eGovernanceIN
FOOD AND CIVIL SUPPLIES DEPARTMENT
TELANGANA STATE21ST NATIONAL eGOVERNANCE
CONFERENCEAT HICC, HYDERABAD
FEBRUARY 26TH-27TH, 2018C.V. ANAND, IPS.,
Civil Supplies Commissioner &Ex.Officio Principal Secretary,
Food and Civil Supplies.
Through Stage-I Transportation
DirectSupplier
Civil Supplies Department Godowns (MLS Godowns)
F.P. Shops Hostels / Schools / MDMs
Farmers sell Paddy at Paddy Purchase Centers (PPCs)
Purchased by Civil Supplies Corporation and transported to Mills
Buffer GodownsAMC/CWC/SWC
(Raw Rice)
FCI Godowns(Boiled Rice)
After milling, the Rice (CMR) is transferred to
Through Stage-II Transportation it is delivered to:
PDS Beneficiaries Students of Government Schools
• FOOD AND CIVIL SUPPLIES DEPARTMENT IS NOT JUST RATIONSHOPS AND PDS!
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1) Purchase of paddy from farmers.
2) Minimum Support Price does not reachthe farmer.
3) Middlemen, traders, millers, departmentofficers harass them.
4) Online Procurement Management Systemintroduced to overcome this.
STEP-1
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FarmerProcurement
Center
Corporation Head Office
District Bank
1 2
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56Bank
CentralBank -SBI
District Manager
Office
Bank
PROCESS FLOW
•AFTER DCP (DECENTRALISED PROCUREMENT) WASSTARTED IN 20141) Farmer Selling Paddy at Procurement Center.2) Payment record reaches to DM.3) Approved records will be sent to Bank for
Payments.4) Transfer of Payments from Central Bank to
District banks.5) Successful Payments will be deposited to
Farmers Account.6) Rejected will send back to DM.
ONLINE PROCUREMENT MANAGEMENT SYSTEM (OPMS)
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ONLINE PROCUREMENT MANAGEMENT SYSTEM WORKFLOW THROUGH TABS
Token Generation
Farmer Registration
FAQ Test
Gunny Bags Allocation
Paddy Procurement
Truck Chit Generation
PPC InchargeApproval
Paddy Procurement
Amount Transfer to SBI Account
Funds Released Date wise
Distribution of Funds district wise
SBI Acknowle-dgements
DM Payment Initiation
Farmer Payment
Funds Transfer
TAB
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• In Kharif-2016, Rabi-2017 and Kharif-2017, Rs.11,000 crores were transferredinto accounts of 15 lakh farmers after procuring 73 LMT of paddy.
• 80% of the amount transferred within 3 days, maximum 7 days.• Not a paisa of MSP was lost.• Flagship programme of Telangana.• A model being adopted in several states.
STEP-2: TRANSPORT FROM BUFFER GODOWNS TO STATE GODOWNS TO F.P. SHOPS
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• Lot of diversions from godowns.• Lorries carrying Essential Commodities going to Other states,
Kakinada port, etc.,• Command and Control Centre started in Civil Supplies Bhavan.
GLOBAL POSITIONING SYSTEM FIXED ON ALL TRUCKS
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• 1383 Vehicles viz., 855 vehicles of stage-I [in PURPLE (Permanent) and YELLOW(temporary)] & 482 vehicles of stage II (in RED ) are provided with GPS facility andmagnetic devices. 46 Kerosene tankers(in BLUE) are covered by GPS tracking.
• The Stage-I vehicles transport the stocks of essential commoditiesfrom the CWC/SWC buffer godowns to the MLS Points (CorporationGodowns).
• The Stage–II vehicles transport the stocks from MLS points to FairPrice Shops.
• Pre-determined routes are setup for movement of vehicles in theauthorized routes for their destinations.
• 18,000 routes have been Geofenced.• If the vehicles divert from their authorized routes, an indication is
received to the System Integrator by way of a notification basing onwhich an alert i.e. SMS or Mail is given to the Managers of CivilSupplies Corporation in the Districts for (1) route diversion, (2)stopped for a longer time, (3) outside the district, basing on which theManagers take action.
• At the state level, the System Integrator monitors the vehicles in theCommand and Control Centre. For such diversions en routethroughout the state, reports are generated and sent to the VC & MDCivil Supplies Corporation for further action.
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STEP-3: CCTVS AT STATE GODOWNS
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• In Greater Hyderabad 64 CC TV cameras wereinstalled in the 8 circle go-downs for monitoringmovement of stage-I and Stage-II vehicles as pilotproject.
• The MLS points are linked to the Command andControl Centre in the District Head Quarters and atthe State Head Quarter for supervision of thevehicles.
• With the success of implementation of CCTVCameras in Greater Hyderabad, the Civil SuppliesDepartment decided to install 1750 HD cameras in171 MLS Points/Godowns State wide.
• Each district has its own Mini Command and ControlCentre to watch GPS fixed vehicles and CCTVs.
• FUNCTIONS• Live telecast of corporation (MLS) godown activity• Recharging and UPS backup in the MLS godowns.• 30 days Recording backup of CCTV footage• If unknown person or vehicle enters, the same can
be visualized and recorded.• 2 Mega Pixels cameras with Night Visibility (IR)
Recording (NVR).• All Cameras are Internet Protocol (IP).• 2 MBPS – speed.
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• 85.67 lakh ration cards.
• 2.75 crore beneficiaries.
• Each gets 6 Kg of rice @ Rs.1 @ Kg.
• Ration dealers never declared even 1 Kgclosing balance out of the 1,50,000 tonnesRice distributed every month, despiteseveral bogus cards.
STEP-4: RATION SHOPS AND PDS
WAY OUT
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• 100% seeding of 2.75 crorebeneficiaries with Aadhaarin Telangana (only State).
• ePoS installed in all 17,000F.P. Shops.
EPOS helps• In removing the irregularities
in the PDS and consequentdiversions.
• In ensuring that the benefitsreach the correct / rightfulcard holder, in full.
• In monitoring the accuratestock position in FPSs at anygiven time.
• In declaring the unsoldcommodities balance at theend of the month.
SAVINGS MADE IN THIS
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• If 15% of the rice is left over at the end ofthe month, then Rs.828 crore savings
Till now:• 4.2 crore transactions• 2.15 lakh tonnes rice saved.• Rs.578 crore saved.
OTHER F.P. SHOP REFORMS
1) Ration portability “Anywhere Ration”.2) SMS alerts to all beneficiaries.3) Sale only from 1st to 15th of month.
T-RATION APP
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➢ “T Ration” App wasdeveloped and launchedfor use of the Public andDepartment.
➢ 7 Citizen (G2C) servicesand 11 Government (G2G)services.
➢ The feature of ‘RationShop Location’revolutionizes the waypublic can draw theirration.
➢ ‘Portability’ or ‘AnywhereRation’ has been enabledas a Pilot Project inHyderabad, Rangareddyand Medchal districts.
➢ A Card Holder can drawration anywhere inHyderabad district with960 F.P. Shops
WHATSAPP CONTROL & WHATSAPP GROUPS
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1) The vastly popular Social Media App“WhatsApp” has become a veryimportant tool in Administration.
2) Civil Supplies Department swiftlystarted a WhatsApp Control Room inHead Office with No.7330774444.
3) Anyone can interact with theofficials of the department and viceversa for sending messages, images,audio-video clippings on anythingincluding complaints.
4) 15 Groups of WhatsApp for officerswere formed which played a vitalrole in ensuring timely action,coordination and solutions toproblems throughout the State.
5) 15 groups have bridged all thesegaps and broken all the walls,leading to quick decision making.
REFORMS IN THE DEPARTMENT / CORPORATION
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• Promotions.
• Transparent transfer Policy.
• Cancellation of all deputations.
• Disciplinary action against corrupt officials.
• 15 WhatsApp Groups broke walls betweenHead Office and field.
• Motivation, Get-togethers & Appreciation.
REFORMS IN RICE MILLERS
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• Biggest stakeholders.
• Consultative process.
• Started returning Milled Rice (CMR) withintime.
• This saved 100s of crores for the Corporation.
• Paddy allotment norms.
• Gunny bags accounted for.
KEROSENE – LPG DEALERS AND FAIR PRICE SHOP DEALERS
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• Diversions.
• ePoS in Fair Price Shops.
• Kerosene Price Equalisation Fund recovery.
AUSTERITY MEASURES AND FINANCIAL MANAGEMENT PLANNING
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• Travel, Expenditure, Advertisements,Hiring, etc.,
• Indenting of funds and collecting dues.
• Accounts maintenance, updation.
SETTING UP OF SPECIAL WINGS
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i) I.T. WING:
• Appointed with a Project Manager, 2 ProjectAssociates, 3 System Support Associates, 20Field Level Coordinators, 40 Mandal LevelCoordinators.
• Completed the tough ePoS project, OPMS,GPS, Command Control Centres, T-RationApp, etc.,
Contd….
SETTING UP OF SPECIAL WINGS
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ii) ENFORCEMENT TASK FORCE:
• No enforcement.• No intelligence gathering.• 5 teams x 4 each headed by an retired S.P.
rank police officer.• In one year tremendous results.• Rs.50 crore worth seizures, Rs.500 crore
worth deterrence.• Preventive Detention Act on 6 Rice
Smugglers.
Contd….
SETTING UP OF SPECIAL WINGS
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iii) CREATION OF FINANCE WING:
• Rs.12,000 crore turnover Corporation.• No qualified staff .• Accounts not maintained.• Not audited since 2011.• A Financial Advisor, Chartered Accountant
Agency, 65 Accountants, some retired officerswere hired.
• Accounts till 2016 were updated & daily entrywas ensured.
Contd….
SETTING UP OF SPECIAL WINGS
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iv) CREATION OF TECHNICAL WING:
• To check the quality of rice & othercommodities before acceptance.
• All vacancies were filled up with 62 TechnicalAssistants.
• Very strict standards & checking of standardswas ensured.
SAVINGS / RECOVERIES IN LAST 17 MONTHS
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(Rs. in Crore)
1. CMR Dues 623.00
2. Gunny Bags Dues 85.00
3. Purchase of State Pool Rice; Fine Rice 72.00
4. Storage charges 0.10
5. Transportation 38.00
6. Government of India dues 249.00
7. ePoS savings 580.00
8. Austerity, IT initiatives, Special Wings 165.00
TOTAL 1812.10
THANK YOU
