EDI Standards - Logicbroker · EDI 856 Produced By: Logic Technology Creation Date: March 14, 2011...

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LogicBroker

EDI 856

Produced By: Logic Technology

Creation Date: March 14, 2011

Last Updated: February 28, 2013

This document is solely for the use of Logic Technology personnel. No part of it may be circulated, Quoted, or reproduced for distribution outside the client organization without prior written approval from Logic Technology.

EDI 856


logic technology

logic technology

Document Revision Record

Date Author Change Reference March 14, 2011 Karen Thompson Developed the document February 27, 2013 Edward Kobloth Revision

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Contents

Summary ............................................................................................................... 5

Sample 856 Message ............................................................................................. 6

Message 856 Specs ................................................................................................ 7

Segment Details ..................................................................................................... 8

ST Transaction Set Header .......................................................................................................... 8 143 Transaction Set Identifier Code...................................................................................................... 9 329 Transaction Set Control Number ................................................................................................... 9

BSN Beginning Segment for Ship Notice ................................................................................... 10 353 Transaction Set Purpose Code ..................................................................................................... 11 396 Shipment Identification ............................................................................................................... 12 373 Date .............................................................................................................................................. 12 337 Time ............................................................................................................................................. 13 1005 Hierarchical Structure Code ....................................................................................................... 13

HL Hierarchical Level (1) ............................................................................................................ 14 628 Hierarchical ID Number ................................................................................................................ 15 734 Hierarchical Parent ID Number .................................................................................................... 15 735 Hierarchical Level Code ................................................................................................................ 15

TD5 Carrier Details (Routing Sequence/Transit Time) .............................................................. 16 133 Routing Sequence Code ............................................................................................................... 17 387 Routing ......................................................................................................................................... 17

REF Reference Identification ..................................................................................................... 18 128 Reference Identification Qualifier ................................................................................................ 19 127 Reference Identification............................................................................................................... 19

DTM Date/Time Reference ....................................................................................................... 20 374 Date/Time Qualifier ..................................................................................................................... 20 373 Date .............................................................................................................................................. 20

N1 Name .................................................................................................................................... 21 98 Entity Identifier Code ..................................................................................................................... 22 93 Name .............................................................................................................................................. 22

N3 Address Information ............................................................................................................ 23 166 Address Information .................................................................................................................... 23

N4 Geographic Location ............................................................................................................ 24 19 City Name ....................................................................................................................................... 25 156 State or Province Code ................................................................................................................. 25

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116 Postal Code .................................................................................................................................. 25

PER Administrative Communications Contact .......................................................................... 26 366 Contact Function Code ................................................................................................................. 27 93 Name .............................................................................................................................................. 27


PRF Purchase Order Reference ................................................................................................. 30 324 Purchase Order Number .............................................................................................................. 31


MAN Marks and Numbers ......................................................................................................... 34 88 Marks and Numbers Qualifier ........................................................................................................ 35 87 Marks and Numbers ....................................................................................................................... 36


LIN Item Identification ............................................................................................................... 39 350 Assigned Identification ................................................................................................................. 40 235 Product/Service ID Qualifier ........................................................................................................ 40 234 Product/Service ID ....................................................................................................................... 40

SN1 Item Detail (Shipment) ....................................................................................................... 41 382 Number of Units Shipped ............................................................................................................. 42 355 Unit or Basis for Measurement Code ........................................................................................... 42

CTT Transaction Totals .............................................................................................................. 43 354 Number of Line Items .................................................................................................................. 44

SE Transaction Set Trailer .......................................................................................................... 45 96 Number of Included Segments ...................................................................................................... 46 329 Transaction Set Control Number ................................................................................................. 46

EDI 856


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Summary

ASC X12 004010

856 Ship Notice/Manifest This document contains the details of LogicBroker’s use of EDI 856 messages.

Logic Technology


logic technology

Sample 856 Message

ST*856*064040004 BSN*00*LT01ASN11012800812100*20110128*1943*0001 HL*1**S TD5*B****FEDX REF*IA*<vendor number> DTM*011*20110128 N1*BT*BillToCompany N3*100 Bridgeport Ave N4*Shelton*CT*06484 PER*OC*BillToContact*TE*BillToPhone N1*ST*ShipToCompany N3*100 Bridgeport Ave N4*Shelton*CT*06484 PER*OC*ShipToContact*TE*ShipToPhone HL*2*1*O PRF*16874785 HL*3*2*P MAN*CP*014546661135840 HL*4*3*I LIN*0010*VN*CLM5705B*IN*029521838343*VA*005744782 SN1**1*EA PID*F****Description HL*5*3*I LIN*0020*VN*PPUCLIP*IN*029521841886*VA*1234654782 SN1**1*EA PID*F****Description CTT*5 SE*18*064040004

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Message 856 Specs

0010 ST Transaction Set Header M 1 0020 BSN Beginning Segment for Ship Notice M 1 0010 HL Hierarchical Level M 1 0120 TD5 Carrier Details (Routing Sequence/Trans O 12 0150 REF Reference Identification O >1 0040 DTM Date/Time Reference O 10 LOOP ID - N1 0310 N1 Name O 1 0330 N3 Address Information O 2 0340 N4 Geographic Location O >1 0370 PER Administrative Communications Contact O >1 0010 HL Hierarchical Level M 1 0050 PRF Purchase Order Reference O 1

0010 HL Hierarchical Level M 1 0190 MAN Marks and Numbers O >1

LOOP ID - HL 0010 HL Hierarchical Level M 1 0020 LIN Item Identification O 1 0030 SN1 Item Detail (Shipment) O 1 0040 PID Product/Item Description O 1

0010 CTT Transaction Totals O 1 0030 SE Transaction Set Trailer M 1

Notes: The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.

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Segment Details

ST Transaction Set Header

To indicate the start of a transaction set and to assign a control number

01 143 Transaction Set Identifier Code M ID 3/3

02 329 Transaction Set Control Number M AN 4/9

Semantic Notes

01 The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

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143 Transaction Set Identifier Code

TYPE=ID MIN=3 MAX=3

Code uniquely identifying a Transaction Set

856 Ship Notice/Manifest

329 Transaction Set Control Number

TYPE=AN MIN=4 MAX=9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

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BSN Beginning Segment for Ship Notice To transmit identifying numbers, dates, and other basic data relating to the transaction set

01 353 Transaction Set Purpose Code M ID 2/2

02 396 Shipment Identification M AN 2/30

03 373 Date M DT 8/8

04 337 Time M TM 4/8

05 1005 Hierarchical Structure Code O ID 4/4

Semantic Notes

03 BSN03 is the date the shipment transaction set is created.

04 BSN04 is the time the shipment transaction set is created.

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353 Transaction Set Purpose Code

TYPE=ID MIN=2 MAX=2

Code identifying purpose of transaction set

00 Original

01 Cancellation

02 Add

03 Delete

04 Change

05 Replace

06 Confirmation

07 Duplicate

08 Status

10 Not Found

11 Response

12 Not Processed

13 Request

14 Advance Notification

15 Re-Submission

16 Proposed

17 Cancel, to be Reissued

18 Reissue

19 Seller initiated change

20 Final Transmission

21 Transaction on Hold

22 Information Copy

24 Draft

25 Incremental

26 Replace - Specified Buyers Parts Only

27 Verify

28 Query

30 Renewal

31 Allowance/Addition

32 Recovery/Deduction

33 Request for Payment

34 Payment Declined

35 Request Authority

36 Authority to Deduct (Reply)

37 Authority Declined (Reply)

38 No Financial Value

39 Response to Proposed Trip Plan

40 Commitment Advice

41 Corrected and Verified

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42 Temporary Record

43 Request Permission to Service

44 Rejection

45 Follow-up

46 Cancellation with Refund

47 Transfer

48 Suspended

49 Original - No Response Necessary

50 Register

51 Historical Inquiry

52 Response to Historical Inquiry

53 Completion

54 Approval

55 Excavation

56 Expiration Notification

5C Chargeable Resubmission

77 Simulation Exercise

CN Completion Notification

CO Corrected

EX Final Loading Configuration

GR Granted

PR Proposed Loading Configuration

RH Release Hold

RV Revised Loading Configuration

SU Status Update

ZZ Mutually Defined

396 Shipment Identification

TYPE=AN MIN=2 MAX=30

A unique control number assigned by the original shipper to identify a specific shipment

373 Date

TYPE=DT MIN=8 MAX=8

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Date expressed as CCYYMMDD

337 Time

TYPE=TM MIN=4 MAX=8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or

HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and

DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD =

hundredths (00-99)

1005 Hierarchical Structure Code

TYPE=ID MIN=4 MAX=4

Code indicating the hierarchical application structure of a transaction set that utilizes the HL

segment to define the structure of the transaction set

0001 Shipment, Order, Packaging, Item

0002 Shipment, Order, Item, Packaging

0003 Shipment, Packaging, Order, Item

0004 Shipment, Order, Item

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HL Hierarchical Level (1)

To identify dependencies among and the content of hierarchically related groups of data segments

01 628 Hierarchical ID Number M AN 1/12

02 734 Hierarchical Parent ID Number O A 1/12

03 735 Hierarchical Level Code M ID 1/2

Comments

00 The HL segment is used to identify levels of detail information using

a hierarchical structure, such as relating line-item data to shipment data,

and packaging data to line-item data.

00 The HL segment defines a top-down/left-right ordered structure.

01 HL01 shall contain a unique alphanumeric number for each occurrence

of the HL segment in the transaction set. For example, HL01 could be used to

indicate the number of occurrences of the HL segment, in which case the value

of HL01 would be "1" for the initial HL segment and would be incremented by

one in each subsequent HL segment within the transaction.

03 HL03 indicates the context of the series of segments following the

current HL segment up to the next occurrence of an HL segment in the

transaction. For example, HL03 is used to indicate that subsequent segments

in the HL loop form a logical grouping of data referring to shipment, order,

or item-level information.

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628 Hierarchical ID Number


A unique number assigned by the sender to identify a particular data segment in a hierarchical

structure

1

734 Hierarchical Parent ID Number

TYPE=A MIN=1 MAX=12

The ID number of the parent HL segment Required for all HL segments at the order and item levels.

735 Hierarchical Level Code

TYPE=ID MIN=1 MAX=2

Code defining the characteristic of a level in a hierarchical structure

S Shipment

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TD5 Carrier Details (Routing Sequence/Transit Time)

To specify the carrier and sequence of routing and provide transit time information

01 133 Routing Sequence Code O ID 1/2

05 387 Routing C AN 1/35

Comments

02 When specifying a routing sequence to be used for the shipment

movement in lieu of specifying each carrier within the movement, use TD502 to

identify the party responsible for defining the routing sequence, and use

TD503 to identify the actual routing sequence, specified by the party

identified in TD502.

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133 Routing Sequence Code

TYPE=ID MIN=1 MAX=2

Code describing the relationship of a carrier to a specific shipment movement

1 1st Carrier after Origin Carrier

2 2nd Carrier after Origin Carrier

3 3rd Carrier after Origin Carrier

4 4th Carrier after Origin Carrier






A Origin Carrier, Agent's Routing (Rail)

B Origin/Delivery Carrier (Any Mode)

D DELY (Delivery Switch Carrier)

H Haulage Rights Carrier and Junction

I Origin Switch Carrier

M Haulage Movement Carrier and Junction

O Origin Carrier (Air, Motor, or Ocean)

R Origin Carrier, Rule 11 Shipment

S Origin Carrier, Shipper's Routing (Rail)

V Intermediate Switch Carrier

X Last Carrier in Route on Return Route Move

Z Mutually Defined

JD Junction Settlement Carrier Following (Destination carrier receiving

revenues resulting from junction contract)

JO Junction Settlement Carrier Predecessor (Origin carrier receiving

revenues resulting from junction contract)

387 Routing


Free-form description of the routing or requested routing for shipment, or the originating carrier's

identity

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REF Reference Identification

To specify identifying information

01 128 Reference Identification Qualifier M ID 2/3

02 127 Reference Identification C AN 1/30

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128 Reference Identification Qualifier

TYPE=ID MIN=2 MAX=3

Code qualifying the Reference Identification

IA Internal Vendor Number

127 Reference Identification


Reference information as defined for a particular Transaction Set or as specified by the

Reference Identification Qualifier

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DTM Date/Time Reference To specify pertinent dates and times

01 374 Date/Time Qualifier M ID 3/3

02 373 Date C DT 8/8

374 Date/Time Qualifier

TYPE=ID MIN=3 MAX=3

Code specifying type of date or time, or both date and time 010 Requested Ship

373 Date

TYPE=DT MIN=8 MAX=8

Date expressed as CCYYMMDD

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N1 Name To identify a party by type of organization, name, and code

01 98 Entity Identifier Code M ID 2/3

02 93 Name C AN 1/60

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98 Entity Identifier Code

TYPE=ID MIN=2 MAX=3

Code identifying an organizational entity, a physical location, property or an individual

ST Ship To

93 Name


Free-form name

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N3 Address Information To specify the location of the named party

01 166 Address Information M AN 1/55

166 Address Information


Address information

http://www.faima.com/EDI_4010/el166.htm

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N4 Geographic Location To specify the geographic place of the named party

01 19 City Name O AN 2/30

02 156 State or Province Code O ID 2/2

03 116 Postal Code O ID 3/15

Comments

01 A combination of either N401 through N404, or N405 and N406 may be

adequate to specify a location.

02 N402 is required only if city name (N401) is in the U.S. or Canada.

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19 City Name


Free-form text for city name

156 State or Province Code

TYPE=ID MIN=2 MAX=2

Code (Standard State/Province) as defined by appropriate government agency

116 Postal Code

TYPE=ID MIN=3 MAX=15

Code defining international postal zone code excluding punctuation and blanks (zip code for United States)

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PER Administrative Communications Contact To identify a person or office to whom administrative communications should be directed

01 366 Contact Function Code M ID 2/2

02 93 Name M ID 1/60

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366 Contact Function Code

TYPE=ID MIN=2 MAX=2

Code identifying the major duty or responsibility of the person or group named OC Order Contact

93 Name

TYPE=ID MIN=1 MAX=60

To specify the pertinent Contact’s Name

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02 734 Hierarchical Parent ID Number O AN 1/12


Comments










02 HL02 identifies the hierarchical ID number of the HL segment to which

the current HL segment is subordinate.






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structure

2



Identification number of the next higher hierarchical data segment that the data segment being

described is subordinate to

1


TYPE=ID MIN=1 MAX=2


O Order

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PRF Purchase Order Reference

To provide reference to a specific purchase order

01 324 Purchase Order Number M AN 1/22

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324 Purchase Order Number


Identifying number for Purchase Order assigned by the orderer/purchaser

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Comments

















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structure

3





2


TYPE=ID MIN=1 MAX=2


P Pack

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MAN Marks and Numbers To indicate identifying marks and numbers for shipping containers

01 88 Marks and Numbers Qualifier M ID 1/2

02 87 Marks and Numbers M AN 1/48

Semantic Notes

01 MAN01/MAN02 and MAN04/MAN05 may be used to identify two different

marks and

numbers assigned to the same physical container.

02 When both MAN02 and MAN03 are used, MAN02 is the starting number of a

sequential range and MAN03 is the ending number of that range.

Comments

01 When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for

this is that the U.P.C. Shipping Container code is the same on every carton

that is represented in the range in MAN05/MAN06.

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88 Marks and Numbers Qualifier

TYPE=ID MIN=1 MAX=2

Code specifying the application or source of Marks and Numbers (87)

L Line Item Only

R Originator Assigned

S Entire Shipment

W Pallet Number

X Pallet Configuration Number

AA SSCC-18

AI UCC/EAN-128 Application Identifier (AI) and Data

CA Shipper-Assigned Case Number

CP Carrier-Assigned Package ID Number

DZ Receiver Assigned Drop Zone

GM SSCC-18 and Application Identifier

MC Master Carton Number

PB Premarked by Buyer

SI Self-Identifying Container via Radio Frequency ID Device

SM Shipper Assigned

SR Shipper Assigned Roll Number

SS Shipper Assigned Skid Number

UC U.P.C. Shipping Container Code

UP U.P.C. Consumer Package Code (1-5-5-1)

ZZ Mutually Defined

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87 Marks and Numbers


Marks and numbers used to identify a shipment or parts of a shipment

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Comments

















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structure

4





3


TYPE=ID MIN=1 MAX=2


I Item

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LIN Item Identification To specify basic item identification data

01 350 Assigned Identification O AN 1/20

02 235 Product/Service ID Qualifier M ID 2/2

03 234 Product/Service ID M AN 1/48

04 235 Product/Service ID Qualifier C ID 2/2

05 234 Product/Service ID C AN 1/48

06 235 Product/Service ID Qualifier C ID 2/2

07 234 Product/Service ID C AN 1/48

Semantic Notes

01 LIN01 is the line item identification

Comments

02 LIN02 through LIN31 provide for fifteen different product/service IDs

for each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No.,

Model No., or SKU.

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350 Assigned Identification


Alphanumeric characters assigned for differentiation within a transaction set

235 Product/Service ID Qualifier

TYPE=ID MIN=2 MAX=2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

UP U.P.C. Consumer Package Code (1-5-5-1)

VN Vendor's (Seller's) Item Number

IN Buyer’s Item Number

234 Product/Service ID


Identifying number for a product or service

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SN1 Item Detail (Shipment) To specify line-item detail relative to shipment

02 382 Number of Units Shipped M R 1/10

03 355 Unit or Basis for Measurement Code M ID 2/2

Comments

03 SN103 defines the unit of measurement for both SN102 and SN104.

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382 Number of Units Shipped

TYPE=R MIN=1 MAX=10

Numeric value of units shipped in manufacturer's shipping units for a line item or transaction set

355 Unit or Basis for Measurement Code

TYPE=ID MIN=2 MAX=2

Code specifying the units in which a value is being expressed, or manner in which a

measurement has been taken

EA Each

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CTT Transaction Totals To transmit a hash total for a specific element in the transaction set

01 354 Number of Line Items M N0 1/6

Comments

00 This segment is intended to provide hash totals to validate

transaction completeness and correctness.

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354 Number of Line Items

TYPE=N0 MIN=1 MAX=6

Total number of line items in the transaction set

Notes: Number of line items is the accumulation of the number of HL segments.

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SE Transaction Set Trailer To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

01 96 Number of Included Segments M N0 1/10

02 329 Transaction Set Control Number M AN 4/9

Comments

00 SE is the last segment of each transaction set.

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96 Number of Included Segments

TYPE=N0 MIN=1 MAX=10

Total number of segments included in a transaction set including ST and SE segments

329 Transaction Set Control Number

TYPE=AN MIN=4 MAX=9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

EDI 856


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logic technology

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EDI Standards - Logicbroker · EDI 856 Produced By: Logic Technology Creation Date: March 14, 2011...

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