Bank Setup

1. Set up a Bank and Bank Branch with EDI Location Number and EFT Number for your internal account Enter the Bank information Payables Manager - Setup>Payment>Bank and Bank Branches. - Banks tab

Click – Create

Choose the correct Country from the LOV. Enter the Bank Name (Note: These are the only two required fields - you will want to populate the remaining fields for your specific bank)

Choose “Save and Next” (No required information on this page) , “Save and Next” (No required information on this page) and Finish. The following Screen will be displayed:

Click the “Create Branch” icon for the Bank Name you just created. Your Country and Bank will be defaulted. Click Continue

(Alternatively, if you already have the bank defined, you can enter just the information for the Bank Branch

Payables Manager - Setup>Payment>Bank and Bank Branches.

- Bank Branches – Create)

Enter the Branch Name and Branch Type fields For EDI branches and Accounts you must enter the EDI AND EFT information.

The Routing Transit Number will show in the Output Data File as the Bank_Num and Vendor_Bank_Num. Possible error: Document Payer Bank Branch Type is required.

If you want to create a contact point of type 'EFT' - Required for this Payment Format, you need to populate the 'EFT Number'

field.

(Note: These are the only two required fields - you will want to populate the remaining fields for your specific bank) Click Finish

You can now Create your account. Click the 'Create Account' icon for the Branch you just created:

Accept the bank info that is defaulted > Click Continue

Choose the Bank Account Owner from the LOV (This will be the legal entity that owns this account) Click Payables for Account Use Next

Enter the Required Account Information. Include the EFT Number for EDI use. Save and Next

The Cash Account is the only required field in this form that is not defaulted. Enter the Cash account and adjust or accept the default values for the other required fields. Click Save and Next

Click - Add Organizational Access

Check Payables for Account use Choose your Organization from the LOV (eg Vision Operations) Continue > Apply

Click Options and add Another Row for Payment Document Categories by Payment Method. (Note 847147.1 had details on the INFO: oracle.adf.share.config.ADFConfigFactory No META-INF/adf-config.xml found error

related to Payment Method setup)

Finish

Manage Bank Accounts will be displayed. Select your account Click the Manage Payment Documents Tab

Choose Create

Enter the Name Accept Blank Stock as Paper Stock Type Choose Oracle e-Commerce Gateway Format - Code: IBY_PAY_ECE Enter the First Available Document Number Apply Close Window (Upper blue area)

TRADING PARTNER SETUP

You can now assign this branch as an e-Commerce Gateway Trading Partner: Use the e-Commerce Gateway responsibility defined for your Operating Unit (eg: e-Commerce Gateway Vision Operations) Navigate to > Setup > Trading Partners

Select an existing group or define a group (If you create a new Group, enter the Operating Unit and the Group - new and

open will be grey. Just save. Once you click Save, the New button will become available.)

Click New

In the Define Trading Partner form, enter: Partner: Any Name you choose for your Bank Click the Assignments tab Choose your Bank Branch from the LOV - The EDI location you entered for this branch will populate. (Note: If you Branch is not in the LOV, you may have missed populating the EDI location in the setup.)

Click on the Details Tab:

Create an entry for OUT: Payment/Remittance (Note: If you forget this step, there will be no errors, just no output.)

Development had created the following blog related to this setup:

http://weblog.oraclecorp.com/weblog/individual/AnilKemisettiBlog/2009/01/edi_setup_required_for_pyo_tra.html

CREATE SUPPLIER BANK TRADING PARTNER:

Repeat steps 1 and 2 entering the information for your Supplier’s bank, branch, and account. Note: The bank account number set up here must match the bank account number entered for the supplier. (eg:

Account number: 123456789)

SUPPLIER SETUP:

Create your supplier by using the responsibility Payables Manager and navigating to Suppliers> Entry.

Choose Create Supplier

Enter required information (Organization Name and if listed Supplier Number) Apply

Select Address Book from the left pane:

Click the Create button.

Enter the required information. Make sure you check Purchasing and Payment for Address Purpose Click Continue

Select your Operating Unit and Apply.

Select Payment Details from the left pane.

Choose Electronic as the Default Payment Method. Select “EDI to payee's bank” from the LOV for Delivery Channel Leave the remaining fields null at the header level. Save and scroll down.

Locate your Site Name at the bottom of the form. Click the pencil under Update Payment Details.

Choose Electronic as the Default Payment Method Select “EDI to payee's bank” from the LOV for Delivery Channel Select the Bank Instruction Code and Bank Instruction Code 2 (I used Code D from the drop-down) Note: If you don't populate these - you will get the following error in Pmt Process:

Document Payee Bank Instruction Code 2 is required.

Save Select Banking Details from the left pane. Accept the default Account Assignment Level: Supplier In the Bank Accounts section, and click Create under the Bank Account section.

Select the appropriate Country from the LOV Check the following radials: Select Existing Bank Select Existing Branch Enter Account Number - (Note: This would be the same account number you used in Step 3 when creating the Supplier Bank Account (34567). In the Account Owners section, make Sure Primary is checked Apply Select Address Book from the left pane.

Click the Manage Sites Icon

In the Identification tab enter EDI Number and EDI Location for your supplier. Apply Close Window

SET THE SUPPLIER AS A TRADING PARTNER

Using your e-Commerce Gateway responsibility, navigate to > Setup > Trading Partners Reference TRADING PARTNER SETUP above for details. You can either create a new group or add to your current one.

This time, in the Define Trading Partners Assignment Tab Select your Supplier from the LOV. Select the Site from the LOV if you have multiple ones The EDI location you entered for the supplier will automatically populate. SAVE

Set up the Payment Processing Profile Using the Oracle Payments Payment Administrator responsibility, Navigate to Oracle Payment Setup

Locate Payment Process Profiles and click 'Go to Task' When the form opens, click the Create button

Enter a descriptive Code, Name and Description Processing Type = Electronic Processing Channel = Oracle e-Commerce Gateway Select the desired Payment Completion Point (eg: When the Payment Instruction is Formatted: This automatically sets it to Completed. Reference Oracle Payments

Implementation Guide for information on the options)

The Payment Instruction Format should be: Oracle e-Commerce Gateway Format (Code: IBY_PAY_ECE) Apply NOTE: If you use the Oracle Payments Channel -you will be required to set up a Payment System.

We will add a Note Soon with these details.

Query your Code back into the Oracle Payments Setup Form. In the upper Right corner, set the Task to complete and Apply Close Window

ENTER INVOICES

Enter invoices for your supplier using your standard process.

SUBMIT PAYMENT PROCESS

Submit the Payment Process to pay your invoices: Using the Payables Manger responsibility, navigate to Payments>Entry> Payments Manager Select the Payment Process Requests Tab

Click the Submit Single Request button:

Enter a Payment Process Request Name: (eg PPR EDI 1) In the Scheduled Payment Selection Criteria section: Enter the Pay Through Date and Payment Priority Enter your Supplier Name as the Payee: (eg Test EDI Supplier 2) (Note: If your supplier doesn’t show in the LOV right away, check the creation date. They Payment Manager window may not

pick up the supplier until the following day).

Click the Payment Attributes tab:

In the Payment Attributes window: Enter the following information for the Account created in Step 1: Disbursement Bank Account: Your Internal Account

Payment Document: Select the one created for e-Commerce Gateway Payment Process Profile: Select your profile Payment Exchange Rate Type: Choose the appropriate type (eg. Corporate) I have not had to enter the information in the right columns, but populate them if appropriate. Submit Monitor your request by querying the Payment Process Request in the Search window until the Payment Process Request Status shows as “Invoices Pending Review”. Start Action to review the request and perform the steps necessary and then Submit. Monitor again You can also use the View Requests form to monitor progress and see errors. (NOTE: If you get Instruction status was CREATED and the transmission configuration is not available. So setting result status to

FORMATTED_ELECTRONIC – Make sure you have chosen e-Commerce Gateway in PPR)

When complete, the Payment Manager will show the status of the PPR as: Confirmed Payment The + Show will allow you to see the Formatted status of the output file.

You can check the log file of the Payment Format program for details on the output. For example: IBY_FD_PAYMENT_FORMAT_TEXT module: Format Payment Instructions with Text Output … Calling EC Process Outbound :: START ::01-FEB-11 01.02.51.217654000 AM +00:00 Program Info: Beginning Outbound Triggering Process (TRANSACTION_TYPE=PYO) Enter EC_DOCUMENT.PROCESS_OUTBOUND->01-FEB-2011 01:02:51 i_Output_Path==>/usr/tmp i_Output_Filename==>PYO8828.dat i_Transaction_Type==>PYO This shows the location and name of the output file. The PYO8828.dat file can now be transmitted to your translator for formatting.