EIS ASSIGNMENT_NIPUN_SEC-D

8/7/2019 EIS ASSIGNMENT_NIPUN_SEC-D

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ENTERPRISEINFORMATION

SYSTEM

assignment

NAME- NIPUN BAGROY

ENROLL NO.- 10BSPHH010473

SEAT NO.- 03

SECTION-D


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Enterprise Structure:

In this we will be covering transactions for the company Pen Inc.. The

procedure is that to start up the company in the promotional pen

company , Buys and re-sells different lines of promotion pen, Sells to

both wholesale and retail(procure and distribute) and acquires a

production facility to manufacture its own product-produce and

distribute.

The company basically undergoes two main processes

1.PROCURE TO SELL


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2.PRODUCE TO SELL


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The above two processes basically consist of four modules:1.Sales and Distribution2.Material Management3.Production Planning4.FI/CO

1) Sales order entry-In this a customer requests and a sales order is generated to usregarding a product which he/she wants to be delivered along with other

requirements provided in it.

2) Check Availability-Once the sales order has been received we then check thewhether the inventory is available or not and if it is not available we go to further

process in which Procurement process is done wherein we run MRP i.e. MaterialResource Planning.

3) Purchase Requisition- In purchase requisition we create a document and aftercreating we send it to our purchasing department so that they can handle the after

on process.


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4) Convert into PO-After the purchase requisition is created it is transferred into aPurchase Order.

5) Goods Receipt- In this the goods are then received by the company so that theycan finally send it to their customer after making payments to the vendor from

whom they procured that product.

6) Invoice receipt-The vendor generates an invoice and sends it us after the goodshave been produced so that we can make the necessary payments accordingly.

7) Payment to Vendor-We finally make the payment to our respective vendor and isthe last step or activity in the procurement process. After this we go back to our

sales order process and deliver the final goods to our customer effectively.

8) Pick Materials-The material which has been supplied by the vendor to us ispicked and transferred to the final customer accordingly.

9) Post Goods Issue-Post goods issue implies the change in the legal identity of thegoods. It is a document which changes the legal identity of the buyer from one

person to another.

10)Invoice Customer-An electronic invoice is generated and sent to the finalcustomer for the goods purchased from the third party or the vendor in order to

supply it to the customer.

11)Receipt of Payment-This is the last step or activity in the complete BPI1 whereinwe collect the payment from the customer once the invoice is generated.


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BPI - 2

1) Sales order entry-In this a sales order is generated by the customer towards usregarding a product which he/she wants to be delivered along with other

specifications mentioned in it.

2) Check Availability-Once the sales order has been received we check therespective stock as to whether it is

Available with us or not and if it is not available we start with our second process

which is called as Procurement process wherein we run MRP (Material Resource

Planning).

3) Convert Production Proposal-The proposal we send to the third party formanufacture of raw material is converted into a production proposal.

4) Purchase requisition-It is a document which is transferred to the purchasingdepartment and subsequently converted into a purchase order.

12)Goods Receipt-The goods are then received by the company so that they canfinally send it to their customer after making payments to the vendor from whom

they procured that product.

13)Invoice receipt-The vendor generates an invoice and sends it us after the goodshave been produced so that we can make the necessary payments accordingly.


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14)Payment to Vendor-We finally make the payment to our respective vendor and isthe last step or activity in the procurement process. After this we go back to our

sales order process and deliver the final goods to our customer effectively.

15)Quality inspection-The quality of goods manufactured is then inspected after thecompletion confirmation has been sent and the goods are received.

16)Pick Materials-The material which has been supplied by the vendor to us ispicked and transferred to the final customer accordingly.

17)Post Goods Issue-Post goods issue implies the change in the legal identity of thegoods. It is a document which changes the legal identity of the buyer from one

person to another.

18)Invoice Customer-An electronic invoice is generated and sent to the finalcustomer for the goods purchased from the third party or the vendor in order tosupply it to the customer.

19)Receipt of Payment-This is the last step or activity in the complete BPI1 whereinwe collect the payment from the customer once the invoice is generated.

These are the two main process of BPI wherein the first process involves only the

finished goods part and the second part includes manufacture of raw material other

than directly purchasing it from the third party.

Main Processes:

The main processes covered under SAP are as follows:

BPI-1: This includes two main modules:

1.Sales and Distribution.2. Material Management.


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Sales and Distribution Module:

This includes a sales order process with certain sub-processes:

MATERIAL MANAGEMENT MODULE:


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BPI-2

Production Planning

Analysis of the Exercises

These exercises helps in the completion of the business cycle of order to cash to procure

to sell

SD8 to SD14

1. It helps in creating a new customer and defines a contact person for customer.2. To Create a customer enquiry.3. To Create a customer quotation on the basis of the enquiry.4. To Create a sales order referencing the customer quotation.5. To Check stock status.


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SNAPSHOTS

SD-8 Create new customer

SD-9 Create Contact Person for Customer

SD 10


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SD 11-

SD 12


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SD 13

MM6 to MM25

1. It basically helps in creating a new vendor and material master for tradinggoods.

2. Display stock and requirement list.3. Create a purchase requisition depending on the requirements4. Again check the stock/ requirement list if it has been updated.5. Create request for quotation for the requisition.6. Maintain quotations from different vendors.7. Evaluate and reject quotations on the basis of the prices.8. Create a purchase order Referencing an RFQ (Request for Quotation)9. Create a goods receipt for the Purchase Order.10.Verify the Physical Receipt of Goods.11.Create an Invoice Receipt from Vendor.12.Display Purchase Order History.


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MM-10 DISPLAY STOCK/REQUIREMENT LIST

MM 11


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MM 12

MM-13 EVALUATE QUOTATIONS ON PRICE


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SD15 to SD24

1. Display the sales order created in first SD Module.2. Start the Delivery process as the Goods have been procured.3. Check Stock Status.4. Picking the Materials on the Delivery Note.5. Post Goods Issue once Goods are taken out for Shipping.6. Check the Stock Status if it reflects the changes.7. Create Billing for the customer.


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8. Display and take Printout of the Billing Document and Customer Invoice.9. Finally review the whole document flow and if there are no open documents,

the business cycle is complete.

MM-16 CREATE A GOODS RECIEPT FOR THE PURCHASE ORDER


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MM-17 VERIFY THE PHYSICAL RECIEPT OF GOODS

MM18-CREATE AN INVOICE RECIEPT FROM VENDOR


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MM 20 : CREATE A GOODS RECIEPT FOR THE PURCHASE ORDER

MM 21 : CREATE AN INVOICE RECIEPT FROM VENDOR


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MM 22: POST PAYMENTS TO VENDOR

EXERCISE MM 25: DISPLAY AND REVIEW GENERAL LEDGER ACCOUNT BALANCE AD INDIVIDUAL LINE ITEM


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BPI


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Exercise 47


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Exercise 68


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MM 7


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PP 1


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PP 9


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PP 10


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PP 11


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CO


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FINANCIAL ACCOUNTING AND CONTROLLING

FI MODULE:

This module has beendesigned to collect the transactional data which provides a

foundation for preparing the standard portfolio of reports. The Standard reports include

balance sheet, income statement, statement of cash flows etc.

FI 1: DISPLAY CHART OF ACCOUNTS:

In this exercise we review a listing of the general Ledger accounts which are a part of

Chart of Accounts. For each G/L account the chart of account contains the account name,

the account number any additional information.


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FI-4: POST TRANSFER OF FUNDS TO ALTERNATE BANK ACCOUNT:

In this exercise ,we generate a journal entry to test the new G/L account by transferring

the funds from current bank account to the new bank account.


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FI-5: POST PURCHASE OF OPERATING SUPPLIES:

In this exercise, we generate a journal entry using the new bank account to purchase the

office supplies.


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FI-6: DISPLAY GENERAL LEDGER ACCOUNT BALANCES:

In this exercise, we display and confirm by individual account number the activity and

associated balances for several accounts in G\L.


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FI- 7- DISPLAY MULTIPLE GENERAL LEDGER ACCOUNTS BALANCES:

In this exercise, we display and confirm the activity and associated balances for series of

accounts in my G\L.


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FI 10: DISPLAY CHANGES TO FINANCIAL ACOUN TING DOCUMENTS:


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FI11: CREATE INVOICE RECEIPT FOR RENT EXPENSE:

In this exercise, this invoice will be posted to an existing G\L expense account in our char

of Accounts and saved as Accounts payable. it will be settled by issuing check at a later

date


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FI 12: DISPLAY AND REVIEW GENERAL LEDGER ACCOUNT BALANCES AND

INDIVIDUAL LINE ITEMS:


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FI 13: DISPLAY THE REVIEW ACCOUNTS PAYABLE BALANCES AND

INDIVIDUAL LINE ITEMS:

In this exercise, it gives the display and confirm the activity and associated balance forAccounts Payable for the company. This transaction is considered to be open which

means payment has not been sent to the company as of this time.


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FI 14: POST PAYMENTS TO LANDLORD:


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FI-15 : DISPLAY AND REVIEW GENERAL LEDGER ACCOUNTS BALANCES

AND INDIVIDUAL LINE ITEMS.


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FI 17: RUN BALACE SHEET/ PROFIT AND LOSS STATEMENTS

This run a trial balance sheet and profit and loss acoount.


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FI 18: ASSIGN GENERAL LEDGER ACCOUNTS TO FINANCIAL

STATEMENT VERSION


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FI 19: RUN BALANCE SHEET/ PROFIT AND LOSS STATEMENTS


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CO MODULE:

CO module is designed to collect the transactional data that provides a foundation for

preparing internal reports that support decision making within the enterprise. The CO

organizational objects are such as company code, chart of accounts, controlling area, cost

centre, internal order, profit centre.

CO-1 : REVIEW COST CENTRE STANDARD HEIRARCHY:

The cost centre is a hierarchically organized data object that is used to assign and capture

costs in a meaningful manner thereby permitting managerial accounting analysis that

supports decision making. A cost centre is an area of responsibility within a company that

is deemed to be accountable for incurring and influencing costs.


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CO-2 : REVIEW COST ELEMENTS.

It gives the review of the primary and secondary cost elements which is completed.


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CO-3: REVIEW COST ELEMENTS GROUP:

In this exercise, these groups are created which in turn facilitate working with both

primary and secondary cost elements by creating logical groupings. It is nothing butcollection of cost elements.


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CO-4: DISPLAY INDIVIDUAL LINE ITEMS:


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C0-5: CREATE G\L DOCUMENT ENTRY:


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C0-8: DISPLAY INDIVIDUAL LINE ITEMS:


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