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Why Back Up the Cloud?
Office 365 is home to:• Outlook emails• Outlook contacts• Outlook calendar• OneDrive documents• SharePoint Online Sites• SharePoint Online
documents
How to Back Up and Restore Office 365 in 10 Minutes
Carmen YuMarketing Coordinator, [email protected]
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Agenda
• Expert Introduction• Why Back Up the Cloud?• Office 365 Retention Policies• Introduction to eFolder Cloudfinder• 10 Minute Demo• Questions and Discussion
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Expert Introduction
5
End-user spending on cloud services by 2018
$13B United States business spending on cloud computing and managed hosting services in 2014
2014
$180B
First year the majority of workloads will be in the cloud (51%) versus traditional IT space (49%)
People are moving to the cloud
Market Forces
Source: Silicon Angle, Jack Woods, January 27, 2013 “20 cloud computing statistics every CIO should know”
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6
Why Back Up the Cloud?
- Silicon Angle, Jack Woods, January 27, 2013“20 cloud computing statistics every CIO should
know”
40% Companies that have lost data in the cloudSymantec. “Avoiding the Hidden Costs of the Cloud.” Mountain View, 2013
“More than half of survey respondents say their organization currently transfers sensitive or confidential data to the cloud.”
© 2015 eFolder, Inc. All Rights Reserved.
© 2015 eFolder, Inc. All Rights Reserved.7
Why Back Up the Cloud?
Office 365 is home to:• Outlook emails• Outlook contacts• Outlook calendar• OneDrive documents• SharePoint Online Sites• SharePoint Online
documents
Outlook Retention Policies
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Business Essentials
Business Premium E1 E3
Deleted Items Retention Unlimited Unlimited Unlimited Unlimited
Recoverable Items\
Deletions Retention
30 days 30 days 30 days 30 days
Retention Add-On
Available?Yes Yes Yes Yes
Retention Add-On Cost $3/user/month $3/user/month $3/user/month Included
Retention after User
Profile Deletion
30 days 30 days 30 days 30 days
http://blogs.office.com/2015/02/20/extended-email-retention-deleted-items-office-365/
https://technet.microsoft.com/en-us/library/dn163584%28v=exchg.150%29.aspxhttps://technet.microsoft.com/en-us/library/dn186233%28v=exchg.150%29.aspx
OneDrive for Business Retention Policies
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Business Essentials
Business Premium E1 E3
Recycle Bin Retention 93 days 93 days 93 days 93 days
Site Collection Recycle Bin Retention
93 days 93 days 93 days 93 days
Retention Add-On
Available?- - - -
Retention after User
Profile Deletion
14 days 14 days 14 days 14 days
http://community.office365.com/en-us/f/154/t/232512.aspx
http://community.office365.com/en-us/f/148/t/228362.aspx
SharePoint Online Retention Policies
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Business Essentials
Business Premium E1 E3
User Recycle Bin Retention 30 days 30 days 30 days 30 days
Site Recycle Bin Retention 93 days 93 days 93 days 93 days
Second-Stage Recycle Bin Retention
93 days 93 days 93 days 93 days
Retention Add-On
Available?- - - -
https://support.office.com/en-us/article/Manage-the-Recycle-Bin-of-a-SharePoint-Online-site-collection-5fa924ee-16d7-487b-9a0a-021b9062d14b
https://support.office.com/en-sg/article/View-restore-or-delete-items-in-the-Recycle-Bin-of-a-SharePoint-site-6df466b6-55f2-4898-8d6e-c0dff851a0be
Office 365 Retention Summary
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• Exchange Online: Deleted items are only recoverable for 30 days without Archiving add-on
• OneDrive for Business: • Deleted data recoverable for 186 days• After user profile is deleted, data is only
recoverable for 14 days
• SharePoint Online: • Deleted data in sites is recoverable for 216
days
Introducing eFolder Cloudfinder
12 © 2015 eFolder, Inc. All Rights Reserved.
A better way to back up the cloud
Cloudfinder
Backup
Search
Restore
Reporting
Second-site backup
Tamper-proof SafeHaven
Search across cloud services
Point-in-time restores
Corporate data governance
Cloudfinder
Multi-Service Support
Back up Office 365 emails, files, folders, attachments, and metadata
Back up Google Apps emails, files, folders, attachments, and metadata (Gmail, Drive, Calendar, Contacts, Sites, etc.)
Back up Salesforce records, standard objects, custom objects, emails, and files
Back up Box files, folders, and metadata
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SafeHaven Backup
Automated backup of data with SafeHaven storage
• SafeHaven Vault with zero possibility of accidental deletion
• Multiple redundant Amazon S3 storage architecture with server-side encryption
• 99.999999999% durability and 99.99% availability
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Instant Full-text Search
15
Instant full-text search and rich search filtering
– Instant full-text search of all data
– Search across historical snapshots and version history
– Rich search filtering, including title, owner, and modified date
– Cross-service search, including Office 365, Google Apps, Salesforce, and Box
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Granular and Flexible Restores
In-app restores, point-in-time restores, and user level flexibility
• Specific date, time and version restores
• Restore to native SaaS app• Cross-user restore, user account
migration, and export
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Rich Reporting and Monitoring
17
Detailed overview of backup and admin user activities
• Comprehensive backup and user activity log
• Active response and detailed audit capabilities
• License management, configuration monitoring, and export monitoring
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Military-Grade Encryption
18
Military-grade encryption • Data transferred over SSL• HTTPS stand-alone processes
running behind a firewall • Server Side Encryption (SSE), using
128-bit Secure Sockets Layer (128-bit SSL) in transit and 256-bit Advanced Encryption Standard (256-bit AES) at rest
• TRUSTe privacy and security seals • Compliance with EU Privacy
Directive
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Cloudfinder Retention
• Cloudfinder offers unlimited retention for Office 365, Google Apps, Salesforce, and Box data
• Important for retaining documents in case of:– Accidental data loss or malicious deletion– Business continuity and employee turnover– Regulatory requirements– Legal inquiries and e-discovery
Demo: Back Up and Restore Office 365
Jonas RobledoSales EngineereFolder
Questions and Discussion