EastGarrisonCommunityServicesDistrict
Monterey County Regional Fire District
East Garrison Station
Community Meeting Room
13630 Sherman Blvd.
East Garrison, CA 93933
MeetingAgenda
Tuesday,November19,2019
6:00PM
AdvisoryCommittee
Teri Short, Chair Brian Nelson, Vice Chair
Richard Nieuwstad, Secretary Phil Sakakihara, Member Efrem Valentin, Member
Neil Poling, Alternate
Kadidia Cooper, Alternate Ray Brown, Alternate
EGCSD Advisory Committee Meeting Agenda November 19, 2019
2
6:00 PM CALL TO ORDER ROLL CALL ADDITIONS AND CORRECTIONS TO THE AGENDA ANNOUNCEMENTS PUBLIC COMMENT The public may address the Committee on any matter not on this agenda but still within the oversight of the EGCSD Advisory Committee. COMMENTS, REQUESTS & ITEMS FROM COMMITTEE MEMBERS REGULAR AGENDA 1. APPROVAL OF MINUTES
a. Approve the EGCSD Advisory Committee Draft Action Minutes. Attachment 1 – EGCSD Advisory Committee Draft Action Minutes for September 17, 2019
2. PENDING ISSUES AND FUTURE AGENDA ITEMS
a. Receive a status update on items requested from Advisory Committee members and future agenda items; and
b. Provide input to staff, as appropriate. Attachment 1 – Pending Issues/Request Tracking Sheet Attachment 2 – Future Agenda Tracking Sheet
3. EGCSD ADVISORY COMMITTEE MEETING SCHEDULE
a. Receive request from Resource Management Agency to change meeting date from Tuesday to Wednesday; and
b. Consider adopting Fourth Wednesday as the new meeting date; and c. Adopt the 2020 schedule of EGCSD Advisory Committee meetings. Attachment 1 – Monthly Calendar – Wednesday Attachment 2 – Monthly Calendar – Tuesday Attachment 3 – Every Other Month Calendar – Wednesday Attachment 4 – Every Other Month Calendar – Tuesday
4. AD HOC COMMITTEE VERBAL UPDATES
a. Receive update from the Special Events Ad Hoc Committee.
EGCSD Advisory Committee Meeting Agenda November 19, 2019
2
5. EGCSD FINANCIAL UPDATE
a. Receive status update regarding Mello‐Roos taxes Annual Revenues and Expenditures as of September 30, 2019 for East Garrison Community Services District (Fund 181) and East Garrison Community Facility District (Funds 180 & 510); and
b. Receive Monterey County Department of Elections Invoice and County Employee Cost Breakdown for the 2017 East Garrison Community Services District Special Election; and
c. Provide input to staff, as appropriate
Attachment 1 – Income Statement Attachment 2 – Balance Sheet Attachment 3 – Year to Date Revenue / Year to Date Expenditure Detail Attachment 4 – Elections Department Invoice Attachment 5 – Elections County Employee Breakdown
6. DOG PARK SUBSTRATE a. Consider alternative substrate material options for the EGCSD Dog Parks; and b. Provide input to staff.
7. EAST GARRISON TRAFFIC UPDATE
a. Receive a presentation from Resource Management Agency Public Works engineering unit regarding East Garrison traffic ordinances for all phases, current traffic study, and parking regulations at East Garrison; and
b. Provide input to staff, as appropriate. 8. ANALYSIS OF COMMUNITY WI‐FI PROPOSAL & SURVEILLANCE CAMERA SYSTEM ALTERNATIVES
a. Receive staff analysis regarding community Wi‐Fi Proposal brought forward by multiple members of the East Garrison for the East Garrison Community CSD facilities and surveillance camera system alternatives; and
b. Provide input to staff. 9. EGCSD DEPARTMENTAL UPDATE
a. Receive a departmental update regarding EGCSD staffing and facilities operations and maintenance; and
b. Provide input to staff, as appropriate.
ADJOURNMENT NEXT REGULAR MEETING TUESDAY, JANUARY 21, 2020 or WEDNESDAY, JANUARY 22, 2020 6:00 PM, EAST GARRISON FIRE STATION
Attachment #1
1
EastGarrisonCommunityServicesDistrict
Monterey County Regional Fire District
East Garrison Station
Community Meeting Room
13630 Sherman Blvd.
East Garrison, CA 93933
ActionMinutes‐Draft
Tuesday,September17,2019
6:00PM
AdvisoryCommittee
Teri Short, Chair Brian Nelson, Vice Chair
Richard Nieuwstad, Secretary Phil Sakakihara, Member Efrem Valentin, Member
Neil Poling, Alternate
Kadidia Cooper, Alternate Ray Brown, Alternate
EGCSD Advisory Committee Action Minutes ‐ Draft September 17, 2019
2
6:00 P.M. ‐ CALL TO ORDER
The meeting was called to order at 6:03 PM
ROLL CALL
Present: Teri Short, Chair
Brian Nelson, Vice Chair Richard Nieuwstad, Secretary Phil Sakakihara, Member Efrem Valentin, Member Neil Poling, Alternate Ray Brown, Alternate Kristi Markey, District 4 – Supervisor Jane Parker’s office Nick Chiulos, CAO Office Melanie Beretti, RMA Service Manager Bryan Flores, RMA Special Districts Management Analyst II Absent: None
ADDITIONS & CORRECTIONS TO THE AGENDA
None.
ANNOUNCEMENTS
RMA staff informed committee Management Analyst II decided to return to prior employer and will be recruiting as soon as possible.
1. APPROVAL OF MINUTES
a. Approve the EGCSD Advisory Committee Draft Action Minutes. Attachment 1 – EGCSD Advisory Committee Draft Action Minutes for May 21, 2019 Attachment 2 – EGCSD Advisory Committee Draft Action Minutes for May 28, 2019 Attachment 3 – EGCSD Advisory Committee Draft Action Minutes for July 19, 2019
It was moved by Vice Chair Nelson, seconded by Member Sakakihara and passed by the following vote to approve the May 21, 2019 EGCSD Advisory Committee Regular Meeting Minutes as written.
AYES: Short, Nelson, Nieuwstad, Sakakihara and Valentin NOES: None ABSENT: None ABSTAIN: None
It was moved by Vice Chair Nelson, seconded by Member Sakakihara and passed by the following vote to approve the May 28, 2019 EGCSD Advisory Committee Special Meeting Minutes as written.
EGCSD Advisory Committee Action Minutes ‐ Draft September 17, 2019
3
AYES: Short, Nelson, Nieuwstad, Sakakihara and Valentin NOES: None ABSENT: None ABSTAIN: None It was moved by Vice Chair Nelson, seconded by Member Sakakihara and passed by the following vote to approve the July 19, 2019 EGCSD Advisory Committee Regular Meeting Minutes as written. AYES: Short, Nelson, Nieuwstad, Sakakihara and Valentin NOES: None ABSENT: None ABSTAIN: None
2. PENDING ISSUES AND FUTURE AGENDA ITEMS
a. Receive a status update on items requested from Advisory Committee members and future agenda items; and b. Provide input to staff, as appropriate. Attachment 1 – Agenda and Tasks Tracking Sheets
It was requested to add date requested to Pending Issues/Request. It was requested to add single sheet of all taxes, revenue and expenditures to Pending Issues/Request. It was requested to have SARDA overview at November 2019 meeting after scope was discussed with Chair Short and Melanie Beretti.
3. EGCSD ADVISORY COMMITTEE MEETING SCHEDULE
a. Consider adopting a revised 2019 schedule of EGCSD Advisory Committee meetings; and b. Consider amending the EGCSD By‐Laws regarding meeting frequency; and c. Provide input to staff, as appropriate. It was request for Staff to provide a cost estimate to increase meetings to monthly. Advisory Committee determined no amended to the By‐Laws is needed. Advisory Committee open to monthly meetings starting in 2020.
EGCSD Advisory Committee Action Minutes ‐ Draft September 17, 2019
4
4. FINANCIAL UPDATE a. Receive status update regarding Mello‐Roos taxes and the East Garrison Community Services District (Fund 181) annual revenues and expenditures to date, and budget for Fiscal Year 19/20, updated September 6, 2019; and b. Provide input to staff, as appropriate. Attachment 1 – Fund 181 Financial History Attachment 2 – Expenditure Detail by Fiscal Year Attachment 3 – FY2019‐20 Adopted Budget
Staff provided Fund 181 Financial History, Expenditure Detail by Fiscal Year, and FY2019‐20 Adopted Budget. Advisory Committee requested status of Sheriff calculation for past FFYs and future ones. Advisory Committee asked if they can be part of the budget process. Staff provided information that the Budget process will begin looking at past costs in November/December to provide to budget staff to help build FFY2020‐21 Budget. Staff stated that information can be provided to Advisory Committee meetings starting in January/February, a couple of months before March date, if meetings evolve to monthly, for input. Staff mentioned they will provide the Special Elections breakdown at the next meeting.
5. PARK RULES UPDATE a. Receive a verbal status update from the Parks Rules Ad Hoc Committee. b. Provide input to staff, as appropriate. No update.
6. CREATION OF SPECIAL EVENTS AD HOC SUBCOMMITTEE
a. Consider establishing an Advisory Committee Special Events Ad hoc or subcommittee; b. Provide input to staff, as appropriate. It was moved by Vice Chair Nelson, seconded by Member Sakakihara and passed by the following vote to create a Special Events Ad Hoc Subcommittee. AYES: Short, Nelson, Nieuwstad, Sakakihara and Valentin NOES: None ABSENT: None ABSTAIN: None
SubCommittee Members Appointed: Teri Short and Efrem Valentin
EGCSD Advisory Committee Action Minutes ‐ Draft September 17, 2019
5
7. EGCSD SPONOSORED COMMUNITY GARAGE SALE
a. Consider EGCSD‐sponsored Community Garage Sale event plans and staff analysis; and b. Provide direction to staff, as appropriate. Attachment 1 – Event application Attachment 2 – EGCSD Resolution No. 19‐256
Staff provided Health requirement for restrooms for each gender and hand washing stations. Based on maximum attendance of 100 people it is suggested four portables with one ADA compliant. It was moved by Vice Chair Nelson, seconded by Member Nieuwstad and passed by the following vote for Garage Sale for September 28, 2019 at Cordell Hall Park. AYES: Short, Nelson, Nieuwstad, Sakakihara and Valentin NOES: None ABSENT: None ABSTAIN: None
8. EAST GARRISON TRAFFIC UPDATE
a. Receive status update regarding East Garrison traffic ordinances for all phases and current Public Works engineering and traffic study (Continued from July 16, 2019 EGCSD Advisory Committee meeting); and b. Provide input to staff, as appropriate.
Moved to 11/19/2019 Meeting Agenda.
9. EGCSD DEPARTMENTAL UPDATE
a. Receive a departmental update regarding EGCSD staffing and facilities operations and maintenance; and b. Provide input to staff, as appropriate. Staff provided update: Basin 1A Percolation Pit complete; Basin 3 pending shortly; Dog Park surfacing – Staff has not received any complaints. Staff will request quotes.
10. ADJOURNMENT
Meeting adjourned at 8:30 PM.
Date
RequestedSubject Status
Date
Completed
3/21/2018 Traffic / Parking EnforcementPublic Works will attend the 11/19/2019
Meeting
5/21/2019 Community Member Proposed Wi‐Fi Project On calendar for 11/19/2019
7/12/2019 Landscaping RFP Scope and Services Discussion Tenatively scheduled for Jan 2020 Meeting;
7/19/2019Overview of Sucessor Agency Redevelopment
of the County of MontereyTenatively scheduled for Jan 2020 Meeting
7/19/2019 Dog Park Substrate On calendar for 11/19/2019
9/17/2019 Cheat Sheet for Park RulesIn progress and will be provided by the end of
2019
9/17/2019 Sheriff Calculation; Methodology and CostsTenatively scheduled for Mar 2020 Meeting;
Reconciliation still in progress
9/17/2019
Monterey County Elections Breakdown for East
Garrison 2017 Special ElectionProvided at 11/19/2019 Meeting
EGCSD Advisory Committee Pending Issues/Requests
Calendar Year 2019
Attachment #1
Subject ContactAnticipated
Date*Status/Notes
January 21, 2020 OR January 22, 2019 ‐ Regular Meeting (Pending Calendar Adoption and date change request)
Approval of Minutes ‐ November 19,
2019RMA Special Districts Jan 2020 Semi ‐ Monthly Receiving
Review Pending Issues and Future
Agenda ItemsRMA Special Districts Jan 2020 Semi ‐ Monthly Receiving
Financial Update (Fund 180 & 510; Fund
181 EGCSD )
RMA Special Districts / RMA
FinanceJan 2020 Semi ‐ Monthly Receiving
EGCSD Departmental Update RMA Special Districts Jan 2020 Semi ‐ Monthly Receiving
Ad Hoc Committee Verbal Updates
Parks Rules Ad Hoc Committee
/ Special Events Ad Hoc
Committee
Jan 2020 Semi ‐ Monthly Receiving
Overview of Sucessor Agency
Redevelopment of the County of
Monterey
Successor Agency Jan 2020
Spring Special Event Planning RMA Special Districts Jan 2020
Landscaping RFP Scope and Services
DiscussionRMA Special Districts Jan 2020
Funds 180, 181 Current Year / 3 Year
Forecast
RMA Special Districts / RMA
FinanceJan 2020
Sheriff Calculation; Methodology and
CostsRMA Finance Mar 2020
EGCSD Advisory Committee Future Agenda Items
Calendar Year 2020
Attachment #2
*NOTE: Anticipated meeting dates and topics are based on current information and subject to change; staff will update as needed.
Attachment #1
East Garrison Committee Meeting Dates
Meeting dates: Fourth WEDNESDAY of the month at 6:00 p.m., unless otherwise posted.
Meeting location: East Garrison Fire Station, Community Meeting Room, 13630 Sherman Blvd, East Garrison
Chairman: Teri Short Vice-Chair: Brian Nelson
Meeting Date Location/Time Agenda
Wednesday, January 22, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, February 26, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, March 25, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, April 22, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, May 27, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, June 24, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, July 22, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, August 26, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, September 23, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, October 28, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, November 25, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday December 23, 2020 East Garrison Fire Station / 6:00 p.m.
Attachment #2
East Garrison Committee Meeting Dates
Meeting dates: Third TUESDAY of the month at 6:00 p.m., unless otherwise posted.
Meeting location: East Garrison Fire Station, Community Meeting Room, 13630 Sherman Blvd, East Garrison
Chairman: Teri Short Vice-Chair: Brian Nelson
Meeting Date Location/Time Agenda
Tuesday, January 21, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, February 18, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, March 17, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, April 21, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, May 19, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, June 16, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, July 21, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, August 18, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, September 15, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, October 20, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, November 17, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, December 15, 2020 East Garrison Fire Station / 6:00 p.m.
Attachment #3
East Garrison Committee Meeting Dates
Meeting dates: Fourth WEDNESDAY of the month at 6:00 p.m., unless otherwise posted.
Meeting location: East Garrison Fire Station, Community Meeting Room, 13630 Sherman Blvd, East Garrison
Chairman: Teri Short Vice-Chair: Brian Nelson
Meeting Date Location/Time Agenda
Wednesday, January 22, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, March 25, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, May 27, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, July 22, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, September 23, 2020 East Garrison Fire Station / 6:00 p.m.
Wednesday, November 25, 2020 East Garrison Fire Station / 6:00 p.m.
Attachment #4
East Garrison Committee Meeting Dates
Meeting dates: Third TUESDAY of the month at 6:00 p.m., unless otherwise posted.
Meeting location: East Garrison Fire Station, Community Meeting Room, 13630 Sherman Blvd, East Garrison
Chairman: Teri Short Vice-Chair: Brian Nelson
Meeting Date Location/Time Agenda
Tuesday, January 21, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, March 17, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, May 19, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, July 21, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, September 15, 2020 East Garrison Fire Station / 6:00 p.m.
Tuesday, November 17, 2020 East Garrison Fire Station / 6:00 p.m.
2
over that timeframe. The EGCSD has sufficient funds for this expense, but a budget appropriation may be necessary to increase the adopted budget for this Fiscal Year. Staff evaluation of alternative methods to calculate the Sheriff costs for the community is underway. Staff anticipates completing and discussing this analysis with the Sheriff and County Administrative Office before the end of this year 2019, and to return to the Advisory Committee by the end of the first quarter of 2020 with a this analysis. Depending on the outcome of this analysis, the FY19-20 line-item budget for the Sheriff operating transfer out would likely increase to reconcile Sheriff funding for retroactive years. Funds 180 and 510 relate to the East Garrison Community Facilities District, which was created by the East Garrison Public Financing Authority in 2006. The Mello-Roos special tax imposed within the CFD boundaries is the revenue source to pay back the debt created by the Mello-Roos Bonds issued to finance acquisition of the developer-built public facilities at East Garrison. The East Garrison Community Facilities District (EGCFD) Funds 180 Fiscal Year 2019-2020 adopted budget estimates $59,000 annual revenues and annual expenditures estimated to be $55,000. Fund 180 pays for County staff time and administrative costs related to management of the EGCFD. Fiscal Year to date incoming revenues are $25,169.35 and expenditures are $430,961.88 as of September 30, 2019. The net fund balance change to date is -$405,792.53. East Garrison Community Facilities District 2006-1 (EGCFD 2006-1) Fund 510 has no revenue or funds to date. This fund is established as a balance sheet only for the EGCFD 2006-1. The first series bond was issued in 2016, and the second and final series bond was issued November 14, 2019. As part of the FY2020-2021 budgeting process, staff is evaluating whether and how much the CFD portion of the Mello-Roos tax may be reduced to service the bond debt beginning in Fiscal Year 2020-2021. County Budget Process and Timelines The East Garrison (all funds) Current Year Expenditure and 3-Year Forecast are to be drafted December/January and will be provided to the Advisory Committee in January 2020. The fiscal Year 2020-2021 Estimated Budgets are due to the County Administrative Office Budget office in March 2020.
ATTACHMENTS: Attachment 1 – Income Statement Attachment 2 – Balance Sheet Attachment 3 – Year to Date Revenue / Year to Date Expenditure Detail Attachment 3 – Elections Department Invoice Attachment 4 – Elections County Employee Breakdown
Attachment #1
180 - E. Garrison Community Facility
District
181 - E. Garrison Community Services
District
510 - East Garrison Community Facilities
District 2006-1 Combined Total
RevenuesR-4600 - Investment Income - - - - R-5415 - Special Assessments - (1,275.70) - (1,275.70) R-5730 - Park and Recreation Services - - - - R-5850 - Developer Reimbursements 3,003.00 - - 3,003.00
Total revenues 3,003.00 (1,275.70) - 1,727.30
ExpendituresO-6351 - Membership Fees - - - - O-6406 - Mail Handling Charges - - - - O-6411 - Postage and Shipping - 7.70 - 7.70 O-6602 - Data Processing Services - External - - - - O-6607 - Legal Service - Internal - - - - O-6609 - Other Personnel Services 9,095.40 35,788.95 - 44,884.35 O-6613 - Other Professional & Special Services - - - - O-6835 - Other Special Departmental Expenses - - - - O-6881 - Utilities - 13,827.88 - 13,827.88 O-7121 - Taxes and Assessments - - - - O-7614 - Operating Transfers Out - - - -
Total expenditures 9,095.40 49,624.53 - 58,719.93
Net change in fund balance (6,092.40) (50,900.23) - (56,992.63)
EAST GARRISON COMMUNITY
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FOR THE QUARTER ENDING SEPTEMBER 30, 2019
Attachment #2
180 - E. Garrison Community Facility
District
181 - E. Garrison Community Services
District
510 - East Garrison Community Facilities
District 2006-1 Combined Total
AssetsB-1001 - Cash 442,450.87 2,710,535.58 17,902.04 3,170,888.49 B-1226 - Accrued Accounts Receivable - - - - B-1229 - Accrued Property Taxes Receivable - - - - B-1244 - Due From Other County Funds - - - -
Total assets 442,450.87 2,710,535.58 17,902.04 3,170,888.49
LiabilitiesB-2005 - Vouchers Payable - - - - B-2016 - Accrued Accounts Payable - - - - B-2045 - Reimbursement Due To Other Funds - 30,367.12 - 30,367.12 B-2530 - Assets Held as Agency for Others - - 17,902.04 17,902.04 B-2604 - Parks Special Events - - - - B-2655 - County Traffic Impact Fee - - - - B-2694 - Other Deposits 4,049.00 - - 4,049.00 B-2893 - Unavailable Revenue-Property Tax - - - -
Total liabilities 4,049.00 30,367.12 17,902.04 52,318.16
Fund BalanceB-3101 - Unassigned Fund Balance 438,401.87 2,680,168.46 - 3,118,570.33
Total fund balances 438,401.87 2,680,168.46 - 3,118,570.33
Total liabilities and fund balance 442,450.87 2,710,535.58 17,902.04 3,170,888.49
EAST GARRISON COMMUNITY
BALANCE SHEET
FOR THE QUARTER ENDING SEPTEMBER 30, 2019
Attachment #3
Row Labels Sum of Jrnl Posting Amt1070 - Economic Development 2,620.44
8406 - E Garrison Community Facility District - FY19 - Pre-payment EFPFA -
8428 - East Garrison Community Services District 2,620.44 Property Tax Accruals-Prior Secured 2,620.44
3000 - Resource Management Agency (4,347.74) 8521 - E Garrison Public Financing Authority (3,003.00)
FY19 - Pre-payment EFPFA (3,003.00) 8522 - East Garrison Community Services District (1,344.74)
Prior Secured - July-August 2019 (1,344.74) Grand Total (1,727.30)
Row Labels Sum of Total180 9,095.40
8521 - E Garrison Public Financing Authority 9,095.40 6609 9,095.40
100015 - Admin EDD Staff Charges Project Mgmt - 8222 - 20190701 ~ 201908308,199.35 100017 - RMA Admin and Finance - 8222 - 20190701 ~ 20190830 896.05
181 49,624.53 8428 - East Garrison Community Services District (904.20)
6881 (904.20) FY19 ACCRUAL -Utility (904.20)
8522 - East Garrison Community Services District 50,528.73 6411 7.70
CENTURY COMMINITIES 7.70 6609 35,788.95
100100 - Admin Staff Charges - 8469 - 20190701 ~ 20190830 1,051.90 100102 - RMA Admin Staff - 8469 - 20190701 ~ 20190830 13,808.98 100102 - RMA Admin Staff Charging - 8222 - 20190701 ~ 20190830 10,073.17 100102 - RMA Admin Staff Charging - 8510 - 20190701 ~ 20190830 10,854.90
6881 14,732.08 JULY MCKINRIDGE AVE (WEST END) WEST CAMP 279.92 JULY NE CORNER INTERGARRISON & CHAMBERLIN 2,358.42 JULY SHERMAN BLVD/LINCOLN PARK RESTROOM 112.78 JULY WATKINS GATE/ E GARRISON/ORD AVE 61.74 JULY EAT GARRISON COMM SRVCS DIST 11,919.22
Grand Total 58,719.93
East Garrison Year To Date RevenueFunds 180 and 181
East Garrison Year To Date Expenditure DetailFunds 180 and 181
Attachment #4
Attachment #5
Breakdown by Staff
Cabrera, Claudia $4,790.85
Cedillo, Jessica $2,871.91
Silvia, Mark $1,574.82
Cassinelli, Charles $1,257.78
Arevalo, Greta $749.09
Valenzuela, Claudio $746.00
Martinez, Gina $632.40
Kikuchi, Mary $389.67
Ferrer, Crystal $286.88
Garcia, Jose $77.89
Andrade, Raul $42.03
Cunningham, Patricia $17.08
TOTAL $13,436.40
Breakdown by Area
Vote by Mail $5,495.58
Systems Preparation / Warehouse $3,242.02
Candidates $3,055.65
Administration $1,643.15
TOTAL $13,436.40
Special Election County
Employee Breakdown
2
The table below includes costs inclusive of removing existing substrate, material, and installation. Staff requests input from the community and the Advisory Committee regarding the substrate material for the dog parks. TABLE 1: Substrate Material Comparison
2
DISCUSSION: The Wi-Fi project proponents have stated that the system they are proposing to the HOA could also be used to benefit EGCSD, specifically for surveillance cameras at the EGCSD facilities. It has been requested that EGCSD consider assisting in financing the installation of the Wi-Fi infrastructure with a shared cost of twenty-five percent (25%) or alternatively fund only access points to the system and pay a monthly Wi-Fi fee to the HOA. This analysis is not to determine the efficacy of security camera systems in public areas, it is an initial comparison of different surveillance camera systems that could be deployed should EGCSD choose to do so. Surveillance system Options 1 and 2 use the proposed community Wi-Fi system and Option 3 utilizes an independent standalone system. The surveillance camera system options are presented for all phases of the East Garrison development. Based on information provided to date the Wi-Fi infrastructure project could cost approximately $165,000 to $195,000 per phase for a total project cost of approximately $495,000 to $585,000. Should EGCSD choose to assist in funding twenty-five percent (25%) of the total project cost, the amount would be approximately $41,250 to $48,750 per phase or $123,750 to $146,250 total cost.
Project Component
Option 1 Option 2 Option 3
Infrastructure $123,750 - $146,250
25% of Wi-Fi system cost EG Phases 1-3
$8,300 Access points only
EG Phases 1-3 N/A
Camera, each Outdoor Wi-Fi camera
Wired/wireless $200 - $500
Outdoor Wi-Fi camera Wired/wireless
$200 - $500
Outdoor 4G/5G camera Wire-free
$500 - $1,500
Data Service Unknown, possible HOA
monthly Wi-Fi charge Monthly HOA Wi-Fi charge
Monthly cell data plan $50 - $80 each camera
Data Storage TBD - Dependent upon camera system;
Cloud, SD card, central computer, contracted service Most options would require monthly service charge
Data Management TBD - Image recall vs. active management ability
Pros/Cons
Pros Wired/wireless options
Wired continuous record Many camera options
Decent live stream video
Cons Costly infrastructure Difficult to relocate
Vulnerable to power outage Hackable/jamming
Susceptible to interference Power needed for wired Battery life for wireless Impacted by bandwidth
Pros Wired/wireless options
Wired continuous record Many camera options
Decent live stream video
Cons Difficult to relocate
Vulnerable to power outage Hackable/jamming
Susceptible to interference Power needed for wired Battery life for wireless Impacted by bandwidth
Pros No system hard wiring No camera hard wiring
Easily installed/relocated Difficult to hack
Not impacted by Wi-Fi outage Quality live stream video
Battery/solar charging
Cons Higher camera cost
Limited high quality cameras Greater camera maintenance
Battery life Impacted by cell coverage
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The EGCSD surveillance camera system components are not included in the requested amount to assist in funding the project and would be an additional cost to EGCSD. The cost of surveillance camera installation is unknown due to lack of project scope at this time. Due to EGCSD being a public entity, California Department of Industrial Relations competitive bidding and prevailing wage requirements would need to be adhered to for the surveillance camera installation. Should EGCSD move forward with partial funding of the Wi-Fi project, RMA staff will confer with County Counsel to determine the appropriate way to take part in the project regarding State regulations and Monterey County policies and procedures. A vast majority of the streetlights within the Wi-Fi project description are owned by the HOA, it is unknown at this time if the HOA would allow Wi-Fi equipment and EGCSD surveillance cameras to be placed on their streetlights. Many of the HOA and EGCSD-owned streetlights in East Garrison are directly tied into the PG&E service vaults and are billed on a flat rate based on the load and use. It is unknown at this time how the Wi-Fi system would be connected to the East Garrison electrical grid and how much PG&E would charge for the additional load to be placed on the system. It has been conveyed by Community Members in EGCSD Advisory Committee discussions that the City of Monterey Harbor District and Monterey-based United Stated Department of Defense locations use surveillance cameras, both of these entities are very different from EGCSD with regards to their infrastructure, public safety and security staffing. RMA staff contacted all cities and special districts in Monterey and Santa Cruz Counties including Spreckels CSD, Monterey Peninsula Regional Parks District and North County Recreation and Parks District to inquire about their use of surveillance camera systems, specifically for parks and open space areas. With the exception of the City of Santa Cruz and City of King City, none of the jurisdictions use surveillance systems in their parks and open space. The City of Santa Cruz uses one camera for pedestrian safety on a dimly lit trail and the City of King City has multiple cameras located throughout the city and a fully staffed 24/7 security camera command center which can dispatch police units within seconds of a crime being committed. Based on staff research and discussions with Monterey County Chief of Parks regarding current illegal activity at EGCSD, a large-scale surveillance system is not deemed necessary at this time. Should issues arise in the future, RMA staff would respond with the best method for deterring the illegal activity. RMA staff has analyzed the proposed community Wi-Fi project from an operations and budgetary perspective, however, with only minimal information provided to date by the project proponents, staff is not able to provide a final recommendation as many questions remain unanswered. Should the EGCSD Advisory Committee recommend that the EGCSD further explore inventing in the Wi-Fi infrastructure project, the project would need to be vetted by the Board and through a formal bid process. RMA staff recommends that the project be proponents submit a formal proposal with full budgetary details for each phase of the project, information on the proposed Wi-Fi operation entity, product details and spec sheets, electrical engineering schematics, HOA charges to EGCSD and proof of HOA ability to fund and complete the project, prior to the EGCSD Board of Directors taking action on the item. If the Advisory Committee were to consider Option 2 to invest in access points only, staff recommends waiting until the project is funded and moves forward, then request the project proponents submit a formal proposal with full budgetary details of an accounts payable and monthly use proposal for the EGCSD for consideration. Staff is requesting input from the community and Advisory Committee on this matter.
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All stormwater facilities are functioning as designed with the exception of slow percolation in
Basins 2A. Task 3: Parks & Open Space – Facilities currently maintained under the TMA include: -Lincoln Park -Phase 1, 2 and 3 Neighborhood Parks (excluding the incomplete Town Center Park) -Phase 3 Dog Parks -Inter-Garrison Open Space (Monterey County owned-EGCSD maintained) -Phase 1 and 3 Open Space (excluding parcels Z1.11 and Z3.1-Z3.4, which have not yet
transferred to EGCSD) Replacement of dead, dying or missing plants and trees continues throughout the facilities currently
owned and/or maintained by EGCSD. These are plants that have become unhealthy or died for various reasons and do not fall within the landscaping warranty period.
On October 25, 2019, a failure of a main irrigation line was discovered at the northeast end of the
Lincoln Park field. The broken line has been repaired and an investigation is underway to determine the cause.
Gate mechanisms at the Dog Parks and Bluff Courts Park playground area have been repaired RMA Special Districts has received comment from the community regarding the bluffs adjacent to
the Bluff Courts Park and Dog Parks. Signs will be installed warning the public to keep back from the edge of the bluff. Staff is currently exploring other options to raise public awareness regarding Bluff safety.
Development of scope and services for a landscaping Request for Proposal (RFP) is anticipated to be
discussed at the January 2020 EGCSD Advisory Committee meeting. All irrigation system evaluation will be conducted by the end of the year to inform on-going water use and irrigation system management.
Utilities PG&E utilities are still in process for transferring from Developer to EGCSD. All water and electrical bills are within the budgeted amounts. Staffing and Services Recently, RMA hired Dawn Yonemitsu as a Management Analyst I for the Special Districts team which includes EGCSD. Dawn is formerly of the Monterey County Child Support Services where as a Supervising Child Support Officer she managed multiple staff units and projects. Welcome Dawn! In collaboration with RMA Parks, RMA Special Districts is identifying staffing and service provider alternatives for EGCSD buildings and grounds duties.
