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EFFECTIVE VISUAL AIDS IN PRESENTATION
UHB 3022 ENGLISH FOR WORKPLACE
COMMUNICATION Dr Shanti Chandran
WHY USE VISUAL AIDS IN PRESENTATIONS?
Did you know? Up to 50% of information is taken
in through the eyes
WHY USE VISUAL AIDS IN PRESENTATIONS?
• Makes presentation more interesting and lively
• Helps audience understand the presentation
• Helps speaker present information more systematically
WHY USE VISUAL AIDS IN PRESENTATIONS? (continued)
• Reinforce and add impact to information
• Illustrate a relationship between ideas
• Show information patterns or pictures
WHY USE VISUAL AIDS IN PRESENTATIONS? (continued)
• Present figures, graphs or charts
• Summarize key points
• Help audience follow passages or quotations
TYPES OF VISUAL AIDS
1) Handouts
• + Audience can concentrate better
• - Too many can be distracting
• * Should be distributed earlier
TYPES OF VISUAL AIDS (continued)
2) Flipcharts
• + Economical and easy to use
• + Suitable for small groups
• + Can be prepared in advance or spontaneously
• * Make drafts and transfer to the flipchart
TYPES OF VISUAL AIDS (continued)
3) Photographs and prepared diagrams/posters
• + used at the precise moment to illustrate point
• + visible throughout presentation
• * consider how it should be displayed
• * may need a pointer
TYPES OF VISUAL AIDS (continued)
4) Objects/models
• + adds sensory dimension to presentation
• * consider cost and benefit
TYPES OF VISUAL AIDS (continued)
5) Whiteboards
• + Flexible and interactive
• + suits small group
• - Writing clearly can be slow
• - Back to the audience
TYPES OF VISUAL AIDS (continued)
6) PowerPoint Slides
• + Colourful and professional looking
• + Suits groups of various sizes
• - hard to keep audience attentive
• - technical problems
• - lighting issues
TYPES OF VISUAL AIDS (continued)
7) Video clip
• + can show clips of specific examples discussed
• + add another dimension to presentation
• - possible technical problem
TYPES OF VISUAL AIDS (continued)
8) Transparencies
• + can be prepared in advance
• + can add or create transparencies while presenting
• - Lighting problem
TIPS FOR DESIGNING VISUAL AIDS
• KEEP IT SIMPLE: Display ONE IDEA on each visual
• MINIMISE WORDS – 25 words/slide
• KEYWORDS and PHRASES
TIPS FOR DESIGNING VISUAL AIDS (continued)
• COLOUR
- clear & appropriate
- one colour for main idea, two complementary colour for sub points.
- avoid red-green and pastels
• LAYOUT and SPACE
TIPS FOR DESIGNING VISUAL AIDS (continued)
• STYLE - Select one style and use consistently
• TeXt STYLE AND SIZE - Choose carefully
TIPS FOR DESIGNING VISUAL AIDS (continued)
• AVOID GIMMICKS - Computer graphics (background, patterns, clip art etc.) should be used to enhance presentation.
• PROOFREAD! Proofreed! Profread! Proof read! ProofreaD! Proofread!
• PLAN AHEAD
TIPS FOR USING VISUAL AIDS
• INTEGRATE visual aids
• REHEARSE with your visual aids
• Maintain EYE CONTACT
• DO NOT READ from your visual aid
• STOP SPEAKING while audience read
TIPS FOR USING VISUAL AIDS (continued)
• DO NOT PASS OUT items while presenting
• REVEAL AIDS only when NEEDED
• USE THEM, don’t just display them!
• CHECK ROOM & EQUIPMENT in advance
• CHECK visual is VISIBLE to audience
CLASS ACTIVITY
PLANNING YOUR PRESENTATION:
• PREPARING AN OUTLINE
• Use the distributed paper to write your outline
• Submit paper at the end of class
WAYS TO PRESENT INFORMATION
• Outline
• Mind map
• Table
• Timeline
• Flowchart
• Tree diagram
Methods of Presentation
• To ensure effectiveness, important to select appropriate method.