ORGANIZATION STUDY AT

EASTERN CONDIMENTS Pvt. Ltd.

By: AKHIL VARGHESE

Over View of the Company

Eastern Trading Company- 1969 Eastern curry and Coffee powder – 1983 Eastern Condiments -1991 Founded by - Mr. M E Meeran Chairman - Mr. Navas Meeran 75% market share in Kerala 2500 employees are working Last year turnover -530cr. Production Units –Adimali and Theni Main warehouses-Theni, Adimali and Kalady

Awards

Best business man of the year by Deepika-2007-2008 Best Entrepreneur by Malayalam Publications FACT MKK NAIR MEMORIAL PRODUCTIVITY -

1996 ISO 22000 – Food Safety - September 2005 HACCP The Eastern group has won many prestigious awards

for its outstanding performance by Spices Board India for 8 consecutive years from 1998 to 2004-05.

Eastern Group Vision

To the preferred suppliers entering to the basic needs of mass market by providing product of outstanding values through the adoption of global standard add innovative practice.

  To the preferred employer in the industry we one in by providing a

challenging work environment and adding value to our people through varied exposure and continuous education

  To be the preferred business partner of our entire share holder by

providing them with exemplary benefits.

Mission of the Company

To provide good quality goods to the present and prospective customers so that the company can prosper more.

  To have continuous availability of products of

Eastern so that their will not be any shortage of goods in the market.

  To give the ‘customer delight’ that is giving more

than what is expected by the customer.

EASTERN GROUP OF COMPANIES

Sunidra Mattresses Pvt. Ltd Eastern Aqua Minerals Eastern Treads ltd. Eastern Clothing Company Eastea Eastern Newton Public School

PRODUCTS OF EASTERN CONDIMENTS

Spice Powders Blended Spice Powders Eastern pickles Beverages Eastern Rice Based products

DEPARTMENTS AND ITS FUNCTIONING 

The various functional departments in Eastern are:

  Human Resource Department Marketing department Finance Department Production Planning and Control Department Purchase Department Production Department Information Technology Department Maintenance Department Quality control Department Export Department

1.Human Resource Department

Recruitment - Direct and Internal Selection – Test and Interview Training – Yearly based on ISO22000 Transfer – Based on their Skills Promotion –Based on their Qualification & eligibility Performance Appraisal –By Superior officer Wage and Salary –Piece rate & Salary system Grievance and Redressal Other Non- monitory benefits

2.Marketing Department

Sales 1700-2200tones/mth Direct Sales

Various Sales Techniques - Route Sales, Counter Sales, Outlet Sales, Order Sales, Export Sales

4 depots- Kozhikode, Kottayam, Trivandrum, Thrissur

A/C are maintened on weekly basis 40000 Retailers Meeting of Sales Executives Yearly dealers meeting

3.Finance and Accounts Department

ORION Software Federal bank All divisions of the company have its own finance department

and all these divisions have to report to AGM at Ernakulum office. 

Data regarding production or sales or cash etc is entered in the respective dept. the finance dept will get it via the software.

Daily collections made by the sales staff is deposited in the bank account.

Sales tax is filed monthly through e-filing from Adimali office & Income tax filings are made from Ernakulum office.

External audit is done every 6 months. Internal audit is also done in the organisation.

4.PPC Department

It plans everything regarding production

It find out what is to be produced, when, what quality and it even informs the purchase department about what raw materials to be purchased for production.

PPC regulates stock inflow and outflow with the help of ORION software so the amount stock will be readily available.

They make plans according to the data provided by the marketing department. Based on this, they give instruction to purchase department and the production department.

They plan for 3 months later and it divided on monthly basis

5.Purchase Department

Purchasing of raw materials, automobile spares and machinery spares

chilly - Gujarat and Karnataka Turmeric - Kerala and E-Road.

Purchasing Procedure

Evaluation of existing suppliers for raw materials Quality Rating Supply Rating Delivery Rating

Divisions of Purchase

Packing division – Leeths, Reliance & Omni Raw material division- Theni, Guntur,

Andrapradesh, Tamilnadu Mechanical purchase division- Ernakulum Automobile purchase division- TVS, Eicher

6.Production Department

Adimali and Theni The raw material (chilly, turmeric, coriander) are

purchased in bulk are cleared, roasted, crushed, powdered and packed and dispatched to Adimali for further packing.

Eastern Condiment deals with production and packing of curry powders, masalas, instant pickle powder and processing of pickles.

The company has a production capacity of120- 150 tons per day.

7.IT Department

Local and Wide area network BSNL base line Windows 7 operating system Oracle based software ORION ERP- started in 2001 and centralized in 2005 The network main server is situated at Ernakulum

and all the different divisions have their own domain to connect to the main server.

8.Maintenance Department

Electrical, Mechanical, Stores, Automobile

Preventive, breakdown and Periodical maintenance

9.Quality Control Department

ISO 9001-2001 – Quality management ISO 2000-2005 – Food safety management

Food Microbiology

Ensure the absence of contaminants in the raw

material and it promotes fast output.

Food Microchemistry

checks the chemical contamination in the raw

Materials purchased and the products. Tested in raw material, semi finished and finished

goods stages

10.Export Department

Started Export in 1995 Above 100 tones/month Major portion of exported is to Dubai Product is marketed through distributors on commission

basis For exporting the Company has a branch at Okkal and

Irumalappadi in Kerala where special packing for exports is done.The rest of the procedural work is done at Adimali.

Each country has its own specifications and requirements for the export product which has to be meet by the company before exporting.

All transactions is done on dollar basis

THANK YOU