EBS R12 Detailed Cut Over Plan 2010

Project - Cutover Plan

Revision Control Cutover Planning Status

Rev Remarks By Date Rev1.1 First Draft 11.2 Reformatting / Updates 21.3 Review with R2R Team 31.4 Review with Scott R and GRC Team 41.5 Additional Updates 51.6 Additional Updates 61.7 Review with P2P Team 71.8 Review with O2C Team 81.9 Review with P2I Team 92.0 Updates for Shri 102.1 Additional email updates 112.2 Additional email updates 122.3 Additional Updates and formatting 132.4 Additional email updates 142.5 Additiona email updates and BSA feedback 152.6 Additional updates 162.7 Added new tasks 172.8 Updated existing tasks 182.9 Updated timings & dependencies 193.5 Reviewed with Shri,Joanne and Carlos 203.6 Reviewed with BSAs+othe leads 213.7 Reviewed data cleanup with team 223.8 Modified High level plan 233.9 Review with the team - evening meeting 244.0 Additional Updates - based on emails 254.1 Additional updated by Sethu 264.2 Additional updated by Shri 274.3 Review with the team - noon meeting 284.4 Reviewed with team-PM Mtg 294.5 Reviewed with team-Noon mtg 304.6 Updates based on 7/15 review4.7 Updates based on 7/15 review4.8 Updates based on 7/16 review4.9 Updates after meeting with the Project team5.0 Updates to high level Plan5.1 Updates to detailed plan - additional activities5.2 Updates to start dates

5.3 Additional updates /emails5.4 Status Update - 6pm

Project - Cutover Plan Date

Cutover Planning Status

Action Item By StatusReformat and consolidate cutover planAdd data validation for each data elementCorrect PER Instance to PRDGL Mapping - de-duplicateAPPS password control for PRD instanceReconcile cutover steps from the emails to KurtReview Cutover Plan with GRC Review Cutover Plan with R2R and A2RReview Cutover Plan with P2PReview Cutover Plan with P2IReview Cutover Plan with O2C - # 1Update the conversion durationClarify reversal of entries - between subledger and GLDetailed step for each conversion to be documented separatelyReconciliation of data - templates , including signoff Plan for User control - Controlled application releaseMigration - Detailed steps Updates from EMEA Ownership matrixDetermine cutover window and communicate to BusinessReview Cutover Plan with O2C - # 2Determine need for review Cutover Plan with C2CReview with Joanne and CarlosUpdate Full names of the ownersAdd Cliffords's items to the cutover planAdd resource name and determine the resource contentionDuration and dependencies - confirm and revisitGhant chart / high level timelineReview with International TeamReview with boundary applications

STATUS

Jul-10 Aug-10

RemarksSat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Code Migration of all objects to GOLD Complete.Chart of Accounts conversion - BBComplete Data Clean upHRMS System -Employee Charge code changes frozenUser ID creation / responsibility assignment for conversion (batch 1)Employees conversion(includes preparation work for business)User conversionResponsibilities / User - resp. assignment - conversion - (batch 2)GL Balance - up to Jun 2010 - conversionItemsSuppliers and BanksLast day for creating PO in 11iClose AP , PO periodsPO - ManualAP Invoice / transactionsClose FA BookFA conversionLast day to submit expenses -7/23 and approve expenses 7/26Customer conversionCustomers-Delta / post cutover updatesResources conversion

Process July orders through Oracle - All 11i entities Siebel-Oracle offline windowClose A/R and Deferred Revenue for July -All 11i entitiesHW Reallocation from 11i to R12 - Outage for both 11i and R12PRDConvert July invoices - A/R and Deferred - Entity by Entity - oracle entitiesRun Create Accounting - Oracle entities (after invoice conversion)Receipts (Payments) conversion - Entity by Entity - oracle entitiesRun Create Accounting - Oracle entities (after receipts conversion)

Close AR Jul 2010 Period in R12 (entity by entity) and Open Aug periodR12 rollout - A/R Entity by Entity as conv and validation is completedPrice ListSIEBEL application - Offline (R12 one time update)Update SIEBEL (one time update from R12)R12 rollout - PO, A/P, FA - All oracle entities - GO LIVER12 rollout - Enter orders into OM - All oracle entities - GO LIVER12 rollout - iProc- Oracle entities - GO LIVER12 rollout - iExp - Oracle entities - GO LIVEClose GL - All entities 11i - Jul 2010GL Balance - for Jul 2010 - conversionR12 rollout - GL - All entities

Last day for approving time cards (Projects)Last day for receiving PS ordersClose PA period in 11i Projects and tasks conversionProject Cost conversionCreate accounting for Project CostProject Budget conversionProject Revenue conversionCreate accounting for Project RevenueProject Invoice conversionR12 rollout - Projects - GO LIVEOTL Go live

High Level Cutover Plan Schedule to be confirmed based on detailed plan

Last day for auto ordering (for Oracle orders) + freeze on quoting/pricing updates in Siebel - All entities

A/R Validation - As conversion is completed - Entity by Entity - oracle entitiesDeferred Revenue Validation - Entity by Entity as conversion is completed - oracle entities

Last day for Expense, Supplier invoices and all time cards (manual & Oracle) for PA

End Date/Time (Multiple Items)

Count of Task # Column LabelsRow Labels Awaiting Completed In Progress Not Started Grand TotalBusiness Action 2 1 3Command center action 8 2 10Communication 8 8Configuration 22 36 58Data Cleanup 2 2Data Conversion 5 10 2 9 26Data Validation 1 1 2Infrastructure 3 2 5Migration 1 1PRD Data update 1 1System Admin 5 3 8Grand Total 5 60 6 53 124

Count of Task #Row LabelsShridhar PrabhuMary BethPierre PregentArun SabarajanBrooke GillespieDavid RegoDerrick BeardKent WieseAllen WangNaveen SinghNiladri BanerjeePaula GreenErin KubiakTheretta KingElizabeth GonzalezSaravanan DhanasekarenScott ReasonerRobin SouthworthCarlos CasanovaClifford TurnerVipul ShahJizhong MaKurt ZimmermanEvan & PaulaUpender PrasadMarjan AinechiRich JensenBrooke Gillespie/ Katie ParkTBDRakesh ChoudharyShridhar Prabhu, Pierre PregentKatie ParkJoanne DoyleLow TaylorEdward TanLori WarnerEvan YamotoLinda Hacinliyan Saravanan/RakeshScott ParnellLinda Hacinliyan

Prabhakar DwivediDan WTanushri Saha, Joydeep SinhaPennee Raffetto, Paula GreenTheretta King, Edward TanGreg KentChakradhar VankaOlgaArunava SahaPPrabhakar Dwivedi, Saravanan Dhanashekaran, Rakesh ChoudharyScott OrnsteinGrace TanLaura MooreSridhar SwaminathanLori West, Marc BourauelAlastair DoeLori West, Enrico D’Amico, Claudia Gonzales, Linda HoyosBedabrata BhattacharjeeLori WestClifford Turner, Lori Warner HeatherSethu Rajagopalan, Kurt ZimmermanMiranda HoweEvan Yamoto & Pat JonBrian / Mark BLily Li

Theretta King, Pat LuisJean Lee

Laura Moore, Warren DavisPennee RaffettoAllen Wang, Naveen SinghJoydeep SinhaLori West, Enrico D'AmicoJeff LuceroEvan Yamoto, Paula GreenMarnie CaddleMark White Linda HTom MinerEdward Tan, Katie Park(blank)Grand Total

Lori West (AP), Mark White (Intl)

Megan Lammon, Sarah Stenson

Column LabelsAwaiting Completed In Progress Not Started (blank) Cancelled Grand Total

2 11 1 31 4532 32

6 2 23 315 21 26

1 17 1814 14

5 3 4 2 142 3 8 134 8 124 7 11

11 111 10 11

10 101 9 10

2 3 4 98 8

3 1 4 87 7

1 6 76 6

4 2 62 4 62 2 2 6

1 4 55 5

1 3 1 52 3 5

4 44 44 4

2 2 43 1 4

1 3 43 3

1 2 33 3

2 1 33 33 3

2 1 32 2

2 22 2

1 1 22 2

1 1 21 1 2

2 22 2

1 1 22 22 22 22 22 22 2

1 11 11 1

1 11 11 1

1 11 11 11 1

1 11 1

1 11 11 1

1 11 11 11 11 11 11 11 11 11 11 1

1 11 1

7 66 26 343 4 446

F4 Detailed Cutover Plan

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Task # Pre Cutover Task Type Track Data Element Task Name Status Owner Start Date/Time

1 Pre Cutover All 6.00

2 Pre Cutover All Obtain approval for cutover plan 1 3.00

3 Pre Cutover Communication P2P iExpense 1 1.00

4 Pre Cutover Communication P2I Projects 1 40.00

5 Pre Cutover All 1 12.00




9 Pre Cutover Communication P2I Projects 1 40.00

10 Pre Cutover Communication O2C SIEBEL 1 1.00

11 Pre Cutover Communication O2C SIEBEL 1 1.00

12 Pre Cutover Communication O2C 1 1.00

13 Cutover Communication All 1 1.00



16 Pre Cutover Communication All 1.00



19 Pre Cutover Configuration R12 IS Setup BI Publisher for Prod (new data source) 1.00

Pred.Task

Duration Hour

HC Start date

Command center action

Non conversion

Finalize Cutover window and confirm timing of completion of UAT and start of cutover


Non conversion

Draft and send email communication to users on iExpense timelines prior to cutover - America

Communicate the need for facilitating PA period closure ahead - on 7/27 - for July 2010


Non conversion

Provide inputs to deployment readiness check list, including the UAT status and TPR status


Non conversion

Establish War Room / Command Center and communicate Logistics - during the core cutover window - 7/26 to 8/3

Draft and send email communication to users on iExpense timelines prior to cutover - EMEA

Draft and send email communication to users on iExpense timelines prior to cutover - APAC

Communicate the OTL cutoff (Projects) and cutoff dates for Projects Time card and expenses

Communicate that SIEBEL conversion - one time - requires SIEBEL application to be down. The down time will be on /1 and 8/2

Communicate that the license key generation to be frozen for 5 days when SIEBEL is down and the manual exception process to be defined - exception process is discussed for licensing and shipping and tech support - including communication to channels

Non conversion

Communicate for non-oracle entities that Orders will stop for them too, aligned to the SIEBEL shutdown timings

Non conversion

Communicate the status of cutover activities regularly to the core user group on a daily basis during cutover (summary level status info - daily - to the core group)

Non conversion

Communicate the status of cutover activities regularly to the larger user group (summary level status info - major mile stone- for larger user group)

Non conversion

Broader user group communication - core cutover window communication + application release communication - need by basis

Non conversion

Communicate to the channels (from Sales Ops) to top 5 partners and internal team about no order receiving during cutover


Non conversion

DQ needs to develop process to not enter any deltas to customers/addresses/contacts starting 7/24


Non conversion

A/R needs to develop process to track any deltas to Oracle customers as they will have to re-enter in R12 later

Non conversion


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Task # Pre Cutover Task Type Track Data Element Task Name Status Owner Start Date/TimePred.Task

Duration Hour

HC Start date

20 Pre Cutover Configuration R12 IS Install Application Express 2.00

21 Pre Cutover Configuration R12 IS Set up FTPs in Production 1.00

22 Pre Cutover Migration R12 IS Migrate Application Express code 3.00

23 Pre Cutover Migration R12 IS Migrate UPS objects to Gold 3.00

24 Pre Cutover Configuration R12 IS Configure UPS laptops 2.00

25 Pre Cutover Configuration GRC Finish GRC Install 2.00

26 Pre Cutover Configuration GRC Install/configure Foglight and other monitoring tools 1.00

27 Pre Cutover Configuration R12 IS 1.00

28 Pre Cutover Configuration R12 IS Install AppWorx (AWPRD) Master and Agents 1.00

29 Pre Cutover Migration R12 IS 2.00

30 Pre Cutover Configuration P2P Employees Create R12 employee staging table for HRMS interface 1.00

31 Pre Cutover Business Action R2R Validate completion of pre-requisite training 1.00

32 Pre Cutover Business Action R2R Start instructor led training 31 80.00

33 Pre Cutover Infrastructure R12 IS Bring GOLD OFFLINE FOR PERFORMANCE TESTING 2.00

34 Pre Cutover Infrastructure R12 IS Bring GOLD ONLINE AFTER PERFORMANCE TESTING 33 24.00

35 Pre Cutover Data Conversion All UAT Data conversion sign off 2.00


37 Pre Cutover All Check point -- Leads / steering committee - 7/22 6 2.00

38 Pre Cutover All Check point -- Leads / steering committee - 7/30 33 2.00

39 Pre Cutover Data Cleanup P2P PO 2 3.00


41 Pre Cutover Configuration All Confirm all GOLD configuration updates 36 2.00

42 Pre Cutover Infrastructure Infra Cold Backup of GOLD 41 4.00

43 Pre Cutover System Admin R12 IS Create DB links between R12PRD & OAPRD - for conversion 42 2.00

44 Pre Cutover Infrastructure Infra 42 4.00

45 Pre Cutover Patch application R12 IS 42 6.00

Non conversion

Non conversion

Non conversion

Non conversion

Non conversion

Non conversion

Non conversion

Non conversion

Override Workflow notifications to go to a public folder until go-live - in R12PRD -

Non conversion

Non conversion

Migrate and test AppWorx Customer, Order, Product, Pricing, and OB10 Chains

Non conversion

Non conversion

Non conversion

Non conversion

Non conversion


Non conversion

Initiate Cutover activities based on confirmation from Leads / steering committee - 7/19


Non conversion


Non conversion

Minimize Open PO (US only), Requisition and pending AP Invoice


Non conversion

Communicate on holding monthly patch deployment to avoid impact during cutover on MS applications such as SharePoint, IQ, etc. - NEXT PATCH WINDOW ON 8/10 - APPLICATION ON 8/14

Non conversion

Non conversion

Non conversion

Non conversion

Validate connectivity DB Link between R12PRD and other applications

Non conversion

Apply Patches to R12PRD - Required for Conversion - AFTER APPROVAL ONLY


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Duration Hour

HC Start date

46 Pre Cutover System Admin R12 IS 2 48.00

47 Pre Cutover System Admin R12 IS 46 8.00

48 Pre Cutover Migration R12 IS Confirm migration of code to R12PRD 45 12.00

49 Pre Cutover Configuration R12 IS Confirm responsibilities setup / mapping to RICE elements 48 3.00

50 Pre Cutover Configuration R12 IS Perform Post-Migration Setups in R12PRD 48 6.00

51 Pre Cutover Data Cleanup P2P Employees 36 2.00

52 Cutover Data Cleanup P2P Employees 51 6.00

53 Post Cutover Configuration P2P Employees 85 4.00



56 Pre Cutover Data Conversion P2P Employees 6 0.00

57 Pre Cutover Configuration R2R COA Provide the final GL mapping 6 6.0058 Cutover Data Conversion R2R COA Run GL Chart Of Accounts Conversion 57,47 4.0059 Pre Cutover Configuration R2R COA 58 4.00

60 Post Cutover Data Cleanup R2R GL Balance Confirm Currency clean up in 11i / Manual JE Adjustments 2 12.00

61 Pre Cutover R2R GL Balance Confirm closure of June 2010 GL Period in 11i 60 6.00

62 Pre Cutover Data Conversion R2R GL Balance 24.00

63 Pre Cutover Configuration R12 IS Install OCM for R12PRD 1.00

64 Post Cutover Data Conversion R2R GL Balance Load daily rates in R12PRD and 11i 24.0065 Cutover Data Conversion R2R GL Balance Extract GL Balance data up to June 2010 61 5.0066 Cutover Data Conversion R2R GL Balance Run GL Balance Conversion up to June 2010 - Full Batch 65,64 144.00

67 Pre Cutover Data Cleanup P2P Employees Cleanup of HRMS System for Sex Indicator 0.0068 Pre Cutover Data Conversion P2P Employees 55 1.00

69 Pre Cutover Communication P2P Employees 27 1.00

Non conversion

Provide List of users requiring access to R12PRD for data conversion and validation. This should also include access for functional team to change production configuration, based on the UAT/TPR updates

Non conversion

Provide access for users for conversion team and data validation team

Non conversion

Non conversion

Non conversion

Add subcontractors to the HRMS application- to enable new user ID creation for F4 R12 PRD

Validate that the subcontractors required are crated in HRMS and interfaced to R12 PRD

Update The Field “Us Professional” In HRMS with The Organization Value Associated With All PSO Employees - in HRMS Production

If PSO Employee’S Org Is Null Then Populate The Organization Field As “Bgname”; Theretta To Confirm What To Do About “US Professional” Field With “Bgname” - in HRMS Production

All Non-PSO Employees Should Have Organization Field Populated With “Bgname” In HRMS Be Assigned To Bgname - in HRMS Production

Modify Employee Interface code after HRMS System is updated with the new COA segments

Update GL Mapping (for deltas) - into Black box - See Comments


Load daily rates - historical daily rates in R12PRD (prior to GL balance run)

Non conversion

Confirm the creation of objects "QST_HRMS_ORACLE_INTL_ROUTINES , QSTHR_EMPLOYEE_TITLES , QUEST_USER_XREF , QST_APEX_COMMON_PROCS, QUEST_MAINTAIN_USERS " in R1 PRD before employee conversion

COMMUNICATE TO THE BUSINESS THAT Employee Cost Center, Company, Product, Service may not be changed beyond this point till we go live!


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Duration Hour

HC Start date

70 Cutover Data Conversion P2P Employees Extract HRMS data to Spreadsheet 68,83,91,69 4.0071 Cutover Data Conversion P2P Employees 73 4.00

72 Cutover Data Conversion P2P Employees Review the HRMS spreadsheet with data changes - Others 4.00

73 Cutover Data Conversion P2P Employees Update the HR Extract with current Employee Cost Centers 70 12.00

74 Cutover Data Conversion P2P Employees Identify and Update Job Value set 58 2.0075 Cutover Data Conversion P2P Employees Trim job for space issue - in the staging table 72 2.0076 Cutover Data Conversion P2P Employees Make sure job space issue is handled by HR Interface 75 2.00

77 Cutover Data Conversion P2P Employees Load PSO Mapping Value set for deltas 72 2.0078 Cutover Data Conversion P2P Employees 77 2.00

79 Cutover Configuration P2P Employees Validate Employee numbering is manual 78 1.0080 Cutover Data Cleanup P2P Employees Correct (manually) employees created by OBA Process 85 2.00

81 Cutover Data Conversion P2P Employees Run Employee Conversion - Small Batch 79,80 2.0082 Cutover Data Validation P2P Employees Validate Employee Conversion - Small Batch 81 4.0083 Cutover Data Conversion P2P Employees Provide COA & ledger mapping for ALL employees 44 3.0084 Cutover Data Conversion P2P Employees Run Employee Conversion - Complete run 82 24.0085 Cutover Data Conversion P2P Employees Validate Employee Conversion - Complete Run 84 12.0086 Cutover Data Conversion R12 IS User User id conversion 85 2.0087 Cutover Data Validation R12 IS User Validate User ID creation 86 4.0088 Cutover System Admin R12 IS User Turn on user id interface 87 1.0089 Cutover Configuration P2P Employees 85 2.00

90 Cutover Data Conversion P2P Employees VCI & SLC employees need to manually created as suppliers 85 2.00

91 Post Cutover PRD Data update P2P Employees 8.00

92 Cutover Boundary Apps 11i IS Employees Migrate 11i HRMS Interface for F4 R12 instance 91 1.0093 Cutover Configuration R12 IS Employees Point HRMS Interface to both R12PRD & R11i 58 1.0094 Cutover All Employees 1.00

95 Post Cutover Business Action P2P Employees 90 2.00

96 Cutover Configuration P2P Employees Create public sector employee supplier records manually 95 4.00

97 Cutover Data Conversion P2P Employees Manually update 2 employee records 96 1.0098 Cutover Configuration O2C AR Invoice Load Approval Limits for AR 2.0099 Cutover Data Validation R2R GL Balance Validate GL Balances up to June 2010-Primary Ledger 66 4.00

100 Cutover Data Validation R2R GL Balance 99 4.00

101 Cutover Data Conversion R2R GL Balance Extract GL Balance data for July 2010 66 4.00102 Cutover Data Conversion R2R GL Balance Run GL Balance Conversion for July 2010 101 24.00103 Cutover Data Validation R2R GL Balance Validate GL Balances up to July 2010-Primary Ledger 102 4.00104 Cutover Data Validation R2R GL Balance 103 4.00

105 Cutover Data Conversion P2P Supplier Extract Suppliers & Banks from R11i 58 2.00106 Cutover Data Conversion P2P Supplier Import Suppliers & Banks(Small Batch) 105 5.00107 Cutover Data Conversion P2P Supplier Validate Suppliers & Banks small batch 106 2.00108 Cutover Data Conversion P2P Supplier Import Suppliers & Banks(Full Batch) 107 24.00

Review the HRMS spreadsheet with data changes - PSO (including subcontractors)

Load HR Organizations (PSO) - add to the lookup for conversion

Setup Permanent vacation rules for Quest employees like Vinny and Doug that we do not want to receive Oracle approval notice

HRMS System needs to be updated to reflect R12 values(Used by Employee Interface)


COMMUNICATE TO THE BUSINESS THAT HRMS SYSTEM IS BACK ONLINE BEYOND THIS POINT.

Update manually the addresses for Canadian Remote employees after the employee conversion

Validate GL Balances up to June 2010-Secondary / Reporting ledgers

Validate GL Balances up to July 2010-Secondary / Reporting ledgers


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Duration Hour

HC Start date

109 Cutover Data Conversion P2P Supplier Create EMEA Banks manually as required 108 4.00110 Cutover Data Conversion P2P Supplier Manual Creation of international suppliers - EMEA 107 24.00111 Cutover Data Validation P2P Supplier Validate Suppliers and Banks - Full batch 109 10.00112 Cutover PRD Data update P2P Supplier 108 4.00

113 Pre Cutover PRD Data update P2P Supplier 4.00

114 Cutover P2P PO 111 1.00

115 Pre Cutover Configuration P2P PO 111 1.00

116 Cutover Data Conversion P2P PO Convert open PO - MANUAL 111,115 72.00117 Cutover Data Validation P2P PO Validate PO conversion 116 4.00118 Post Cutover Configuration P2P PO Reset GRC rule to avoid creating direct PO 117 3.00119 Cutover Data Conversion P2P AP Invoice 116 4.00

120 Cutover Data Conversion P2P AP Invoice Validate credit and debit memo (AP) creation as applicable 119 4.00

121 Cutover Data Conversion A2R FA Confirm that the FA Period is closed in 11i 1.00122 Cutover Data Conversion A2R FA Run FA Extract from R11i (for US, Canada,VC,SLC) 58,121 4.00123 Cutover Data Conversion R2R FA 122 12.00

124 Cutover Data Conversion A2R FA Run FA Conversion 122 6.00125 Cutover Data Validation A2R FA FA Data Validation 124,123 4.00126 Pre Cutover Data Cleanup P2I Customer 8.00

127 Cutover Data Conversion O2C Customer 4.00

128 Post Cutover Data Cleanup O2C SIEBEL 127 3.00

129 Cutover Data Conversion O2C Customer 127 2.00

130 Pre Cutover Configuration O2C Price List 2.00

131 Pre Cutover Configuration O2C Price List Validate DFF setup for Price list headers 130 1.00132 Pre Cutover Data Conversion O2C Customer Run update scripts in GOLD for OBA Customers 58 4.00133 Pre Cutover Data Conversion O2C Customer Inactivate OBA customers in GOLD 132 1.00134 Post Cutover Configuration O2C Customer Disable triggers created for cleaning up OBA Customers 86 1.00

135 Pre Cutover Data Conversion O2C Customer Update AGIS Customer Account Numbers 1.00136 Cutover Data Cleanup O2C SIEBEL 2.00

137 Cutover Data Conversion O2C Customer Confirm Automatic Numbering is off - Customers 136 2.00138 Pre Cutover Configuration O2C Customer 137 1.00

139 Cutover Data Cleanup O2C SIEBEL Data Quality cleanup for Canary Island addresses in Siebel 3.00

140 Cutover Data Cleanup O2C SIEBEL Inactive the country value "Canary Island" 139 2.00141 Cutover Data Conversion O2C Customer 138 1.00

Correct Supplier Data for Suppliers created by the OBA process. – responsibility of each OU

Update 17 Intercompany Suppliers confirm assigned to each OU


Confirm NO Open Requisitions / manual conversion required if requisitions are open - 11i

Enable Direct PO creation option for cutover window (to enable users to convert PO directly, w/o reqs.)

Convert / create open AP Invoices/Transactions (CMs & DMs) - MANUAL

Run FA - Web ADI for other entities (UK, DE,ES,SE,IT,NL,FR,BE,CH,DK,NO and AU)

Project Customers – DQ helping to add proper site usages so customers don’t fail

Invoice related customers info should be populated in qstarc05_clinv_lines_stg table.

DQ to cleanse addresses where C/O is in address to support Project Accounting (11i)

Invoice Table Population Program to populate the Invoice related cust account IDs in a staging table

Define Price list headers(formerly Update Pricelist on Customers)

Update truncated Cities & Counties for Customers in SIEBEL - after Siebel I/F is down and vertex populated in Siebel - during cutover window, but not required to be done before customers

Reduce the address validation to State level - Customers for US only

Change the MO: Security profile option for Receivables manager to BGNAME so that invoice related customer program can get all org access


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Duration Hour

HC Start date

142 Cutover Data Conversion O2C Customer Run Customer Conversion -(with Invoices) (Small Batch) 2.00

143 Cutover Data Conversion O2C Customer Validate Customers Small Batch - customers with invoices 142 2.00


145 Cutover Data Conversion O2C Customer Run Extract for Customer conversion - without Invoices 150 2.00

146 Cutover Data Conversion O2C Customer Run Customer conversion - without Invoices 143 12.00147 Cutover Data Conversion O2C Customer 146 2.00

148 Cutover Data Conversion O2C Customer Error handling of customers in staging 144 4.00149 Cutover Data Validation O2C Customer 320 2.00



152 Cutover Data Conversion O2C Customer Enable Triggers 147 2.00153 Cutover Configuration O2C Customer Disable triggers created for cleaning up the dupes 152 1.00154 Cutover Data Conversion O2C Customer 153 4.00



157 Cutover Configuration O2C Customer Disable triggers created for cleaning up the dupes 110 1.00

158 Cutover Configuration O2C Customer Disable the Appworx chain for OB10 Invoices 1.00




162 Cutover Data Validation O2C Customer 157 1.00


164 Cutover Data Validation O2C Customer 163 3.00


166 Cutover Data Cleanup O2C Customer 165 3.00

137,135,138,130,141,134

Run Customer Conversion - customers with invoices - Complete run

Run Oracle Provided Scripts to check for duplicates (Customers)

Validate and correct any resulting customer errors from Invoice Load

Import Delta Customers(New Accounts & New Sites from 11i)

Set Profile Option "HZ: Change Party Name" to No at Site level

Update special characters manually - Customer master - to overcome discrepancy between SIEBEL and R12 (TPR # 1116)

Run Oracle Provided Scripts to check for duplicates (Customers)

Overcome customer duplicates using Trigger -[Potentially duplicates for Address Site Usages across multiple Customers - TPR # 512]

Update the OB10 attribute and the DUNS # on Customers for OB10 (Electronic Invoicing)

Run assign collectors program to assign the new collectors to the customers for all entities

Manually update the collectors on the customers who were flagged as a "Freeze collector"

Jizhong Ma to provide customer reconciliation reports from 11i and R12

Error handling of customers in staging - for Remaining customers

Validate and correct any resulting customer errors from Invoice Load - For Remaining Customers

Validate Customer conversion - ENTIRE CUSTOMER LOADS (Includes Invoiced, non-invoice and Deltas) but EXCLUDES Credit Classification, and Inactivation of Customers

Canadian Provinces of Newfoundland and Labrador, Northwest Territories, Yukon Territory have changed between 11i and R12. Also discrepancies between Vertex and R12


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Duration Hour

HC Start date

167 Cutover Configuration O2C OIC 165 2.00

168 Cutover Configuration O2C OIC 161 3.00

169 Cutover Configuration O2C Customer Put Customer Auto - Numbering ON 149,153 1.00170 Cutover Data Conversion O2C Item 1.00

171 Cutover Configuration O2C Item 170 1.00

172 Cutover Data Conversion O2C Item 86 2.00

173 Pre Cutover Data Conversion O2C Item Manually create PL/PS Items 172 1.00174 Post Cutover Data Conversion O2C Item 1.00

175 Pre Cutover Data Conversion O2C Item 2.00

176 Cutover Data Conversion O2C Item Run Item Conversion - small batch 173,175,174 4.00177 Cutover Data Validation O2C Item Validate Items - Small Batch 176 1.00178 Cutover Data Conversion O2C Item Run Item Conversion - complete run 177 12.00179 Cutover Data Conversion O2C Item 178 1.00

180 Cutover Data Cleanup O2C Item 178 2.00

181 Cutover Data Cleanup O2C Item Clean up 24x7 Clarify support levels - script 179 0.50182 Cutover Data Validation O2C Item Manual validation of generic unbundle SKUs 181 2.00

183 Cutover Data Conversion R12 IS Item Manually change the item type for HW items(54) 178 1.00184 Cutover Data Conversion O2C Item 179 0.50




188 Cutover Data Validation O2C AR Invoice 2.00

189 Cutover Data Conversion O2C Price List Run Price list 178 48.00190 Cutover Data Conversion O2C Price List 189 3.00

R12 – Setup Uplift Customer (DLT) in Uplift Lookup – after customer conversion

Clean up customer sites who do not require statement cycles

Pierre's team to provide list of items for "Confirm whether we need to update / add records to the Clarify product value set setup based on current production Clarify cross reference table"

Confirm whether we need to update / add records to the Clarify product value set setup based on current production Clarify cross reference table

Load Siebel and Inventory Categories and item attributes (Item type, clarify products)

Setup the inactive values for item attributes relating to product codes

Run last product and pricing interface in 11i before running item and pricing conversions

Will be new task for

disabling appworx for

P&P

Inactivate the values setup in items attributes relating to inactive product codes from 11i

Update the revenue account to 404000 for S&H item at master and org levels (US & IE) - R12 PRD

Run update script to update inventory category for Vizioncore products to reflect the product family of virtualization

VC and SL Items should reference a NO CLARIFY value for attribute 9 - TPR # 899

Vertex Item Categories MAINT-TOAD/NAV RENEWAL & PACKS Should be disabled after item conversion - TPR # 782

Setup related product DFF after item conversion [No List of Values setup for Related Product DFF Segment - TPR # 1181]

All orders that are submitted to Oracle 11i must be invoiced and reflect a status of 10-Complete in SIEBEL

Update price list lines where start date is null, as this is required for the product and pricing interface - TPR # 148 and 1071


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Duration Hour

HC Start date

191 Cutover Data Validation O2C Price List Validate Price list 189 3.00

192 Pre Cutover Configuration O2C Price List Define qualifiers for Price List Headers 169 1.00193 Cutover Data Validation O2C Price List Validate APEX copy price list rules 1.00

194 Cutover Data Conversion O2C Item Update Item attributes 190 2.00195 Cutover Data Cleanup O2C Item Script to inactivate items in R12 194 1.00196 Cutover Data Validation O2C Item Provide Item Recon. Reports 195 1.00197 Cutover Data Validation O2C Item Validate Items - complete run 196 4.00




201 Cutover Data Validation O2C Item 197 1.00

202 Cutover Data Validation O2C Item 197 3.00




206 Cutover Data Cleanup O2C Item Update training and consulting items 1.50207 Cutover Data Conversion R12 IS Item 197 1.00

208 Post Cutover Data Conversion R12 IS Item TPR-1462 : Post item conversion cutover 197 1.00209 Cutover Business Action Siebel Siebel 3.00

210 Cutover Data Conversion O2C SIEBEL 189 4.00



Business to provide list of items "Clean up Support % on Perpetual Bundles - for three entities VC, SLC and Quest - Script"

Update Term Bundles to reference revenue category of TERM-LICENSE/SUPPORT - R12 PRD

Clean up Support % on Perpetual Bundles - for three entities VC, SLC and Quest - Script

Manual review and clean up Support % on Perpetual Bundles - for three entities VC, SLC and Quest - Script

Reference Perpetual Bundles that reference a 0% Support value and to have these corrected by Low’s team

Confirm if any additional items need to be manually updated to reflect a support level of BC - ACQUISITION

Business to provide list of items for - "Master products items to update Vertex Category- TPR # 822"

Master products items to update Vertex Category- TPR # 822

Enable inventory trigger to synchronize Sales Account(after ITEM conversion)

Remove ability to create Siebel orders (EMEA 7/26 5 PM Local, and AV 7/26 PM Local), then back up 8/3/2010 8 AM PST

Run automated SIEBEL Conversion - Product Name from Item Id

Run automated SIEBEL Conversion- Price List Id from Oracle

Run automated SIEBEL Conversion - User Org Id on Siebel Accounts


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Duration Hour

HC Start date







219 Cutover Boundary Apps O2C SIEBEL 218 4.00

220 Cutover Boundary Apps O2C SIEBEL 219 4.00

221 Cutover Boundary Apps O2C SIEBEL Manually update Net Payment terms 176 4.00222 Cutover Data Conversion O2C Item 220 6.00

223 Cutover Data Conversion O2C AR Invoice 1.00

224 Cutover Boundary Apps SIEBEL SIEBEL 210 1.00

225 Pre Cutover System Admin R12 IS Have UPS validate configuration of loaner laptops 1.00

226 Pre Cutover System Admin R12 IS Send UPS loaner laptop to EMEA with individual 1.00

227 Pre Cutover Infrastructure R12 IS Inbound process for lockbox to point to R12 1.00

228 Pre Cutover Business Action P2I Projects 5 12.00

229 Pre Cutover Business Action P2I Projects Last day to receive PS orders 5 1.00230 Pre Cutover Business Action P2I Projects 229 3.00231 Pre Cutover Business Action P2I Projects Close eligible Projects in 11i 229 100.00232 Pre Cutover P2I Projects Close the PA July 2010 period -in 11i 231 1.00

233 Cutover Configuration P2I Projects 245 1.00


235 Cutover Data Conversion P2I Projects 232 1.00

236 Cutover Data Conversion P2I Projects Extract Projects & Tasks 200 2.00237 Cutover Data Conversion P2I Projects Convert Projects and tasks (Small Batch) 4.00

238 Cutover Data Conversion P2I Project Cost Convert Projects Costs (Small Batch) 237,232 2.00239 Cutover Data Conversion P2I Project Budget Convert Budgets/Agreements (Small batch) 238 2.00

Run automated SIEBEL Conversion - County based on longer values accommodated by R12/Vertex

Manual SIEBEL conversion - User Org LOV, new Id’s provided by Oracle, I append them to the country name and add the name and id in Siebel. Old values are post-fixed with ‘_R11i’ and inactivated.

Manual SIEBEL conversion - Order Type LOV, new id’s and values provided by Oracle. Old values are post-fixed with ‘_R11i’ and inactivated.

Manual SIEBEL conversion -City based on longer values accommodated by R12/Vertex

Manual SIEBEL conversion -EU_SHIPTO_ORG LOV used for VAT Validation logic; to match changes made in User Org LOV

Manual SIEBEL conversion -Order Source Id – just a number provided by Oracle that is to be added to our Order I/F program.

Back up the X_PRODUCT and X_PRICING tables in SIEBEL after initial Product / Pricing Interface from Oracle to Siebel (after data conversion on SIEBEL side)

Truncate X_PRODUCT and X_PRICING after completion of initial interface from Oracle to SIEBEL

Run Product - Pricing interface - after PL and Item conversion and SIEBEL Conversion

Download latest Geocode and Rate info from Vertex and Update Vertex with Latest Tax Rates

Send City, State, County, Postal Code Combinations to Siebel

Non conversion

Non conversion

Non conversion

Cut-off for Expense, Supplier invoices and all time cards (manual & Oracle) for PA (by COB)

Time must be approved (by COB)


Implementation Option for ‘Interface Revenue to GL’ is unchecked (small batch)

Verify if July is OPEN in PA in R12 for US & CA and August is Future Open

Manually create projects and related data for projects not in 11i (eg., EMEA)

232,155,111,79,157


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Duration Hour

HC Start date

240 Cutover Data Conversion P2I Convert Revenue / Invoice Events (Small Batch) 247 2.00

241 Cutover Data Validation P2I Projects 243 6.00

242 Cutover Data Conversion P2I Run generate revenue concurrent request 240 1.00

243 Cutover Data Conversion P2I Project Invoice Run generate invoice concurrent request 242 1.00

244 Cutover Data Conversion P2I Projects Validate Invoice & Revenue (small batch) 243 6.00245 Cutover Data Validation P2I Projects 241 4.00


247 Cutover Data Conversion P2I Project Invoice 239 1.00

248 Cutover Data Conversion P2I Project Invoice Interface invoices to AR (small batch) 233 1.00


250 Cutover Data Conversion P2I Project Cost Create accounting for Cost (small batch). 249 1.00251 Cutover Data Conversion P2I Create accounting for Revenue (small batch) 250 1.00

252 Cutover Data Conversion P2I Projects Convert Projects and tasks (complete run) 251 10.00253 Cutover Data Conversion P2I Project Cost Convert Projects Costs (complete run) 252 6.00254 Cutover Data Conversion P2I Project Budget Convert Budgets/Agreements (complete run) 253 6.00

255 Cutover Data Conversion P2I Convert Revenue / Invoice Events (complete run) 260 6.00



258 Cutover Data Conversion P2I Run generate revenue concurrent request (complete run) 255 2.00

259 Cutover Data Conversion P2I Project Invoice Run generate invoice concurrent request (complete run) 258 2.00


261 Cutover Data Validation P2I Projects Validate Invoices & Revenue (complete run) 263 8.00262 Cutover Data Validation P2I Projects 257 24.00


264 Cutover Data Conversion P2I Project Invoice Interface invoices to AR (complete run) 263 4.00


266 Cutover Data Conversion P2I Project Cost Create accounting for Cost (complete run) 265 6.00267 Cutover Data Conversion P2I Create accounting for Revenue (complete run) 266 6.00


269 Cutover Data Conversion P2I Project Invoice Remove the custom code from Generate Invoices program 268 1.00

270 Cutover Data Conversion P2I Projects Set the Auto-numbering for Projects in US & CA 269 1.00

Project Revenue

Validate Projects and tasks, Costs, Budgets/Agreement, Revenue (small batch)

Project Revenue

Perform error handling for Projects and tasks, Costs, Budgets/Agreement, Revenue (small batch)

*** ENSURE THAT AUTOINVOICE IS NOT KICKED OFF BY O2C TEAM****

Verify all Invoices are generated in Released Status (Custom Code) - small batch

Delete invoices from AR Invoice interface table (small batch)

Project Revenue

Project Revenue

Manually update project attributes (enter budget, update transaction control, etc) as applicable

Validate Projects and tasks, Costs, Budgets/Agreement (complete run)

Project Revenue

Verify all Invoices are generated in Released Status (Custom Code) - complete run

Perform error handling for Projects and tasks, Costs, Budgets/Agreement, Revenue (complete run)

Implementation Option for ‘Interface Revenue to GL’ is unchecked (complete run)

Delete invoices from AR Invoice interface table (complete run)

Project Revenue

Check the ‘Interface Revenue to GL’ Flag in Implementation Options


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Duration Hour

HC Start date

271 Cutover Data Conversion P2I Project Invoice Set the Auto-numbering for Invoices in US & CA 270 1.00


273 Cutover Configuration P2I Projects Close July in R12 for US/CAN 48.00274 Cutover P2I Projects R12 rollout - Projects - GO LIVE 272 4.00

275 Cutover P2I Projects OTL Go live 274 75.00

276 Cutover Business Action O2C R12 rollout - A/P, FA - All oracle entities - GO LIVE 4.00

277 Cutover Business Action O2C 169 4.00

278 Pre Cutover Data Cleanup O2C AR Invoice 24.00

279 Cutover Configuration O2C AR Invoice EBTAX Setup for US & Canada 58 2.00280 Cutover Data Validation O2C AR Invoice EBTAX Verification 279 2.00281 Cutover Boundary Apps O2C AR Invoice Turn off SIEBEL to Oracle 11i interface 24.00282 Post Cutover Infrastructure R12 IS Remove appropriate DB link for 11i OAPRD 1.00

283 Cutover PRD Data update O2C AR Invoice Run Revenue Recognition - For July Invoices(in 11i) 322,321 5.00

284 Cutover Data Conversion O2C AR Invoice Cleanup records from AR extract staging tables 279 1.00285 Cutover Data Conversion O2C AR Invoice Extract Invoices with Deferred revenue 280 4.00286 Cutover Data Conversion O2C AR Invoice Run Extract of Open Invoices from Prod 309 4.00287 Cutover Data Conversion O2C Resource Run Resource Extract 286 4.00288 Cutover Data Conversion O2C Employees 150 4.00

289 Pre Cutover Data Conversion O2C Resource 4.00

290 Cutover Data Conversion P2P Resource 82 4.00

291 Cutover Data Conversion C2C Resource Run Resource conversion (small batch) 84,86,288 1.00292 Cutover Data Validation C2C Resource Validate small batch (resources) 291 1.00293 Cutover Data Conversion C2C Resource Run resource conversion (Complete run) 292 5.00294 Cutover Data Conversion C2C Resource 293 6.00

295 Cutover Data Validation C2C Resource Validate resource conversion (Complete run) 293 6.00

Disable the extension to validate the R12PRDproject transaction , after conversion



Non conversion

Non conversion

R12 rollout - enter orders into OM - All oracle entities - GO LIVE

Perform acceleration of invoices - Auto Credit Memo and associated invoices - in 11i [200 invoices / 400 transactions] before 11i AR Close

Non conversion

Import Termed Employees required for resource conversion(New Accounts & New Sites from 11i)

Apply Patch for Resources (Error while retrieving resources)

Import collections employees into the resource manager and assign them to groups and roles - after employee conversion

Manually create resources which are not part of the 4 OUs used as the data source for resource data extract -


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Duration Hour

HC Start date

296 Cutover Data Conversion C2C Resource Manually create conversion errored resources 293 4.00

297 Cutover Data Conversion C2C Resource 295 2.00

298 Cutover Data Conversion C2C Resource 295 2.00

299 Cutover Data Conversion C2C Resource Setup Web Rep - after resource conversion 295 4.00300 Cutover Data Conversion C2C Resource 295 1.00

301 Pre Cutover Configuration C2C OIC 3.00

302 Pre Cutover Configuration C2C OIC Order Line Number Attribute 59 for Germany and US in 11i 3.00

303 Cutover Configuration C2C OIC Change the rule set for Projects data for EMEA in 11i 2.00304 Cutover Configuration C2C OIC Change the rule set for Projects data for US in 11i 1.00305 Cutover Data Conversion O2C AR Invoice Run Invoice Conversion(small batch) 285,325,293 2.00306 Post Cutover System Admin R12 IS 305 1.00

307 Cutover Data Conversion O2C AR Invoice Run create accounting for invoices (small batch) 305,306 150.00308 Cutover Data Validation O2C AR Invoice Validate Invoices (small batch) 305 1.00309 Cutover Communication O2C AR Invoice Stop Entering Orders in 11i PRODUCTION 308 2.00310 Cutover Data Conversion O2C AR Invoice Run Invoice Conversion(Closed) 308 40.00311 Cutover Data Conversion O2C AR Invoice Run Invoice Conversion(Open) 286 10.00312 Cutover Data Conversion O2C AR Invoice Post Update Script for Attribute14 2.00313 Cutover Data Conversion O2C AR Invoice Run create accounting for invoices 312 150.00314 Cutover Data Conversion O2C AR Invoice 311 3.00

315 Cutover Data Conversion O2C AR Invoice 314 5.00

316 Cutover Data Conversion O2C Payment Run Payment Batch 58,144,308 16.00317 Cutover System Admin R12 IS Payment Run create accounting for payments 316 75.00318 Cutover Data Validation O2C Payment Validate Payments - full 317 6.00

319 Cutover PRD Data update O2C AR Invoice Run Revenue Recognition 316 8.00320 Cutover Data Conversion O2C AR Invoice 315,312 35.00

321 Cutover Data Validation O2C AR Invoice Validate Invoices - Open 320 6.00


Run Job Synchronize Employees – after resource conversion

Run Job Flatten Employee Hierarchy - after resource conversion

Change PSI Resource Company Code to 140 Co. Code - after resource conversion

Set the check boxes for projects for Germany in 11i OAPRD. Attributes 42, 43, 44,45 in R11 Prod.

Non conversion

Review concurrent manager for optimal performance of create accounting (before create accounting for invoice conversion)

Run Post update script for Invoices(Print date & Alternate Book Date)

Manually create invoices to overcome TPR # 667 - "11i SL invoices with open balance and def rev not converted to R12"

Run create accounting after converting invoices & payments

Modify VizionCore Item - changing revenue category DFF - (after invoice conversion)


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Duration Hour

HC Start date

323 Cutover Data Conversion O2C AR Invoice 321 5.00

324 Cutover Data Conversion P2P Employees 4.00

325 Cutover Data Conversion O2C Customer Update Customers to Inactive 5.00326 Cutover Data Conversion O2C Customer 146 12.00


328 Cutover Configuration O2C AR Invoice Set Attribute for Sales Rep to be mandatory 325 2.00329 Cutover Infrastructure Infra Cold back up after Customers 325 2.00

330 Cutover Data Conversion R12 IS Export Vertex tax certificates from ECM (11i) into R12 2.00

331 Cutover Business Action R12 IS 1.00

332 Pre Cutover Configuration R12 IS 1.00

333 Cutover Infrastructure R12 IS Setup Printer Queues - setup pasta printers 2.00

334 Pre Cutover Configuration R12 IS Load Printer definitions from PER 331 2.00

335 Post Cutover Data Cleanup All Item 315 2.00

336 Cutover Configuration O2C Customer 146 1.00

337 Cutover Data Conversion O2C 1.00

338 Cutover Infrastructure R12 IS 1.00

339 Cutover System Admin R12 IS 3.00

340 Cutover Data Conversion R12 IS GL Balance 2.00

341 Cutover System Admin R12 IS 2.00

342 Pre Cutover System Admin R12 IS 1.00

343 Post Cutover System Admin R12 IS 1.00

344 Post Cutover All 1.00

345 Post Cutover System Admin 11i IS 2.00

Manual conversion of (APPROX. 30) credits and adjustments in AR after invoice creation. These are partials and cannot be managed through API

Flag Termed employees back to Inactive after Invoice Conversion is over

Apply POST Upgrade script to customers (relationship) - with and without invoice

After customer conversion and before report reconciliation - refer to previous customer error document on share point, that tracks one-off customer cleanups in staging tables

Non conversion

Non conversion

Non conversion

Ensure that the JULY period is closed and August is Open for ALL modules BEFORE rollout of each module

Non conversion

Determine whether FND Load can be used to load printer drivers, Styles, and Types

Non conversion

Non conversion

Clean up DFFs and Categories that are no longer active (after item conversion and after Invoice conversion)

Turn on address validation at State level - Customers(after customer conversion and validation - before releasing R12PRD for order entry)

Non conversion

DQ Query for missing County - after customer conversion and before releasing R12PRD for order entry)

Non conversion

Update Views and Create Database link with Oracle R12 (before releasing R12PRD for users)

Non conversion

Schedule background Jobs(concurrent programs) in R12 PRD (before releasing R12PRD for users)

Manually load 4 dormant entities and 910 Elimination Company (along with other GL Balance)

Non conversion

TIMS migration to Production (before releasing R12PRD for users)

Non conversion

Forms path needs to be reset for QSTFORM - clarify with Shri

Non conversion

Environments setup with user preferences set to HTML with attachments


Non conversion

Review high priority TPRs and validate the business impact BEFORE RELEASING R12 PRD

Non conversion

Restrict access to 11i to make it read only - except GL, OIC and Reporting users (after AP / PO period close + AR close)


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Duration Hour

HC Start date

346 Post Cutover System Admin 11i IS 2.00

347 Cutover Application Testing All 4.00

348 Cutover Application Testing All 347 3.00

349 Post Cutover GRC Review All 2.00

350 Post Cutover GRC Review R12 IS 347 2.00



353 Post Cutover Configuration O2C 1.00

354 Cutover Configuration C2C Resource Setup the Web Rep Resource 2.00355 Cutover Configuration C2C OIC 1.00

356 Cutover Configuration O2C Customer Setup collector assignments for Quest US 353 2.00

357 Cutover Configuration C2C OIC R12 Data Collector – Interim – Code Migration 355 1.00358 Cutover Configuration C2C OIC R12 Data Collector – Interim – Setup 357 1.00359 Pre Cutover Configuration O2C 373 1.00

360 Pre Cutover System Admin R12 IS 1.00

361 Pre Cutover System Admin 11i IS iExpense Shut off iExpense submissions 1.00362 Pre Cutover System Admin P2P iExpense Ensure all iExpense approvals are cut-off 359 1.00363 Pre Cutover Boundary Apps P2P iExpense 360 1.00

364 Cutover P2P iExpense 361 2.00

365 Cutover Configuration O2C User 87 1.00

Non conversion

Restrict access to 11i to make it read only - except OIC and reporting

Non conversion

Perform sanity check / system smoke testing of key user access, forms and functions (before releasing R12PRD for users)

Non conversion

Perform system smoke testing of key reports (before releasing R12PRD for users)

Non conversion

Review the status of data validation / sign off status -in R12PRD - before releasing the R12 PRD to users

Non conversion

Change all key passwords for DML and read only access to the related Applications backend / DB - before release of R12 PRD application to the users and after data validation Is completed


Non conversion

Finalize the support plan, including SLA and Level 1 /2/ 3 support, with resource names and process details (hard dependency for release of R12 PRD) - WW support plan


Non conversion

Validate the readiness of Functional and technical support team (hard dependency for release of R12 PRD)

Non conversion

Viewing the Error message on the first screen of the Order Cycle Status Dashboard - TPR # 1221 (before release of R12 PRD)

R12 DB Link to R11 – must be in place before OIC collector can be setup

Non conversion

Assign the folders to OP/License responsibilities (after responsibilities setup)

Non conversion

DBAs to increase the user processes limit to 3000 (from 250) - (after HW reallocation from 11i to R12PRD)

Final 11i Expense Payment file to be transmitted by AP to Payroll


R12 - iExpense go live - begin submitting expenses in R12 iExpense

Setup the appropriate Shipping Execution Grants - after user id


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End Date/Time Comments


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F4 Project Cutover List

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UAT Name Start Date End date Start Date(IST) Start Date(IST) Time Started Time Completed

1 Y Pre n/a All Cold Backup of GOLD

2 N n/a n/a UAT ONLY Start refresh of R12PER

3 N n/a UAT ONLY Start refresh of OAUAT

4 N n/a UAT ONLY Start refresh of SFTRN

UAT ONLY Start refresh of HRF4

105 Y Pre All

106 Y Pre All

107 Y Pre All

14 N Pre PROD ONLY Turn Off HRMS Interface in Prod(11i) 0.50

UAT ONLY Extract HRF4 data to Spreadsheet

UAT ONLY Manipulate the HRF4 spreadsheet with data changes

UAT ONLY

Update GL Mappting for deltas

5 N n/a UAT Create DB links between R12PER & OAUAT

6 Y n/a UAT Apply Patches to R12PER - Required for Conversion

1 Y Pre All Turn Archive logging off and Statement level processing off 2.00

8 N n/a CRP3 Migrate Code to R12PER

9 Y Pre All 1.00

10 Y Pre All Run GL COA Conversion 5.00

11 Y Pre All Load Job Valueset 1.00

12 Y Pre All Load PSO Mapping Valueset 1.00

13 Y Pre All Load HR Organizations 0.25

20 Y Pre All Validate Employee numbering is manual

16 N n/a CRP3 ONLY Unit test GL Balance Conversion changes

N Pre All Point HRMS Interface to Prod 0.05

Pre Extract GL Balance data upto June 2010 0.25

17 N Pre All Run GL Balance Conversion upto June 2010 5.00

N Post All Extract GL Balance data for July 2010 0.25

18 Y Post All RUN GL Balance Conversion for July 2010

19 N n/a CRP3 ONLY Build and Unit test Employee Conversion Changes

79 Y Pre All HRMS System update for PSO Organizations, Jobs and Addresses

21 Y Pre All Employee Conversion - Small Batch

22 Y Pre All Validate Emp Conversion check for TPRs

23 Y Pre All Run Emp Conversion - Complete RUN

Pre Extract Suppliers & Banks from R11i

Pre Import Suppliers & Banks(Small Batch) 0.10

Pre Validate Suppliers small batch 0.05

Pre Import Suppliers & Banks(Full Batch) 1.00

24 Y Pre All Run FA Extract from R11i

24 Y Pre All RUN FA Convertion

25 Y Pre All Update Orig System Reference on OBA Customers

26 Y Pre All Define Price list headers(formerly Update Pricelist on Customers)

27 Y Pre All Turn Automatic Numbering off

Task#

Pre/Post Go-Live

Complete in GOLD?

UAT ONLY,CUTOVE

R Only, UAT, All)

Time Taken

Time Elapsed(Planned)

Update The Field “Us Professional” In Hrms With The Organization Value Associated With All Pso Employees

If Pso Employee’S Org Is Null Then Populate The Organization Field As “Bgname”; Theretta To Confirm What To Do About “Us Professional” Field With “Bgname”

All Non-Pso Employees Should Have Organization Field Populated With “Bgname” In Hrms Be Assigned To Bgname

Update the HR Extract with current Employee Cost Centers (for delta records)

Validate ALL setups (e.g. COA value,Segment map,Ledger map, Item Orgs etc)


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UAT Name Start Date End date Start Date(IST) Start Date(IST) Time Started Time CompletedTask

#Pre/Post Go-Live

Complete in GOLD?

UAT ONLY,CUTOVE

R Only, UAT, All)

Time Taken


28 Y Pre All Run Customer Conversion - Invoices(Small Batch)

29 Y Pre All Validate Customers Small Batch

30 Y Pre All Run Customer conversion - Invoices(Full Batch)

32 N n/a CRP3 ONLY Build & Unit test post update script for relationship

33 N n/a CRP3 ONLY Build and Unit test Resource Conversion

Y Pre All User id conversion

34 Y Pre All Run Resource conversion(small batch)

35 Y Pre All Validate small batch(resources)

36 Y Pre All Run resource conveersion(Full)

37 Y Pre All Load Siebel Categories

38 Y Pre All Manually create PL/PS Items 0.50

39 N n/a CRP3 ONLY Build and Unit test Items

40 Y Pre All Run Item Conversion small batch 0.20

41 Y Pre All Validate Items 0.20

42 Y Pre All Run Item load for Master & Child Orgs 1.00

43 Y Pre All Run Price list 2.00

44 Y Pre All Seibel Conversion TBD

45 Y Pre All Update Item attributes

46 Y Pre All EBTAX Setup for US & Cananda

47 Y Pre All EBTax Verification

Pre All Extract Invoices with Deferred revenue.

48 Y Pre All Run Invoice Conversion(small batch)

49 Y Pre All Validate small batch

50 Y Pre All Run Invoice Conversion(Closed)

Pre All Stop Entering Invoices in Prod!

Pre Run Extract of Open Invoices from Prod

Pre Run Invoice Conversion(Closed)

51 Y Pre All Run Post update script for Invoices(Print date & Alternate Book Date)

52 Y pre All Run Payment Batch

31 Y Pre All Run Customer Conversion - All customers

53 Y Pre All Apply POST Upgrade script to customers(relationship)

57 Y Pre All Update Customers to Inactive

54 Y Pre All Run Oracle Provided Scripts to check for duplicates

55 Y Pre All Run Project Invoices


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#Pre/Post Go-Live

Complete in GOLD?

UAT ONLY,CUTOVE

R Only, UAT, All)

Time Taken


56 Y Pre All Set Attribute for Sales Rep to be mandatory

58 Y Pre All Convert Project Small Batch

59 Y n/a CRP3 & UAT Cold back up after Customers

61 Y Pre All Run Projects Costs Small Batch

60 Y Pre All Validate Projects

67 Y Pre All Run Budgets/Agreements

63 Y Pre All Run Project Revenue Small Batch

64 Y Pre All Validate Costs,Revenue, Budgets

65 Y Pre All Run Project Conversion (Complete Run)

66 Y Pre All Run Cost conversion (Complete Run)

67 Y Pre All Run Budgets/Agreements (Complete Run)

68 Y Pre All Run Revenue Conversion (Complete Run)

69 Y Pre All ECM import

70 N n/a CRP3 ONLY Modify Customer Conversion Price list logic for missing PL

71 N n/a CRP3 ONLY Take Backup of CRP3(Post All Conversion)

72 N n/a CRP3 ONLY Refresh PCH from CRP3

73 Y Pre All Put Customer Auto - Numbering ON

74 Y Pre All Turn Archive log on & Statement level processing on

75 Y Pre All Turn Qualifiers for Price list headers

77 Y Pre All VCI & SLC employees need to manually created as suppliers

78 Y Pre All Data Quality cleanup for Canary Island addresses

80 Y Pre All Touch base on PCH Refresh issue

81 Y Pre All Printer Queues

83 Y Pre All Review high priority TPRs

84 Y Pre All

85 Y Pre All Validate System Profile Options, Printer Setups etc.

86 Y Post All Concurrent Program : Inventory Item Reconciliation Report

87 Y Pre All Data Cleanup

88 Y Pre All Correction of Cities & Counties for Customers

89 Y Pre All

90 Y Pre All Ensure Supplier Cleanup has been performed

91 Y Post All

92 Y Pre All Clean up Support % on Perpetual Bundles

93 Y Pre All Clean up Revenue Categories in R12UAT

94 Y Pre All Clean up DFFs and Categories that are no longer active

95 Y n/a CRP & UAT Memory and Resources on the CRP3 & UAT

96 Y Pre All Develop a Go No Checklist

97 Y Pre All Go No GO Decision Meeting

98 Y Pre All Setup Customer for OB10(Electronic Invoicing)

99 Y Post All Manually change the item type for HW items(54)

100 Y Pre All Patches to R12CRP

Need to manuall update HRMS system in Production prior to conversion run.

Update Term Bundles to reference revenue category of TERM-LICENSE/SUPPORT

Update the revenue account to 404000 for S&H item at master and org levels (US & IE)


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#Pre/Post Go-Live

Complete in GOLD?

UAT ONLY,CUTOVE

R Only, UAT, All)

Time Taken


101 Y n/a CRP3 & UAT DB Patches to R12CRP.

102 Y n/a DQ Query for missing County

103 Y Pre All Cleanup of HRMS System for Sex Indicator

104 Y n/a

108 Y Pre All

109 Y Pre All Update Views and Create Database link with Oracle R12

110 Y Pre All Schedule background Jobs(concurrent programs) in GOLD/UAT

N n/a All

N n/a CRP3 ONLY

Y Pre All

Y Post All

Y Pre All Printer Queues

Y Manually load 4 dormant entities and 910 Elimination Company

Y n/a TIMS migration to UAT

Y Pre TIMS migration to Production

Y Pre Forms path needs to be reset for QSTFORM

Y Pre Update OB10 with Duns number

Y Pre Update Siebel Accounts for Canary Island to Spain

Y Pre VizionCore Invoices.

Y Pre Get all Cliffords items in here

Y Pre

Y Pre Revenue Recognition - For July Invoices(in 11i)

Y Post Revenue Recognition - For July Invoices

Y Pre

Y Pre

Y Open PO Conversion

Y Open Requisitions

Discuss CRP2 Impact if UAT instance needs to be refreshed in 2 weeks for UAT.

Redesign of Employee Conversion for not calling black box changes. This will now have to be a conversion of HRMS system to get the 4 segments given in Oracle.

For CRP3 (and UAT?) make sure May is the only open period

Clone CRP3 after ALL Conversions Completed to R12PCH for Conv testing

Flag Termed employees back to Inactive after Invoice Conversion

Update COA for Italian employees as they don’t have point to Black Box

- DQ to cleanse addresses where C/O is in address to support Project Accounting.

HRMS System needs to be updated to reflex R12 values(Used by Employee Interface)



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#Pre/Post Go-Live

Complete in GOLD?

UAT ONLY,CUTOVE

R Only, UAT, All)

Time Taken


Y Open AP Invoices

Y Pre All

add create accounting after payments and after invoices



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Actual time RICE ID Resource

Auto n/a

n/a

n/a

n/a

2&3 n/a

n/a

n/a

n/a

7 n/a

8

n/a

n/a

n/a

n/a

n/a

Not Started

19

20

9

n/a

38,28

n/a

Time Elapsed(Actual)

ExecutionStatus

DependentTask

Manual/Automated

ValidationStatus

9,10,11,12,13,17

P6

Quest Software: Completed at 10am


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ExecutionStatus

DependentTask

Manual/Automated

ValidationStatus

31

n/a

n/a

35

36

37

38

39

39

46,47

48

49

50

51

27

52

55

53

54

After update OBA customers and after define

pl headers

Run only after Emp

conversion

Run Only after EMP & User ID

conversion.


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ExecutionStatus

DependentTask

Manual/Automated

ValidationStatus

55

56

58

57

64

60

61

62

63

64

65

66

Mar-00

Mar-00

69

After customer conversion

After Item conversion


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ExecutionStatus

DependentTask

Manual/Automated

ValidationStatus

Manual

Manual

Manual

-Prior to Invoice Conversion

-Prior to running Closed

Invoices in PROD

- Post Conversion for Open Invoices


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ExecutionStatus

DependentTask

Manual/Automated

ValidationStatus

Manual


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Comments

This includes file migrations (30 mins)

Includes applying of certificates and workflow mailer

Realistically this takes 8-10 hrs; DB Tier vs Apps Tier

- Prior to running the extract



- This should be done prior to Extract

Counties, Mexico, addr, and cost centers

- This is to increase performance of the conversion runs.

- This is to upload the PSO jobs in Oracle.

- After the Employee conversion is done.

POST Go Live

POST GO Live

Source is data from Prod

- Need to run this prior to running Customer Conversion

- Prior to running Customer Conversion


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Comments

There was a fallout for 300 resources that couldn't be converted because they were inactive. FOR CRP3, the agreement was to bring these in as Active.

- Need to be before resource & after employees.

Error handlign packages need to be migrated

- NEEDS TO BE DONE IN GOLD


- After Pricelist headers are defined and after employees have been converted.- No dependency on Employee Conversion.

- Pre-requisites for Item Conversion.- Is this done in GOLD ?

-Automated1. Product Name from Item Id2. Price List Id from Oracle3. User Org Id on Siebel Accounts4. County based on longer values accommodated by R12/Vertex Manual1. User Org LOV, new Id’s provided by Oracle, I append them to the country name and add the name and id in Siebel. Old values are post-fixed with ‘_R11i’ and inactivated.2. Order Type LOV, new id’s and values provided by Oracle. Old values are post-fixed with ‘_R11i’ and inactivated.3. City based on longer values accommodated by R12/Vertex4. EU_SHIPTO_ORG LOV used for VAT Validation logic; to match changes made in User Org LOV5. Order Source Id – just a number provided by Oracle that is to be added to our Order I/F program.

- Revenue Periods had to be defined in R12CRP until 2020.- Post Item conversion.'- Performance still an issue due to an extraordinary amount of data.' - Oracle Performance SR still open.


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Comments

- This is only a CRP3 Item.

- This is a CRP3 Issue only.

- Interface from iExp to AP will automatically create emp suppliers if they do not exist in R12. However since SL/VC will not use iExp, their sups will have to manually created.

- Customer will provide printer queues

- Waiting on further clarification on this issue.x

- Business will need to complete the cleanup of GL trial balances before Cutover

POST Go Live task

- Customer conversion is dependent on this.

- Post Go Live

- Cleanup of City and County truncation issue in R11i as well as incorrect values.-- Siebel needs to be updated as well other wise orders will error on interface.

- This is a manual update.

- This is a manual cleanup.




04/07/2023 19:57:27 205 of 234 document.xls

Comments

Cleanup of HRMS source for Sex Indicator

- Possibly manual update

- HRMS Employee Interface code needs to be modified to replace logic to call BB and instead use the segments passed over from HRMS side and use it straight.

Need to be validated

Need to be validated

- These patches were request from Oracle services.8940108 Merge Label Request on Top of 11.1.0.7.0 for bugs 8405205, 8671495 , 7707103

9026927 Merge request on top of 11.1.0.7.0 for bugs 8885808 7327166 8303523

9066130 APPSST GSI 11G: -ORA-00600: Internal error code, arguments: [ KKSFBC-Wrong-kkscsf].

query run on all us address where county is null?- Missing

FRMCMP.sh needs to be modified to remove or comment out the following lines #ORACLE_HOME=${ORACLE_HOME:-/data1/R12/ab/apps/RUP4BLV2/apps/tech_st/10.1.2}#export ORACLE_HOME

#TNS_ADMIN=$ORACLE_HOME/network/admin#export TNS_ADMIN

- Dependency is this is prior to Validation of Invoices ? - This should be run for all entites.

1. We are expecting HRMS to provide an R12 organization ids. Evan are you planning to convert HRMS system to the new R12 Organization ids ?2. Chart of Accounts(Cost Center, Product line, Region and Company) changes, how are you(Evan) planning to update the HRMS system to the new values for these segments ? 3. For non-remote employees, our understanding is that you will provide the R12 location ids. Are you planning to convert non-remote employees to R12 values ?


04/07/2023 19:57:27 206 of 234 document.xls

Comments

- Need to ensure that AP Invoices are paid out prior to conversion

Task# CRP3 UAT Prod Name

1 Y Y Y Pre All Cold Backup of GOLD

2 Y N N NA CRP3 ONLY Start refresh of R12CRP

3 Y N N NA CRP3 ONLY Start refresh of OATST

4 Y N N NA CRP3 ONLY Start refresh of SFTST

5 Y N N NA CRP3 and UAT

6 Y Y N NA CRP3 and UAT

1 Y Y Y Pre All

8 Y N N NA CRP3 Migrate Code to R12CRP

9 Y Y Y Pre All

10 Y Y Y Pre All Import GL COA Black Box

11 Y Y Y Pre All Load Job Valueset

12 Y Y Y Pre All Load PSO Mapping Valueset

13 Y Y Y Pre All Load HR Organizations

14 N N Y Pre All

Y Y Y Pre All

15 Y N N NA CRP3 ONLY

20 Y Y Y Pre All

105 Y Y Y Pre All

Pre or Post Go

LiveStep Complete

in GOLD

Context(CRP3 ONLY, UAT

ONLY.CUTOVER Only,CRP3 &

UAT, All)

Create DB links between R12CRP & OATST

Apply Patches to R12CRP - Required for Conversion

Turn Archive logging off and Statement level processing off

Validate ALL setups (e.g. COA value,Segment map,Ledger map, Item Orgs etc)

Turn Off HRMS Interface in Prod(11i)

HRMS System needs to be updated to reflect R12 values.

Build and Unit test Invoice conversion logic for Projects

Validate Employee numbering is manual

UPDATE THE FIELD “US PROFESSIONAL” IN HRMS WITH THE ORGANIZATION VALUE ASSOCIATED WITH ALL PSO EMPLOYEES

106 Y Y Y Pre All

107 Y Y Y Pre All

14 Y Y Y Pre All HRMS Extract


N N Y Pre All Point HRMS Interface to Prod

Y Pre

17 N N Y Pre All

N N Y Post All

18 Y Y Y Post All


79 Y Y Y Pre All

21 Y Y Y Pre All

22 Y Y Y Pre All

23 Y Y Y Pre All

Y Pre

Y Pre

Y Pre Validate Suppliers small batch

Y Pre

24 Y Y Y Pre All Run FA Extract from R11i

24 Y Y Y Pre All RUN FA Convertion

25 Y Y Y Pre All

26 Y Y Y Pre All

27 Y Y Y Pre All Turn Automatic Numbering off

28 Y Y Y Pre All

29 Y Y Y Pre All Validate Customers Small Batch

IF PSO EMPLOYEE’S ORG IS NULL THEN POPULATE THE ORGANIZATION FIELD AS “BGNAME”; THERETTA TO CONFIRM WHAT TO DO ABOUT “US PROFESSIONAL” FIELD WITH “BGNAME”

All Non-PSO employees should HAVE ORGANIZATION FIELD POPULATED WITH “BGNAME” IN HRMS be assigned to BGNAME

Unit test GL Balance Conversion changes

Extract GL Balance data upto June 2010

Run GL Balance Conversion upto June 2010

Extract GL Balance data for July 2010

RUN GL Balance Conversion for July 2010

Build and Unit test Employee Conversion Changes

HRMS System update for PSO Organizations, Jobs and Addresses

Employee Conversion - Small Batch

Validate Emp Conversion check for TPRs

Run Emp Conversion - Complete RUN

Extract Suppliers & Banks from R11i

Import Suppliers & Banks(Small Batch)

Import Suppliers & Banks(Full Batch)

Update Orig System Reference on OBA Customers

Define Price list headers(formerly Update Pricelist on Customers)

Run Customer Conversion - Invoices(Small Batch)

30 Y Y Y Pre All



Y Y Y Pre All User id conversion

34 Y Y Y Pre All

35 Y Y Y Pre All Validate small batch(resources)

36 Y Y Y Pre All Run resource conveersion(Full)

37 Y Y Y Pre All Load Siebel Categories

38 Y Y Y Pre All Manually create PL/PS Items

39 Y N N NA CRP3 ONLY Build and Unit test Items

40 Y Y Y Pre All Run Item Conversion small batch

41 Y Y Y Pre All Validate Items

42 Y Y Y Pre All

43 Y Y Y Pre All Run Price list

44 Y Y Y Pre All Seibel Conversion

45 Y Y Y Pre All Update Item attributes

46 Y Y Y Pre All EBTAX Setup for US & Cananda

47 Y Y Y Pre All EBTax Verification

Y Pre All

48 Y Y Y Pre All

49 Y Y Y Pre All Validate small batch

50 Y Y Y Pre All Run Invoice Conversion(Closed)

Y Pre All Stop Entering Invoices in Prod!

Y Pre

Y Pre Run Invoice Conversion(Closed)

51 Y Y Y Pre All

52 Y Y Y pre All Run Payment Batch

31 Y Y Y Pre All

53 Y Y Y Pre All

Run Customer conversion - Invoices(Full Batch)

Build & Unit test post update script for relationship

Build and Unit test Resource Conversion

Run Resource conversion(small batch)

Run Item load for Master & Child Orgs

Extract Invoices with Deferred revenue.

Run Invoice Conversion(small batch)

Run Extract of Open Invoices from Prod

Run Post update script for Invoices(Print date & Alternate Book Date)

Run Customer Conversion - All customers

Apply POST Upgrade script to customers(relationship)

57 Y Y Y Pre All Update Customers to Inactive

54 Y Y Y Pre All

55 Y Y Y Pre All Run Project Invoices

56 Y Y Y Pre All

58 Y Y Y Pre All Convert Project Small Batch

59 Y Y N NA CRP3 & UAT Cold back up after Customers

61 Y Y Y Pre All Run Projects Costs Small Batch

60 Y Y Y Pre All Validate Projects

67 Y Y Y Pre All Run Budgets/Agreements

63 Y Y Y Pre All Run Project Revenue Small Batch

64 Y Y Y Pre All Validate Costs,Revenue, Budgets

65 Y Y Y Pre All

66 Y Y Y Pre All

67 Y Y Y Pre All

68 Y Y Y Pre All

69 Y Y Y Pre All ECM import



72 Y N N NA CRP3 ONLY Refresh PCH from CRP3

73 Y Y Y Pre All

74 Y Y Y Pre All

75 Y Y Y Pre All

77 Y Y Y Pre All

78 Y Y Y Pre All

80 Y Y N Pre All Touch base on PCH Refresh issue

81 Y Y Y Pre All Printer Queues

83 Y Y Y Pre All Review high priority TPRs

84 Y Y Y Pre All

85 Y Y Y Pre All

86 Y Y Y Post All

87 Y Y Y Pre All Data Cleanup

Run Oracle Provided Scripts to check for duplicates

Set Attribute for Sales Rep to be mandatory

Run Project Conversion (Complete Run)

Run Cost conversion (Complete Run)

Run Budgets/Agreements (Complete Run)

Run Revenue Conversion (Complete Run)

Modify Customer Conversion Price list logic for missing PL

Take Backup of CRP3(Post All Conversion)

Put Customer Auto - Numbering ON

Turn Archive log on & Statement level processing on

Turn Qualifiers for Price list headers

VCI & SLC employees need to manually created as suppliers

Data Quality cleanup for Canary Island addresses

Need to manuall update HRMS system in Production prior to conversion run.

Validate System Profile Options, Printer Setups etc.

Concurrent Program : Inventory Item Reconciliation Report

88 Y Y Y Pre All

89 Y Y Y Pre All

90 Y Y Y Pre All

91 Y Y Y Post All

92 Y Y Y Pre All

93 Y Y Y Pre All

94 Y Y Y Pre All

95 Y Y N NA CRP & UAT

96 Y Y Y Pre All Develop a Go No Checklist

97 Y Y Y Pre All Go No GO Decision Meeting

98 Y Y Y Pre All

99 Y Y Y Post All

100 Y Y Y Pre All Patches to R12CRP

101 Y Y N NA CRP3 & UAT DB Patches to R12CRP.

102 Y Y Y NA DQ Query for missing County

103 Y Y Pre All

104 Y Y N NA

Correction of Cities & Counties for Customers

Update Term Bundles to reference revenue category of TERM-LICENSE/SUPPORT

Ensure Supplier Cleanup has been performed

Update the revenue account to 404000 for S&H item at master and org levels (US & IE)

Clean up Support % on Perpetual Bundles

Clean up Revenue Categories in R12UAT

Clean up DFFs and Categories that are no longer active

Memory and Resources on the CRP3 & UAT

Setup Customer for OB10(Electronic Invoicing)

Manually change the item type for HW items(54)

Cleanup of HRMS System for Sex Indicator

Discuss CRP2 Impact if UAT instance needs to be refreshed in 2 weeks for UAT.

108 Y Y Y Pre All

109 Y Y Y Pre All

110 Y Y Y Pre All

Y N N NA All

Y N N NA CRP3 ONLY

Y Y Y Pre All

Y Y Y Post All

Y Y Y Pre All Printer Queues

Y Y Y

Y Y N NA TIMS migration to UAT

Y Y Y Pre TIMS migration to Production

Y Y Y Pre

Y Y Y Pre Update OB10 with Duns number

Y Y Y Pre

Y Y Y Pre VizionCore Invoices.

Y Y Y Pre Get all Cliffords items in here

Y Y Y Pre

Y Y Y Pre

Y Y Y Post

Redesign of Employee Conversion for not calling black box changes. This will now have to be a conversion of HRMS system to get the 4 segments given in Oracle.

Update Views and Create Database link with Oracle R12

Schedule background Jobs(concurrent programs) in GOLD/UAT

For CRP3 (and UAT?) make sure May is the only open period

Clone CRP3 after ALL Conversions Completed to R12PCH for Conv testing

Flag Termed employees back to Inactive after Invoice Conversion

Update COA for Italian employees as they don’t have point to Black Box

Manually load 4 dormant entities and 910 Elimination Company

Forms path needs to be reset for QSTFORM

Update Siebel Accounts for Canary Island to Spain

- DQ to cleanse addresses where C/O is in address to support Project Accounting.

Revenue Recognition - For July Invoices(in 11i)

Revenue Recognition - For July Invoices

Y Y Y Pre

Y Y Y Pre

Y Y Y Open PO Conversion

Y Y Y Open Requisitions

Y Y Y Open AP Invoices

Y Y Y Pre All

HRMS System needs to be updated to reflex R12 values(Used by Employee Interface)



add create accounting after payments and after invoices

Time Taken Time Started Time Completed Time Elapsed(Planned) Dependent Task

2&3

7

8

Time Elapsed(Ac

tual)

9,10,11,12,13,17

19

20

9

38,28

After update OBA customers and after define pl headers

31

35

36

37

38

39

39

46,47

48

49

50

51

27

52

Run only after Emp conversion

Run Only after EMP & User ID conversion.

55

53

54

55

56

58

57

64

60

61

62

63

64

65

66

69

After Item conversion

After customer conversion

-Prior to Invoice Conversion

-Prior to running Closed Invoices in PROD

- Post Conversion for Open Invoices

RICE ID Resource Comments

- This is to increase performance of the conversion runs.

- This is to upload the PSO jobs in Oracle.

- This should be done prior to Extract


Manual/Automated

• Employee Types – will indicate contingent worker or not. Logic similar to conversion.• Office – This will have the Office locations in them.• Oracle Location Id – This will have the location ids for non remote employees only. The location ids will be from R12 HR Locations table. (Name) will provide a script to update the location ids on the base tables in HRMS system so that the location ids are updated to R12 Location ids. • Chart of Accounts – HRMS will pass Company, Region, Cost Center & Product Mapping. The remaining segments will be plugged by the Oracle Interface. We will then get the new COA from the Black Box. This will continue to be our plan of action till HRMS system is updated the Ids and the Numbers to match the new Ids and the numbers. The timing of this mass update to HRMS system could not be confirmed with the HRMS team.• Job Short Name - Will be provided based on the current truncation logic used for Conversion.• Job Long Name – WILL NOT BE PROVIDED IN THE VIEW. THIS IS NOT USED IN ORACLE.• Physical Address - Will be provided.• Supervisor # - This will be the HRMS Object Id of the supervisor given in the file by Oracle. • Org Name – Will be provided in the view. Evan will base that on the spreadsheets provided by Marjan.

Regarding Chart of Accounts till the time the HRMS system is updated we will continue to call BB to get the distribution account. Once the HRMS system is updated we will then replace our code to get the values as is from the HRMS.



After HRMS System is updated with R12 Values

- After the Employee conversion is done.

POST Go Live

POST GO Live

Source is data from Prod

- Need to run this prior to running Customer Conversion

- Activity Complete for R12CRP3

- Prior to running Customer Conversion

- After Pricelist headers are defined and after employees have been converted.- No dependency on Employee Conversion.

- Need to be before resource & after employees.

Error handlign packages need to be migrated



There was a fallout for 300 resources that couldn't be converted because they were inactive. FOR CRP3, the agreement was to bring these in as Active.

- Pre-requisites for Item Conversion.- Is this done in GOLD ?

- Price list conversion delayed due to Performance Issue.- Technical team fixed the issued and re-ran Price Lists.-Automated1. Product Name from Item Id2. Price List Id from Oracle3. User Org Id on Siebel Accounts

- Revenue Periods had to be defined in R12CRP until 2020.- Post Item conversion.'- Performance still an issue due to an extraordinary amount of data.' - Oracle Performance SR still open.

- This is only a CRP3 Item.

- Cannot refresh from PCH because of transactional data.

- Theretta will provide printer queues

- Waiting on further clarification on this issue.x

- Business will need to complete the cleanup of GL trial balances before Cutover

- This is a CRP3 Issue only. The understading is that Client's DQ team will clean these up. Need a TPR for this issue.

- This activity has been completed for CRP3. This needs to be done in GOLD(and/or UAT).

- Interface from iExp to AP will automatically create emp suppliers if they do not exist in R12. However since SL/VC will not use iExp, their sups will have to manually created.

- Customer conversion is dependent on this.- This is now built in the data remapping

- This needs to be run. Requested by Derrick.- Post Go Live

- International suppliers with missing country code

POST Go Live task

Cleanup of HRMS source for Sex Indicator

- Cleanup of City and County truncation issue in R11i as well as incorrect values.- Siebel needs to be updated as well other wise orders will error on interface.

. - This is a manual update.




Note: any new address requires at least one site in order to be created.Looking on Metalink, I found:R12.1.1 Create Supplier Site When Attaching Operating Unit Receiving Error 'ORA-01403: no data found in Package AP_VENDOR_PUB_PKG Procedure Validate_Vendor_Site' [ID 951673.1]Download and review the readme and pre-requisites for Unpublished Patch 9259355:R12.AP.B and Patch 8647857:R12.AP.B<https://updates.oracle.com/ARULink/PatchDetails/process_form?patch_num=8647857:R12.AP.B>Aren’t we installing that patch? I do believe we already have the same in Patch? If not, we will need to install this in R12CRP urgently, since it will really impact our testing capability

- These patches were request by Bill McCoy from Oracle services.8940108 Merge Label Request on Top of 11.1.0.7.0 for bugs 8405205, 8671495 , 7707103

9026927 Merge request on top of 11.1.0.7.0 for bugs 8885808 7327166 8303523

9066130 APPSST GSI 11G: -ORA-00600: Internal error code, arguments: [ KKSFBC-Wrong-kkscsf].

query run on all us address where county is null?- Missing

- Possibly manual update

Manual

FRMCMP.sh needs to be modified to remove or comment out the following lines #ORACLE_HOME=${ORACLE_HOME:-/data1/R12/ab/apps/RUP4BLV2/apps/tech_st/10.1.2}#export ORACLE_HOME

#TNS_ADMIN=$ORACLE_HOME/network/admin#export TNS_ADMIN

- Dependency is this is prior to Validation of Invoices ? - This should be run for all entites.

Need to be validated Manual

Need to be validated Manual

- Need to ensure that AP Invoices are paid out prior to conversion Manual

1. We are expecting HRMS to provide an R12 organization ids. Evan are you planning to convert HRMS system to the new R12 Organization ids ?2. Chart of Accounts(Cost Center, Product line, Region and Company) changes, how are you(Evan) planning to update the HRMS system to the new values for these segments ? 3. For non-remote employees, our understanding is that you will provide the R12 location ids. Are you planning to convert non-remote employees to R12 values ?

- HRMS Employee Interface code needs to be modified to replace logic to call BB and instead use the segments passed over from HRMS side and use it straight.

Execution Status

Validation Status

Date post:	23-Oct-2014
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EBS R12 Detailed Cut Over Plan 2010

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