DOCUMAN

Document Management made easy

for

Architectural / Engineering / Construction (AEC)

Welcome

to the presentation on

CnT, Bangalore

“Adapting to DocuMan is very easy as it is user friendly. Its interface and commands/links are very logical. DocuMan has certainly helped us organize data more systematically by projects and by design stages. This is great because it is very easy to trace back and check the design evolution through this well organised data. Flexibility to define hierarchy of "Rights" has also helped us securing the data to a great extent. It has made easy to trace the data in archive and the sequence of design developments.

DocuMan has also enforced a discipline across the office on file naming and folder structure. Earlier people were adopting their own methodologies, and if a person left the office it could be difficult to find the files that they had worked on. However DocuMan has eliminated this problem.

We would like to try out some of the other features like Schedules which we feel will be useful to us.

DocuMan training is informative and helpful. Support through remote access is very quick and fluent.

Overall, DocuMan has become mandatory interface for all our projects data because of its smart document management capabilities.”

Prem Chandavarkar & Mehul Patel

The Firm, Navi Mumbai, India

"DocuMan is an excellent document management tool for Architects. It helps organize things better. We feared initially that it would take a long time to adapt to DocuMan. However it just took us about a month’s time to go live. It has definitely helped us in increasing productivity and is saving time. The Training and Support extended is also great. The success of the using the software depends on how architectural firms will use the features in DocuMan the way it is meant to be used. We are happy to recommend this software to the Architectural community“

Sundeep Gwash & Deepika Gwash

Arkie Atelier, Chennai, India

"We, at AAD Architects have been using DocuMan for the past 2 years and it has immensely organized our filing system. Though, daunting at first, its flexibility in customization enabled us to exploit it to the fullest. It is like our online compactor storage, the access for which can be adjusted according to the hierarchical set-up in an easy and secure way. DocuMan helped us acquire our ISO certification in an easier way as the documentation was already in place.

We would like to thank DELTACADD at this time. Their customer service orientated team showed tenacity and courtesy whenever a problem arose and tackled the issues with timely vigor”.

Vinoth, Creative Head

No wonder since 2006, over 100 architectural firms and 2000 users

have benefited using DocuMan.

to name a few…

Few Other Clients… Chandavarkar & Thackar Architects, Bangalore

Inform Architects, Bangalore

Architecture Paradigm, Banaglore

Vernekar Associates, Bangalore

Total Environment, Bangalore

Potential Semac Consultants, Bangalore

Romi Khosla Design Studio, New Delhi

Lotus Design, New Delhi

Eskay Design. Chennai

Arkie Atelier, Chennai

Kingsway Consultants, Chennai

Sankar and Associates, Coimbatore

Genesis Planners, Hyderabad

Stapati, Calicut

India Bulls, Mumbai

The Firm, Mumbai

Let us see how DocuMan can help…

Present challenges

Duplication of data

No Work flow

No systematic Version and Revision management

Non Standard file naming methodology

Non Structured folder creation

Documents from a single project are scattered in different systems

No security on Information and on Project documents

Searching for relevant information is difficult and time consuming

Manual method to review project and team’s performance

Improper network bandwidth utilization

Because of which…

Human centric systems which are not consistent

No Standardization in document creation and retrieval

No audit of out going documents, resulting in longer revision cycle

Confusion in searching for information

Reviewing performance a big manual task

Main benefits

Security Project level access

Document level access

Document level – with read only rights

Overall control of project Scheduling through document planner

Improve inter-department communication and quality through work-flow

Pro-active error handling

Better change management with version and revision control

Task allocation and review team performances at different levels

Options to collaborate with external agencies

A variety of MIS reports to showcase project progress at different levels

Solutions

Duplication of Data Files are stored in a systematic & categorized way bywhich any person can create or edit a document. Thisresults in the same document being accessed by a usereither for editing or read only.

Standard file namesFiles can be named automatically in a standard way whilecreating, based on a configured sequence for the type ofdocument being created.

Standard foldersStandard folder structure can be configured based ongroups need and released into a project as and whenrequired. This makes sure that a structured way of foldersare created for all projects throughout the organisation.

Solutions

Document workflow management A document before submitting to a client has to go thru structuredprocess of creating, checking, editing, review & approval. This ishandled very effectively by document workflow management withinDocuMan.

Document version & revision managementA version (possible internal changes) & a revision (possible changesfrom clients), can be handled very effectively within DocuMan.

Centralized documents storageAll groups involved in a project are recognized and documentscreated by different groups are stored within a project with uniqueproject number. This makes sure that all information from variety ofsource resides at a single pointed location.

Security on documentsThe author creating a document has the right to give access todifferent team members in that project based on their role in aproject. This makes sure that a document is available only to theusers who are associated with that document.

SolutionsSearching documents made easyAny information related to a particular project is availablein a systematic and categorized way. The user can eithersearch information based on department or by type ofdocument or by description or by metadata that is taggedto documents.

Review of project and team membersA variety of reports are available to track a project andproject team members, for example user wise reports,project wise reports etc.

Proper bandwidth utilizationA document is checked out from the server and is madeavailable to the user on their local machine. This makessure that till the work on document is completed, itutilizes the local resource & check in back to the serverupon completion. This check in / check out method isautomatic and utilizes the traffic on the bandwidtheffectively.

Many more features…

Supports any file types

Closely works with any CAD application like AutoCAD & Revit

Can handle Revit Central files effectively

Effectively handles X-ref through associated documents

Project Document planner

Scheduling work very easy

Man-hour cost calculation very easy

Check List to remind users on important details to be considered before

work flow

Time sheet generation

Remote access from the outside world

Other advantages…

Short learning Curve to understand the tool

DocuMan Configuration module helps configure

User rights management

Folder structure and file naming

Meta data configuration

Ongoing projects data can also be brought into DocuMan

Quick legacy data upload into DocuMan

Quick go-live mean faster Return On Investment

Infrastructure to go Live…

Good structured network

Entry level server with good storage

Static IP if remote access of DocuMan is required

Thank You!

DeltaCADD Solutions, 492/K, 7th Cross, K. R. Road, Jayanagar 7th Block (W),

Bangalore – 560 082E-mail: bhanu@deltacadd.com / raghu@deltacadd.com

www.deltacadd.com