Effective Effective Presentation Presentation GuidelinesGuidelines

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The two keys The two keys

to a successful to a successful presentation are:presentation are:

Planning & PracticePlanning & Practice

Creating a PresentationCreating a Presentation

33

The more you The more you

PLAN and PRACTICE, PLAN and PRACTICE,

the less nervous the less nervous

you will beyou will be..

Creating a PresentationCreating a Presentation

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The more you The more you

PLAN and PRACTICE, PLAN and PRACTICE,

the more effective the more effective

you will be.you will be.

Creating a PresentationCreating a Presentation

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When When planningplanning your presentation, your presentation, consider:consider:

ResearchResearchOrganizationOrganization

TextTextGraphics Graphics DeliveryDelivery

Creating a PresentationCreating a Presentation

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Planning and writingPlanning and writing

your presentation should your presentation should be given equal or more be given equal or more

importance than the importance than the delivery.delivery.

Creating a PresentationCreating a Presentation

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Presentation PlanningPresentation Planning

A good presentation has 3 elements:

• Opening

• Body

• Close

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The Opening:

• Attracts attention

• States the learning objectives

• Provides a statement of relevance

OPENOPEN

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Attention Getters:

•Greeting

•Brief synopsis

•Experience

•Question

OPENOPEN

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Objectives:

Inform the audience what they should be able to DO after your presentation!

Restate, List, Describe, Delineate, etc.

OPENOPEN

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BODYBODY

The Body Contains:

The information your audience came hear!

Should address all objectives!

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In the Body:

• Make a distinct transition from the opening.

• Bring your audience to common ground.

• Structure content in a logical manner.

• Present new material in a planned sequence.

BODYBODY

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CLOSECLOSE

• Summarize

• Review Key Points

• Questions & Answers

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Strong introduction Strong introduction

Effective Effective transitions transitions

Forceful conclusionForceful conclusion

Necessary IngredientsNecessary Ingredients

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KISSKISS

KKeep eep IIt t SShort and hort and SSimple!imple!

Effective AudiovisualsEffective Audiovisuals

And what about And what about PowerPoint™?PowerPoint™?

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What’s Wrong with This What’s Wrong with This SlideSlide

Words, words, words, words, words, words, there are lots and lots of words and they are too small to Words, words, words, words, words, words, there are lots and lots of words and they are too small to read and they are very annoying to see on a slide and it is really hard to get your point across when you read and they are very annoying to see on a slide and it is really hard to get your point across when you are saying you know and like and umm and hmm, and and and all those filler words we use to stall for are saying you know and like and umm and hmm, and and and all those filler words we use to stall for time when all we need is some practice and we know our stuff and we need note cards to keep us on time when all we need is some practice and we know our stuff and we need note cards to keep us on track but we never read from them or anything. It’s just a paragraph of text but I will read it all to you track but we never read from them or anything. It’s just a paragraph of text but I will read it all to you now since I don’tn think you can read and you have no idea what the main point of the slide is and why now since I don’tn think you can read and you have no idea what the main point of the slide is and why it is here but you have to sit and listen anyway.it is here but you have to sit and listen anyway.

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Rule of Rule of 77::

For slides or overheadsFor slides or overheads

do not use more than do not use more than

77 words on words on 77 lines lines

Elements of a Good Elements of a Good PresentationPresentation

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Design & GraphicsDesign & Graphics Fit the settingFit the setting Support the messageSupport the message Wake the audienceWake the audience Are used sparinglyAre used sparingly

Elements of a Good Elements of a Good PresentationPresentation

2020

Delivery…are you: Delivery…are you:

Energetic – enthusiastic?Energetic – enthusiastic? Paced?Paced? Using appropriate hand Using appropriate hand

movements?movements?

Elements of a Good Elements of a Good PresentationPresentation

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Follow the assignment guidelinesFollow the assignment guidelines Practice pronouncing the challenging Practice pronouncing the challenging

wordswords

Test the equipment before presentation Test the equipment before presentation dayday

Dress for successDress for success

Speak to the back of the roomSpeak to the back of the room

Strategies for SuccessStrategies for Success

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Avoid filler words Avoid filler words (ahhhs, umms, (ahhhs, umms, uhhhs, you know, like, right)uhhhs, you know, like, right)

Display positive body languageDisplay positive body language

Use effective gesturingUse effective gesturing

Maintain good eye contactMaintain good eye contact

Use visual aids correctlyUse visual aids correctly

Strategies for SuccessStrategies for Success

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Title Slide:

Ten Words or Less!

Effective AudiovisualsEffective Audiovisuals

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Text Slides:

No more than seven words in width

No more than seven lines in height

Use bullet points!

Use graphs to present numerical info

Effective AudiovisualsEffective Audiovisuals

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Pie Charts:

Show parts making up the whole

Limit to seven wedges

Place labels outside of pie

Effective AudiovisualsEffective Audiovisuals

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Line Graphs:

Denote trends/changing relationships

Limit to 2 or 3 lines

Simplify scales

Effective AudiovisualsEffective Audiovisuals

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Photographs & Clip Art:Photographs & Clip Art:

• People are People are visualvisual creatures creatures

• People are People are emotionalemotional creaturescreatures

• Select art appropriatelySelect art appropriately

• When in doubt…leave it out!When in doubt…leave it out!

Effective AudiovisualsEffective Audiovisuals

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Do NOT put entire presentation on slides

Let EACH visual represent ONE idea

Visuals should be HORIZONTAL

Effective AudiovisualsEffective Audiovisuals

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When Giving The Presentation:

Do NOT read text aloud

Effective AudiovisualsEffective Audiovisuals

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When Giving The Presentation:

ADD information and summarize

MONITOR audience verbal and non-verbal behavior

CLARIFY points; give real-life, practical examples

REMOVE visual when message is complete

Effective AudiovisualsEffective Audiovisuals

10% of what we read20% of what we hear30% of what we see50% of what we see and hear70% of what is discussed with others80% of what we experience personally95% of what we teach someone else (William Glasser)

We learn: