Email Kizuna Program Guide Booklet

7/30/2019 Email Kizuna Program Guide Booklet

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KIZUNA Program Guide Booklet 1

PROGRAM GUIDE BOOKLET


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2


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What is Kizuna? 4

2012 Program Dates 6

Program Inclusions 8

Participant Obligations 10

Schedules 12

Program Details 14

Other Factors 24

Who can participate? 26

Guide to the AFS KIZUNA Online Application 28

Application Process 30

Interviews 32

Pre-departure 34

Post -arrival 38

FAQ 42

Contact 45

Content


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4

WHAT ISKIZUNA?


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Japanese government launches the Youth-Exchange Project with Asia-Oceania

and North America (Kizuna (bond) Project) . Under this project, approximately 9,000

youths from the Asian/Oceanian region will have an opportunity to participate in the

related programs; short-term visit to Japan, long-term stay in Japan, and short-termvisit to Asia/Oceania. This project is a part of Japanese reconstruction plans and is

aimed at promoting global understanding of Japans revival efforts in response to

the Great East Japan Earthquake.

Participants are required to visit the areas affected by the Great East Japan

Earthquake except for the restricted area and deliberate evacuation area for four

days during their stay to see and learn about the situation of Japans reconstruction

from the disaster. The visits may include school visits and volunteer activitiesorganized by the Japan International Cooperation Center (JICE).

After visiting the affected areas, all the participants will homestay at Japanese

households to experience Japanese culture and lifestyle, and they will have a

chance to visit a local Japanese high school. At the end of the program, all the

participants will gather in Tokyo to share what they have learned through the

program. It is also expected that participants share their experience with others in

their home country after returning home.


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6

2012PROGRAMSDATE


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The KIZUNA program is a structured 12 day program departing from the participants

designated International Airport on Sunday 2nd December 2012 and arriving at

Narita International Airport, Tokyo Japan on Monday 3rd December 2012.

Participants leave Japan on Wednesday 12th December 2012 from Narita

International Airport, Tokyo and arrive back to Australia at their designatedInternational Airport. Further ight details will be provided at the pre-departure

orientation at the end of November.


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8

PROGRAMINCLUSIONS


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Participants are expected to cover personal expenses, such as passport fees, fees

for medical examination and vaccination, and travel expenses between their home

and designated meeting point in the home country, and to bring suf cient funds for

pocket money and for the purchase of items for personal use.

The following costs will be funded by JAIF

(Japan-ASEAN Integration Fund).

R e t u r n t r a v e l f r o m t he p a r t i c i p a nt s c l o s e s t i nt e r na t i o na l a i r p o r t t o J a p a n

All activities,

transportation,

meals and

accommodation

while on the

program

O r ie n ta t io n

a nd e nr ic hm e n t

a c t i v i t ie s b e fo re a nd

d ur ing the s ta y

Re t ur n Mo st m e d i c a l c o st s

i nc ur r e d d ur i ng t he v i si t , e x c e p t f o r

p r e -e x i st i ng c o nd i t i o ns,

d e nt a l, e y e c a r e .

2 4/ 7 AF S S u p p o r t Ne t w o r k

Yo u m a y be re q u i re d

to p u rc ha se a K i z u na

ja c k e t a nd/ o r J u m p e

r

fo r a no m i na l fe e , t he s

e

m u s t b e wo r n a t a l l

t i m e s t h ro ug ho u t t he

p rog ra m ..


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10

PROGRAMOBLIGATIONS


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Students and educators must fully participate in all the activities during the program.

Students and educators must understand, respect the differences of others and act

in an appropriate manner to avoid any con ict with other participants or organizers.

Students and educators are expected to use their knowledge and experience

gained from the program and share with families, friends and communities.

Upon their arrival to their home country, students and educators must produce at

least one report to re ect their experience undertaken during the program following

the guidelines given by AFS staff members.

Students must make at least one school or community presentation

Participants are also required to participate in other activities as outlined by AFS

Australia.

Students must cooperate with pre-return and after-one year surveys conducted by

the Government of Japan.


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12

SCHEDULE


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MONDAY, DECEMBER 3Arrival in Narita International Airport

Arrival Orientation

TUESDAY, DECEMBER 4Travel to the affected areas

(organized and coordinated by JICE)

WEDNESDAY, DECEMBER 5Activities at the affected areas

THURSDAY, DECEMBER 6Activities at the affected areas

FRIDAY, DECEMBER 7Travel to the hosting community

SATURDAY, DECEMBER 8Homestay at a local community within Japan

SUNDAY, DECEMBER 9Homestay at a local community within Japan

MONDAY, DECEMBER 10Homestay and Visiting high school

TUESDAY, DECEMBER 11Travel to Tokyo, Summarizing the program

WEDNESDAY, DECEMBER 12Departure from Narita International Airport



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14

PROGRAMDETAILS


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AFS Australia and JapanAFS takes full responsibility of the participants (including the educators). AFS Japan

staff and volunteers, participating program educators, as well as JICE coordinatorsand JTB travel agency staff will be looking after the participants.

The visit to disaster and reconParticipants are going to visit the disaster sites that were hit by the tsunami and

earthquake and listen to people who were affected by the disaster or involved in

reconstruction. This visit will take the participants through the stories of the people

to help them understand the current situation of the disaster area, share theexperience of the people, and retell the story to people in their country, other

countries and the next generation.

Volunteer activitiesParticipants will be involved in volunteer activities during the program that allow

them to take part in and contribute to Japans revival efforts in response to the

Great East Japan Earthquake. The volunteer activities may involve cleaning upthe beach, removing small rubble in farmland, planting, putting on performances

and exchanging with people at meeting places of temporary housing or welfare

facilities.

Pa rtic ip a n ts sa fe t y a nd he a lth c a re is the to p p riorit y in a rra ng ing vo lun te e r

a c ti v itie s. Pa rtic ip a n ts a re no t g o ing to b e in vo lved in a c ti v itie s tha t re q u ire

sp e c ia l o u t ts o r e n ta il the risk o f in ju r y .


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Industrial Reconstruction suppParticipants will understand local industry, culture and the beautiful nature of the

affected areas. They will mingle with people who are involved in the local industry,

through an agriculture or shery experience.

School visitParticipants will have the opportunity to visit high schools, colleges, and other

schools to share their experience of the earthquake. The participant will discuss the

situation of the disaster areas and reconstruction plan together with local students.

In most cases, the participant will also get the chance to watch and participate in

local classes.

Exposure to tourist resourcesLearn the attractions of the disaster area through experiences such as visiting

historic structures, making folk crafts and cooking.


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Homestay around local areas Participants will participate in homestay program at the same time and is a greatopportunity to experience how other families live and get the true Japanese ex-perience. Through this homestay opportunity, participants and the host family will

build strong relationships through the cross cultural exchange experience. There is

no greater feeling than to have family in every place you travel to!

Host Families may not always be able to speak English, however participants are

encouraged to speak in Japanese and use aids to assist in communication its a

great chance to learn and teach each others your language!

AFS Japan starts to place students in families as quickly as possible after

screening and accepting the participant applications, however we cannot

say exactly when this will be.

Participants will be given contact details (address, email, telephone numbers) as

well as their family pro le before their pre-departure orientation.

Travel arrangements whilst onParticipants will be travelling in groups to the host community and, depending on

where they will be placed, may travel via plane, bullet train, local train and/or

bus. This travel will be chaperoned by an AFS Volunteer.

In terms of travel to the host school, in many cases participants will be attending

classes with other KIZUNA participants and the host family will be in contact with

the local chapter volunteers to organise travel to the schools participants will beattending.


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AccommodationApplicants will be staying in hotels for part of the program when not participating

on the home stay.

The JICE staff visits the accommodations and checks their facilities prior to the

programme; however, some unexpected trouble might occur (e.g. cannot use

hot water, cannot ush the toilet, etc.) during participants stay. Also, since there

are few large hotels that can accommodate the whole group, participants may

be divided into small groups. Small family-run inns often do not have a bathroom

in each room, and they may have to use a public bath. The program is willing to

provide the participants with maximum support so that they will not feel uneasy

with unfamiliar places and unfamiliar culture. Feel free to consult with the

program organizers at any time.

Participants are mainly going to visit the provinces where the impact of theearthquake still remains. Therefore, participants cannot expect urban resort

type meals and accommodations during their visit. However, the local staff willhandle requests relating to allergy or religion, but other requests

(e.g. want meat rather than sh; do not want cold food; want to eat more; wantwestern food rather than Japanese food, etc.) may not be met.


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Risk Management and ParticiThe safety and welfare of participants is our number one priority. AFS uses internal

tools like quality standards for participant, host family and volunteer screening and

training, and external tools like professional monitoring of country conditions, to

help keep risks from turning into problems.

All Australian adults participating on the program are teachers and are covered

by their schools Working with Children checks. All AFS Australia staff and

volunteers also comply with these checks. Within each AFS partner country, there

is a standard procedure regarding child protection which is carried out in

accordance to their local laws and regulations. This means, all adult participantsand AFS Japan volunteers will have met these standards.

There is a rigorous screening process in selecting AFS host families, so you can rest

assured that AFS Japan has selected families who are participating for the right

reasons. AFS families do not get paid for hosting.

Who is responsiblefor costs if an Australian

participant damages property whilst away?

The Australian family. Insurance does not cover the cost of

damages made by the students, so this highlights the need

for students to be on their best behavior

whilst away.


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LuggageIt will be winter in December in Japan at this time with average temperatures

ranging from - 5 to 10 degrees Celsius so participants need to pack accordingly.

Participants may not get a chance to do any laundry except for the time they will

be with their host family so please also bear this in mind.

The airline and AFS limit is 20 kg participants that bring more may be charged

additional fees. Participants will be carrying their entire luggage at certain points

throughout the program, so the lighter the better!

Given the sheer numbers of participants on the program and limitations intransporting suitcases around Japan, each participant must also pack a hand

carry/sports bag that will t up to 5 days worth of clothing and items for the

homestay visit.


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Packing Checklist Passport, e-tickets and outgoing passenger card (to be provided at

pre-departure orientation)

Medical form (provided at pre-departure orientation and to be lled out each

day in the week leading up to departure)

At least one pair of formal pants and top to wear at the host school or any

formal occasions participants may be invited to attend

Toiletries (all liquids and gels i.e. toothpaste, moisturizer, deodorant in carry-

on luggage must be in 100ml individual containers and in a clear ziplock bagto comply with international ying regulations)

Travel adapters if bringing electronic devices that require charging

(100V required)

Host family information (to be provided at pre-departure orientation)

Itinerary (to be provided at pre-departure orientation)

Letter of Consignment (to be provided at pre-departure orientation) Welcome to Japan booklet (in Travel Pack)

Tips for Personal Safety in Japan booklets (in Travel Pack)

Gifts for host family and host school

Photos of life in Australia ie. Family, friends, home and school life etc.

Comfortable walking shoes/sneakers

Hand carry/sports bag

Camera

Umbrella

Personal allowance converted into Japanese yen before departure

Any medication plus accompanying prescription e.g asthma inhalers

Glasses/contact lenses/sunglasses plus accompanying prescription


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School uniform to be worn at host school - not compulsory

Indoor shoes- In some schools, it is required that you change your shoes

when in the classroom to a pair of shoes that have only been used indoors

(no dirt on the bottom) , please include a pair of shoes that you can use for thispurpose- plain white sneakers is a good option.

Important DocumentsTravel Insurance

Travel insurance is not covered in the scholarship, however AFS strongly

recommends it. This will also give participants unlimited medical insurance, as the

medical insurance covered in the scholarship is limited. AFS can help organise

additional travel insurance and will send out further details to participants once

they have been accepted onto the program.

Passports and plane tickets

The participants are responsible for their own passports and plane tickets whilst in

Japan. It is highly recommended that participants make 2 photocopies of their

passport, ight ticket and travel insurance policy - leave one copy at home withtheir family and pack a copy in their luggage in case something does happen to

the original documentation.


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ContactMobile phones

We advise participants to limit the number of valuable items such as mobile

phones when participating on this program. Please be advised that due to

different telecommunication networks between Australia and Japan, international

roaming will need to be activated and can be very costly to make and receive

calls and texts.

Emergencies

If the natural family needs to get in contact with the participant, it needs be donethough the AFS Australia 24 hour emergency number 0414 594 694

This is to be used only in serious emergencies outside of business hours otherwise

the AFS Australia of ce can be reached on 1300 131 736 .

A member of staff in both countries can be contacted at all times and passed

onto the participant. This works the same if AFS Japan needs to get in contact with

the natural family in Australia communication will come through the AFS of ce.All AFS staff using the emergency contact phones speak English so there will be no

language dif culties in the case of an emergency!

Contact with Australia

Once the students arrive in Japan they will go straight into their arrival orientation.

As the program is quite busy, contact between the participant and their natural

family may be limited.

AFS Australia will send out communications via email to families to inform them of

any important announcements while the program is running. We recommend that

if participants are looking to call home, that they buy international phone cards

when in Japan to call home this is much more convenient and inexpensive than

reverse charge or phone cards from Australia that may not work in Japan.



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24

OTHERFACTORS


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MoneyWe recommend all participants take a minimum of $250 AUD worth of Yen (about

15,000) . We suggest that this gets changed before participants arrive at the

airport to avoid high commissions. Please note that ATM access will not always

be readily available whilst on the program. A Visa Debit card could be useful for

participants as a back up as this allows for both purchases and ATM transactions

but please note that not all outlets may have credit card facilities.

Please note that all meals and accommodation will be provided for on the

program so the suggested amount above covers any additional spending money

that may be required.

MedicationIf participants have any regular medication which they are on or will require whilst

you are away please take only enough for the 2 week period. If this is

prescription medication, make sure it is in its original packet with the pharmacy

label that clearly states the dosage and participants name. As it is cold and

u weather, it is advisable to pack some throat lozenges, Panadol, tissues andantibacterial gel. Codeine (ie Nurofen plus) and Vicks Inhalers are prohibited in

Japan. Any medication that is taken on the program needs to be taken under

advice of the resident doctor on the program.



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WHO CANPARTICIPATE?


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There are a total of 248 places for students and educators to participate in Kizuna

Program. There are two types of programs including Explore Nippon and Nihongo

Program (for applicants who are currently studying Japanese) and Country Mix

Program (for applicants who are currently NOT studying Japanese) Please see the

below detail of the criteria for each program:

Explore Nippon and NihongoApplicants Currently Studying Japanese (places for 204 high school students,

14 Educators)

High school students or equivalent (aged 15-18)

Must be currently studying Japanese (have studied for more than a year)

Educators must be teaching Japanese at an Australian High School

Australian Citizens, in principle

Must understand and agree to the aims of the program

Willing and capable of adjusting themselves to family life abroad

Possess the ability to conduct daily conversation in Japanese

Country Mix ProgramApplicants Currently NOT Studying Japanese (places for 28 high school students,

2 Educators)

High school students or equivalent (aged 15-18)

Educators must be teaching at an Australian High School or and

experienced leader in intercultural exchange of youth

Australian Citizens, in principle

Must understand and agree to the aims of the program

Willing and capable of adjusting themselves to family life abroad

Willing to communicate with people from many backgrounds


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GUIDE TOTHE AFS

KIZUNAONLINEAPPICATION


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I n s t r u c t i o n s K IZ UN A

A p p lic a t io n P a g e 1 Cover Photo

K IZ UN A A p p lic a t io n

P a g e 2

M e d i c a l F o r m s A u t h o r i

z a t i o n

P a r t ic ip a n t A g r e e m e n t

P a s s p o r tC o p y

T e a c h e r R e c o m m e n d a t i o n L e t t e r


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APPICATIONPROCESS


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Important Dates and Mont

Application

JULY 25Application Deadline

JULY 25 - AUGUST 17Preliminary Selection by AFS Australia

AUGUST 17Applicants will be informed if they have passed the

rst round of selection and will be required for aninterview.

SEMPTEMBER 1 - 2 OR SEMPEMER 8 - 9Interviews for those applicants who passed

preliminary selection

OCTOBER 31Final Selection- nalistsapplications reviewed by AFS Japan

NOVEMBER 5Successful applicants informed via email

NOVEMBER 17 - 24Pre-departure Orientations

DECEMBER 3Arrival in Japan

DECEMBER 12Departure from Japan


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INTERVIEW


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Group activityThis activity will be used todetermine the applicants

team work, communicationand social skills.

One on oneinterview

The interview will takeapproximately 10 mins one on one

with the applicant in which theinterviewer will go through questions inthe interview sheet that help him/her

identify applicants quali cationsrequired for to participate in the

program.

Shortlisted candidates will be contacted in August to attend an interview inSeptember in their Local AFS areas.

Participants IntervieParticipants Interviews will be made up of:


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PRE-DEPARTURE


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Tips for Personal Safetyin Japan booklet

Welcome to Japan booklet

Medical questionnaire

Letter of consignment

Host family information

Airlines ticket

Itinerary

Outgoing passenger cardName tag

Travel PackAll participants will receive aTravel Pack at their pre-departureorientation. This pack includes:

Participants are expected to

familiarise themselves with the content

of these booklets and both of these items

MUST be taken on the program as they will be

referred to throughout the program.

Program information

Intercultural learning activities

Safety tips

Expectations

Living with a Host familyCommunication strategies

Coping with homesickness

Travel pack

Orientation booklet

Participants will be awarded with their

airline ticket and other essential

information so attendance is

compulsory.

OrientatiPre-departure orientation will be held in eachstate in November before departure.These orientations are aimed at students,parents and educators and will cover:


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Airline TicketsGiven the scale of the program and the nature of the scholarship:

Participants need tocover the costs of travel

to the designated

AustralianInternational airport

As this is a groupbooking, all

participants must travel onthe designated dates of theprogram ie. Depart Australia

together on the 2nd ofDecember and returntogether on the 13th of

December.

No requests tostay in Japan or to

continue onto anotherdestination other than the

original departure pointafter the program will

be permitted

Being an AmbassadorParticipants are expected to prepare a self introduction on themselves in Englishand in Japanese covering information about themselves, their family, friends,

school and home life. There will be many opportunities for participants to share

this with other participants, host family, host schools etc. so it is highly

recommended that this be organised prior to departure.


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Medical QuestionnaireGiven that participants will be travelling from summer to winter weather

conditions and the number of participants on the program, AFS Japan take

precautionary measures each year to ensure that participants are healthy before

departure. All participants are required to ll out a medical questionnaire

(separate to the medical forms in the original online application) which

determines any current conditions and requires participants to measure their

temperature 3 days before departure and record this. This form must be signed by

the participant and original carried with them in their hand luggage .

Letter of ConsignmentThe letter of consignment form represents the medical insurance that is providedby the scholarship. This form is to be signed by all participants and their legal

guardian and the original carried with them in their hand carry and a copy made

and submitted to AFS Australia.

Travel InsuranceFor those taking out travel insurance, through personal or through AFS, a copy ofthe insurance certi cate must be taken and carried with the participant in their hand luggage.


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POSTARRIVAL


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Returnee eventsAFS encourages KIZUNA returnees to get involved in their local AFS group andmeet up with their fellow returnees upon their return from the program! Theseevents will be used to identify new AFS volunteers for general AFS support and

speci c KIZUNA volunteering.

Events are to be scheduled at the end of January until the end of February 2012

and further dates will be nalised closer to the date.

Upon return, participants will be expected to:

complete evaluation forms on the KIZUNA program upon immediate return

complete evaluation forms on the KIZUNA program one year after returningto Australia

Evaluation

Reporting All participants are required to submit a report on their experience to AFS

Australia on their return.

All participants are required to assist in speci ed activities involvingintercultural exchange including but not limited to nding host families forJapanese students on year program homestay.


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Returnee trainingAFS Australia will be conducting several training sessions for returnees to brief them

on the areas they can help to promote the similar government or AFS programs to

potential candidates for the future.

School PresentationsAFS Australia have a standard PowerPoint presentation that we will recommend

returnees use to present at their school assemblies. A one page information

sheet will also be provided to returnees to use.

Information nights on similar pBefore the launch of KIZUNA (or similar) government program each year, AFS will

invite returnees to speak at launch events about their experiences on the

KIZUNA program. Participants are encouraged to speak for approximately 5

minutes on their impressions of Japan, cultural activities, time at host families and

host schools and key learnings about the similarities and differences between

Australian and Japanese culture. This also allows participants to thank KIZUNA

and the Japanese Government for the opportunity to participate on the

program.


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InterviewersKIZUNA returnees will be invited to be on the panel of interviewers

(accompanied by AFS staff/volunteer) for student interviews. Returnees will beasked to use the marking sheets provided and complete the con dential

placement forms.

Returnees will also be required to run the group activities.

Pre-departure PresentationsMuch like the launch presentation, returnees will be asked to deliver a 5 -10

minute presentation on their experiences on the KIZUNA program and also toassist with any questions that future participants may have.

L a u n c h e s s e t t i ng u p r e g i s t r a t i o n t a b l e s a nd e q u i p m e nt ( b a nne r s , b r o c hu r e s , c o mp u t e r s e t c )

Interviews setting up tables,chairs, registeringcandidates and

handing out nametags

p r e - d e p a r t u r e

o r i e n t a t i o n

se t t i ng u p ta b le s,c ha i r s,

re g i s te r i ng a t te nd e e s

,

ha nd i ng o u t na m e ta g

s,

se t t i ng u p

b ro c h u re s

Event SupportKIZUNA returnees will be asked to provide support at:


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FAQ


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I had just nished high

school and I am 18

years old and will not

turn 19 by the time of

the program, can I still

apply?

Yes,you are still eligible to apply as long as

you have not turned 19 by the date ofdeparture; 2nd December 2012.

Can we have an exactlocation itinerary as to

how close we will be toaffected areas such as

Fukushima?

On the participation

agreement, what do

we put where it says?

AFS State/Local group: Please put thestate that you live in

AFS Sending Country: Australia

Chief Executive Of cer: Leave this blank to be signed by the CEO of AFS

This part of the Kizuna program will becompletely organized and coordinated

by JICE (http://sv2.jice.org/e/) . The groupwill not be entering any unsafe areas or

restricted areas and safety will be apriority at all times. We will be in areas of

Fukushima, Iwate and Miyagi. If you haveany concerns, doubts or reservations

about being in close proximity to theseareas at all, we recommend you

reconsider your application for Kizuna.


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Do we need theTB test?

It is recommended by not required atthis stage. If you are required to have it,

AFS will let you know as soon as possible.

Do we needto know ourblood type?

Yes, you need have this lled out on yourmedical form, if you can't get it in time

for the due date, please say"Will advise via email" and send an

email to [email protected] you know.


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CONTACT


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For more

inquiries about KIZUNAProgram, please contact:

Rebecca WhitcombSpecial Projects Coordinator

AFS Intercultural Program, AustraliaLevel 4, 418 A Elizabeth Street,

Surry Hills, NSW 2010Tel: (02) 9215 0052

Email:[email protected]

www.afs.org.au


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Level 4, 418A Elizabeth St, Surry Hills NSW, 2012PO BOX 5, Strawberry Hills NSW, 2012

Website: www.afs.org.au

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