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IACP members want to know about:Advertising opportunities
Analytical testing equipment
Analytical testing services
Anti-aging products
Chemical suppliers
Cleanroom equipment
Compliance tools
Compounding devices
Computer systems and software
Consulting services
Cosmeceuticals
Education programs
Flavoring
Laboratory apparel
Laboratory equipment
Laminar flow hoods
Measuring devices
Molds
Nutraceuticals
Packaging equipment
Pharmacy design services
Sterile compoundingequipment
…and much more
CCH Returns to Downtown Washington, D.C.!Based on overwhelming feedback from IACP members and exhibitors, Compounders on Capitol Hill returns to Downtown Washington, D.C. at theRenaissance Washington, D.C. Located directly across from the WashingtonConvention Center, Renaissance Washington, D.C. (999 Ninth St NW, Washington, DC20001) is conveniently situated in the Penn Quarter district, near D.C. CityCenter,Capitol Hill, and the White House. This premier location is surrounded by shops, avariety of dining options, the Spy Museum, Chinatown, the National Portrait Gallery, the Smithsonian American Art Museum, and world-famous National Mall monuments.
Selecting the Renaissance Washington, D.C. is part of a strategic plan to bring attendees and exhibitors much needed meeting space, alarger exhibit hall allowing for prime booth traffic, immediate access to downtown D.C.’s finest restaurants and historic monuments as well as a considerably lower hotel room rate than in past years.
To learn more about the Renaissance Washington, D.C., click here or visit http://www.marriott.com/hotels/travel/wasrb-renaissance-washington-dc-downtown-hotel/
What is IACP?The International Academy of Compounding Pharmacists (IACP) is an association representing more than 4,000 pharmacists,technicians, students, and members of the compoundingcommunity who focus upon the specialty practice of pharmacycompounding. Compounding pharmacists work directly withprescribers including physicians, nurse practitioners andveterinarians to create customized medication solutions forpatients and animals whose healthcare needs cannot be met bymanufactured medications. More than 150,000 patients andprescribers also belong to our organization via the grassrootsadvocacy group, Partnership for Personalized Prescriptions (P3).IACP’s mission of protecting, promoting and advancingpersonalized medication solutions is critical for patient healthcare.
Who attends IACP Meetings? IACP’s Annual Compounders on Capitol Hill is attended by top-level compounding pharmacists and technicians from acrossthe country. Attendees are the leaders in the compoundingprofession and the decision makers in the pharmacy. Weanticipate hosting more than 400 registrants in 2015.
This is a wonderful opportunity for you to
build customer relationships. Networking
here is at its finest!
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Stay up-to-date on CCH details!
Follow IACP!
IACP invites you to join us in Washington, D.C. for the 21st Annual Compounders on Capitol Hill – the only conference
that takes pharmacy compounding issues to the steps of Washington, D.C. Exhibitors and sponsors can take
advantage of face-to-face networking with the top compounding pharmacists in the profession. These pharmacists
and technicians are committed to meeting the unique needs of patients through customized medication solutions.
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Past IACP exhibitors andsponsors have included:A.P.I. Solutions, Inc.ATS LabsAirClean SystemsAir ScienceAir-Tite Products Co., Inc.Accreditation Commission for Health Care (ACHC)
American College of Apothecaries (ACA)Analytical Research Laboratories (ARL)Associates of Cape Cod, Inc.Attix PharmaceuticalsB&B Pharmaceuticals, Inc.bioMérieuxBiosRx, Inc.BIO-TECH Pharmacal, Inc.Blesstia PharmaceuticalCampbell University-Pharmaceutical Education and Research Center
CPCSICharles RiverThe Compounders GroupDigi-Trax CorporationDYNALABSEMD MilliporeEagle Analytical ServicesEpson America, Inc.Essential Formulas IncorporatedEXAKT Technologies, Inc.Eye Solutions, Inc.FagronFreedom Pharmaceuticals, Inc.Frier Levitt LLCFugi Health Science, Inc.Health Engineering Systems (HES)Humco CompoundingInternational Journal of Pharmaceutical Compounding (IJPC)
International Medical Industries, Inc. (IMI)IsoTech DesignKUNESA LLCLetco MedicalLive Oak BankLife FileMar Cor PurificationMedi-Dose, Inc./EPS, Inc.MEDISCAMEDISCA NetworkMetagenicsNational Community Pharmacists Association (NCPA)
PCCAPCCA – WorldwidePharmacy Compounding Accreditation Board (PCAB)
Pharmacy Marketing QuarterlyPure EncapsulationsRxCoop, LLCRXinsiderRx Skin TherapyRX TaxProsStorey MarketingTacit Almonds, LLCTeleManager TechnologiesTopi-CLICK Topical Dosing ApplicatorTorpac CapsulesUnited States Pharmacopeia (USP)Vinco, Inc.ZRT Laboratory, LLC
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Set in the vibrantPenn Quarter, the RenaissanceWashington D.C. isconveniently locatedjust steps from manyof Washington, D.C.’sattractions. Attendeeswill have immediateaccess to a wide variety of restaurants,bars, museums, and entertainment venues.
n Stay with us at the RenaissanceWashington, D.C. and receive thediscounted group hotel rate at $189.
n Enjoy the bars andrestaurants inChinatown.
n Take in a concert orsporting event at theVerizon Center.
n Visit the world-famous National Mallmonuments.
n Locals receive discounted valet parking.n Two blocks from the Metro subway system.
To learn more about the Renaissance Washington, D.C, click here or visithttp://www.marriott.com/hotels/travel/wasrb-renaissance-washington-dc-downtown-hotel/.
Why should you exhibit?
This is the best place to demonstrate what your company can offer to the compounding profession.
n You will meet face-to-face with pharmacy decision makers in a direct sales environment.n You will have access to important educational sessions that will shed light on opportunities in the profession.
n Exhibitors will receive complimentary listings in all conference program materials plus the meetingwebsite, the bi-weekly newsletter, Capitol Connections, and the meeting newsletter. Don’t be left out!
n Exhibiting companies are invited to attend a pre-show Exhibitor teleconference with an audienceanalysis discussion, meeting benefits overview, and Q&A session.
n Additional recognition with sponsored education sessions.n Exhibitors receive the opportunity to include their own promotional video on the IACP YouTube page. This video serves as a great advance educational opportunity to promote what your company willshowcase at the meeting.
n Breakfast and lunch will take place in the Exhibition Hall, thus enhancing your opportunity to meet the attendees.
n Prior to the meeting, you will receive a head count of attendees so you may plan material quantity.n The opportunity to send a one-time, direct email to attendees. The email list is strictly a one-time use to those attendees who have opt-in.
Eat, Shop, and Play in Penn QuarterExhibit OpportunitiesThe IACP Exhibition Hall is held in conjunctionwith Compounders on Capitol Hill. This exhibitionprovides vendors an opportunity to network withpharmacists and promote your business amongthe decision makers in pharmacy compounding.
The Exhibition Hall is located directly across from the General Session room and is thelocation for attendee breakfast and lunch on two days of the conference. The Exhibition Hallis also conveniently located directly across fromthe registration area where all attendees mustcheck-in. All traffic to and from the GeneralSession meeting room will travel in front of theExhibition Hall. Over the course of two days,vendors will have six hours dedicated solely toexhibition time. In addition, vendors are invited to participate in all educational sessions,social events, and appointments on Capitol Hill.We know you will agree that with 400 attendees and approximately 50 exhibitors, this is anintimate gathering perfect for face-to-facebusiness opportunities.
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Exhibitor Upgrades and Pricing
PREMIUM EXHIBITOR OPPORTUNITIES
Exhibitor and Sunday Continental Breakfast & LunchSponsor – $8,000 ($7,250 for Corporate Partners)– Booth: One 10’ x 10’– Sponsorship of continental breakfast stations and lunch for Sunday.– 2 Exhibitor Badges, including access to all education sessions,Welcome Reception, and Capitol Hill Closing & Debriefing Celebration.
Exhibitor and Monday Continental Breakfast & LunchSponsor – $8,000 ($7,250 for Corporate Partners) – SOLD– Booth: One 10’ x 10’– Sponsorship of continental breakfast stations and lunch for Monday.– 2 Exhibitor Badges, including access to all education sessions,Welcome Reception, and Capitol Hill Closing & Debriefing Celebration.
Premium Exhibitor – $5,000 ($4,250 for CorporatePartners) (Only 4 available)– Booth: One 10’ x 10’ located immediately outside the Exhibit Hall.Conveniently located near the entrance of the hall – all traffic will pass to and from this location to get to the Exhibit Hall.
– 2 Exhibitor Badges, including access to all education sessions,Welcome Reception, and Capitol Hill Closing & Debriefing Celebration.
Exhibitor – $4,500 ($3,750 for Corporate Partners)– Booth: One 10’ x 10’– 2 Exhibitor Badges, including access to all education sessions,Welcome Reception, and Capitol Hill Closing & Debriefing Celebration.
Exhibit Set-upSaturday June 6 12:00 – 4:00 p.m.
Exhibit HoursSunday June 7 7:00 – 8:00 a.m.
10:00 – 10:30 a.m.12:00 – 2:00 p.m.
Monday June 8 8:30 – 9:30 a.m.12:00 – 2:00 p.m.
Exhibit BreakdownMonday June 8 2:00 p.m.
Exhibit Dates and Times
(Actual times are subject to change; totalface-to-face time with registrants will not change.) For more information, please contactAshlyn Grant at IACP 281-933-8400.
Please note:We’re letting everyone sleep abit later after our fantastic Rx Mixer…Monday exhibits start at 8:30 a.m.
This is a wonderful opportunity for you to build customer
relationships. Networking here is at its finest!
Application ProcessEnclosed is an application for your review. Read the application,rules and regulations carefully. Complete the application with thesignature of your company’s authorized representative. Returncompleted Exhibitor Commitment Form to [email protected].
You will receive a confirmation email when your form has beenreceived. Full payment with a copy of the completed form shouldbe sent to:
International Academy of Compounding PharmacistsAttn: Ashlyn Grant4638 Riverstone Blvd.Missouri City, TX 77459
Confirmation e-mails, booth selection forms and hotel equipmentorder forms will be sent to exhibitors once the completedcommitment form has been received. Additional information aboutthe educational programs and special events will be forthcoming.
Exhibitor/Affiliate EventsExhibitor/Affiliate groups desiring space for meetings and socialevents must submit a request no later than March 15, 2015 viaemail to [email protected]. No entertaining, social functions,focus groups, or industry-sponsored symposia may be scheduledin conflict with the official Compounders on Capitol Hill program.
In addition, all exhibitors will receive:• Recognition in conference materials and on-site signage.
• Acknowledgement on IACP’s website: www.iacprx.org.
• Acknowledgement in IACP’s bi-weekly newsletter, CapitolConnections and the meeting newsletter.
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Meeting Syllabus – $7,000IACP provides each attendee with a program syllabus containing themeeting agenda, exhibitor and sponsor listings, and note-taking pages.Your company will receive a full-page color ad with premium placementinside the syllabus. Ad specs will be provided. Deadline to receive ad isFebruary 2, 2015. Sponsorship will be reflected in all meeting materials,website listing, the meeting newsletter, and onsite signage.
Meeting Brochure – $6,000 – SOLDAs the brochure sponsor, your company will get 2X the impact – print value and viral exposure! This is the go-to-piece for everythingattendees need to know about the meeting including the meeting agenda,hotel information, and registration details. The meeting brochure will beprinted and mailed directly to all IACP Members prior to the meeting.Additionally, IACP will issue a second electronic version, the E-Brochure,converted into a Flipbook. The E-Brochure’s circulation begins monthsbefore the conference. This viral E-Brochure will be distributed via a weblink to all IACP Members, in IACP’s Capitol Connections newsletter, themeeting newsletter, and prominently featured on the meeting web page.Additionally, your company will receive one full-page color ad withprominent placement inside the printed edition and in the electronicedition, which will link directly to your company web site. Ad specs will beprovided. Deadline to receive ad is February 2, 2015. Sponsorship will bereflected in all meeting materials, web site listing, the meeting newsletter,and onsite signage.
Door Drop – $5,000 – SOLDAt your door service! Deliver your message to every CCH attendee’shotel room. Your promotional material gets directly to attendees when your company’s information is placed inside their hotel room.Attendees will arrive at your booth ready to talk business and learnmore about your products and services. The door drop may include asmall logoed product or literature about your company and brandedgift for attendees. The packaging will be branded with the meeting logoand all items included will be sent to IACP for approval no later thanMarch 16, 2015. You will be contacted by February 2, 2015 withdetails on final quantity needed and shipping details. Sponsorship will be reflected in all meeting materials, web site listing, the meetingnewsletter, and onsite signage.
Name Badge Holder – $4,000 – SOLDThis popular item is a practical and convenient alternative to theclassic name badge holder. Your company logo will be featuredprominently on the front pocket. It serves as a wallet with a zipperpocket to hold all the potential client business cards attendees willobtain onsite. All attendees are encouraged to wear it throughout the meeting. Sponsorship will be reflected in all meeting materials,website listing, the meeting newsletter, and onsite signage.
Sponsorship Options and PricingLOGO/BRAND RECOGNITION
Meeting T-Shirt – $10,000 – SOLDUp-scale logo-wear provided to all attendees. The t-shirt will beprovided to all attendees and will be prominently displayed near theregistration desk where all attendees will visit daily. Sponsorship willbe reflected in all meeting materials, web site listing, the meetingnewsletter, and onsite signage.
Meeting Tote Bag – $7,000 – SOLDTote bags will have your company’s logo and/or marketing messageon one side and the meeting’s artwork on the other side. Sponsorshipincludes one insertion with promotional messaging in each bag.Promotional materials must be printed and delivered to the IACPHeadquarters (4638 Riverstone Blvd., Missouri City, TX 77459) nolater than March 2, 2015. Sponsorship will be reflected in all meetingmaterials, web site listing, the meeting newsletter, and onsite signage.
ADDITIONAL BENEFIT for Sponsors Only
Premium Sponsorship Level $6,500 +As an added benefit when your company sponsors $6,500 ormore in sponsorships (does not include exhibit booth monies),you receive the opportunity to send out a customizable letterfrom IACP and your company directly to your clients. IACP willwork with you on the joint letter and provide only companies atthis commitment level the opportunity to distribute the letterincluding a special discount off/promo code of the fullregistration price to the Compounders on Capitol Hill. It’s onesmall way that we can show your clients how working togethercan achieve great things for all. If your sponsorships are belowthis amount, please consider sponsoring an Education Session.
For additional event opportunities, please contact Ashlyn Grant at (281) 933-8400.
For additional event opportunities, please contactAshlyn Grant at (281) 933-8400.
Sponsorship Investment OpportunitiesSponsorships provide an excellent opportunity to spread the messagethat your company supports compounding pharmacy!
By agreeing to sponsor Compounders on Capitol Hill, you will increaseyour visibility and promote your company among conference participants.
Benefits of Sponsorship• Your company name and logo will be listed on the item you choose.Your company name will be listed on signage prominently located inthe registration, exhibit and breakfast/lunch areas.
• Your company will receive recognition in all conference programmaterials including the meeting syllabus.
• Your company will be acknowledged in the meeting website, the bi-weekly newsletter, Capitol Connections and the meeting newsletter.
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Business Card Holder – $3,750 – SOLDAttendees will be collecting many businesscards during Compounders on Capitol Hill.
This 2-in-1 key ring and business card holder will keepattendees organized with all the many new contacts they will be meeting.Your logo will be exhibited on the business cardholder that will be provided to attendees, exhibitors, andspeakers. Sponsorship will be reflected in all meeting materials,website listing, the meeting newsletter, and onsite signage.
Hotel Room Keys – $3,500 – SOLDFirst impressions are everything! Every IACP guest staying atthe conference hotel will be provided a customized room keyat check-in. Your company’s name and logo will be imprintedon the key that each participant uses daily. Sponsorship willbe reflected in all meeting materials, web site listing, themeeting newsletter, and onsite signage.
Travel Mugs – $3,500 – SOLDAttendees always enjoy travel mugs to hold their hot and coldbeverages during as well as after the conference. Your logo will be exhibited on a mug that will be provided to attendees,exhibitors, and speakers. Sponsorship will be reflected in allmeeting materials, web site listing, the meeting newsletter, and onsite signage.
CCH Embroidered Lab Coat Patch – $3,250As the Lab Coat Patch Sponsor, yourcompany has the exclusive opportunityto hand each attendee an IACP embroidered lab coat patch. The patch will be embroidered with the IACP logo – perfect forapplying to any lab coat! Your company will distribute the patchto each attendee from your exhibit booth. This is a great way todrive traffic to your booth! Attendees will be encouraged to pickup their CCH embroidered lab coat patch at your booth duringan announcement made to all attendees in the exhibit hall.Sponsorship will be reflected in all meeting materials, web sitelisting, the meeting newsletter, and onsite signage.
Custom Silicone Card Sleeve – $3,000Your company logo and the meeting’s artwork willbe included in this custom silicone card sleeve.
Most people take their cell phones with them everywhere, makingthis the perfect item for carrying identification, business cards, cashor credit cards. The silicone card sleeve attaches to a cell phonewith a strong 3M adhesive. Your logo will be exhibited on the cardsleeve that will be provided to attendees, exhibitors, and speakers.Sponsorship will be reflected in all meeting materials, websitelisting, the meeting newsletter, and onsite signage.
Conference Notepad/Pen Combo – $3,250 – SOLDEach conference attendee will receive a customized notepad with pen featuring your company’s logo to use for note-taking during theconference. The notepad/pen combo will provided to all attendees.Sponsorship will be reflected in all meeting materials, web site listing,the meeting newsletter, and onsite signage.
For additional event opportunities, please contact Ashlyn Grant at (281) 933-8400.
Traffic Builder!
NEW item!
NEW item!
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CONFERENCE EVENT SPONSORSHIP
Welcome Reception – $6,000 – SOLDOpen to all attendees, the Welcome Reception will be the location forall CCH attendees to meet and network. Signage with your company’sinformation and logo will be prominently displayed at the WelcomeReception and in registration materials. Sponsor will have the optionto provide welcome gift or company promotional item to participants.Sponsor will be acknowledged at the podium during the GeneralSession on Sunday. Sponsorship will be reflected in all meetingmaterials, web site listing, the meeting newsletter, and onsite signage.
IACP Board & Foundation Board of DirectorsMeetings – $4,500On Saturday, June 4, the IACP Board will meet onsite atCompounders on Capitol Hill and discuss the current activities and define the next objectives for the Academy. As a sponsor of the Board Meetings, you will receive exposure among the leadingpharmacists and business owners that play a pivotal role inshaping the future of pharmacy compounding. Sponsor will providebrief welcome address at the luncheon and will have the option toprovide welcome gift or company promotional item to all boardmembers. Sponsorship will be reflected in all meeting materials,web site listing, the meeting newsletter, and onsite signage.
IACP President’s Reception – $3,500 – SOLDThis private reception recognizes the contributions of IACP BoardPresident Dale Coker, RPh, FIACP. The reception will be open toIACP Board of Director Members and IACP Fellows. As the sponsor
of the IACP President’s Reception, you will receiveexposure among the leading pharmacists and businessowners that play a pivotal role in shaping the future ofpharmacy compounding. Sponsor will have the option toprovide welcome gift or company promotional item to all
attendees. Your company’s name and logo will be included on allelectronic and printed invitations. Your company representativesare invited to attend and may address the guests during thereception. Sponsorship will be reflected in all meeting materials,
web site listing, the meeting newsletter, and onsite signage. Should you choose to provide a small item to attendees, you will be contacted by February 2, 2015 with details on final quantityneeded and shipping details.
Videographer – $3,000This sponsorship will be used to record the identified educationsessions at Compounders on Capitol Hill that will be converted tothe IACP AdvanCE self-paced webinar library. IACP AdvanCE is aone-stop shop to find a comprehensive selection of compoundingcontinuing education that specializes in legislative, regulatory andpractice topics. This is a great way to support IACP and demonstrateto its members your commitment to their professional development.Sponsorship will be reflected in all meeting materials, web sitelisting, the meeting newsletter and onsite signage.
Capitol Hill Debriefing and Closing Celebration – $2,500After a long and productive day on the Hill, attendees will return to the hotel to relax and share stories with their colleagues at theCapitol Hill Debriefing and Closing Celebration. Sponsor will havethe opportunity to make a brief address at the reception as well as prominent display of your company’s information and logo. The Capitol Hill Debriefing and Closing Celebrationfeatures “relaxing stations,” where attendees returnfrom the Hill to shoulder and neck massagestations. In 2014, this event had morethan 120 attendees. Sponsors mayprovide goodie bags for attendees. Forexample, cosmeceutical goodie bags withfacial and body creams. Sponsorship will bereflected in all meeting materials, web site listing, the meeting newsletter, and onsite signage.
For additional event opportunities, please contact Ashlyn Grant at (281) 933-8400.
Don’t miss yourfinal opportunity tonetwork in a relaxedenvironment!
Network with IACP’s elite members.
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Relaxation Station – $3,000Want to draw a crowd to your booth? Sponsor the Massage Chair Station!A very popular spot at every trade show, the seated massage station is anexceptional generator of booth traffic and goodwill. Improve Exhibit Halltraffic by offering attendees an extra incentive to hear what your companyhas to say. This feel-good opportunity builds brand value and createspositive connections with your company. Professional massage therapistswill be at your booth to provide the massages. A great way to generatetraffic and create visibility for your company during exhibit hours.Sponsorship will be reflected in all meeting materials, web site listing, the meeting newsletter, and onsite signage.
First Timer Program – $1,500Conferences as a first timer can be overwhelming! To assist in makingtheir first experience a smooth one, Compounders on Capitol Hill providesfirst-time attendees with an electronic First Timer Guide, a useful tool witha variety of resources that will help them navigate the conference. Yourcompany will receive one full-page color ad inside the electronic program,which will link directly to your company web site. Your company would
ADDITIONAL CONFERENCE SPONSORSHIP OPPORTUNITIES
Education Sessions – $1,500Education sessions at Compounders on Capitol Hill is a great way to support IACP and demonstrate to its members yourcommitment to their professional development. Your company’sname as an unrestricted educational grant sponsor will beacknowledged at the beginning of the CCH education session,reflected in all meeting materials, web site listing, the meetingnewsletter, onsite signage, and title slide.
have the opportunity to provide a commemorative gift orbrochure/flyer to be placed in each first timer’s registration packet.The commemorative gift or brochure/flyer must be printed anddelivered to the IACP Headquarters (4638 Riverstone Blvd., MissouriCity, TX 77459) no later than March 2, 2015. Sponsorship will bereflected in all meeting materials, website listing, the meetingnewsletter, and onsite signage.
Soapbox Consulting, LLC – $3,000A traditional component of Compounders on Capitol Hill are thekey one-on-one meetings held with IACP Members and theirCongressional and Senatorial delegations. Last year, IACPconducted more than 200 Capitol Hill meetings thereforestrengthening our relationship on the Hill andcontinuing the conversation to protectcompounding. IACP will partner again thisyear with Soapbox Consulting, LLC tosecure these key Hill meetings –making your right to compound possible.Sponsorship of the Hill Appointments willsupport IACP and its mission to protect, promoteand advance the art and science of pharmacycompounding. Sponsorship will be reflected with your companylogo on signage near the Soapbox Consulting, LCC table all daySunday as well as Tuesday morning, all meeting materials, website listing, the meeting newsletter, and onsite signage.
For additional event opportunities, please contact Ashlyn Grant at (281) 933-8400.
Conference Wi-Fi – $9,000Provide all CCH attendees access to free Wi-Fi on bothSunday, June 7 and Monday, June 8. During the meeting,
attendees may stay connected to email and access the meetingpresentations directly from the meeting website. Sponsorship will be reflected in all meeting materials, web site listing, the meetingnewsletter, and onsite signage.
IACP AdvanCE Education Sessions – $4,000 (4 available)This sponsorship will be used to record the identified educationsessions at Compounders on Capitol Hill that will be converted to the IACP AdvanCE self-paced webinar library. IACP AdvanCE is aone-stop shop to find a comprehensive selection of compoundingcontinuing education that specializes in legislative, regulatory andpractice topics. This is a great way to support IACP and demonstrateto its members your commitment to their professional development.Sponsorship will be reflected in all meeting materials, web sitelisting, the meeting newsletter, onsite signage, and title slide.
Support HillAppointments and help open thedoor to protectingcompounding!
NEW!
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1. All booth and sponsorship payments must be received by IACP no later than30 days prior to the first day of the scheduled event. — IACP reserves theright to cancel sponsorships and/or exhibit space after that date for any companyor individual who has not remitted payment.
2. Exhibit Space Cancellation Policy — All exhibit booth space cancellations mustbe submitted in writing and received by IACP, on or before March 2, 2015 for afull refund less $500 administration fee. Exhibit booth space cancellationsreceived after March 2, 2015 will not be refunded. Please note that exhibitorregistration cancellations must be submitted in writing separately from the exhibitbooth space cancellation.
3. Termination of Conference and Exposition — Should the premises in whichIACP’s 21st Annual Compounders on Capitol Hill is to be held become, in the solejudgment of IACP, unfit for occupancy, or should the convention and tradeexposition be materially interfered with by reason of action of the elements, strikepicketing, boycott, embargo, injunction, war, riot, emergency declared by agovernmental agency, or any other act beyond the control of IACP the contract forexhibit space may be terminated. IACP will not incur liability for damages sustainedby exhibitors as a result of such termination. In the event of such termination, theexhibitors expressly waive such liability and release the Academy of and from allclaims for damages and agree that the Academy shall have no obligation except torefund to exhibitors pro-rated shares of the aggregate amounts received by theAcademy as rental for exhibit spaces for said exhibits after deducting all costs andexpenses in connection with such exhibits, including reasonable reserves forclaims, such deduction being hereby specifically agreed to by the exhibitor.
4. If an exhibitor does not follow the rules and regulations set by IACP, thenthis contract may be terminated — In the event of a default by the exhibitor, asset forth in the previous sentence, the exhibitor shall forfeit as liquidated damagesthe amount paid by him for his space rental, regardless of whether or not IACPenters into a further lease of the space involved.
5. Exhibitor Registration Badges — Exhibitor registrations are limited to onlyemployees of the exhibiting company. Contractors or affiliated companies areprohibited to register as an exhibitor representative and must pay the fullregistration rate.
6. Space Assignment — Where possible, space assignments will be made by IACPin keeping with the preferences as to location requested by the exhibitor—IACP,however, reserves the right to make the final determination of all spaceassignments in the best interest of the exposition. Exhibitors cannot sublet anypart of their assigned exhibit space. No exhibitor shall assign, sublet orshare the space allotted with another business or firm.
7. Use of Exhibit Space — The General Rule of the Exhibit Hall is: Be a GoodNeighbor. No exhibits will be permitted to interfere with the use of other exhibits or impede access to them or impede the free use of the aisle. Booth personnel,including demonstrators, receptionists, and models are required to confine theiractivities within the exhibitor’s booth space. Apart from the specific display spacefor which an exhibiting company has under contract with IACP, no part of theExhibit Hall and its grounds may be used by any organization other than IACP for display purposes of any kind or nature. Representatives should be attired to maintain the professional and businesslike climate of the convention.
8. Installation and Dismantle — In fairness to all exhibitors, IACP exhibitconstruction guidelines must be observed. All booths must contain at least 50%open area to permit side viewing through the booth. If motion pictures, other thanA/V or loud speakers are used, the exhibitor agrees to comply with unionrequirements for the operation of the equipment. Sound presentation, slides ormovies will be permitted if tuned to conversational level and if not objectionable toneighboring exhibitors. IACP reserves the right to restrict the use of glaring lights orobjectionable light effects. The exterior of any display cabinet or structure visiblefrom an adjacent exhibitor’s booth must be finished or suitably decorated at theexpense of the exhibitor erecting or installing such a display and must not includecorporate or product identity that would detract from the adjacent display. If theExhibit Hall is not carpeted, then IACP exhibitors are required to carpet each boothspace contracted for. All exhibits need to comply with IAEE Guidelines for DisplayRules and Regulations. The Exhibit Hall has been reserved for exhibit Installationduring the following hours: Move in: Saturday, June 6 from 12:00 – 4:00 p.m. Allexhibits must be fully operational by Sunday, June 7 at 7:00 a.m. If erection of anyexhibit has not started by 7:00 a.m., IACP shall order the exhibit to be erected andthe exhibitor shall be responsible for payment of expenses incurred. Thedismantling of displays begins on Monday, June 8 at 2:00 p.m. and move out mustbe completed by 6:00 p.m. Deadline for removal of all display materials is Monday,
June 8 at 6:00 p.m. At that time, all exhibit displays or materials left in booths withoutinstructions will be packed and stored at the discretion of IACP, and all charges will beapplied to the exhibitor. *Exhibitors are advised to provide locked storage facilities within their own display areafor excess merchandise.* IACP reserves the right to slightly change these times.
9. Printed Materials — Distribution of printed materials, including audiocassette tapes,videos, and books, by exhibitors or their employees are prohibited and limited to thespace rented by the exhibiting company in the exhibit hall. Materials are not allowed inor around the meeting registration area and prohibited from inside of or directly in frontof the Continuing Education sessions. Violation of this may lead to IACP confiscating anddestroying any such material.
10. Hotel room door drops — Materials of any kind may not be distributed to attendeehotel rooms either by the hotel, an exhibitor/sponsor company or any company unlesspreviously approved by IACP. Written approval for distribution must be sent by IACP.
11. Health, Fire Regulations, and Public Safety — To ensure the safety of allparticipants, fire regulations must be observed. Fire regulations require that alldisplay materials be flameproof. Electrical signs and equipment must be wired tomeet the specification of the local Fire Underwriters Inspection Bureau. Eachexhibitor is charged with knowledge of all laws, ordinances and regulationspertaining to health, fire prevention and public safety while participating in thisexposition. Compliance with such laws is mandatory for all exhibitors and the soleresponsibility is that of the exhibitor.
12. Care of Buildings — Cost for repairing any damages to the exhibit hall will be billed to the responsible exhibitor. Nothing can be posted, tacked, nailed, screwed, orotherwise attached to the columns, walls, floors, ceiling, furniture, or other propertiesof the exhibit hall, convention center, or hotel.
13. Service Personnel will not be allowed on the exhibit floor without work ordersand official service badges — Exhibitors using companies other than IACP’sOfficial Contractors must advise them to check with the Exhibitor Service Center upontheir arrival. Copies of all job orders must be presented at that time for management’sfiles to qualify their company’s participation. Upon verification, official service badgesallowing access to the exhibit area during service hours only will be issued.
14. Exhibitor displays will not be dismantled or packed in preparation of removalprior to the official exhibit closing time of Monday, June 8 at 2:00 p.m. — Noequipment can be removed from the exhibit hall during the conference without writtenpermission from IACP. Failure to comply with these rates will result in not being invitedto exhibit in future years or denied selection of premium booth space.
15. Insurance — Exhibitors are advised to carry floater insurance to cover exhibitmaterial against damage and loss and public liability insurance against injury to theperson, personal effects, and property of others. All property of the exhibitor isunderstood to remain under his custody and control, in transit to and from theconfines of the exhibit hall, subject to the Rules and Regulations of the Exposition.
16. ‘Hold Harmless’ Clause — The exhibitor assumes the entire responsibility andliability for losses, damage and claims arising out of injury or damage to exhibitor’sdisplays, equipment, and other property brought upon the premises of the hotel andconvention center and shall indemnify and hold harmless the hotel, conventioncenter, agents, and employees from any and all such losses, damages and claims.
17. Royalties, license fees and other changes —Exhibitor agrees to pay all royalties,license fees or other charges accruing or becoming due to any firm, person orcorporation by reason of any music—either live or recorded or other entertainment ofany kind or nature, played, staged, or produced by the Exhibitor, his agents, employeesor subtenants within the premises covered by this License Agreement including butnot limited to, royalties or licensing fees due to BMI, ASCAP or SESAC. Exhibitoragrees to hold harmless IACP, its agents and employees against any and all suchclaims and charges, and to defend, at its own expense any and all such claims andcharges. Exhibitors shall have the right, however, to protest and if desired, to litigateand adjudicate any and all such claims.
18. Any videography/photography is strictly prohibited in the exhibit hall unlessIACP grants written permission in advance.
19. IACP reserves the right to make changes to these rules — Any matters notspecifically covered herein are subject to decision by IACP. IACP reserves the right tomake such changes, amendments and additions to these rules as consideredadvisable for the proper conduct of the exhibit with the provision that all exhibitorswill be advised of any such changes.
2015 Trade Exposition Rules
I A C P C O M P O U N D E R S O N C A P I T O L H I L LE D U C A T I N G A D V O C A T I N G N E T W O R K I N G
Company* __________________________________________________________________________________________________________
Contact Name ________________________________________________________________________________________________________
Address ____________________________________________________________________________________________________________
City ____________________________________ State__________________________________ Zip ________________________________
Phone __________________________________ E-mail ________________________________Web Site* ____________________________
__________________________________________________________________________________________________________________Exhibit Coordinator (Exhibit kit will be emailed to this person) E-mail Cell Phone
*Exhibitor listing in meeting material will contain this information.
____ Exhibitor and Sunday Continental Breakfast & Lunch Sponsor –$8,000 ($7,250 for Corporate Partners)
____ Exhibitor and Monday Continental Breakfast & Lunch Sponsor – $8,000 ($7,250 for Corporate Partners)
____ Premium Exhibitor – $5,000 ($4,250 for Corporate Partners) (4 available)
____ Exhibitor – $4,500 ($3,750 for Corporate Partners)
Payment CalculationExhibitor Level Total $ ________________
Additional Sponsorship Total** $ ________________
Total Due IACP $ ________________
Payment
q Check (Please make payable to IACP) q Send us an invoice q Credit Card (circle one): Discover VISA MasterCard AMEX
Credit Card Number____________________________________ Exp. Date __________________ V-code _______________
Card Holder’s Name __________________________________________________________________________________
Billing Address of Card________________________________________________________________ (if different from above)
Authorized Signature__________________________________________________________________________________
Person filling out this form (if different from above) _____________________________________________________________
Acceptance of this application by IACP constitutes a contract.The total exhibitor/sponsor fee must be enclosed with thisapplication. We abide by the exhibition rules which are statedon Page 9, and which are a part of this contract
______________ (initial).
I A C P 4 6 3 8 R i v e r s t o n e B l v d . M i s s o u r i C i t y , T X 7 7 4 5 9 2 8 1 - 9 3 3 - 8 4 0 0 F A X 2 8 1 - 4 9 5 - 0 6 0 2
E x h i b i t o r C o mm i t m e n t F o r m
**Sponsorship totals of $6,500 or more receive thePremium Sponsor benefit. If this applies to you, IACP will contact you directly to redeem.
LOGO ITEMSq Meeting T-shirt – $10,000 – SOLDq Meeting Tote Bag – $7,000 – SOLDq Meeting Syllabus – $7,000q Meeting Brochure – $6,000 – SOLDq Door Drop – $5,000 – SOLDq Name Badge Holder – $4,000 – SOLDq Business Card Holder – $3,750 – SOLDq Hotel Room Keys – $3,500 – SOLDq Travel Mugs – $3,500 – SOLDq CCH Embroidered Lab Coat Patch – $3,250q Custom Silicone Sleeve – $3,000q Conference Notepad/Pen Combo – $3,250 – SOLDCONFERENCE EVENT SPONSORSHIPq Conference Wi-Fi – $9,000q Welcome Reception – $6,000 – SOLDq IACP Board & Foundation Board of Directors Meetings – $4,500q IACP President’s Reception – $3,500 – SOLDq Videographer – $3,000q Capitol Hill Debriefing and Closing Celebration – $2,500q IACP AdvanCE Education Sessions – $4,000 (4 available)q Relaxation Station – $3,000q First Timer Program – $1,500q Education Sessions – $1,500q Soapbox Consulting, LLC – $3,000
©2015 International Academy of Compounding Pharmacists (IACP). All rights reserved.
SponsorshipExhibitor Level Preference
SOLD
