program should be strictly followed. All candidates should have passed 10+2+3/4 +2
pattern of study or 11 years SSLC and Pre-university (11+1+3/4+2). Candidates who
have passed the PG degree examination with less than 17 years of total duration of the
course are not eligible for admission to the Ph.D. program.
(viii) While forwarding the admission list the following should be furnished
a) The applications of the candidates who have applied for the Ph.D. program along with
enclosures.
b) List of the candidates applied, interviewed and selected [as per the format appended].
c) Minutes of the meeting of the Departmental selection Committee with signatures of all
the members.
d) The check list of certificates (except Transfer Certificate) verified and certified by the
departmental committee.
e) In case of foreign candidates, a research visa obtained from the respective High
Commission / Embassy or through Human Resource Development, Ministry of
Education, Govt. of India, New Delhi, for the period of the Ph.D. program. (two or three
years as the case may be).
If the admission given by the University Department / School is found incorrect at a later stage, the
same will be cancelled by the university at any stage of the Ph.D. program. The Heads of the
Departments of the University should certify that the selections are made on the basis of
guidelines issued by the University. Permission for Admissions should be reported to the
authorities in the following formats:
I) List of Candidates applied
Marks
in PG
Exams
With %
Qualification
(10+2+3/4+2)/
(11+1+3/4+2)/
Community
FC/BC/MBC
/SC/ST
Name of the CandidateSl. NoName of the
University
16
ii) List of Candidates selected and interviewed and Names of the Research guides to whom
they are allotted.
No Name of the
Candidate
Marks
in PG
Exam
Entrance Exam
Written
(40)
Oral
(10)
Total
(50)
Grand Total
P.G. Exam
+ E.E.(100)
Rank/
Selection/
Waiting
list
Name of the
Research
guide
allotted
17
APPENDIX-IIFORMAT FOR INTER-DISCIPLINARY RESEARCH PROPOSAL
(This Proforma duly filled in should be forwarded along with the
Minutes of the Departmental Committee)
Signature of the Applicant Signature of the Supervisor
Signature of the HOD Signature of the Co-Guide
Name
Academic qualification
Age & Date of Birth
Occupation(if any)/Designation
Duration of Employment
The subject in which the candidate has
qualified for the Master's Degree
The proposed inter disciplinary in
which the candidate intends to work
for Ph.D.
The proposed department (with
address) where the candidate intends
to work for Ph.D.
Whether the proposed Ph.D. theme is
partly, directly or indirectly related to
the branch of knowledge in which the
candidate has qualified for is/her
Master's Degree.
If so, briefly describe(in not more than
500 words) the input from the two
disciplines to the proposed area of
research for Ph.D.
Details of publication, if any, bearing
on inter-disciplinary research,
pertaining to the topic. If yes, furnish
the details
Comments of the supervisor under
whom inter-disciplinaryresearch is
proposed
18
APPENDIX-II
Functions of the Doctoral Committee
1. To discuss, advice and recommend on all matters connected with the candidate's
research from provisional registration to till the submission of thesis.
2. To report to the University on the fitness or otherwise of the candidate to proceed with
his/her research work for the Ph.D. and recommending the confirmation of the
provisional registration in the form of minutes of the doctoral committee duly signed by
the members. (On completion of the Course work examination and other requirements,
at the end of the first year of the provisional registration)
In case, a candidate is not approved at the end of the first year by the doctoral committee
/ University, it may recommend that the candidate should undertake additional course
Work/ examination after a further period of not exceeding six months at the end of
which he/she shall be examined again; and if found fit, his/her provisional registration
will be confirmed and he / she will be permitted to proceed with his/her research work.
A candidate who is not found fit even after the additional course and re-examination,
shall not be permitted to continue research and his/her provisional registration shall be
cancelled.
3. To monitor the candidate's work periodically by directing him/her to
(a) give periodical seminar on his/her work;
(b) submit reports on the research work once in six months without fail.
Functions of the Dean – Academic Research
1. Assessing the vacancy position for Ph.D., in various departments and intimating for
registrar.
2. Receiving the application and forwarding it to various departments to scrutinize and
conduct the Entrance examination.
3. Receiving back the applications from the departments after duly recommended by the
Director / HOD the selection list along with marks scored in Entrance exam and Answer
script.
4. After scrutinizing the all the applications received, these have to be forwarded to the Office
of the Registrar for Admission.
5. Assisting the Supervisor in the formation of Doctoral Committee and give notification for
the first meeting of the Doctoral Committee.
6. The Applications for Full-time Research stipend will be invited from various departments
and after completing all formalities the list of scholars to whom stipend is to be given must
be forwarded to the Registrar.
19
APPENDIX-IV
PH.D. PROGRESS REPORT FOR THE MONTH OF: …...........…
a. Experiments Conducted during the Month/Topics studied during the Month
b. Results of the experiments/Highlights of the points gathered
c. References collected during the month (Give at least 10 new references)
d. Plan for the next month
e. Conference/Workshop attended/organized
f. Details of publications based on the research work
SIGNATURE OF THE SUPERVISOR SIGNATURE OF THE CANDIDATE
20
APPENDIX-V
Model for Cover and Title of the Ph.D. Thesis
TITLE OF THE THESIS
Thesis submitted in partial fulfillment of Degree of Doctor of Philosophy (Ph.D.)
By
……………………………………………………
(Name of the Candidate)
………………………………………………………
(Name of the Department)
.................................................................................
(Name of the Institution)
……………………………..……….…………….
(Name of the Place)
………………..…………………………………
(Month and Year )
………………..……………………………….
21
I certify that the thesis entitled………………………………………………………………….....
submitted for the degree of Doctor of Philosophy (Ph.D.) by
Mr./Mrs. …………………………………..……………....................................................................... is
the record of research work carried out by him/her during the period from …......…….....… to
…..…......…… under my guidance and has not formed the basis for the award of any Degree,
Diploma, Associateship, Fellowship, Titles in this University or any other similar University
institutions of Higher Learning.
I declare that the thesis entitled…………………..…………………………………………. submitted
by me for the degree of Doctor of Philosophy (Ph.D.) is the record of work carried out by
me during the period from………………. to …………….. under the guidance of
…………………………………….. and has not formed the basis for the award of any Degree,
Diploma, Associateship, Fellowship, Titles in this University or any other similar University
institutions of Higher Learning.
Signature of the candidate
APPENDIX – VIICERTIFICATE FROM THE SUPERVISOR
Signature of the supervisor with designation
22
APPLICATION FOR REGISTRATION FOR THE DEGREE OF Ph.D.
To be filled-in by the candidate
Male/Female
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.Address of the Department of the
Vels University applicant proposes to
conduct Research
11.
12.
14.
16.
17.
18.
10.
Whether the candidate has obtained any
sponsorship from funding Agencies
Date of joining the Research Department/
College/Institution
Broad Field of Disciplinary/Inter-
Disciplinary Research (Candidate's PG
Degree-Name of the Department -
Interdisciplinary
13.
Signature of the Applicant
Name and Designation of the Supervisor15.
Number and date of Communication in
which the Supervisor has been
recognized as Ph.D. guide
Date of Superannuation of the Guide
Scholars currently doing research under the Supervisor:
Month & Year of
Registration
Full-time or
Part- time
Fellowship,
if anyName of the Scholar19.
No.
i
ii
iii
iv
v
vi
vii
Signature of the Supervisor Signature of the Co-Guide
Whether the department of the
University is recognized by the Vels
University for doing research
Signature of the Head of the Institution
where Research will be carried out
Signature of the Head of the Institution
(If, the applicant is working)
Preserve Xerox copies of all fees payment with regard to Ph.D. ENCLOSURES TO BE ATTACHED:
a. Demand Draft for Rs.1000/- in favour of the Vels University. b. P.G./M.Phil. Convocation Diplomas in original.
c. Transfer Certificate in Original.
d. Copy of the Permission letter to do Ph.D. Research.
e. Return of Matricula form and certificate of Recognition, in case of candidates who have qualified from other Universities.
f. Copy of the Joining Report duly forwarded by
g. Supervisor.
Whether the applicant has published
articles/research papers/books If so,
enclose Xerox copies of them with the
application.
Awards, Medals, Prizes and
Honours achieved by the applicant.
Any other details, the applicant would
like to present for the consideration of the
authorities with regard to admission.
Whether the applicant has previously
registered for Ph.D./M.Phil. course etc., If
so, give details.
Broad field / Title of the proposed
Research Topic ( IN BLOCK LETTERS)
(An abstract in 500 words to be
submitted)
Consent of the Dean/Director/HOD (for
University Depts. Only) to do Ph.D. and
to provide necessary facilities, with
signature and seal.
For External Part-Time candidates :
Consent of the Head of Institution where
the candidate is employed for
permission to do research and to provide
necessary facilities, with signature and
seal.
Declaration by Full-Time applicants:
I declare that I am not working anywhere
either on a Full-time or Part- time basis.
D e c l a r a t i o n b y a l l a p p l i c a n t s :
I declare that I will abide by the rules and
regulations of the Ph.D. Programme
11. Research Experience:
Designation:JRF/SRF/URF/TRF/
others
i
ii
iii
iv
Duration
From To
No FundingAgency
Time of Research
12.
13.
14.
15.
16.
17.
18.
19.
20.
Signature:
Signature:
Place:
Date:
Name, Designation and Department of
the research supervisor to whom this
candidate has been allotted by the
Departmental Committee on the basis of
Common Entrance Exam. and the area
of research.
22.
FOR OFFICE USE ONLY
Residential Address for Communication
…………………………………………………………
…………………………………………………………
…………………………………………………………
…………………………………………………………
Phone:
Email:
Mobile:
Whether the Research Supervisor is
recognized: If so, state the No. and date
of this office communication through
which he/she is recognized as a
Supervisor for Ph.D. Program. (Xerox
copy of the communication should be
enclosed.)
Date of Retirement of the Research
Supervisor. (Month & Year )
24. Particulars of Ph.D. candidates already submitted/registered under the Research Supervisor at Present:
NOTE: Candidates who have been permitted recently to register for Ph.D. Program should
also be included.
Signature:
Seal of the Research Guide:
Sl. Name of the
Candidate
Scholarship Full-time/
Part-Time
Teaching/
Non-
Teaching
Date of
Registration
/ Submission
Date of
submission
of thesis
(1) (2) (3) (4) (5) (6) (7)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
23.
21.
i.
ii.
iii.
iv.
v.
vi.
vii.
Attested photo copies of HSC/UG/PG/ M.Phil Mark Statements and Degree Certificates.
Attested photo copy of Community Certificate.
Attested photo copies of Certificates of Research Experiences.
Two Passport size Photos.
Part-Time candidates should enclose the following original certificates along with application.
a. A service certificate and no objection certificate from the Head of the Institution where the
candidate is employed indicating the date of appointment (i.e., whether permanent or
temporary or leave vacancy etc.) should be furnished if there is any break in service ( if it is not a
continuous service), the details should be furnished.
All original certificates should be submitted after selection for the Ph.D. program on the basis
of Common Entrance Examination of the concerned School for verification.
A write up on the Broad field of Research in 500 words.
CHECKLIST
INSTRUCTIONS
1. a) Serial Nos. 1-16, 19 and 20 should be filled in by the applicant.
b) Serial Nos. 17 and 21 by the School/Department of the University concerned.
c) Serial No. 18 by the Institution where the candidate is employed.
d) Serial Nos.22-24 by the Research Supervisor.
2. The filled in applications should be sent to the Registrar, Vels University on or
before 2nd January and 1st July of every year.
VISION
MISSION
QUALITY ASSURANCE
Vels Institute of Science, Technology and Advanced Studies(VISTAS) Strives to be an
Epitome of Excellence in Higher Education by effectively providing its students with
high standards of education and rigorous training with ample scope for the all-round
development of personality of the students and to promote positive change and social
justice for the betterment of society.
· By providing them various kinds of learning processes such as Experimental
learning, Experienced learning, Independent learning, Problem based
learning, Project based learning, e-learning, Participatory learning and
Computer Aided Learning (CAL).
· By actively promoting and preserving higher value and ethics in education
apart from sensitizing them towards the societal responsibility.
· By making them to do original, quality and innovative research which can be
proven by measurable outcome.
· By providing LMS, KMS and EMS to all the students apart from governance
through MIS
· By instilling the spirit of equity, communal and social harmony, sense of
tolerance among students apart from enriching them with right citizenship and
love for the nation through outreach and extension activities.
The University has established a system of Quality Assurance to enhance and monitor
the quality of education. Quality Advisory Committee and Internal Quality Assurance
Cell are working towards this goal.