DOS 10-01 REG.TECN. Rev8 11052016 UK · 36100 Vicenza (Italy) [email protected] and VAT reg....

TECHNICAL REGULATIONS

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Page 1 of 47 Rev.8 dated 11/05/16

www.vicenzafiera.it Fiera di Vicenza S.p.A. T. +39 0444 969111 Company Stock Euro

6,489,767 fully paid up

Via dell’Oreficeria 16 – CP 327 F. +39 0444 969000 Fiscal Code and Business

Register no.

36100 Vicenza (Italy) [email protected] and VAT reg. 00515900249


EXHIBITORS SHALL READ THE CONTENTS OF THIS DOCUMENT WITH CARE AND ALSO INSTRUCT

THOSE FIRMS THEY APPOINT TO OPERATE IN THE FIERA DI VICENZA S.p.A. EXHIBITION CENTRE

TO ABIDE BY SAME.

EMERGENCY SERVICE Tel. +39 0444 969 555

S.A.T.E. (Technical Assistance Service for Exhibitors) Tel. +39 0444 969 333

Office Switchboard Tel. +39 0444 969 111

Description of last revision

Rev. 7 dated 27/10/2015 - Increase in paragraph Sanctions Rev.6 dated 14/0572015 – Update Rules Designing jewelery shows - Office Operations


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CONTENTS

CONTENTS ...............................................................................................................................................................................................2

1. FOREWORD .......................................................................................................................................................................................4

1.1 STAND LIABILITY ................................................................................................................................................................................4

1.2 AMENDMENTS TO TECHNICAL REGULATIONS ..................................................................................................................................4

1.3 FIGHT AGAINST ILLEGAL AND IRREGULAR EMPLOYMENT ................................................................................................................4

1.4 ACCESS AND EQUIPMENT FOR THE ASSEMBLER, ITS EMPLOYEES AND CONTRACTORS IN GENERAL STAFF USED TO WORK AT THE

EXHIBITION CENTRE .................................................................................................................................................................................5

1.5 CHECKS AND INSPECTIONS ................................................................................................................................................................5

2. EXHIBITION CENTRE ACCESS .............................................................................................................................................................6

2.1 EXHIBITION CENTRE ACCESS DURING FITTING OUT, EVENT OPENING AND DISASSEMBLY ..............................................................6

2.1.1 Fitters .......................................................................................................................................................................................6

2.1.2 Exibitors 6

2.1.3 Visitors .....................................................................................................................................................................................8

2.1.4 Suppliers ..................................................................................................................................................................................8

2.2 ORGANIZERS EXTERNAL ....................................................................................................................................................................8

2.2.1 Fitters .......................................................................................................................................................................................8

2.2.2 Exhibitors .................................................................................................................................................................................8

2.3 PERMIT TO ACCESS THE STAND OUTSIDE HOURS AND PENALTIES APPLIED .....................................................................................8

2.4 ACCESS, PARKING AND CIRCULATION OF VEHICLES ..........................................................................................................................9

2.5 GENERAL RULES OF CONDUCT ..........................................................................................................................................................9

3 DESIGN REGULATIONS ....................................................................................................................................................................11

3.1 PAVILION TECHNICAL DATA ............................................................................................................................................................11

3.2 GENERAL DESIGN INSTRUCTIONS....................................................................................................................................................12

3.3 DESIGN INSTRUCTIONS FOR STANDS FOR ALL EVENTS WITH THE EXCEPTION OF VICENZAORO EVENTS ......................................12

3.3.1 Single-Storey Stand ................................................................................................................................................................12

3.3.2 Storey Stand ...........................................................................................................................................................................13

3.4 REQUIREMENTS FOR VICENZAORO STAND DESIGNS ......................................................................................................................15


3.4.2 2 Storey Stand ........................................................................................................................................................................16

3.5 DESIGN SUBMISSIONS .....................................................................................................................................................................17


3.5.2 2 STOREY STAND ....................................................................................................................................................................19

3.6 NON-STANDARD fittings ..................................................................................................................................................................19

3.6.1 Suspension from the ceiling ...................................................................................................................................................19

4. STAND FITTING AND DISASSEMBLY .................................................................................................................................................23

4.1 GENERAL STANDARDS .....................................................................................................................................................................23

4.1.1 Obligations .............................................................................................................................................................................23

4.1.2 Prohibitions ............................................................................................................................................................................23

4.2 REMOVAL FROM EXHIBITION AREA ................................................................................................................................................24

4.3 STAND SURVEILLANCE .....................................................................................................................................................................25

4.4 WASTE MANAGEMENT ...................................................................................................................................................................25

4.4.1 Waste produced during the construction and dismantling period ...............................................................................................25

4.4.2 Waste produced during the event period ....................................................................................................................................25

4.4.3 Disposal of hazardous substances ................................................................................................................................................25

4.4.4 Prohibitions ..................................................................................................................................................................................25

5. PENALTIES AND FINES .....................................................................................................................................................................27

5.1 FAILURE TO SUBMIT BOOTH PROJECTS ...........................................................................................................................................27

5.2 EQUIPMENT NOT CONFORM TO BOOTH PROJECT APPROVED .......................................................................................................27

5.3 NON-COMPLIANCE DEMARCATED AREAS OF THE STAND ..............................................................................................................27

5.4 UNAUTHORIZED STAY IN STANDS THE TIME ALLOWED ..................................................................................................................27

5.5 LACK OF THE TERMS OF SETTING UP AND DISMANTLING ..............................................................................................................27

5.6 PRESENCE OF PRODUCTS AND / OR MATERIALS NOT ALLOWED ....................................................................................................28

5.7 PRESENCE OF STAND MATERIALS WITHOUT CERTIFICATION / STATEMENTS REQUESTS ...............................................................28

5.8 ELECTRICAL SWITCHES NOT TURNED OFF AT THE END OF DAY ......................................................................................................28

5.9 DAMAGE TO STRUCTURES VICENZA FAIR........................................................................................................................................28

5.10 PROHIBITION OF SMOKING AND NON-COMPLIANCE SAFETY ...............................................................................................28

5.11 OBSTRUCTION OF PLANTS AND FIRE-FIGHTING ....................................................................................................................28

5.12 INACCESSIBILITY OF SERVICE BOXES / SOCKETS.....................................................................................................................29


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5.13 VEHICLES PARKED OVERNIGHT UNAUTHORIZED ...................................................................................................................29

5.14 FAILURE TO COMPLY WITH THE PROVISIONS OF INTERNAL TRAFFIC STAFF .........................................................................29

Vicenza Fair with the support of the Security Service, confiscate the entry to the Exhibition. .............................................................29

5.15 VEHICLES PARKED IN FORBIDDEN AREAS...............................................................................................................................29

5.16 UNAUTHORIZED USE OF PERSONAL LIFTING EQUIPMENT ....................................................................................................29

5.17 ABANDONMENT WASTE ........................................................................................................................................................29

6. FIRE PREVENTION REGULATIONS ....................................................................................................................................................30

6.1 FIRE REACTION CLASS FOR FITTING MATERIALS .............................................................................................................................30

6.2 DOCUMENTS TO BE SUBMITTED .....................................................................................................................................................31

7. ACCIDENT PREVENTION AND WORK SAFETY STANDARDS ..............................................................................................................32

7.1 LAWS AND REGULATIONS ...............................................................................................................................................................32

7.2 PRINCIPAL’S LIABILITY .....................................................................................................................................................................33

7.3 FITTING INSPECTIONS ......................................................................................................................................................................33

8. DOCUMENTS TO DELIVER BEFORE THE START OF THE EVENT ........................................................................................................34

9. PROVISIONS FOR SYSTEMS ..............................................................................................................................................................35

9.1 ELECTRIC INSTALLATIONS ................................................................................................................................................................35

9.1.1 Supply characteristics ............................................................................................................................................................35

9.1.2 Installation of wiring in stands ...............................................................................................................................................36

9.1.3 Accessibility to power dispensing points ...............................................................................................................................36

9.1.4 General electrical cabinet in the stand ..................................................................................................................................36

9.1.5 Technical safety standards for the design and installation of wiring in stands ......................................................................37

9.1.6 Electric installation connections ............................................................................................................................................38

9.1.7 Water connection ..................................................................................................................................................................38

9.2 COMPRESSED AIR SUPPLY ...............................................................................................................................................................38

9.2.1 Technical safety standards for compressed air supply ..........................................................................................................38

9.2.2 Compressed air supply characteristics ...................................................................................................................................39

9.3 TELECOMMUNICATIONS SERVICES .................................................................................................................................................39

9.3.1 TELEPHONE SYSTEMS .............................................................................................................................................................39

9.3.2 Wi-Fi .......................................................................................................................................................................................39

9.4 LIABILITY ..........................................................................................................................................................................................39

10. MATERIAL HANDLING ......................................................................................................................................................................40

10.1 GENERAL PROVISIONS ...........................................................................................................................................................40

10.2 HANDLING INSIDE THE EXHIBITION CENTRE ..........................................................................................................................40

10.3 USE OF OWN LIFTING MEANS ................................................................................................................................................40

11. INSURANCE ......................................................................................................................................................................................41

11.1 INSURANCE – DAMAGES ........................................................................................................................................................41

12. STAND MANAGEMENT DURING THE EVENT ...................................................................................................................................42

12.1 STAND AVAILABILITY ..............................................................................................................................................................42

12.2 STRONGBOX SERVICE .............................................................................................................................................................42

12.3 EXHIBITION OF VEHICLES AND MACHINERY ..........................................................................................................................42

12.3.1 Waiver applications ............................................................................................................................................................42

12.4 ADMINISTRATION OF FOOD AND BEVERAGES .......................................................................................................................42

12.5 NOISE EMISSIONS DURING EVENTS .......................................................................................................................................43

12.6 ADVERTISING .........................................................................................................................................................................43

12.7 STAND CLEANING ...................................................................................................................................................................43

13. MANAGEMENT OF EMERGENCY SITUATIONS .................................................................................................................................44

13.1 INFORMATION ABOUT THE EMERGENCY AND EVACUATION PLAN FOR THE EXHIBITION CENTRE .......................................44

14. SPECIFIC REGULATIONS FOR GOLD EXPO EVENTS...........................................................................................................................45

14.1 VEHICLE ENTRANCE AND HANDLING OF GOODS ...................................................................................................................45

14.2 SECURITY STANDARDS ...........................................................................................................................................................45

14.3 PROCEDURE FOR HANDLING PRODUCTS BOXES AND TRUNKS..............................................................................................46

15. ANNEXES .........................................................................................................................................................................................47


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1. FOREWORD

The Fiera di Vicenza exhibition centre is private property. All concession and management rights are

exercised by Fiera di Vicenza S.p.A.

1.1 STAND LIABILITY

These Technical Regulations are a contractual document that states the obligations of the Organisers of

trade events held inside the exhibition centre, the exhibitors at same, and the fitters and contractors and

subcontractors in general (whether physical or legal persons) hired.

The exhibitor is responsible for the actions, regulated hereinafter, performed on their behalf directly in the

exhibition centre or via third parties (fitters and/or suppliers) during the fitting, assembly, performance and

disassembly of events. The exhibitor assumes all liability connected to the aforementioned activities with

respect to Fiera di Vicenza and third parties and declare that I have read and agree to these Technical

Regulations of the neighborhood, the Regulation on Safety the DUVRI of event and any specific

communication (Vademecum, communications with specific timing of setting up and dismantling, letters of

eviction) published on the website of the specific event and sent to the same email.

These Technical Regulations regulate the following, integrating current laws and standards and the

Participation Regulations annexed to the application to take part in each trade show event:

• access to the Fiera di Vicenza exhibition centre granted to exhibitors and their staff during fitting,

performance and disassembly of the trade show events;

• technical design regulations for the stands and their installations;

• the presentation of stand design projects;

• the fitting, custody, maintenance and removal of exhibition stands;

• the technical regulations to be observed concerning health and safety;

• operations concerning the other activities to be performed inside the exhibition centre (movement

of goods, custody of packaging, waste management, etc.).

Third-party organisers of events inside the Fiera di Vicenza S.p.A. exhibition centre undertake to

fully comply with that stated in this document and the relevant annexes and to ensure that

exhibitors, fitters and suppliers taking part in the event organised by them abide by the rules

contained therein.

1.2 AMENDMENTS TO TECHNICAL REGULATIONS

Fiera di Vicenza, in its sole discretion, reserves the right to make changes to these Technical Regulations at

any time, without prior notice, for the purpose of improving working conditions, reducing risks to health

and work safety and the environment, and improvements to fire prevention measures.

1.3 FIGHT AGAINST ILLEGAL AND IRREGULAR EMPLOYMENT

All persons working inside the exhibition centre for any purpose and on behalf of Fiera di Vicenza S.p.A.,

shall have identity documents, abide by current laws with specific reference to employment relations

between the parties, be easily identifiable, equipped with suitable uniform and wear an identity badge, as

per art. 18 comma I lett.u stated in Legislative Decree 81/08.

All subjects operating on behalf of the exhibitor in the capacity of contractor or subcontractor shall provide

their workforce with identity badges, as per art. 18 comma I lett.u and access card


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for the exhibition centre and badge for fitters, printed with the access request to the exhibition centre

through the FDVSafety portal.

Staff from non EU countries shall also have a valid foreigners’ permit of stay or valid Italian ID card.

1.4 ACCESS AND EQUIPMENT FOR THE ASSEMBLER, ITS EMPLOYEES AND CONTRACTORS IN

GENERAL STAFF USED TO WORK AT THE EXHIBITION CENTRE

All those who in any way operate inside the exhibition center must be equipped with appropriate PPE in

relation to the specific risks of their activities at the Fair and in relation to interference with the risks

present in the exhibition center itself.

1.5 CHECKS AND INSPECTIONS

Fiera di Vicenza reserves the right to check, at any time, directly and/or via others (physical or legal

persons) appointed by same, and to ask the following from those operating within the exhibition centre in

their different capacities:

• to exhibit fitter’s card and badge;

• to exhibit ID documents;

• to exhibit contractual documents (tender contracts with the exhibitor or employment contracts

with fitters, contractors and subcontractors) and insurance documents to prove the provision of

services by the subject operating within the exhibition centre.

In case of checks referred to in this point we may fail, the staff of the company verified, will be

immediately removed and will be subject to the penalties provided for in paragraph 6 of this

document.

Failure to accept these regulations by EXHIBITORS AND/OR OTHER PARTIES APPOINTED BY

SAME will lead to same being prevented from operating within the exhibition centre, AS will

failure to abide by the standards listed here.


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2. EXHIBITION CENTRE ACCESS

2.1 EXHIBITION CENTRE ACCESS DURING FITTING OUT, EVENT OPENING AND DISASSEMBLY

For events directly organized by the Vicenza Fair, the exhibitor is obliged to consult the DUVRI special on

the event website. For all other events, the Organiser undertakes to read the DUVRI (Interference Risk

Assessment pursuant to Art. 26, Legislative Decree no. 81/2008, as amended) general Fiera di Vicenza, and

to develop the DUVRI the Exhibition. also it undertakes to inform its employees, but also suppliers,

customers and in any case any third party acting on behalf of the Organiser, the so-called "interference

risks", providing them with DUVRI the Exhibition.

The Exhibitor or the Installer, in any case, will have to produce its own DUVRI and / or POS depending on

whether the procuring entity or contracted out, in relation to the activities that will remain available at the

workplace. All those who in any way have to work inside the exhibition center must be equipped with

identification card and printable entry badge from the portal on the Fiera di Vicenza security, whether it be

the Suppliers having direct contractual relationship with Fair Vicenza, rather than external Stand, Exhibitor

suppliers, exhibitors rather than visitors.

2.1.1. Fitters

To gain access to the fairgrounds, the fitter receive from your display, the link to register and print personal

badge for access to the fairgrounds.

At fitters will be prompted to upload all required documentation on the Portal of Safety, divided to stand in

order to get permission to mount.

The start of the assembly will be allowed on days indicated by Fiera di Vicenza through specific

communications in charge of security on the portal and sent to the Exhibitor.

In case of specific extensions for specific events, the fitter will have to contact via email the Safety Office of

Fiera di Vicenza.

To access of the builder of the stand, during the event, in order to make the 'Support to its stand, the

outfitter will be sent to the Office of Safety Vicenza Fair, the names of persons (2 or 3 at most trustworthy

people ) among those who have entered the period of setting up and dismantling.

The request for access to the personnel carrying out the service during the event will be sent to the site

[email protected], at least 15 days before the event.

Unless otherwise indicated by Fiera di Vicenza, the days of free days for assembly and disassembly of the

stands are as follows:

FITTING DISASSEMBLY

JEWELLERY

TRADE SHOWS (1) 5 DAYS PREVIOUSLY 3 DAYS AFTER

OTHER (1) EVENTS 3 DAYS PREVIOUSLY 2 DAYS AFTER

In all other days, access to the assembly and dismantling of stands must be authorized in advance and

agreed with Fiera di Vicenza and has a daily cost amounts to:

- 115 Euro + VAT in working days from Monday to Friday *

- 230 Euro + VAT on Saturdays, Sundays and holidays **


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N.B: * if there is the simultaneous presence of at least three pavilion for companies the cost remains the

one shown, otherwise single company will assume the total cost of 345 Euros + VAT

** If there is the simultaneous presence of three companies into the pavilion, the cost remains indicated,

otherwise a single enterprise bears the total cost of 690 Euro

CAUTION: The hours for the setting up and dismantling can be communicated through the

"Vademecum" and targeted communications for extension days of construction timelines and

dismantling, even loaded in the Safety Portal.


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2.1.2 Exibitors

In the period of setting up and dismantling the Exhibitors and their employees, access to the fairgrounds

will be allowed, only if in possession of valid badge for the above mentioned period, which prompted into

Area, logging in with their credentials.

During the days of the event however, you will need to request, always by the same area, the specific

badge of the event to gain access to the pavillons.

2.1.3 Visitors

Visitors can access the event only during the opening hours of the same as reported in communications or

on the website of the Vicenza Fair www.vicenzafiera.it.

2.1.4 Suppliers of the Fiera Vicenza

For Fiera di Vicenza S.p.A. direct suppliers, access to the exhibition centre will only be possible after

registration on the FDVSafety portal of the company in the “Suppliers” section, via the link:

The portal requires the entry of details of the company, the names of staff and subcontractors, and it also

provides hints and information for the safe management of the jobs for which the company has been hired.

Personal access badges can only be printed after the Safety Office has received an e-mail at

[email protected], containing all of the documentation required in art.26 of Lgs. Decree 81/08 and

subsequent amendments and integrations.

2.2 ORGANIZERS EXTERNAL

2.2.1 Fitters

For exhibitions curated by Outside organizers, the means of access to the Stand during periods of

installation and dismantling, will be the same and the list of exhibiting companies who will participate must

be sent, in the manner specified by the Vicenza Fair, at least 15 days before the start of the preparations.

2.2.2 Exhibitors

For exhibitions curated by organizers Outdoors, how to access the Exhibitors will be managed by its

organizing secretary or alternatively may be required the special service for the issuance of tickets to

Vicenza Fair.

2.3 PERMIT TO ACCESS THE STAND OUTSIDE HOURS AND PENALTIES APPLIED

Any proven requirements for limited extensions in the time schedule for construction, except during set up,

in pre-eve and eve for jewelery shows and Eve for all the other events and, dismounting, must be obtained

from the Office Operations by filling out a form ALL IV "Request for permission to work overtime."

The request must be made at least 24 hours before use, by fax (0444-969000), by e-mail

([email protected], [email protected]) or be delivered by hand directly to the Office of Operations.

Any access permission after hours will be issued at the discretion of the Vicenza Fair, communicating the

hourly rate to be paid to Fiera di Vicenza to cover expenses, which will be computed in the pavilion.

In the days of pre-eve for jewelery shows and eve for all other events, it’s forbidden to carry out assembly

operations that have not been previously authorized by the Fair and / or from Organizer.

Specifically rates for EXTRA-TIME, will be applied as follows:

- 115 Euro + VAT per pavilion, for a 3 hour package over the closing time, in the working days from Monday

to Friday *;

- 230 Euro + VAT per pavilion, for a 3 hour package over the closing time, on Saturdays, Sundays and

holidays **;


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- 55 Euro / h in the pavilion, over the 3 hours of permanence, can be bought only in the working days from

Monday to Friday;

- 110 Euro / h in the pavilion, over the 3 hours of permanence, can be bought only on Saturday and Sunday

N.B: * if there is the simultaneous presence of at least three pavilion for companies the cost remains the

one shown, otherwise single company will assume the total cost of 345 Euros + VAT

** If there is the simultaneous presence of three companies into the pavilion, the cost remains indicated,

otherwise a single enterprise bears the total cost of 690 Euro

In the days of pre-Eve and Eve for jewelery shows and Eve for all other events, it is forbidden to carry out

assembly operations that have not been previously authorized by the Fair and / or from Organizer.

Should the stand continue to be occupied after the closing time, Fiera di Vicenza will apply the sanctions

it deems fit on a case-by-case basis, including for the purposes of safety, and the exhibitor will be

charged a penalty for each hour’s delay on each single booth.

2.4 ACCESS, PARKING AND CIRCULATION OF VEHICLES

The vehicles used to transport goods, will have access to the fair during the days and hours established by

the Vicenza Fair, through the gate EST and / or any other external gate enabled, which will be indicated in

the Handbook of the event.

These vehicles will have access inside the exhibition center, only if they have the "badge of the vehicle."

Once inside those who will need to download and upload the material, should follow the instructions of the

official supplier for the management, waiting for loading / unloading.

The articulated vehicles, once you are loading / unloading will take outside the fairgrounds.

The vehicles used for the transport of persons, who park in the district during the event, must be in

possession of a special badge for parking and can park only in parking areas reported by the service

personnel.

It’ s forbidden to leave vehicles overnight, trucks and other vehicles inside the exhibition center, also in

case of failure, unless previously authorized by Fiera di Vicenza.

It' s absolutely forbidden to park at the exits of the pavillons.

Vicenza Fair assumes no responsibility for any damage to vehicles parked or moving within their

fairgrounds.

In order not to hamper the proper and effective management of the areas within the district and enable

the efficient organization of exhibitions, in total security, the Vicenza Fair reserves the right to charge the

exhibitor and the owner of the vehicle, solid, the amount of a possible removal of the vehicles that will

take place, without any liability and without prejudice to any further damage suffered also from Vicenza

Trade Fair.

All costs related to the removal of the medium (called, removal, transportation, storage, etc.) will be the

sole responsibility of the owner / driver of the vehicle.

The Highway Code and a speed limit of 15 kmph are applied within the exhibition centre.

To prevent a build-up of toxic gases and to limit risks arising from traffic, no vehicle (ARTICULATED

LORRIES-TRUCKS - HEAVY TRUCKS-VANS-VEHICLES, etc.) can enter the pavilions without the prior

authorisation of Fiera di Vicenza.

2.5 GENERAL RULES OF CONDUCT

It is mandatory for those entering the Fair to maintain a civil manner and respect the goods and equipment

the Fiera di Vicenza and third parties present at the fairground and any prescriptions and instructions given

by Fiera Vicenza at the entrance and inside with appropriate signs, written notices and public address, as


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well as by the service personnel or by any other means, it being understood that public address

announcements and instructions given by the service staff prevail over other notices.

It's forbidden to distribute advertising material (magazines, catalogs, pamphlets, brochures, etc.) Do not

belong to the Exhibitor, who may distribute such material only on its stand.

It's forbidden to enter the area with cameras, film cameras, video recorders or any other kind of filming

equipment without the prior authorization of Fiera di Vicenza, and is forbidden to photograph and film by

any means the interior of the fairground, the stands and the goods on display without the prior consent of

the Vicenza Fair, and the owner of the stand.

Fiera di Vicenza may refuse entry to the Centre or to the individual halls with bags, suitcases or other

containers and may require the deposit in the wardrobe. Violators may be expelled from by the service

personnel and surveillance neighborhood. The Exhibitors, their Stand and other assignees is also expressly

forbidden to leave cars or vehicles inside the Exhibition Centre at different times than those permitted for

the installation and dismantling of the stands and during the entire period of delivery of the event. Any

derogation from the abovementioned prohibitions must be put in writing by Fiera di Vicenza.

Fiera di Vicenza has the right to supplement and cancel the preceding provisions, and to derogate from

them by communicating in the manner deemed most appropriate. Failure to comply with the obligations

established in these regulations may lead to the withdrawal of the entry documents and the immediate

removal from the Exhibition of the responsible persons, as well as - in the case of Exhibitors or their staff -

the temporary closure of the stand or definitive.

During the goldsmith events, I am not allowed children under 12 years in the halls. At the entrance of Hall

1, next to the bank, there is a free nursery for children over the age of 3 years (Tel. +39 0444 969978). Up to

three years, the child can use the nursery only if accompanied by a parent / adult.

During the early stages of setting up and dismantling is not accessible for children.


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3 DESIGN REGULATIONS

3.1 PAVILION TECHNICAL DATA

NOTES:

(*) For jewellery events, these measurements are to be considered obligatory heights

(**) To be assessed according to requests submitted to the Technical Management

Pad/

Pav

Gross

exhibitio

n area

Maximum

loading/unlo

ading

dimensions

Max.

permitted

stand

height (*)

Flooring

type

Surface

load

capacity of

the floor

(kg/m2)

Wiring

voltage

(Volt)

Compres

sed air

supply

Telephon

y/data

network

Hangings Water

supply

(m2) (width x

height in m) (m)

1 5811 4,40 x 4,00 5.5 Cement 1000 380/ 220 YES YES ** NO

2 4960 3,50 x 2,70 2.5 Cement 1000 220 NO YES NO NO

2.1, 2.2, 2.3,

2.4, 2.5 6070 2,95 x 3,70 2.5 Cement 400 220 NO YES NO NO

3 4228 6,00 x 3,60 3 Cement 1000 380/ 220

YES NO NO

3.1 4439 7,00 x 3,60 3 Rubber

400 220 NO YES NO NO bolted

3.2 1050 2,30 x 2,30 3 Cement 400 380/ 220 NO YES NO NO

4 9490 8,00 x 5,70 5.5 Cement 1000 380/ 220 YES YES ** NO

4 soppalco 517 7,40 x 2,00 3 Rubber

400 380 / 220 NO YES NO NO bolted

5 717 6,00 x 3,60 3 Cement 1000 380 / 220 NO YES NO NO

6 3684 6,00 x 5,00 5.5 Cement 1000 380 / 220 NO YES ** NO

7 13114 6,00 x 5,00 5.5 Quartz

cement 1000 380/ 220 YES YES YES YES

7 in loft

- 6,00 x 5,00 3.5 Quartz

cement 1000 380/ 220 YES YES YES YES

8 2100 3,60 x 3,60 3 Carpet +

Tiles 400 380/ 220 NO YES NO NO

8.1 1770

1,60 x 2,90

Porta sul

vuoto

2.5 Carpet +

Tiles 400 380/ 220 NO YES NO NO

9 5500 7,80 x 4,80 3 Cement 1000 380/ 220 NO YES ** NO

Entrance

Ovest 782 2,40 x 2,30 3 Tiles 400 ** NO YES NO NO

Footboard

pad.1 ** 4,40 x 4,00 5.5

Wood +

glass

(central

area)

400 380/ 220 NO YES ** NO

Footboard

pad.4 ** 8,00 x 5,70 5.5 Wood ** 380/ 220 NO YES ** NO


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3.2 GENERAL DESIGN INSTRUCTIONS

All fittings, furnishings, accessory stocks, materials and products on display, as well as the installation and

use of spaces need to comply with current Italian and European safety regulations as well as with standards

for fire safety, accident prevention and protection of the environment. All parts of the exhibition stands

must be constructed to be stable and lasting, in order to prevent any possible danger to visitors, above all

relative to people’s health and safety.

The exhibitor is solely responsible for the stability and safety of all stand structures, systems and fittings

inside same, both during the fitting and disassembly stages and during the exhibition itself, holding Fiera

di Vicenza free and harmless from all damages that may occur to other parties as a result of defects in

design and construction, including the sizing deduced from the detailed drawings of occupied surface

area.

Fiera di Vicenza S.p.A. reserves the right to change or remove fittings installed without approval or which

do not comply with the authorised design project.

The Operations Management at Fiera di Vicenza (or external organisation in case of events organised by

other parties) will send the exhibitor a floor plan (scale 1:100) for the stand, to be used as the basis for the

fitting design.

The floor plan will show:

• areas with flooring of different capacity or characteristics to the general characteristics of the

pavilion;

• free heights;

• overall dimensions of existing structures in the stand area: fire pilasters and small columns,

electrical cabinets, fire hydrants, fire buttons, other technological systems, sprinklers, etc.

• position of technical wells;

• position of junction boxes for available tech systems (wiring, water, compressed air, etc.);

• positions of any fixed structures that need to be kept accessible (e.g., the position of fire safety

equipment);

• indication of emergency exits that need to be kept free.

The exhibitor must check on site and before the commencement of fitting works, the exact position of

tech services and the measurements of the space assigned. Any differences will require the exhibitor to

contact the Exhibitor Technical Assistance Service (S.A.T.E. 0444 969/333).

3.3 DESIGN INSTRUCTIONS FOR STANDS FOR ALL EVENTS WITH THE EXCEPTION OF

VICENZAORO EVENTS

3.3.1 Single-Storey Stand

Stand height

• The height of the stand must range from a minimum of 2.50 m to a

maximum of 5.50 m (in pavilions where this is possible). Larger heights may

be authorised as Fiera di Vicenza deems appropriate. [*]

• The sides facing other stands need to be closed by flat surfaces that are

suitably finished and not transparent.

Emergency exits

A corridor in the pavilion needs to be accessible from each point in the stand,

following a route of less than 15 m.

The emergency exits must have a minimum width of 0.80 m

Accessibility

The stands must present adequate accessibility features for disabled people

and should therefore be equipped with the following features:

• floor flush or entry threshold of no more than 2.5 cm


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• any ramps with no more than 8%

• width of the entrance door of not less than 80 cm

• adequate room to maneuver inside

Materials used

All materials used for fittings (partitions, bases, various structures, footboards,

coverings, fabrics, curtains, false ceilings, ceilings, etc.), if not fireproof, must

be flame retardant at origin or given flame retardant treatment compliant

with the Decree of the Ministry of the Interior dated 26/6/84 and with M.D.

27/07/2010 and subsequent modifications and integrations. Please refer to

the characteristics listed in the section “Fire prevention rules” for the fire

reaction class of the materials used;

Safety systems and

Fire Prevention

The stand must in no way be an obstacle to access to and visibility of

principals and fire equipment present in the halls (eg. Alarm buttons, fire

extinguishers, hydrants, forced input channels for scavenging system etc.)

• Each stand must be equipped with a powder extinguisher 6 kg for fires of

class A and B and emergency lights to independent power supply at

emergency exits are not visible.

Stability and

immobility

From the point of view of stability of the structures produced, the stand must

be self-supporting

• prohibited stick in any way to the fixed structures of the halls (eg. The

perimeter walls, ceilings, countertops, flooring, partitions etc.).

Falls from height

During the phases of assembly and dismantling, they must be used apposite

stairs, ladders or scaffolds in accordance with, for working in height in total

safety.

N.B: [*] The height of the stands may vary depending on events, such reference shall be provided in

the Vademecum and in the regulation on the specific event.

In the event of single-storey fittings of significant height, or which have characteristics that the Operations

Management considers to be in need of further inspection in terms of structural stability, it may be possible

that a structural analysis report will be required.

3.3.2 Storey Stand

Two-storey stands are only possible in pavilions 1, 4, 6 and 7.

This type of stand is subject to the following specific requirements:

Stand height

The standard height for a two-storey stand is set at 5.50 m; in any case, it

is necessary to comply with a 50 cm distance from fixed systems in the ceiling.

The height of the stands may vary depending on events, such reference shall

be provided in the Vademecum and in the regulation on the specific event.

The sides facing other stands need to be closed by flat surfaces that are

suitably finished and not transparent.

Ceiling height Ceilings need to have a minimum height from the floor of 2.40 m

Working loads

The stand needs to meet the following working load requirements:

� Areas for conferences, exhibitions and similar 400 kg/m2

� Offices open to the public or similar areas 300 kg/m2

� Stairs 400 kg/m2

� Horizontal load for balustrades and parapets, compliant with current

standards

� Horizontal load for external walls of the top

� floor at a height of 1.0 m from the floor 100 kg/m


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Emergency exits and

stairs

• From every point of the stand must be reached a hall aisle with a run of

less than 15 m

• The emergency exits and stairs to the upper floor must have a minimum

width of 0.80 m

• The tread of the steps must be at least 26 cm, while the lift should not

exceed 20 cm

• The stairs must be provided with suitable handrails and railing

Balustrade

• Balustrades must have a parapet of at least 1 m in height.

• The balustrades need to be fitted with crosspieces with a span of less than

40 cm and toe boards at least 10 cm high.

• Balustrades must be calculated to withstand a horizontal thrust compliant

with the regulations in force.

Falling

During fitting and disassembly, access to the top floor must only be possible if

a suitable parapet has been fitted or there are rolling scaffolds or scaffolds in

place, in line with regulations. Alternatively, it is possible to use a rope and

safety harness in suitably sized attachment points.

Falls from height

During the assembly and disassembly, the upper floor will only take place in

the presence of a suitable parapet or by trestles or scaffolding under.

Alternatively, it is possible to use rope and safety harness suspension points

specially dimensioned.

Falling objects

During fitting and disassembly, there must be suitable measures in place (i.e.

toe boards) for the purpose of preventing items from falling from the deck of

the first floor.

Accessibility






� adequate room to maneuver inside

Materials used

All materials used for fittings (partitions, bases, various structures, footboards,

coverings, fabrics, curtains, false ceilings, ceilings, etc.), if not fireproof, must

be flame retardant at origin or given flame retardant treatment compliant

with the Decree of the Ministry of the Interior dated 26/6/84 and with M.D.

27/07/2010 and subsequent modifications and integrations. Please refer to

the characteristics listed in the section “Fire prevention rules” for the fire

reaction class of the materials used;

Safety systems and

Fire Prevention

• The stand must in no way be an obstacle to access to and visibility of






Stability and

immobility

• From the point of view of stability of the structures produced, the stand

must be self-supporting




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3.4 REQUIREMENTS FOR VICENZAORO STAND DESIGNS

When drawing up the fitting designs, the exhibitor shall comply with the regulations and instructions as

follows:


Stand height

• The height of all sides of the stand must be the same as the permitted

limits stated in the table in paragraph 3.1; any waivers must be issued by

the Operations Management of Fiera di Vicenza; for gold and jewellery

events, the height in the chart is to be considered obligatory.

• The height shown in Table 3.1 is to be understood as mandatory height

• The height of the panels used to create the walls of the stand at the

required height, must take into account the actual assembly mode of

same. All limits imposed by the corridors defined in the exhibition layout

and infrastructures must be assessed beforehand, and the heights of the

panels to be used must be studied along with the assembly stages, so that

each operation takes place in conditions of total safety, compliant with the

current safety rules as well as with the prescriptions in these regulations.

• The sides facing other stands need to be closed by regular plain surfaces

that are suitably finished and not transparent.

Materials used

• All materials used for fittings (partitions, bases, various structures,

footboards, coverings, fabrics, curtains, false ceilings, ceilings, etc.), if not

fireproof, must be flame retardant at origin or given flame retardant

treatment compliant with the Decree of the Ministry of the Interior dated

26/6/84 and with M.D. 27/07/2010 and subsequent modifications and

integrations. Please refer to the characteristics listed in the section “Fire

prevention rules” for the fire reaction class of the materials used;

Ceiling covering

• For reasons of aesthetics and conditioning, the design layouts for pavilions

1, 2.1-2.4, 4, 6 and 7 must be covered with a ceiling at maximum

permitted height (see previous paragraph table) preferably in RAL 9010;

• Ceiling coverings must be in perforated material such as fabric, mesh or

other, in order to allow the correct conditioning of the stand;

• Fully closed coverings are not permitted;

• It is possible to install a second ceiling, as necessary, set underneath the top

one, as long as the total area of perforated surface for both allows the

correct conditioning of the stand.

Emergency exits

• Stands with closed rooms and a surface area of over 100 sq. m, must have

at least 2 emergency exits onto the corridor, which need to be clearly

marked; these signs need to operate with an independent power supply in

order to be visible in the event of power outage within the pavilion.

• A corridor in the pavilion needs to be accessible from each point in the

stand, with a route of less than 15 m

• The escape routes must have a minimum width of 0.80 m

Accessibility







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Safety systems and

Fire Prevention







Stability and

immobility





3.4.2 2 Storey Stand

Mezzanine structures are only possible in pavilions 1,4,6 and 7, and they must comply with the following:

Stand height

• The height of all sides of the stand, must comply with the permitted limits

in the table mentioned in section 3.1; any waivers must be issued by the

Operations Management of Fiera di Vicenza (for example, mesh structure

hangings of the “American” type ). • For gold and jewellery events, the height in the chart is to be considered

obligatory.

• The height of the panels used to create the walls of the stand at the

required height, must take into account the actual assembly mode of

same. All limits imposed by the corridors defined in the exhibition layout

and infrastructures must be assessed beforehand, and the heights of the

panels to be used must be studied along with the assembly stages, so that

each operation takes place in conditions of total safety, compliant with the

current safety rules as well as with the prescriptions in these regulations.

• The minimum height of the top floor, calculated from the foot traffic

surfaces (footboard or pavilion floor) to the ceiling must be at least 2.4

metres.

• The sides that look out onto other stands must have the same height as

the front (shown in tab. 3.1) and be closed with smooth surfaces,

properly dressed and not transparent.

Materials used

• All materials used for fittings (partitions, bases, various structures,

footboards, coverings, fabrics, curtains, false ceilings, ceilings, etc.), if not

fireproof, must be flame retardant at origin or given flame retardant

treatment compliant with the Decree of the Ministry of the Interior dated

26/6/84 and with M.D. 27/07/2010 and subsequent modifications and

integrations. Please refer to the characteristics listed in the section “Fire

prevention rules” for the fire reaction class of the materials used;

Ceiling covering

• For reasons of aesthetics and conditioning, the design layouts for

pavilions 1, 2.1-2.4, 4, 6 and 7 must be covered with a ceiling at

maximum permitted height (see previous paragraph table) preferably in

RAL 9010;

• Ceiling coverings must be in perforated material such as fabric, mesh or

other, in order to allow the correct conditioning of the stand;

• Fully closed coverings are not permitted;


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• It is possible to install a second ceiling, as necessary, set underneath the

top one, as long as the total area of perforated surface for both allows the

correct conditioning of the stand.

Emergency exits

• Stands with closed rooms covering a surface area above 100 sq. m, must

have at least 2 emergency exits into corridors and the emergency routes

must be clearly indicated. These signs must operate using their own power

source so as to remain visible in case of a power outage in the pavilion;

• A corridor in the pavilion needs to be accessible from each point in the

stand, following a route of less than 15 m

• The emergency exits must have a minimum width of 0.80 m

Access stairs to

mezzanine

• For mezzanines with a surface area < 50 sq. m, the stairway must have a

minimum width of 90 cm;

• For mezzanines with a surface area between 50 and 100 sq. m, the

stairway must have a minimum width of 120 cm;

Accessibility







Parapets

• Minimum height of 1.00 m calculated from foot traffic surface.

• Parapets must be calculated to withstand a horizontal thrust compliant

with the regulations in force.

Working loads

Working loads for the first floor surface must be as follows:

� areas for conferences, exhibitions and similar 400 kg/m2

� offices open to the public or similar areas 300 kg/m2

Safety systems and

Fire Prevention







Stability and

immobility





3.4.3 Projection and speaking rooms

When creating projection and speaking rooms, the following must be implemented:

• seating:

� seating can occupy sectors for a maximum of 10 rows and no more than 10 chairs per row;

� the seats in each row must be firmly secured to one another;

� it is possible to place chairs up to the sides of the room in rows with a maximum of 4 seats;

� entry to rooms is only possible for as many people as there are seats;

� for anything not specified, it is necessary to abide by the instructions in MD 19/08/1996;

• exit routes:


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� each room needs a suitable exit route, sized according to the maximum number of people

admitted and to the exit flow capacity;

� room exits need to be distributed so that they are uniform and symmetrical with the

longitudinal axis of the same. Should this be impossible, it will be necessary to guarantee the

evacuation of the different areas with a specific study of the movements of outgoing public

and resulting sizing of the internal corridor;

� the width of each exit must be a multiple of the module (0.60 m) and in any case, no less

than 2 modules (1.20 m).

� The working width of routes needs to be measured according to the size of any projecting

elements, with the exception of extinguishers.

� The height of routes needs to be no less than 2 m.

� the exit routes need to be kept free from materials that may prevent the regular outflow of

people;

� any doors on exit routes need to open in the direction of exit, with a simple push, and they

can have one or two panels;

• emergency lighting and signs:

� the emergency and safety lighting needs to guarantee a lighting level of no less than 10 lux at

a height of one metre from the floor surface, and no less than 5 lux in the other areas

accessible to the public.

� the exit doors need to be fitted with lit safety signs, powered with double system (normal

and emergency);

� independently powered single bulbs as long as their operation is guaranteed for at least one

hour.

• signs in rooms:

� rooms need adequate no smoking signs;

� the exit doors need to be fitted with lit safety signs, powered with double system (normal

and emergency);

3.5 DESIGN SUBMISSIONS

In order to verify the adequacy of the documents, the exhibitor or your fitter delegate of (attach formal

delegation) will have to upload the project of the stand on the Safety Portal, at least 30 days before the

start of stand construction. That documentation is needed for the printing of personal access badge.


The design project must include the following documents:

• LAYOUT, ELEVATION, and SECTION drawings in scale 1:100 or 1:50); the layout must contain the

position of equipment, machinery and/or systems to be exhibited;

• RENDER of the stand, showing the colours used and the sign writing;

• SYSTEMS LAYOUT (wiring, compressed air, etc.)

• WIRING LAYOUT signed by a qualified professional (as per Ministerial Decree DM 37/2008), for

stands or groups of stands using the same system, and including the following characteristics or size

limits:

� surface above 200 sq. m;

� power usage above 6 kW;

• TECHNICAL-DESCRIPTIVE REPORT of the project, containing the description of materials used to fit

out the stand and the relevant assembly methods.


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3.5.2 2 STOREY STAND

The design project must include the following documents:

• LAYOUT, ELEVATION, and SECTION drawings in scale 1:100 or 1:50); the layout must contain the

position of equipment, machinery and/or systems to be exhibited;

• FLOOR PLANS AND CONSTRUCTION DESIGNS (scale 1:100);

• TECHNICAL DETAILS (floor plans and sections) for access ramps (mezzanine only);

• TECHNICAL-DESCRIPTIVE REPORT of the project, containing the description of materials used to fit

out the stand and the relevant assembly methods.

• LOAD-BEARING CAPACITY REPORT FOR THE STRUCTURE the size of the load-bearing structures,

floors, beams, pilasters and support constraints, signed and stamped, in original copies, by a qualified

engineer with a specialist degree and signed by qualified technicians, written (in Italian) pursuant to

Italian regulations, according to Technical Building Regulations (Ministerial Decree 14 January 2008

and subsequent amendments and integrations);

• RENDER of the stand, showing the colours used and the sign writing;

• SYSTEMS LAYOUT (wiring, compressed air, etc.);

• WIRING LAYOUT signed by a qualified professional (as per Ministerial Decree DM 37/2008), for

stands with the following characteristics or size limits:

� surface above 200 sq. m;

� power usage above 6 kW;

Every floor plan must be marked with the exhibitor’s company name, the event, the pavilion number and

that of the stand. The NAME OF THE FITTING COMPANY must also be included, together with a

telephone contact number and email address for the fitter that the exhibitor intends to use, as well as

the business name, address and telephone numbers (landline and cell.).

Vertical stand structures must be designed to be suitably stable, both transversally and longitudinally, with

horizontal design loads compliant with the standards in force.

In the event of fittings having specific structural characteristics that the Operations Management considers

to be in need of further inspection in terms of structural stability, it may be possible that a structural

analysis report by a qualified technical engineer will be required.

Should it deem it to be necessary, Fiera di Vicenza may appoint a structural engineer to check the stability

of the stand, the cost of which will be charged to the exhibitor.

Authorisation and interventions from Fiera di Vicenza do not imply any liability of same. All liability remains,

in any case, with the exhibitor.

3.6 NON-STANDARD fittings

3.6.1 Suspension from the ceiling

Standfittings are considered as NON-STANDARD if they have even only one of the following characteristics:

• A second floor with rooms, even if not open to the public

The standard height for doubledecker stands is set at approximately 5.50 metres. For second floors, at least

5 days before set-up work begins, Fiera di Vicenza Operation Department must be sent:

- REPORT OF STRUCTURES CALCULATION according to current regulations in writing signed by a

qualified Italian professional associations

- FITNESS CERTIFICATION STATIC to signed by a qualified member of Italian professional

associations has not been involved in the design and drafting of the report above calculation ,

delivered within 24h before the event

- DECLARATION OF CORRECT FITTING builder's fireproofing certificates of the materials used


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- DECLARATION OF CONFORMITY OF THE ELECTRIC

• Fixing systems attached to and items suspended from Rimini Fiera structures.

The service is currently only possible in pavilion 7. The requests for hanging structures to be used in other

pavilions (1, 4, 6 and 9) will be assessed and authorised at the sole discretion of the Technical Management,

since there are currently no fixed hanging points.

L' Exhibitors in Hall 7, will be using this service, you can do by sending at least 30 days before the Exhibition

"ALL form. V : Regulations Suspended "in the annex , on the Safety portal. The service consists of the supply

of hanging points, comprising special cables hooked to the pavilion roofing and which serve to hang fitting,

lighting, and sound equipment or anything else needed to complete the fitting out of the stand.

The service does not include devices (snap hooks or equivalent) to connect two cables to the structure

being hung, or fastening raised anchor points.

Each hanging point is comprised of 2 cables in steel, with end loops. Both cables need to be connected by

snap hooks or equivalent (responsibility of the exhibitor) before hanging any suspended equipment.

Any hanging items may only be hung vertically, meaning the cables provided by Fiera di Vicenza cannot be

set diagonally by the fitter.

The maximum load capacity of each connection point provided by Fiera di Vicenza S.p.A. is 150 kg;

only hanging points set by Fiera di Vicenza S.p.A. and marked on the layout, plus hanging cables prepared

by Fiera can be used. It is therefore not possible to use other hanging points or systems, unless otherwise

indicated by the Operations Office, Fiera di Vicenza.

To fasten the structures, always use suitable systems to guarantee perfect anchoring.

The height from the ground of hanging structures, unless otherwise authorised by the Organisation /

Operational Secretary, is 9 metres from the pavilion floor.

To use the service, it is necessary to comply with and wholly accept the contents of the rules.

Together with the structures hanging from the ceiling, it is necessary to present:

No later than 15 days before the event:

• DESIGN CALCULATIONS, signed by a qualified professional and based on the construction project

for the stand, containing:

� technical documentation illustrating the presence, type and consistence of hanging loads

(load analysis for the purpose of example, this includes but is not limited to: weights of the

structure. light fittings, sound equipment, spotlights, power cables, etc.);

� diagrams of hanging systems, highlighting, where present, complex systems (e.g., support

structure hung from another structure), dynamic loads (loads that move or which may move

during shows), plus any motors, all signed by a qualified technician;

� static calculations with identification of vertical loads on each hanging point assigned, with

sizing of the structures and coupling systems.

� structure installation sequence to maintain the stresses on hanging points within the

assigned load limits during assembly of the structure, both during installation and

disassembly

At the end of installation and before the start of the trade show

• CERTIFICATION OF STATIC SUITABILITY for the overall system of hanging operational loads, signed

by a qualified technician and accompanied by certification documents for the single components of

the system;

• CERTIFICATION of knowledge and compliance with the working conditions and regular checks (with

relevant implementation) as established in the design and/or envisaged by standards (e.g. for motors)

as well as the terms of use for parts subject to expiry such as straps, wires or other, signed by the

person in charge of the activity/exhibition.


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• Platforms open to the public over 80 cm. high: It's required to send to the Technical Office of Fiera di

Vicenza , the following documentation :

� static suitability certification signed by a qualified member of the Italian professional associations

within 24h before the event ;

� builder's declaration of correct installation ;

� fireproofing certificates of the materials used ;

• Free-standing fittings

(i.e. all standfittings standing on the Hall floor and made up of walls, platforms and loading-bearing vertical

structures and horizontal load-bearing structures supported by the vertical ones, featuring the following

materials: - wood and/or wood by-products

- standard metal profiles assembled with welding or bolts

- metal trellis-type structures, normally called trussing

- glass, used as part of windows or walls (including curtain walls, and of variable (even considerable) height;

- mixed fittings - when more than one of the previously mentioned components and/or other materials are

used together, such as, for example, composite walls made with honeycomb core panels, plastic and by-

products, etc.) which have even only one of the following characteristics:

� wooden structures with h>4m

� wooden structure with open span >4m

� approved trussing structures with h>4m

� approved truss structures with h>8m � structural glazing

For the latter self-supporting equipment is required to send to the Office of the Vicenza Fair :Projection and

speaking rooms:

� static suitability certification signed by a qualified member of the Italian professional

associations within 24h before the event

� a statement of static builder's


• Stages and tiered seating

For these structures it is required to send to the Office of Operations of Vicenza Fair:

� calculation report structures according to relevant regulations within 5 days from the start of

construction activities ( usually produced by the manufacturer for the boxes and / or modular and

assembled stands ) to signed by a qualified member of the Italian professional associations ;

� certification of static suitability signed by a qualified member of Italian professional

associations has not been involved in the design and compile the report calculation , delivered within

24h before the event ;


� fireproofing certificates of the materials used ; • Structures outside covered with a surface area > 75 square meters .

For these structures it is required to send to the Office of Operations Fiera di Vicenza:

� calculation report structures according to current standards ( usually produced by the

manufacturer for modular and assembled structures ) to signed by a qualified member of the Italian

professional associations ;

� certification of static suitability signed by a qualified member of Italian professional

associations has not been involved in the design and compile the report calculation , delivered within

24h before the event ;



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• Special Structures Structures/standfitting

not falling within the aforementioned examples, but having characteristics that create peculiar situations

from the structural adequacy point of view for which Vicenza Fair technicians may decide to intervene,

requesting all the necessary certificates.

N.B. As far as the calculation report for nonstandard standfittings is concerned, this document must be

consigned at least 5 days before beginning set-up work. In the event of Standfitters or Exhibitors not having

a calculation report for nonstandard standfittings signed by an authorized technician, this service can be

requested from Fiera with the appropriate form. As far as the structural adequacy certificate signed by an

authorized technician is concerned, as already indicated, the deadline for consignment is 24 hr before the

exhibition begins. In the event of this deadline not being respected, since it is final and not deferrable (due

to the beginning of the exhibition), Fiera di Vicenza will instruct an appointed professional to produce the

necessary documentation, charging the relative cost to the Exhibitor (including any charges for safety

implementation for the fittings/stand, in the event of them differing from the design, calculation report

and/or current laws/regulations). Lastly, in the event in which, for any reason, any sort of obstacle or

difficulty occurs which prevents the aforementioned check arranged by Fiera di Vicenza being carried out,

the exhibit space will be considered unfit for use and declared off-limits to visitors.


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4. STAND FITTING AND DISASSEMBLY

4.1 GENERAL STANDARDS

4.1.1 Obligations

During the creation and disassembly of the stand, the fitter and/or exhibitor, in possession of the technical

and professional qualifications, independently taking charge of fitting out the stand, shall abide by the

following:

• the fittings need to remain within the allocated area, as marked on the floor or indicated by Fiera di

Vicenza staff;

• the material used for fittings needs to consist of elements that have been prepared and finished to

a standard that allows them to simply be assembled and touched up on site;

• they must organise works in such a way as not to occupy aisles, making sure that routes are kept

free, with corridors of at least 120 cm, for full access to emergency exits and transit areas, avoiding any

obstruction that would prevent access - even temporary - to same. The staff of the Official Dispatch

Office, Expotrans, are authorised by Fiera di Vicenza to directly notify single fitters/exhibitors of any

breaches and in any case, to move material blocks or to free the passage.

• they must leave all fire safety equipment, power points, compressed air outlets and phone junction

points, plus any other technical service visible and accessible;

• they must implement suitable safety measures, including the use of suitable regulation scaffolds,

lift platforms, etc. to prevent any risk of falling from heights;

• they must set up stands in such a way as not to harm the aesthetic appearance and operation of

nearby stands or cause harm to other businesses and visitors;

• they must install, at their own expense, full fittings, finished to high standard and also decent on

the walls confining with other stands and with even finishes on both wall surfaces, including on the

surfaces confining with other stands, since the areas do not have partition walls;

• shall keep lifts and freight elevators, openings and gateways accessible;

• must keep nearby ventilation surfaces looking out onto the corridor or ceiling to guarantee the

correct conditioning inside the stand;

• must switch off the power installation for their own stand at the end of the exhibition day;

• shall only use easily removable double-sided tape that do not leave residues on the floor for fixing

coverings such as carpet, linoleum, parquet or similar to the floor;

• shall equip their stand with a class A and B 6 kg powder extinguisher and emergency lighting with

independent power supply;

• shall label all tins of paint to be used with the name of the fitter’s company.

4.1.2 Prohibitions

It is strictly prohibited to exhibitors and fitters to:

• damage walls, plaster and flooring in pavilions and to use trestles or frames to hang or secure

items;

• drill, nail or and/or use screws on walls, ceilings, floors, columns or any other surface, inside or

outside the pavilions;

• make ducts or grooves in floors or walls to install pipes or cables;

• paint, either by hand or spray, the structures of the stand inside the pavilions, whether using paint

and/or enamel or water-based paints. It is also forbidden to fireproof materials inside the pavilions;

• secure fitting elements to walls, ceilings, structures or technical systems belonging to the pavilions;


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• carry out welding processes of any type;

• use any type of naked flame;

• spread or spill any of the following on pavilion floors: naphtha, petrol, chemicals, solvents;

• soil floors, walls or equipment belonging to Fiera di Vicenza with paint, glue or other, or use

adhesives on same;

• make changes to the setup of exhibition areas;

• make direct connections to utilities (water, electricity, phone, etc.), independently or via third

parties unauthorised by Fiera di Vicenza. Specifically, it is prohibited to connect forklifts, electric pallet

trucks or any other type of handling or lifting means, unless authorised. All of these electrical means

need to be charged outside the pavilion or in a point authorised by Fiera di Vicenza and/or Expotrans,

in its capacity as official dispatcher

• apply loads to the structures of the pavilions, the walls, general and emergency signs, advertising

notices, etc., even if light loads (posters, cables, panels, banners, etc.);

• bring explosives, detonating, asphyxiating, flammable or in any case, hazardous material into the

exhibition centre without the necessary permits from the competent authorities or the prior

authorisation of Fiera;

• use electric heaters and conditions in the stands;

• drag heavy loads, impact the floor with blunt items;

• access the inside of pavilions with any means having an engine switched on;

• smoke inside the pavilion or in the exhibition centre’s closed areas;

• deposit any type of material in front of the emergency exits;

• perform any activity that creates dust that can be dispersed in the area, such as cutting or sanding

wood and/or metal materials, given that the production of wood and/or ferrous dust is considered a

risk and carcinogenic hazard. If necessary these processes can be performed in the pavilion, but only if

a suitable extractor is used. Any costs linked to cleaning subsequent to the dispersion of dust will be

charged to the fitter responsible.

• Introduce or use LPG canisters or other inside the pavilions;

• apply loads to pavilion structures, walls, and bus bars, even if light loads (posters, cables, panels,

banners, etc.);without prior permission of the Maintenance Management

It is not possible to disassemble the stand, even partially, before the end of the exhibition.

4.2 REMOVAL FROM EXHIBITION AREA

Clearance of exhibition areas is only possible at the closure of the event, accordingly with the time made

known by Fiera di Vicenza as stated in the handbook.

Fiera di Vicenza reserves the right to set different times and priorities for disassembling exhibition areas in

specific zones.

The exhibition areas must be cleared in full respect of the integrity and temporary facilities (phone sockets,

telephones, fax equipment) and also compressed air and electrical installations and equipment.

It is obligatory to remove and clear any materials used for fittings, including but not limited to, carpet,

walls, false ceilings, floor coverings, etc.

Any traces of paint or glue on floors from double-sided tape used to lay carpets or other coverings must

also be removed.

Failure to abide by disassembly times, the materials used to fit out the stand and any other items present

may be removed and stored by Fiera di Vicenza. All costs arising from same, as well as any risk of theft, loss

or damage, are the responsibility of the exhibitor.

Two months after the term set for removal, Fiera di Vicenza reserves the right to auction off any materials

not collected and to keep back the costs.


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For any requests to extend times, please refer to chapter 2.2 of these regulations.

4.3 STAND SURVEILLANCE

There is a surveillance service at the east entrance of the exhibition centre, provided by an authorised

security service using professionally trained staff. These persons check the access badges for those entering

the exhibition centre and they can also intervene to ensure that the instructions in these regulations are

respected. Security staff can also inspect outgoing vehicles and check any goods being transported.

Fiera di Vicenza also provides a general day and night-time security service throughout each single trade

show or event.

The exhibitor is however the sole custodian of their stand, the equipment and the goods displayed or to

be showcased for the whole duration of the event, including outfitting and disassembly stages.

The trade fair also has a video surveillance system.

4.4 WASTE MANAGEMENT

In relation to waste management in the fairground, Fiera di Vicenza does the recycle the waste.

All persons who access at the fairgrounds must recycle the waste (paper, dry, plastic and cans, glass) in the

appropriate collection bins.

The bars and eateries in the Exhibition are equipped to dispose of biodegradable products so the remnants

of food products, should be placed in special containers for biodegradable waste on site.

Finally, the waste products in dining, in preparing and serving food and drink, should be collected

accurately separate plastics, glass, paper and leftover waste and stored in special containers.

4.4.1 Waste produced during the construction and dismantling period

All waste generated during the construction and dismantling of the stand (eg. Packaging, cardboard, wood,

plaster, plastic, bulky waste and so on.) Will have to be disposed by exhibitors / fitting companies. All

disposal operations will be carried out according to the legislation in force (Legislative Decree of April 3,

2006 No. 152 - Environmental Regulations - and s.m.i).

4.4.2 Waste produced during the event period

The exhibitor and its representatives are liable for the proper disposal of waste generated within the

fairground and the exhibition space assigned. In this regard, during the event, the Exhibitors will be

provided with different colored bags for recyclables (paper, dry, plastic and cans, glass).

4.4.3 Disposal of hazardous substances

For handling / disposal of hazardous substances such as: color cans, used oil, paint etc. that can be used as

written down in this Regulation, it is MANDATORY, before putting them in the fairground, the labeling with

the company name, exhibitor / stand fitting owner, in order to allow traceability.

4.4.4 Prohibitions

• It's strictly forbidden to discharge waste water without the aid of special discharge pipes;

• It's strictly forbidden download in the water network any substance or hazardous waste.

• It is forbidden into the fairground Fiera di Vicenza part of stand construction materials, such as carpet,

cocciami, or residues of any kind including bioadhesive films for the laying of the carpet;

• Do not introduce inside the fairground the related materials and waste with the mounting activities /

dismantling, for the upcoming event.


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If the Vicenza Fair, through its inspection service, observe the presence of any abandoned material, the

exhibitor / stand pays the sanction, as shown in the following chapter 5, in addition to any additional

charge for damages and for disposal.

The fitter/exhibitor, must strictly comply with fire regulations issued by Fiera di Vicenza, immediately

dispose of the waste generated thus avoiding cluttering the common corridors and create potentially

hazardous situations. Otherwise, the Fiera di Vicenza staff, probation officer, will draft of penalties.

The waste produced in the dining outlets, in preparing and serving food and drink, should be collected

accurately separate plastics, glass, paper and leftover waste and placed in the appropriate bins.


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5. PENALTIES AND FINES

Exhibitors and fitters working on its behalf are responsible for non-compliance with the provisions

contained in these Technical Regulations and are liable for all any resulting charges.

In the event that the checks referred to in par. 4.1.1. and 4.1.2. they are not respected, the Responsible

Company will be advised by e-mail, letter, letter ar or by certified mail (PEC) and will apply sanctions and

penalties.

In any case, along with the sanctions, the Vicenza Fair reserves the right to:

- Dismiss the staff lacking the necessary documentation or provided with forged documents or devoid of

clothing established (whether an exhibitor, whether a Bodybuilder or a contractor);

- Enter the name of the Contractor, who has used the aforementioned staff in a list of companies which will

be denied access to any other event to be taken inside the Fair Grounds.

The following are some sanctions also common to all events / conferences:

5.1 FAILURE TO SUBMIT BOOTH PROJECTS

Vicenza Fair does not allow the start of work on construction of the stand in the case of failure to submit

the project by the Exhibitor.

5.2 EQUIPMENT NOT CONFORM TO BOOTH PROJECT APPROVED

Vicenza Fair with the support of the Security Service, is can force the change of parts not fitting in

accordance with the approved project , applying at the Exhibitor , a penalty of € 5,000 ( excluding VAT ) for

the infringement .

5.3 NON-COMPLIANCE DEMARCATED AREAS OF THE STAND

Vicenza Fair with the support of the Security Service, in order to verify compliance with the employment of

assigned areas, can force the change and the eventual removal of the non-conforming parts of stand

assemblies. At the Exhibitors who made the infraction will be applied all costs relating to the modification

of the structures to make the stand conforms to the approved design as per Technical Regulations of Fiera

di Vicenza, any costs for the change of neighboring stands, also will be applied to the same time, a penalty

of € 1,000 (excluding VAT) for the infringement, charging the higher price of the square meters busy.

5.4 UNAUTHORIZED STAY IN STANDS THE TIME ALLOWED

Vicenza Fair with the support of the Security Service, a penalty of € 250 (excluding VAT) for each hour or

fraction of an hour spent in the parking lot after hours permitted, up to two days, and will claim

compensation additional damages.

5.5 LACK OF THE TERMS OF SETTING UP AND DISMANTLING

Vicenza Fair with the support of the Security Service, a penalty equal to:

- € 500 (excluding VAT) for each hour or fraction of an hour spent in the car park beyond the time

allowed, unauthorized, for the completion of the works of construction of stand structures, up to

24.00 on the last day allowed for mounting of the stand;

NB: For the jewelery shows in particular, will apply fines of € 500 (excluding VAT) until 24.00 the day

fixed for the completion of the work, while from 00.00 dell'antivigilia, will be charged € 10,000 will claim

compensation Most of the damage calculated by the Vicenza Fair.


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5.6 PRESENCE OF PRODUCTS AND / OR MATERIALS NOT ALLOWED

Vicenza Fair with the support of the Security Service and Maintenance can impose, in its sole discretion, to

remove material not permitted by these Regulations to be charged the related costs to the Exhibitor.

Pending execution of the works, Vicenza Fair may disconnect the electricity supply to the stand.

5.7 PRESENCE OF STAND MATERIALS WITHOUT CERTIFICATION / STATEMENTS REQUESTS

Vicenza Fair with the support of the Security Service and Maintenance can impose, in its sole discretion, to

remove material / plants without certifications and declarations, with the charge of their cost to the

Exhibitor. Pending execution of upgrade and / or replacement of unsuitable materials, Vicenza Fair may

disconnect the electricity supply to the stand.

5.8 ELECTRICAL SWITCHES NOT TURNED OFF AT THE END OF DAY

Vicenza Fair with the support of the Security Service and Maintenance, may adopt measures deemed

appropriate and / or necessary and in severe cases may levy a fine of € 100 (excluding VAT) for each offense

committed.

5.9 DAMAGE TO STRUCTURES VICENZA FAIR

Vicenza Fair with the support of the Security Service and Maintenance shall from time to time all measures

deemed appropriate and / or necessary against those who cause damage to the facilities of Fiera di Vicenza

due to non-compliance with the prohibition of posting, fastening, drilling the walls, floor, ceilings, false

ceilings etc .

Damage to the fairgrounds or in rental facilities provided by Fiera di Vicenza, will be charged to the

Exhibitor, with the following costs (excluding VAT):

- Remove double sided € / mt. 10,00

- Advertising stickers € / sq. 1.00

- Nails, screws etc. € / each. 10,00 + labor

- Cost structures repair and tampering Fair € / hour 30

- Repair, soiling the walls and / or floor € / sqm. 100

5.10 PROHIBITION OF SMOKING AND NON-COMPLIANCE SAFETY

Vicenza Fair with the support of the Security Service, may impose the ban on smoking, and for failure to

comply, withdraw the personal badge and advise to the Supervisory Bodies responsible for the application

of any sanctions of law.

5.11 OBSTRUCTION OF PLANTS AND FIRE-FIGHTING

Vicenza Fair with the support of the Security Service and Maintenance can impose the immediate removal

and / or modify stand assemblies obstructing principals and firefighting equipment, as well as, depositing

material exposure that does not allow easy access to them, and charge the costs. Until modification works

are completed, the Vicenza Fair may disconnect the electricity supply to the booth.


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5.12 INACCESSIBILITY OF SERVICE BOXES / SOCKETS

Vicenza Fair with the support of the Security Service and Maintenance, may require the immediate removal

and / or modification of the stands and / or material exposure, which prevents access to the service boxes /

sockets located in the stand with a charge the costs at the exhibitor. Until modification works are

completed, the Vicenza Fair may disconnect the electricity supply to the booth.

5.13 VEHICLES PARKED OVERNIGHT UNAUTHORIZED

Vicenza Fair with the support of the Security Service, for an overnight stop unauthorized, a penalty of € 250

(VAT included) for each night or fraction. In both cases, in addition to the above charges, the Vicenza Fair

reserves the right to remove the vehicle without notice uploading at the exhibitor, any costs involved

(output removal company, removal, temporary storage etc.).

5.14 FAILURE TO COMPLY WITH THE PROVISIONS OF INTERNAL TRAFFIC STAFF

Vicenza Fair with the support of the Security Service, confiscate the entry to the Exhibition.

5.15 VEHICLES PARKED IN FORBIDDEN AREAS

Vicenza Fair with the support of a car repair / bodywork approved the removal and storage of vehicles, will

provide for the removal of the medium.

All charges for calls, removal, recovery and storage will be counted in full to the owner of the medium

removed.

5.16 UNAUTHORIZED USE OF PERSONAL LIFTING EQUIPMENT

Vicenza Fair with the support of the official supplier for the movement of goods inside the exhibition

center, will immediately stop the equipment and require the removal from the Fair.

5.17 ABANDONMENT WASTE

It' s forbidden to throw waste or accumulate on the hall gangways and in all areas of the fairgrounds. Any

accumulation and storage of waste materials is allowed only within the stand area.

They must be removed any traces of paint and glue to the floor caused by the double-sided adhesive tape

used to lay carpets or other coverings. Any damage attributable to an exhibitor or his representatives, are

both charged. For waste abandoned in the halls, the Vicenza Fair with the support of the Monitoring and

Maintenance Services shall from time to time all measures deemed appropriate and / or necessary against

those who leave the waste inside the exhibition area, applying a fine of € 2,000 (VAT) added to the entire

disposal costs and any damage caused to Fiera di Vicenza.

In cases of abandonment of hazardous waste Fiera di Vicenza will also cater to denounce the offense to

appropriate authorities.


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6. FIRE PREVENTION REGULATIONS

6.1 FIRE REACTION CLASS FOR FITTING MATERIALS

To ensure the best possible efficiency of overall safety conditions for the exhibition centre, exhibitors shall

abide by and make sure that stand fitters also aby by the legal standards governing fire safety.

The use of plastic materials, including panels, foam sheets (e.g., polystyrene foam) that are not class 1 and

in any case, used in small amounts for decorative features, is prohibited.

It is also prohibited to use synthetic fabrics that are not fireproof, paints and adhesives that do not comply

with class 1, mats and rugs, trellises, blinds made up of thin wooden rods or similar, (venetian blinds) or

similar.

Items not fireproof at origin must be given specific treatments using fireproof products.

This treatment shall be applied before bringing the fitting materials inside the exhibition centre.

The introduction and use of fitting materials inside the exhibition centre is only permitted on condition that

same are accompanied by regular documentation stating their fire reaction class.

In any case the materials used for fittings shall comply with the following:

• Floors and walls must have a fire reaction class of no more than 2;

• Materials tending to catch fire on both sides: footboards, raised flooring, panels for partition walls

on stands, blinds and curtains, and canopy tops must have a fire reaction class of no more than 1;

• Upholstered furniture must have a fire reaction class of 1IM;

All fitting materials shall be installed so that they conform strictly to that required in their homologation

certificate.

Cavities under stages and behind walls shall be filled with non-combustible materials (glass wool and

similar).

Stand furnishings are excluded from application of the requirements concerning the fire reaction classes of

the materials.

The following contains comparative tables for Italian and European Classes, as per M.D. 15/03/2005 and

subsequent amendments and integrations that must be complied with for the installed construction

products:

Floor use:

Italian Class European Class

I Class 1 (A2FL-s1), (A2FL-s2), (BFL-s1), (BFL-s2)

II Class 2 (CFL-s1), (CFL-s2)

Wall use:


I Class 1 (A2-s1,d0), (A2-s2,d0), (A2-s3,d0), (A2-s1,d1), (A2-s2,d1), (A2-s3,d1), (B-

s1,d0), (B-s2,d0), (B-s1,d1) , (B-s2,d1)

II Class 2 (A2-s1,d2), (A2-s2,d2), (A2-s3,d2), (B-s3,d0), (B-s3,d1), (B-s1,d2), (B-

s2,d2), (B-s3,d2), (C-s1,d0), (C-s2,d0), (C-s1,d1), (C-s2,d1)

Ceiling use:


I Class 1 (A2-s1,d0), (A2-s2,d0), (A2-s3,d0), (A2-s1,d1), (A2-s2,d1), (A2-s3,d1),


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(B-s1,d0), (B-s2,d0)

NOTE: Ministerial Decree 15/03/2005 is only applied to building products, or in other words, to products

made to be permanently incorporated into constructions works. As set forth in the directive 89/106/EEC.

Therefore, these regulations do not include materials and products that although have to meet specific fire

reaction requirements, are not classifiable as “construction products” (curtains, upholstered furniture,

pillows, mattresses, etc.) for which the current Italian laws (M.D. 20/06/1984 and subsequent amendments

and integrations) are applied.

6.2 DOCUMENTS TO BE SUBMITTED

Each exhibitor shall submit, within the timeframe stated in the Participation Application, the annex

“Module D - Fire Prevention”, suitably completed. The relevant documentation shall instead be delivered

to the Operations Management, according to the required methods stated in 6.4.

• Where combustible material is used, the exhibitor must provide:

� Written statement to certify the use of the listed materials to fit out the stand.

• Where class 1, IM or combustible panels protected with Class 1 paints are used, the exhibitor shall

provide the following:

� Declaration of the correct installation by the fitter, with attached approval deed and relevant

inspection report for the material, issued by the Minister for the Interior or other legally

recognised Bodies and Laboratories.

Approved materials shall have a conformity mark with an approved prototype.

If not possible to add this mark to the material, the manufacturer shall state the conformity data with the

relevant certificate. Each vendor shall, under their own civil and criminal responsibility, declare that the

material sold is provided with a conformity declaration stating that the material sold is complete with a

conformity declaration, stating the approval details.

For fireproofed materials, the “Fireproofing Certificate” is issued by the party who applied the protective

treatment and it must contain:

a) the business name of the exhibitor, pavilion number and stand;

b) a list of materials subjected to fireproofing;

c) the date of fireproofing treatment;

d) the surface treated;

e) the main characteristics of the product used: the approval deed for the applied substance, issued by

the Ministry for the Interior or other legally recognised Bodies and Laboratories.

f) guarantee document for the regular application by the party carrying out the fireproofing and

resulting undertaking to hold Fiera di Vicenza, the exhibitor and third parties in any way to do with the

event, free and harmless, with waiver of recourse and/or claims against Fiera di Vicenza and said other

parties for any damages caused to persons and to the property of third parties and to compensate Fiera

di Vicenza directly for any direct damages suffered.


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7. ACCIDENT PREVENTION AND WORK SAFETY STANDARDS

7.1 LAWS AND REGULATIONS

Whereas on the basis of that established in Legislative Decree 81/08, from such time that the exhibitor

stipulates the agreement to temporary acquisition of exhibition space, compliant with art. 26, becoming

sole holder of the safety obligations for all activities performed within the exhibition space as well as

towards the subjects performing activities and for third parties within the exhibition space for whatever

reason.

The exhibitor is therefore responsible, as part of construction, fitting and furnishing the stand -

in the quality of Employer -for the implementation of all preventive actions to ensure that work

is carried out in conditions of maximum safety

The exhibitor and any company appointed by same to perform activities within the exhibition centre, are

obliged to abide by current work safety and hygiene rules and specifically, that set down in Lgs. Decree 81

of 9 April 2008 and subsequent amendments and integrations.

The exhibitor, when contracting fitting and disassembly works or any other work or supply inside the

exhibition centre, shall abide by the following:

1) as principal, should the conditions be in place for application, the implementation of measures

stated in the Interministerial Decree for Stages and Fairs, issued on 22/07/2014. In the event the

activities are not covered by the range of the aforementioned decree, the exhibitor shall abide

with that stated in art. 26 of Lgs. Decree 81/08 and subsequent amendments and integrations.

2) Should section IV Lgs. Decree 81/08 be implemented, the PSC issued pursuant to Annex III of the

Decree dated 22/07/2014, shall be kept at the stand throughout the works stages to be

followed by contractors and coordinated by the exhibitor. In case there is a single company, the

employer from the contracting company and contractors shall abide by the following in art. 96

of Lgs Decree 81/08 and subsequent amendments and integrations;

3) check, pursuant to Lgs. Decree 81/08 and subsequent amendments and integrations, the

technical and professional suitability of the outfitting contractor, as well as any company

performing works and self-employed contractors. This check shall be made via acquiring the

certificate of registration with the chamber of commerce, and self-certification from the

contractor or self-employed contractors of possession of the technical and professional

requirements and/or anything else envisaged by current standards. Pursuant to the

abovementioned, art. 26, section 4), the Principle is jointly and separately liable, with the

contractor for failure to pay remuneration and social security and insurance payments;

4) to provide the aforementioned subjects with detailed information on the specific risks in the

environment in which they will be operating, providing them with the Technical Regulations,

Safety Regulations, and DUVRI of the event, issued by Fiera di Vicenza and/or external organiser

in case of events organised by others;

5) cooperate with employers of the firms carrying out the works, for the implementation of risk

prevention and protection measures involving the work in the contract;

6) coordinate prevention and protection interventions concerning the risks to which workers are

exposed, informing one another for the purpose also of eliminating risks caused by interference

between the work of different firms involved in the execution of the works overall;

7) set out, for all contract, subcontract or supply works with the firms, the envisaged costs for

safety, pursuant to Art. 26, comma 5. Security Authorities may request audits of contracts in

case of accident in the workplace, as a consequence of Art. 26, comma 4;

8) in case the works are performed for installation of the stand using own staff, perform risk

analysis pursuant to Art. 17, comma 1, lett. a) of Lgs. Decree 81/08 and subsequent


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amendments and integrations, and in any case, register with the FDVSafety portal in the same

way as a fitter company, for the purpose of acquiring all of the information needed to perform

works in safety.

It is the exhibitor’s obligation to keep all of the documents required by the current standards, signed by all

of the company figures involved and concerned with drawing up same, at the stand. The above documents

need to be made available to the Supervisory Authorities for the whole duration of the fitting out and

disassembly operations.

All activities performed within the exhibition centre shall be performed compliant with the current safety

standards, also with ANNEX I “WORK SAFETY REGULATIONS and DUVRI for the event, which can be

downloaded, like these regulations, from the event site, and which are an integral part of this document,

bringing together the aspects pursuant to compliance with work health and safety standards as required by

Consolidated Law Lgs.Decree 81/08 and subsequent amendments and integrations.

7.2 PRINCIPAL’S LIABILITY

Any failure to abide by the above provisions will be considered the exhibitor’s liability for harmful actions

committed in the exhibition centre, with regard to the activities performed on their behalf during assembly,

performance and disassembly of the event.

Therefore, the exhibitor undertakes to compensate damages caused to third parties or Fiera di Vicenza,

directly or indirectly, holding this latter free and harmless from any request, claim or compensation.

7.3 FITTING INSPECTIONS

The exhibitor and firms hired by same are obliged to abide by the laws and regulations of public safety as

well as the whole framework of standards in place to safeguard worker’s physical integrity and health.

Failure to abide by the above standards will lead to an interruption in the services made available to

the exhibition space.

Fiera di Vicenza Spa cannot accept any liability for the results that may arise from said failure, the

responsibility for which will lie with the exhibitor and the firms hired by same”.


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8. DOCUMENTS TO DELIVER BEFORE THE START OF THE EVENT

At the end of the fitting out operations and in any case, no less than 24 hours before the start of the event,

the following documents shall be submitted to the Operations Department of Fiera di Vicenza:

• Declaration of Conformity for the good workmanship of the wiring installation, with attached

certificate stating the professional qualification of the installer, as per the current standards,

specifically, Ministerial Decree 37/2008, for installing companies registered on the professional rolls

of another EU country, the equivalent standards in the country of origin, complete with the

obligatory annexes, stated in the above decree.

• Declaration of conformity stating the fire reaction class, the materials used in fittings, compliant

with fire prevention standards;

• Certification and statements for any hanging structures (see chap.3.3 and ANNEX V);

• Certificate of static suitability for special fittings and works, such as two-storey stands, fittings

with particular layouts not in diagrams, for which Fiera di Vicenza requires certification signed by a

qualified professional;

• Statement of correct installation of structures.

The delivery of documents is a necessary condition for the Operations Management to authorise the

opening and use of the stand while the event is open to the public.


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9. PROVISIONS FOR SYSTEMS

9.1 ELECTRIC INSTALLATIONS

9.1.1 Supply characteristics

Fiera di Vicenza will make electricity available with the same characteristics as it is provided by the

supplying body. Each firm registered is a potential user and cannot transfer electricity to other parties.

In the pavillons are present the power outlets that can be used by the Exhibitors and Stand by only

during setting up and dismantling for work which requires the use of small tools.

In such periods the motive force connected to the stands will not be active, until it is delivered the

declaration of conformity to the finalization of the stand service. Any evidence of the facilities of the

exhibition areas, may be conducted by connecting to a site certificate picture, by arrangement with the

Vicenza Fair for minimum energy supply necessary for this purpose. Defaulting to appropriate sanctions

when they do not meet this requirement will apply.

The following lists the type of socket and power available in each pavilion. For special needs in terms of

sockets with different power to those available, this must be arranged with the Operations Department,

which will assess feasibility and will provide an outline of the relevant costs.

Pavilion AVAILABLE

Socket type Power Voltage

1 16 A 5 pole (3F+N-T) 9 kW 380

2 16 A 3 pole (1F+N-T) 2 kW 220

2.1-2.4 16 A 3 pole (1F+N-T) 2 kW 220

3 16 A 5 pole (3F+N-T) 9 kW 380

3.1 16 A 3 pole (1F+N-T) 2 kW 220

3.2 16 A 5 pole (3F+N-T) 9 kW 380

4 16 A 5 pole (3F+N-T) 6 kW 380

5 16 A 5 pole (3F+N-T) 9 kW 380

6 32 A 5 pole (3F+N-T) 20 kW 380

7 32 A 5 pole (3F+N-T) 20 kW 380

8.0 (*) 16/32 A 5 pole (3F+N-T) 9/20 KW 380

8.1 (*) 16/32 A 5 pole (3F+N-T) 9/20 KW 380

9 16/32 A 5 pole (3F+N-T) 9/20 KW 380

(*) To prepare ON REQUEST

Stands normally have 1 KW power for each module.

The exhibitor by accessing in your "Private Area", may request, the motive force. Requests for additional

power will be assessed and if accepted, the installation engineer must follow the instructions from the

appointed electrician at Fiera.


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9.1.2 Installation of wiring in stands

The construction of the plants will be performed by the Exhibitor, who shall be guarantor in every respect

even if the contracts make the system suitable for company and / or electrician.

Please note that, pursuant to art. 82, paragraph 1, letter c, paragraph 2, of Legislative Decree. N. 81/2008:

"the execution of works on live parts must be entrusted to qualified workers from Employer Number of

employees installer, according to the relevant recognized technical standards suitable for such activities

(PES-PAV)".

All installations must be carried out without damaging, disturbing or obstructing adjoining stand.

Downstream of the interlocked socket are the responsibility of Exhibitors and electrician authorized by him

who must implement them "in a workmanlike manner" in accordance with relevant regulations, including

(all the rules mentioned above is valid l 'latest effective edition):

• Ministerial Decree 37/2008 and subsequent amendments and integrations;

• C.E.I. standards;

• CENELEC harmonised standards;

• UNI standards;

It is prohibited to make direct connections to utilities (water, electricity, phone, etc.) and to extend or lay

tech service lines on the floor or at height along the exhibition areas, independently or via third parties not

authorised by Fiera di Vicenza.

The exhibitor is obliged to make personal checks of the mains power at the time of connecting their wiring

system, holding Fiera di Vicenza and persons authorised to perform the operation, free and harmless from

all liability for damage that may occur to people and/or property following the issue of this check.

For the purpose of fire prevention, wiring must never be a primary cause of fire and nor should it provide

a preferential path for the spread of fire.

Subsequent to installation of utilities in the stand, each exhibitor shall present a “Declaration of

Conformity for Installation with good workmanship,” to Fiera di Vicenza, as envisaged by M.D. 37/2008

stating installation compliance with the rules for good workmanship, plus the business profile of the

installation engineer.

All wiring parts must comply with C.E.I. standards and have the IMQ mark or equivalent for foreign

nations.

9.1.3 Accessibility to power dispensing points

The power dispensing points shall be easy to reach, accessible and easy to inspect and in any case, free

from obstructions so as to allow the inspection and connection of the stand by persons from Fiera di

Vicenza and any interventions necessary from security staff.

9.1.4 General electrical cabinet in the stand

The exhibitor shall install a main electrical cabinet for power to the circuits on the stand, downstream of

the power point made available by Fiera di Vicenza.

The panel shall be encased in insulating materials or metal, compliant with product standards and with a

protection grade of no less than IP4X.

It will be fitted with a single main all-pole breaker, with suitable capacity for the maximum power used on

the stand. It will also be a thermal magnetic or differential thermal magnetic breaker Idn = 30 mA (0.03 A).

Partial all-pole breakers will be installed downstream of the main breaker; these will have suitable capacity

and be fitted to protect each single distributions circuit in the stand, differential thermal magnetic breaker

proportionate to the load but not above 10 A with thermal magnetic capacity and 0.03 A sensitivity.

Differential protection shall be omitted for breakers protecting any safety lighting for the stand.


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All breakers and specifically, the main breaker shall be clearly marked and labelled in the electrical panel.

Breakers with variable adjustment of differential current are not permitted.

Four-pole breakers or other breakers for single-phase distribution are also not permitted.

If not of the column type with supporting base, the electrical panel must be firmly secured to the wall or in

any case to a supporting structure in the stand, at a height of no less than 1.5 m from the bottom of the

panel from the finished floor in the stand, placed so that it cannot be easily reached by the public and left

free from obstructions to allow easy access and manoeuvres. The position of the panel must be clearly and

easily identifiable, even from outside the stand.

Note: in case the power to the stand is split from several power points, then a number of panels to match

the number of power points used shall be installed.

Each main panel shall have characteristics in line with the previous description and it shall power well

identified sections of the stand, dividing it into electrically independent islands so as to prevent mixes or

overlapping circuits powered from different panels.

It is prohibited to use power cables to hang light fittings. What is more, cables must be protected against

the possibility of mechanical damage up to a height of 2.5 m from the floor. When installing wiring, it is

not permitted to use excess coiled cable.

9.1.5 Technical safety standards for the design and installation of wiring in stands

Breakers

These must be differential thermal magnetic breaker proportionate to the load but

not above 10 A with thermal magnetic capacity and 0.03 A sensitivity. Breakers

need to be fitted to the wall and secured at a distance of no less than 0.3 m of the

floor.

Power Maximum power for each circuit as it leaves the interlocked switch of the pavilions

shall not exceed 2000 W.

Joints

Joints need to be clamped and protected in fully insulated boxes.

Earth connections need to be made with connectors and be proportionate so that

any overtemperatures caused by the passage of earth current is no more than that

of the relevant wire.

Sockets and plugs

Sockets and plugs must:

• not be subject to mechanical damage, be earthed and guarantee

inaccessibility to energised parts, as well as being fitted with a restraint device;

• the plugs for powering machines and equipment with a power above 1000

W shall be fitted, upstream, with a differential switch and thermal protection

switch suited to the charge and no higher than the plug power belonging to

Fiera.

Wiring

The minimum permitted section for the distribution line is 2.5 mm2.

The main reference for installing wiring inside the stands is the CEI standard, CEI

64/8 part 7 (Environment and specific applications) sect. 711 - Fairs, exhibitions

and stands.

Inside installation requires the use of fire-retardant cables (CEI 20-22) with low

toxic fume emission LS0H (CEI 20-38):

• Single-pole cables: N07G9-K (CEI 20-22 + CEI 20-38)

• Multi-pole cables : FG7OM1-0,6/1 KV (CEI 20-22 + CEI 20-38)

For external installation (outdoors)

• Insulated cables 0,6/1 KV, the most widespread today are: FG7OR-0,6/1KV

(CEI 20-22)

Earthing All energised parts of the system, metal mass of equipment and metal parts of

lighting need to be earthed (Fiera power sockets are earthed) using insulated wire


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(green/yellow), in line with current CEI standards.

Controls and

protections

Main and partial controls of electrical installations and the relevant protections

must be installed and set out in such a way that the public cannot tamper with

them. Lamp holders for incandescent lamps must be constructed in such a way

that they can be disassembled without the need to touch energised parts.

Light fittings

Light fittings, specifically those with halogen lamps, must be kept at a suitable

distance from lit items if these are combustible: up to 100 W, 0.5 m – 100/300 W,

1 m (CEI 64.8). Halogen lamps must be protected by glass shields. It is preferable to

use low-energy lamps (LED).

Protection against

overvoltage and

overloads

Refer to the guidelines in CEI 64-8 standards, concerning the “protective measures

against direct and indirect contacts” and “protection of wires from overcurrents”.

Luminous signs

Luminous signs need to be fixed and without intermittences. The supply voltage

must also not exceed 220 V and signs need to be protected with shields or other

devices so as to prevent any possible direct contact with parts that can be

energised or in any case, if broken, could cause harm to persons.

Special equipment

High-frequency equipment or in any case, equipment that could disturb the main

network must be properly shielded. If there are no protections or said protections

are not sufficient to prevent disturbance to other equipment and as a result, other

exhibitors, Fiera di Vicenza reserves the right to suspend the use of such

equipment. Exhibitors using equipment for which constant voltages are required

are also advised to use “voltage stabilisers”.

Electric consumers All electric consumers need to be rephased so as to guarantee a cos Φ of no lower

than 0.9.

9.1.6 Electric installation connections

The connection of electric installations will be possible after Fiera di Vicenza staff have checked compliance

with the requirements stated in the previous sections and after the “Declaration for conformity of the

installation to technical standards” (M.D. 37/2008) has been submitted to the Operations Office.

This check does not exonerate the exhibitor from sole liability for their installations.

9.1.7 Water connection

Exhibitors accessing in your "Private Area", can ask the service "Water connection and water consumption"

and any other related water all'allaccio, if granted, the installer must follow the instructions that will be

given to the plumber hired by Fair.

The service can be requested through the Reserved Area, only in Hall 7, where instead of the stand are no

water connections, the Exhibitor should contact the Technical Assistance Service (SATE), which verifies the

optional connection to the attacks of nearest stand.

The exhibitor requesting the service must be provided in the project the passage of the water lines for

loading and unloading.

9.2 COMPRESSED AIR SUPPLY

9.2.1 Technical safety standards for compressed air supply

Pavilions 1, 4 and 7 are equipped with a compressed air supply network.

Equipment owned by the exhibitor/fitter needing to be connected to the exhibition centre’s compressed air

supply, must be in perfect working order so as not to cause any problems during the event.


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9.2.2 Compressed air supply characteristics

Each compressed air outlet can dispense 150 nl/min 8 bar. The outlet is a ½ inch universal bayonet

attachment and is at a height of some 3 m from the floor. Any pressure reduction and couplings need to be

managed at the responsibility and charge of the exhibitor or fitter.

9.3 TELECOMMUNICATIONS SERVICES

9.3.1 TELEPHONE SYSTEMS

The question of connection must be made by filling out the form using the form " Request telephone

connection ," in due time on the same module .

The telephone over to the Exhibitor , who is responsible to the Fair , exhibitors must be returned to

assistance after the event and before leaving the exhibition area . In case of failure to return the telephone

you will be charged the amount established by the Vicenza Fair , as reported in the relevant forms

attached, to the question of participation in the event .

The telephone network can be achieved only by the technicians appointed by the Vicenza Fair.

9.3.2 Wi-Fi

The question of connection must be made by filling out the form using the form " Request Wi - Fi " , within

the terms provided on the same module .

Features , rates and methods are given within the module itself .

Fiera di Vicenza expressly disclaims any liability for any damage that the exhibitor may incur for the failure

of the requested service , as well as the suspension and / or interruption of the same for reasons not

attributable to the Vicenza Fair or due to force greater.

9.4 LIABILITY

The Exhibitor bears full responsibility for their installations.

Fiera di Vicenza is held free and harmless from any damages that the exhibitor may suffer due to failure to

activate the required service or in cases of suspension and/or interruption of the service for reasons that

cannot be attributed to Fiera di Vicenza or due to force majeure.


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10. MATERIAL HANDLING

10.1 GENERAL PROVISIONS

The exhibitor is responsible for all operations connected to the introduction into the exhibition centre,

unloading, placing in the stand, disassembly and removal of machinery, display materials and fittings, which

may only be carried out during the fitting and disassembly stages of the event.

10.2 HANDLING INSIDE THE EXHIBITION CENTRE

For goods handling inside the exhibition centre, Fiera di Vicenza uses an official forwarding agent,

Expotrans srl.

Therefore, please contact Expotrans in advance regarding loading/unloading and handling of items inside

the pavilions.

Expotrans accepts no liability for loading and unloading operations not reserved beforehand, as listed in the

event handbook.

10.3 USE OF OWN LIFTING MEANS

For safety reasons, exhibitors and fitters operating on own behalf are prohibited from using lift trucks,

mobile cranes, cherry pickers, etc. either owned or hired by them inside the exhibition centre, if these

means have not been first inspected by Expotrans. Access and use of these means inside the exhibition

centre will be charged as indicated in the official rates of Expotrans, which will issue the relevant ID pass.

Each means will be authorised for work inside a single pavilion. Any internal movements between pavilions

are prohibited and any need to perform these operations shall be made known to Expotrans, which will

make these movements. In case Expotrans staff note a means inside a pavilion without authorisation and

identification pass, this means will be moved to the correct pavilion and the exhibitor/fitter will be fined

the amount payable for one hour’s forklift use, as per Expotrans official rates.

Expotrans transport means are the only such means authorised to operate outside the pavilions.


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11. INSURANCE

11.1 INSURANCE – DAMAGES

The exhibitor is obliged to insure:

- civil liability for damages to third party and its own employees, as well as damage caused to Fiera di

Vicenza and its employees and/or workers;

- the stand and anything inside the stand against all risks (for example but not limited to: theft, fire,

malicious events in general, damage from water leaks and floods, natural events in general, breakages,

ruin), throughout their period at the event, with exclusion of any possible claims against Fiera di Vicenza.

The Exhibitor is obliged to specifically make a request under the insurance coverage.

Fiera di Vicenza accepts no responsibility for damage to persons or property, regardless of how or by whom

this might have been caused; Fiera di Vicenza accepts no liability for damage (direct or indirect, or loss of

earnings) or injury to persons or property regardless of how or by whom this might have been caused.

As a result, Fiera di Vicenza will not compensate any damages arising from, for example but not limited to:

theft, fire, explosion, malicious events in general, breakages, water leaks, and natural events in general, and

the exhibitor will be held responsible for all damage to persons or property caused by the products on

display, fittings, installations, electrical and water supply systems, constructions, advertising hoardings,

hired plant and equipment, means of transport used, operating machinery and the staff employed.


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12. STAND MANAGEMENT DURING THE EVENT

12.1 STAND AVAILABILITY

Stands are available on the days and at the times listed in the General Regulations for the event and/or in

the specific notices sent by Fiera di Vicenza.

Exhibitors must pay the utmost care and attention to materials, property and items belonging to them and

to maintain a constant presence of staff in the stand until the closure of the pavilions.

12.2 STRONGBOX SERVICE

Precious items or items of value shall be replaced in closed cases; items must be placed overnight in

reinforced cabinets and/or safes that can be hired from Fiera di Vicenza’s official supplier.

12.3 EXHIBITION OF VEHICLES AND MACHINERY

Events requiring the exhibition of machinery and/or vehicles shall comply with the following:

• Vehicles must have minimum fuel in their tanks: entrance to the pavilions with engine running is

only possible for the section from the goods entrance to the display position; during the show, the

batteries must be disconnected;

• machinery must have all of the necessary fixed and/or mobile protections;

• it is prohibited to switch on machinery and/or vehicles displayed without the prior authorisation of

Fiera, after submitting a request to the Operations Management;

• authorised operation of machinery must in any case occur without gas and/or fluid emissions,

unpleasant odours and noise levels above 65 dB(A).

12.3.1 Waiver applications

Specific operations and displays to be put in place without complying with the previous provisions (use of

pressurised gas canisters, demonstrations with machinery running, display of bioethanol burners or

fireplaces, welding demos, use of paints or other chemicals, etc.) need prior authorisation from the

Operations Management of Fiera di Vicenza and, if necessary, from the Fire Service.

In this case, it is absolutely necessary for written application to be presented to the Operations

Management at least 30 days before the event so that any application can also be forwarded to Vicenza’s

Fire Service in good time.

Exhibitors must, after receipt of notice, comply with all requirements that Fiera or the Fire Service should

deem necessary.

12.4 ADMINISTRATION OF FOOD AND BEVERAGES

Before the start of the event, it is necessary to provide the Operations Management with the form ALL III

RES 10-01-20 “Temporary administration of food and beverages”. As well as current health and hygiene

standards, it is necessary to comply with the following:

In addition to the sanitary regulations in force , must comply with the following requirements:

• escape routes and exits must remain free from clutter and deposits of any kind;

• inside the halls is not permitted to use ovens and gas stoves and any type of open flame;

• any outdoor use of gas cylinders must be organized so as to respect the circular fire n . 3794 of

12.03.2014;

• the areas of food preparation in the halls must be equipped with special hood for the suction of fumes

and odors.


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12.5 NOISE EMISSIONS DURING EVENTS

During events, the noise produced inside a stand for any reason whatsoever, must not exceed 65 dB (A).

Any amplification and sound diffusion devices shall face the interior of the stand.

12.6 ADVERTISING

Exhibitors have the right to advertise their own companies and their own representatives inside their own

stand. Promotional and advertising initiatives must pertain to the goods for which the exhibitors have been

admitted to the event.

12.7 STAND CLEANING

Where the service is not included in the supply by Fiera di Vicenza, exhibitors must provide cleaning for

their own stands.

This is possible using the stand cleaning service for the event, or for specific cleaning interventions, official

service providers from Fiera di Vicenza.

They can also use their own means or their own trusted specialist cleaning companies. These companies

must be accredited with Fiera di Vicenza, which will issue the works permit.

Cleaning operations shall in any case be performed during the times set by Fiera di Vicenza.


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13. MANAGEMENT OF EMERGENCY SITUATIONS

13.1 INFORMATION ABOUT THE EMERGENCY AND EVACUATION PLAN FOR THE

EXHIBITION CENTRE

In the event of fire or other dangerous situations, Fiera di Vicenza has its own Emergency Plan (including all

of the possible cases and the relevant codes of conduct) and an Emergency Management Team, as well as

Fire Service and First Aid workers present during the event.

Should an emergency situation occur, notification must be given as follows:

- call number 2555 from the internal telephones in the pavilions;

- call number 0444 969 555 from any telephone;

- verbally informing Fiera di Vicenza staff of the danger.

In case of emergency, as well as using the above methods, each firm must ensure that its employees keep

calm and follow the instructions of staff or over the speaker system.

At the pavilion exit, the team leader must ensure that all workers are outside.

If the order is given to evacuate the building, all workers must move towards the closest marked

emergency exits, without running or using lifts.

In case of necessity, during the emergency call, it is necessary to state the following:

1. location of the event:

- pavilion

- outside area

- offices

2. type of emergency (fire, flooding …)

3. size of the event (damage to people or property)

4. whether there are injured persons and how many

5. name

6. telephone number, if any

7. qualification (exhibitor, fitter…)

8. other indications requested at the time

For the favourable management of an “emergency” it is necessary for each one to perform a few basic

steps, in the right order and above all to coordinate them with operations being performed by others.

For this purpose, during the normal performance of expo activities (outfitting, expo, disassembly), all of

the staff present must comply with the Emergency and Evacuation Procedures of ANNEX II and also

annexed to the DUVRI published on the event’s website.


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14. SPECIFIC REGULATIONS FOR GOLD EXPO EVENTS

14.1 VEHICLE ENTRANCE AND HANDLING OF GOODS

For jewellery events and for suppliers pre-authorised by Fiera di Vicenza due to proven need for material

supplies during the event, material loading and unloading may only occur at the following times:

- from 7.00 to 8.30

- from 11.00 to 12.00

- from 18.30 to 19.30.

For all other events, handling must take place during access times for exhibitors. Forklifts and pallet trucks

cannot be used on the day before and during the event.

14.2 SECURITY STANDARDS

It is obligatory to comply with the following standards:

- check of the operation and working order of all security locks for entry to the stand (replace passe-

partout locks with Yale models);

- check of internal and external closure of showcases;

- guarantee the presence on the stand of own staff throughout the day;

- use safes and/or strongboxes to store precious items inside the exhibition centre or to use the

custody service of banks and/or forwarding agents. Under no circumstances should lockers

without suitable security systems be used;

- it is prohibited to photograph or film the inside of the exhibition centre, stands and items on show,

using any means without the prior written consent of the Management of Fiera di Vicenza and the

stand holder.

At the end of the daily opening of the event, exhibitors are also required to remove all precious items

displayed in showcases and to deposit them inside suitable custody means (safes and strongboxes).

In any case, showcases must:

- guarantee suitable anti-theft devices

- present a locking system using key

- have reinforced profiles

Exhibitors are in any case the sole custodians of their stand and the relevant equipment and goods

displayed and/or to be displayed throughout the period of the event (fitting and disassembly days

included).

Any anomaly from a security viewpoint must be made known to the following offices:

Security 0039 0444 969 910

Police 0039 0444 969 943

Security Guard station 0039 0444 969 931 – 0039 0444 969 947


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14.3 PROCEDURE FOR HANDLING PRODUCTS BOXES AND TRUNKS

For jewelery shows, with reference to the handling of bins (generally used by bodybuilders) and trunks

(generally used by exhibitors / shippers) to ensure an adequate compromise and fluidity of operations, in

line with the closing times of ' trade exhibition, the operating procedure of handling packages will follow

the progression of work:

1. Hours 2.30 p.m. to 3.00 p.m.: 1st trance delivery trunks by the Official Supplier of the Vicenza Fair for the

movement, from the sun exits agreed.

2. Hours 3.00 p.m. to 3.30 p.m.:

a) 2nd trance delivery trunks by the Official Supplier of the Vicenza Fair handling

b) 1st phase of infill of exhibitors.

3. Hours 3.30 p.m to 4.00 p.m.: enter the fairgrounds shippers and position themselves in the agreed areas.

At 3.40 p.m. will come from the east gate exhibitors with car or handlers third.

a) 3rd trance delivery trunks by the Official Supplier of the Vicenza Fair for handling and begin shipping by

the third party handlers.

b) 2nd phase of infill of exhibitors.

c) 1st phase of delivery to shippers.

4. Hours 4.00 p.m. to 4.30 p.m.:

a) Completion of delivery of the trunks by the Official Supplier of the Vicenza Fair for handling and handlers

third.

b) 3rd phase of infill of exhibitors

c) 2nd phase of delivery to shippers

5. Hours 4.30 p.m. to 6.00 p.m.: completion delivery to shippers from exhibitors.

6. At 7.00 p.m: opening of the various driveways and introduction of electric trucks for handling chests by

outfitters and the Official Supplier of the Vicenza Fair handling.


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15. ANNEXES

• ANNEX I: WORK SAFETY REGULATIONS AND EMERGENCY PROCEDURES

• ANNEX II: TEMPORARY FOOD AND BEVERAGE ADMINISTRATION LICENCE

• ANNEX III: EXTRAORDINARY WORK PERMIT APPLICATION

• ANNEX IV: REGULATIONS FOR HANGING POINTS

• ANNEX V: TEMPORARY REGULATION EQUIPMENT KITCHENS

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