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EA @ Deakin
Ron Leen - APG Manager
Arnie Phillips - IT Architect
Background> Architecture & Planning Group
Formed 7 months ago Consists of 4 (orphan) members - no logical relationship to existing org
structure> A&P Group Priorities have changed over past two months
Formerly Business Strategy focus Shifted to an EA focus
> Some existing EA Products Eg. Roadmap = IT User Requirements Plan (ITURP) Prioritised list of IT Initiatives to support Uni strategic objectives Identified through discussions with Snr Exec & Faculty Deans Ratified by the IT Governance Group Specific funding requirements for following year Forecast funding requirements for subsequent two years
EA @ Deakin
> The journey so far> Overview of Deakin EA Plan process> The way forward> Challenges, opportunities…
The Journey So Far
> In the beginning… Perceptions of ITSD
• No IT strategy; no understanding of IT “health”; no alignment with budget model; no strategic input; no business consultation; etc.
Confidence in ITSD• Inability to manage or maintain IT current environment; inability
to deliver reliable services; inability to justify technical decisions; etc.
Expectations of ITSD• Forget “the future” (for now) – improve “the current”
> …the 2006 Review of ITSD
The Journey So Far…cont’d
> Recommendations from the ITSD Review Develop an IT Plan defining a University wide strategic direction
for IT Develop a formal process for succession planning of Deakin’s
suite of applications Develop an approach to standardise principles and maximise
reuse of IT assets Develop a portfolio approach to IT environment management Develop Pgm Mgmt processes to ensure strategic alignment of
project deliverables Develop Pgm Mgmt processes to ensure transparency of project
financials
The Journey So Far…cont’d
> The Birth of EA @ Deakin ITSD – The logical way to address the Review recommendations Snr Exec – The answer to their (our) problems
> What we did… What is EA? What were Deakin’s expectations of EA? How these expectations should be satisfied? How EA will “fit” at Deakin?
> The Deakin Enterprise Architecture Plan (DEAP) was born…
The DEAP Process
StrategicManagement
StrategicManagement
ProgramManagement
StrategicManagement
Portfolio Management
StrategicManagement
Deakin EnterpriseArchitecture Plan
Future S
tate
Definition
Fit and GapAnalysis Curre
nt State
Definitio
n
DEAP Scope
Gov
erna
nce
and
Man
agem
ent
Application Lifecycle
Business
Priorities
TDUFFAPs
Projects &
Initiatives
Business Priorities
Enterprise Roadmap
Enterprise ArchitectureAnnual Planning Funding Allocation
Pro
ject
M
anag
emen
tO
per
atio
nal
P
lan
nin
gE
A
Del
iver
able
sP
rog
ram
M
anag
emen
tP
ort
folio
M
anag
emen
tS
trat
egic
M
anag
emen
tE
A P
roce
ss
TDUF FAPs
DEAP Scope
Future State Definition
Current State Definition
Target Architecture
Baseline Architecture
Fit & Gap Analysis
Application Lifecycle
Deakin Operational Plan
Governance & Management
Prioritised University Initiatives
Program of Work
Project Initiation, Implementation
& Closure
Enterprise Roadmap
Annual Planning:TDUF / FAPs
Review
Annual Planning: DEAP Scope
Definition
Present Iteration Scope
Development
StrategicObjectiveDefinition
IT Initiatives
PrioritisedIT Initiatives
ProjectList
ProjectManagement
TDUF
Via Snr Exec Interviews
FAPs
“New Initiatives”
Overlay
Enterprise ArchitectureAnnual Planning Funding Allocation
Pro
ject
M
anag
emen
tO
per
atio
nal
P
lan
nin
gE
A
Del
iver
able
sP
rog
ram
M
anag
emen
tP
ort
folio
M
anag
emen
tS
trat
egic
M
anag
emen
tE
A P
roce
ss
TDUF FAPs
DEAP Scope
Future State Definition
Current State Definition
Target Architecture
Baseline Architecture
Fit & Gap Analysis
Application Lifecycle
Deakin Operational Plan
Governance & Management
Prioritised University Initiatives
Program of Work
Project Initiation, Implementation
& Closure
Enterprise Roadmap
Annual Planning:TDUF / FAPs
Review
Annual Planning: DEAP Scope
Definition
Present Iteration Scope
Development
RequiredMaintenance
Activities
AgreedMaintenance
Activities
ProjectManagement
Supported Applications
List
Via Business Consultation
“Ongoing Req’s”
Overlay
The Way Forward> Make a start – at this stage it’s just theory> Implementation
Rework and implement what we already have first Take an iterative approach – with frequent deliverables “Project” approach to each iteration – using seconded resources
> Marketing Selling the concept of EA to IT staff – and managing resistance Selling the benefits of EA to Senior Executive and Business Units
> Education What is EA? - What is EA at Deakin? – Why EA? Focus training/education to suit specific stakeholder groups
> Commitment and Support Appears to be strong executive support – we will test this Acceptance that it won’t happen overnight, but it will happen…
Challenges, Opportunities…
> Challenges Establishing a common understanding of EA @ Deakin Stakeholder support for EA @ Deakin - and what it delivers Embedding EA into the whole University – not just ITSD Ensuring EA benefits justify the existence of the EA team
> Opportunities (outside of those ‘direct’ EA benefits) ITSD gains credibility as a disciplined and valued part of the
University
Thank you
Arnie Phillips - IT Architect: [email protected]
Ron Leen - APG Manager: [email protected]