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INTRODUCTIONINTRODUCTION
In today's workplace the use of Internet and In today's workplace the use of Internet and emails has dramatically increased all over the emails has dramatically increased all over the world. Computers have revolutionized the way world. Computers have revolutionized the way we conduct our daily life's and business. With we conduct our daily life's and business. With the rise of the internet and emails in the the rise of the internet and emails in the workplace brings new business fundamentals to workplace brings new business fundamentals to meet. These fundamentals must meet our meet. These fundamentals must meet our demands in the workplace to ensure timely demands in the workplace to ensure timely performance. Workplace policies should be performance. Workplace policies should be implemented in a workplace to prevent time implemented in a workplace to prevent time wastage. wastage.
INTERNET NEWS TODAYINTERNET NEWS TODAY
Over the last 40 years technology has Over the last 40 years technology has developed in the workplace with use of developed in the workplace with use of computerscomputers
Use of computers continues to soar in the Use of computers continues to soar in the 2121stst century century
Humans rely on computers to perform Humans rely on computers to perform daily routine dutiesdaily routine duties
DEFINITION OF INTERNETDEFINITION OF INTERNET
The word internet is described is many The word internet is described is many ways. The best way to describe the word ways. The best way to describe the word internet to you would be, a computer internet to you would be, a computer system that allows millions of computer system that allows millions of computer users around the world to share, transmit users around the world to share, transmit and exchange information.and exchange information.
DEFINITION OF EMAILDEFINITION OF EMAIL
Is defined as a system that allows people Is defined as a system that allows people to send messages to each other by to send messages to each other by computer electronically.computer electronically.
STATEMENT OF PURPOSESTATEMENT OF PURPOSE
The use of a company’s internet and email The use of a company’s internet and email access must be developed to provide clear and access must be developed to provide clear and precise guidelines for all employees (including precise guidelines for all employees (including external contractors and consultants using the external contractors and consultants using the company’s computer system) as to what company’s computer system) as to what constitutes acceptable use and what is constitutes acceptable use and what is considered as unacceptable use. The aim of this considered as unacceptable use. The aim of this policy is to ensure that all employees using the policy is to ensure that all employees using the company internet, intranet and e-mail system do company internet, intranet and e-mail system do so in a climate of mutual respect, ensuring at all so in a climate of mutual respect, ensuring at all
times that the confidentiality of company times that the confidentiality of company information is preserved. The company does not information is preserved. The company does not wish to discourage reasonable private use and wish to discourage reasonable private use and will respect the privacy of employees in any will respect the privacy of employees in any monitoring situations in accordance with the monitoring situations in accordance with the provisions of the Workplace Surveillance Act provisions of the Workplace Surveillance Act 2005 (NSW) and the Privacy Act 1988 (Federal).2005 (NSW) and the Privacy Act 1988 (Federal).
STATEMENT OF PURPOSESTATEMENT OF PURPOSE
DEVELOPMENTDEVELOPMENT
ConsultationConsultation CoverageCoverage Cleary definedCleary defined Employees rights and obligations Employees rights and obligations ImplementationImplementation Conflict resolution Conflict resolution Monitoring Monitoring Breach of policy Breach of policy
KEY POLICY ELEMENTSKEY POLICY ELEMENTS
Pop up warnings Pop up warnings Training prior to implementationTraining prior to implementation No harassment or abuse No harassment or abuse No copy right No copy right Maximum personal usage Maximum personal usage 30 minutes/day30 minutes/day 90 minutes/week90 minutes/week Social networking sitesSocial networking sites Maximum 5 Maximum 5
minutes/day minutes/day Usage Records may be used in Litigation Usage Records may be used in Litigation NONO blocking by Company of IR Related Transmissions blocking by Company of IR Related Transmissions
IMPLEMENTATIONIMPLEMENTATION
Advise of Commencement Date Advise of Commencement Date Added to Induction Training for New Staff Added to Induction Training for New Staff
Members Members Training – Group and IndividualTraining – Group and Individual Clearly Define - Inappropriate use, inappropriate Clearly Define - Inappropriate use, inappropriate
useuse Sign-Off on Completion of Training Sign-Off on Completion of Training Distribute Policy to all Staff Distribute Policy to all Staff Encourage Feedback from all Staff Encourage Feedback from all Staff Conflict Resolution Strategies in Place Conflict Resolution Strategies in Place
CONFLICT RESOLUTIONCONFLICT RESOLUTION
Initial Feedback to Reduce Potential Problems Initial Feedback to Reduce Potential Problems All Complaints/Problems Addressed All Complaints/Problems Addressed
Immediately Immediately Refresher Training Where Appropriate Refresher Training Where Appropriate Advise Consequences of Repetition of Advise Consequences of Repetition of
Infringement Infringement Ensure Breach Penalties in line with Policy Ensure Breach Penalties in line with Policy Ensure Consistent Application of Conflict Ensure Consistent Application of Conflict
Resolution StrategiesResolution Strategies
Clearly Define Terminology example-Clearly Define Terminology example-Pornographic, Offensive, etc…..Pornographic, Offensive, etc…..
Breach Penalties Based on Severity : Breach Penalties Based on Severity :
- Counseling- Counseling
- Warning- Warning
- Suspension- Suspension
- Dismissal- Dismissal Policy to be Administered ConsistentlyPolicy to be Administered Consistently Policy to be Reviewed and Updated regularlyPolicy to be Reviewed and Updated regularly
CONFLICT RESOLUTIONCONFLICT RESOLUTION
