Effective Driver Vehicle InspectionsThis webcast will cover ...• How to link safety and maintenance• Regulations on the federal vehicle

inspection vehicle• Effective policies, procedures and drive

and maintenance training• Question & Answer

ModeratorDr. Gary Petty, President & CEO, NPTC

PanelistsTom Bray, Sr. Editor – Transportation Management,

J. J. Keller & Associates, Inc. Tom Moore, CTP, Senior Vice President, NPTCGreg Whisenant, Corporate Risk Management,

Transportation Safety Manager, Shaw Industries, Inc.

Attention Attendees:+ Thank you for attending!+ The presentation will start in a few

minutes at 1:00 PM Central.+ You will be muted during the event.+ Please use the Question feature to text

questions to “Q & A”. We’ll try to answer them during the Q&A period if they are not covered in the presentation.

+ The slides and recording will be posted within 7 days at: http://www.jjkeller.com/nptcinfo

Dr. Gary PettyPresident & CEO

National Private Truck Council

Introduction

• Regulations – Tom Bray

• Policy and Procedure Best Practices – Tom Moore

• Shaw Industries’s Program – Greg Whisenant

• Housekeeping issues: You will be muted during the event. Please use the Question feature to text questions to the Q&A

Panelist. We’ll try to answer them during the Q&A period if they are not covered in the presentation.

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Gary Petty National Private Truck Council

DOT Driver Inspection Requirements

Thomas BraySenior Editor, Transportation Management

J. J. Keller & Associates, Inc.

Tom BrayJ. J. Keller &

Associates, Inc.

Unsafe Operations Forbidden (396.7)

• Catchall for law enforcement and auditors• A motor vehicle shall not be operated in such

a condition as to likely cause an accident or a breakdown of the vehicle.

• Knowingly operating an unsafe vehicle can make a carrier criminally liable.

Tom BrayJ. J. Keller &

Associates, Inc.

Driver Inspections

• Required by the regulations

• Pre-Trip (§392.7 and §396.13)

• Enroute inspections (§392.9 and §397.17)

• Post Trip/DVIR (§396.11)

Tom BrayJ. J. Keller &

Associates, Inc.

Driver Inspections• Pre-trip (§392.7 and §396.13) Driver cannot operate the vehicle until the driver

is satisfied with the condition of the vehicle (Part 393 and Appendix G are the guides)

Regulations list the MINIMUM that must be checked. Many carriers require more!

No required form, however, many carriers have developed mandatory forms or require flagging on the driver’s log (best practice).

Tom BrayJ. J. Keller &

Associates, Inc.

Driver Inspections• Enroute: Only required if vehicle is hauling unsealed cargo

or hazardous materials.

HM: Done every time the vehicle is parked.

Cargo securement: Driver must stop every 3 hours/150 miles to check unsealed cargo.

“Walkaround inspection” checking tires, lights, hubs, cargo securement, coupling devices, and general condition.

No required form. Best practice, “flag” on log.

Tom BrayJ. J. Keller &

Associates, Inc.

Driver Inspections• Post-trip (§396.11) Driver must report condition of the vehicle at the

end of the workday to the carrier in writing (DVIR form required). As a best practice, carriers require this inspection to be noted on the driver’s log.

Regulations list the MINIMUM that must be reported on. Many carriers require more!

Tom BrayJ. J. Keller &

Associates, Inc.

Audit PointDVIR violation in compliance reviews common

(number one critical violation).

• Common violations: Failure to submit. Failure to act on reported defects (can lead to claims of

knowingly operating unsafe equipment). Failure to have certifying signatures. Failure to retain.

Tom BrayJ. J. Keller &

Associates, Inc.

DVIR Flow-No DefectDriver finds no defect

Driver signs DVIR showing no defects

Next driver reviews DVIR as part of pre-trip and submits DVIR to carrier (no “second or

third signature” required)

Tom BrayJ. J. Keller &

Associates, Inc.

DVIR Flow Driver Reports Defect

Driver notes defect on form

Mechanic or carrier official acts on report, then signs that repairs were

completed or not necessary

Next driver to pre-trip vehicle reviews previous DVIR and signs agreeing with the mechanic

or carrier official

DVIR with all signatures is submitted to the carrier

Tom BrayJ. J. Keller &

Associates, Inc.

Tom BrayJ. J. Keller &

Associates, Inc.

Tom Moore, CTPSenior Vice President

National Private Truck Council

Why Do You Need to Conduct a Pre- and Post-Trip Inspection?

• Compliance The Driver & Manager can be held liable

• A good inspection helps prevent road calls and interruptions to sales

• Why aren’t the regs followed? Conflicting goals Forms and processes that lead to poor follow-through Complexity of Equipment Poor training/understanding Drivers don’t believe the company listens or cares

Tom MooreNational Private Truck Council

Driver Inspections• “Care and Feeding” of Vehicles by

Drivers Is a Training and Policy Issue!

• Roadside and maintenance inspections best gauge of driver performance

Tom MooreNational Private Truck Council

Driver InspectionsMake sure drivers have necessary tools: Training that emphasizes regulatory requirements,

timing of inspections, developing a routine, and standardization.

Tire gauge Hammer Flashlight Gloves Inspection checklist Contact number and name for questions

Tom MooreNational Private Truck Council

Driver Inspections• Critical components of any inspection: Under hood.

In cab (including driver, vehicle, and shipment paperwork).

Walkaround, including lights (the largest component).

Airbrake check.

Tom MooreNational Private Truck Council

Driver Inspections • Example of routine: During the walkaround portion of the pre- and

post-trip, have lights on and take one step and check everything you see working from top down, then under, checking inside out when looking under.

When at any wheel check, check as much of the following as possible:

Brakes (air lines, chamber, pushrod, adjuster, S-cam and pins, brake lining, drum or rotor).

Suspension (hangers, springs, arms, shocks, bags, etc.)Wheel assembly (rims, lugs, hub, hub oil level and leaks).Tires (tread, condition, and inflation).

Tom MooreNational Private Truck Council

Audit Your Inspection Practices

• Road Breakdowns• Out of service rates• Accident rates• Equipment violation citations• Maintenance cost and repair

Tom MooreNational Private Truck Council

Driver Benefits• Improved asset uptime

• No departure delays

• Decreased risk of DOT fines

• Clearer lines of communication

• Technician Benefits• Improved asset uptime

• Improved productivity

• Streamlined paper work process

• Educated driver

Benefits to Employees

Tom MooreNational Private Truck Council

Benefits to Company• Lower overall maintenance costs • Reduced breakdowns• Increased fuel mileage • Improved on-time percentages• DOT Compliant – Better CSA Scores• KPI Data for Improved Maintenance• Trained/harmonious employees

Improved Communication Improved retention

Tom MooreNational Private Truck Council

Greg WhisenantCorporate Risk Management

Transportation Safety ManagerShaw Transport Inc.

FPO

Shaw TransportFleet Operations

• Shaw Industries Inc. – 23,000+ employees• Flooring Manufacturing Company• Shaw Transport Inc.• Private/For-Hire Fleet• 1,250 + Drivers• 50,000,000 miles annually• 800+ Power Units• Berkshire Hathaway Company

Greg WhisenantShaw Industries

Shaw Transport Divisions• Over The Road Division 153 Power Units Single & Team Operations• Peddle Division 52 Power Units Southeast Delivery Drivers• Inter-Plant Division 94 Power Units Local Pant to Local Distribution

Facilities• 28 Regional Distribution Facilities 430 Power UnitsThe remaining power units are operated by various divisions.

Greg WhisenantShaw Industries

Purpose of DVIR• To have an established procedure for drivers

to perform pre and post trip inspections required by the Federal Motor Carrier Safety Regulation (FMCSR)

• The pre and post trip inspections recorded daily on the Driver Vehicle Inspection Report (DVIR)

• Help avoid DOT penalties and provide a sound basis for a good inspection and maintenance program.

• Daily inspection of vehicles will help prevent small problems from becoming BIG PROBLEMS

Greg WhisenantShaw Industries

DVIR Driver Responsibilities• Drivers are responsible for filling out a DVIR at the

end of each day for each vehicle he/she has operated.

• The driver is responsible to review the last DVIR, and make sure the vehicle is in safe operating condition prior to leaving on a trip.

• Pre-trip inspections are to be conducted prior to each trip to help identify problems that could cause a breakdown or an accident. (FMCSR 396.13)

• Post-trip inspections must be performed at the end of a driver’s work day on the commercial motor vehicle (FMCSR 396.11.)

Greg WhisenantShaw Industries

DVIR’s• Good Drivers know their equipment!• Well maintained equipment reduces

violations found during Roadside Inspections.• Keeps your CSA Score low in the

“Maintenance” category.• Anytime an accident is litigated DVIR’s are

requested.• Recommend pulling the last thirty days of

DVIR’s any time an accident occurs in an on road type accident.

Greg WhisenantShaw Industries

DVIR’s• DVIR Auditing• Three signatures needed on any DVIR’s with

safety defects.• Remind drivers to maintain the equipment like

it’s new. • The no bungee cord or duck tape rule!

Greg WhisenantShaw Industries

This a properly Filled-out DVIR.

Make sure you turn inthe proper color of

paper-work.

Requirements:• Correct tractor, trailer

number & location.• Explain defects or

deficiency in the remarks sections.

• Check box if “No Defects” on tractor.

• Check box if “No Defects on trailer.

• Sign if defects or deficiencies are reported and repaired. Must be signed by mechanic.

• Driver signature every time form is complete.

• Mechanic’s signature if needed.

Greg WhisenantShaw Industries

Electronic DVIR’s•Recently moved all drivers that operate vehicles with EOC’s to E-DVIR’s.

•Reduce filing time

•Reports get to operations faster

•And repairs get completed quicker

Greg WhisenantShaw Industries

Through Customization & Automation, Increase DVIR Compliance

• Ensure compliance with company inspection policies Require Driver Upon Login or

Logout to Complete Pre/Post Trip eDVIR

Provide a means to review previous days DVIR and maintenance messages

• Integration to 3rd party maintenance packages eDVIR Odometer

Maintenance Reports for Monitoring eDVIR Action Items

DVIR’s & CSA Scores• DVIR’s not only keep maintenance scores down

• They can help prevent down time on the roadway which in turn can prevent HOS violations

• They can prevent accidents to keep crash scores down as well

• At Shaw we feel like our CSA scores come from doing everything we can to stay compliant and safe.

Greg WhisenantShaw Industries

Shaw Industries CSA Scores

Question & Answer Session

Please continue to submit your questions.

Tom MooreNational Private Truck Council

Tom BrayJ. J. Keller &

Associates, Inc.

Greg WhisenantShaw Industries

Gary Petty National Private Truck Council

Closing Remarks• Checkout the archive of past topics at:

http://www.jjkeller.com/nptcinfo PowerPoint slides and recording up in 1 week

• Remaining topics for 2013: July 10, 2013 - DOT Drug & Alcohol Testing

October 2, 2013 - Physical Qualification of Drivers: DOT Physicals, CDLs and Med Cards, Functional Capacity Testing

Gary Petty National Private Truck Council

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