EADD Annual Planning & Review

Meeting- 2012

Regional Team OPB

25th to 30th November 2012

Mt. Kenya Safari Club, Nanyuki, Kenya

2

Rwanda

Outline

1. EADD2 proposal development (Focus Area 4.2 Proposal

development for phase 2)

2. Technical assistance, as per the OPB (Focus Areas 3.1 to

3.4 and 4.3)

3. Finance, Human Resources Management & Administration

(Focus Area 4.1. Transition and exit EADD 1 and

DFBAs/sites)

4. Communication

3

Rwanda

Goal: Timely development of EADD 2 proposal

Activities

• Country concepts notes developed in time

• Planned stakeholders consultative meetings held

• Planned country working groups meetings held

• Regional proposal developed in time (cost and quality)

Results: First 3 outputs achieved and currently development and finalization

of the Regional EADD 2 Proposal, incorporating country plans is underway.

Following draft 1 comments, additional outputs

• Gender and youth strategy articulated

• Draft production and extension framework developed

• Dairy business hubs approaches developed and incorporated into

country plans

EADD2 proposal development:

Progress

4

Rwanda

• Country proposals gaps completed

• Consortium partners aligned in terms of budget and

activities, per country

• Regional partnerships developed

• Co-funding activities and commitments achieved

• Regional Investor conference held • Inception modalities put in place

EADD2 proposal development:

Plan for next 6 months

5

Rwanda

End Goal:

Completion of a bankable proposal that meets the

aspirations of the Foundation, the consortium partners

on cost, time and quality and delivers on the vision for

the project.

Smooth transition to EADD 2 in terms of staff,

resources, milk-shed selection and right partnerships

at Country

Regional Team and Partners supporting Country teams for effective implementation.

EADD2 proposal development:

Transition to inception

6

Rwanda

Technical Assistance:

Progress & Plan

Focus area 3: Provide technical assistance, oversight and

overall coordination at the regional level

3.1. Increase project’s analytical work (in on-farm dairy

productivity)

Target Achieved

Evidence-based guidance on dairy

productivity and market access

interventions provided

Internal stage gating assessments

coordinated

2 1

External site assessments planned and

coordinated (SCOPEInsight)

1 1

Dairy production improvements

incorporated in EADD country and

Site operating and strategic plans

Dairy cost of production and productivity

surveys conducted

Country

based

On going

Survey findings disseminated 5 0

Production team country and regional

review meetings convened

3 1 (regional)

7

Rwanda

Technical Assistance:

Progress & Plan (cont.)

3.2. Provide oversight in supporting DFBAs embed

extension services structures) Target Achieved

Lessons learnt on extension services delivery

documented.

Assessment to review and document extension

services approaches conducted

1 On going

Support to country teams in implementing

the DFBA embedded extension approach

provided.

Training curriculum for refreshing and

upgrading DFBA extension workers developed

1 0

Extension manuals and farmer training

materials developed/adapted.

1 0

Progress reports on DFBA run extension

services and structure produced to inform

adjustments

2 On going

Other extension & related production activities (ABS)

•Designing pilot programs Survey

•AFIIM Uganda

•Liquid nitrogen plant installation

8

Rwanda

Technical Assistance:

Progress & Plan (cont.)

3.3. Provide oversight in supporting DFBAs transition to

competitive hubs)

Target Achieved

Pathways to grow TM hubs

towards sustainability

identified and promoted.

Study on pathways to grow TM hubs

towards sustainability completed.

1 On going

Recommendations on opportunities

for strengthening BDS services in TM

hubs advanced.

1 On going

EADD work used to input into

policy change discussions

related to alternative milk

markets

Evidence on alternative milk markets

disseminated

1 0

9

Rwanda

Technical Assistance:

Progress & Plan (cont.)

3.4. Coordinate the integration of gender and youth

Target Achieved

Support in designing and

implementing gender and

youth strategies provided

to country teams

Gender and youth working group

review meetings convened

2 0

Collaboration with gender and

livestock focused programs

maintained (GAAP, ILRI/FORD)

2 1

Lessons learnt on

integrating gender and

youth assessed and

documented.

EADD gender strategy reviewed 1 0

10

Rwanda

Technical Assistance:

Progress & Plan (end)

Focus Area 4: Mobilize and prudently manage resources

to achieve project objectives and transition to phase 2

4.3 M&E system

Target Achieved

Lessons learned documented and

disseminated

Hub resource book available to stakeholders to

learn from EADD hub approach

1 On going

End of project pilot phase

evaluation

Evaluation of EADD1 activities conducted and

recommendations/ findings made available

1 Draft ToRs and

plan

11

Rwanda

Technical Assistance:

Plan (ABS)

Pilot extension service models

•Kenya 2 sites

•Uganda 2 sites

Kenya

•KDFF Capacity building

Uganda

•Continued project oversight

CE Achievements

.Build capacity of the DFBA extension staff on the

• use of FEAST tool to collect data

• Collect site specific data on annual feed availability at the DFBA

• Generation of reports and plans on feed

• plan implementation

• 28 Feed/plans Uganda

• 18 in Kenya

.

Feed Assessment Tool (FEAST) Survey

TEAM MEMBERS

•Peter Gichini – Lead Interviewer

•Richard Kahumburu – Assistant

Interviewer

•Patrick Wambugu - Recording

INTRODUCTION:

•This survey was conducted on

28th day of August 2012

covering the wet zone of Kieni

– larger Amboni in Mweiga

•We had a group of 15 farmers

of which 8 were men and 7

women.

•While interviewing, we

balanced the group in terms of

gender on 50/50 basis.

• Lack of feeds, including

water, during dry seasons.

– Trainings on ways to

prepare, conserve and

preserve animal feeds.

– Ways to harvest rain-

water enough to

endure the dry

seasons.

– Appropriate and high

quality fodder seeds

should be availed to

these farmers.

Plans

• Aligning/integrating Feed plans to the DFBA annual plans

• Implementation of Feed plans by DFBA

• Identification implementation of Climate smart Agricultural practices in three sites of EADD in Kenya and Uganda

• Participatory Training need Assessment for Climate Smart Agricultural practices in Lelchego and BUBUSI

Finance, HR and Administration:

Plan for next 6 months

15

•Streamlining EADD investment fund management and ensuring uptake

of all DFBA loans by financial institutions

•Review and develop working systems to facilitate recovery of funds

advanced to DFBAs

•Capacity needs assessment of all country accounting staff

•Performance review at close of EADD phase 1 and staff training and

development in readiness for EADD 2

•Review and revise job descriptions, identify skills gap for the design

and roll out of a staff developmental programme

•Develop and implement EADD 1 financial close out system

•Review current performance management system, analyze its

effectiveness, review and simplify appraisal tool and train staff

•Review what EADD/Heifer Human Resource ‘good practice’ has been

to form a basis for HRM strategy

EXPENDITURES

16

PARTNER CY 2008 SPEND CY 2009 SPEND CY 2010 SPEND CY 2011 SPEND NCE SPEND

CE 1ST QUARTER SPEND

Heifer 2,731,044 3,859,305 3,979,979 4,668,263 2,050,284 1,041,408

TNS 2,627,403 2,608,944 2,965,920 3,044,244 1,871,634 531,544

ILRI 741,858 643,083 517,194 576,097 362,615 129,593

ABS 1,198,355 867,099 830,001 601,479 351,306 48,028

ICRAF 492,608 584,871 597,742 450,314 209,674 40,840

Total 7,791,268 8,563,302 8,890,836 9,340,397 4,845,515 1,791,413

EADD 2 Planning 170,183

Total 7,791,268 8,563,302 8,890,836 9,340,397 4,845,515 1,949,250

BUDGET ANALYSIS

17

PARTNER CE BUDGET CE 1st quarter expenditures Variance % variance

Heifer 4,147,146 1,041,408 3,105,738 75%

TNS 2,453,605 531,544 1,922,061 78%

ILRI 576,098 129,593 446,505 78%

ABS 323,138 48,028 275,110 85%

ICRAF 406,906 40,840 366,066 90%

Cost Extension Request 7,906,893 1,791,413 6,115,480 77%

EADD 2 Planning 561,212 170,183 391,029 70%

Total Supplement Request 8,468,105 1,949,250 6,518,855 77%

Communication & information:

Progress

18

• Website redesigned and transferred to HI microsite in close collaboration

with HI internet marketing. Already live.

• Communication Strategy and Media Relations Guideline documents

awaiting approval by relevant heads.

• Updated communication materials with key messages based on

achievements published – brochure, banners and fact sheets. 2

newsletters published.

• PMT promo and educational video

• Inroads with media in Kenya especially. A media visit with Nation

Newspapers to Kieni; result of a two page free feature in Nation

Newspaper. Expression of interest from Citizen and Nation. Plans

underway to engage media in Uganda together with CPM and M&E

• Events: ESADA in Nairobi (April): Key role in organization of exhibition

demo farm and overall EADD/HI participation. Scope Insight DFBA ratings

scores event publicity to partners and stakeholders. Media mentions in

CTV, Nation and KTN

19

• 2 Newsletters published

• Media connection and visits in Uganda. Targeting two media

houses and at least two media visits that will translate to

newspaper coverage of the project.

• EADD video highlighting achievements

• Documenting success narratives: 10 in each country

(ongoing)

• Other adhoc communications (social media maintenance,

website, field visits et al)

Communication & information:

Plan for next 6 months