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EmbroideryConnect Supplement

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Rev 1 Feb 2018

EmbroideryStudio e4 EmbroideryConnect Supplement 1

Chapter 1

EmbroideryConnect Machine Networking

An EmbroideryConnect machine network allows for wireless design transfer to embroidery machines that have a USB port. When activated in EmbroideryStudio, you can send machine files via a standard WiFi network to a compatible WiFi USB Stick plugged into the machine.

Most modern commercial embroidery machines like Tajima, Barudan, Happy, ZSK, Ricoma and SWF, can read files from a standard USB memory stick. There is no need for serial ports, different interface methods, or wiring for different machines.

Machine network configurations

The simplest type of configuration is shown below for one PC and one machine.

You can also configure multiple embroidery machines and multiple PCs on the same network.

Network PC

WiFi router

WiFi USB Stick

Embroidery machine with native USB port

Chapter 1 EmbroideryConnect Machine Networking 2

Send designs from one PC to multiple embroidery machines via separate shared folders.

Send designs from multiple PCs to the same embroidery machine via a shared folder.

Tip Visit the Wilcom Support Center at www.wilcom.com.au/support for more information about configuring different workflows.

What you will need

To set up an EmbroideryConnect machine network, you need to have: A USB-capable embroidery machine which can read designs from USB

memory sticks: Preferably with the USB port built into the control panel by the

manufacturer. Add-on USB converters in old machines may not be compatible.

An EmbroideryConnect-compatible system: Designing, Decorating, Editing, Lettering, or Digitizing The EmbroideryConnect element enabled in at least one ES e4 system A Wilcom-supplied WiFi USB Stick – one per embroidery machine requiring

connection. A compatible WiFi router. Windows shared folders accessible from the WiFi network and by

EmbroideryStudio users. Windows Administrator privileges. Access must be configured by a user who

has full administrator privileges and is part of a Windows ‘Workgroup’ or ‘Domain’ network.

WiFi router compatibility requirements

Note the following WiFi router requirements to be compatible with the WiFi USB Stick. The WiFi router must use one of the standard security protocols: WEP, WPA/WPA2 Personal, or WPA-Enterprise. Caution: Security type of ’None’ or ’unsecured’ is not supported at present.

i.e. one that does not require a WiFi password. The WiFi router needs to support WLAN Protocol is 802.11 G compatible, in

the 2.4 Ghz band. Caution: The WiFi USB Stick will not connect to a WiFi router using the

5 Ghz band. If unsure, consult the documentation provided with your router.

You must know the WiFi network name (SSID) and WiFi router password (key). Caution: We recommend using a SSID (network name) that contains only

alphanumeric characters – letters and numbers. Make sure WiFi coverage is sufficient to serve the entire production area.

http://www.wilcom.com.au/support


Usage scenarios

There are two basic ways of setting up an EmbroideryConnect machine network using either a single PC or multiple PCs.

Caution Don’t turn off the PC containing your machine files, otherwise the WiFi USB Stick will stop working.

Scenario 1: Single PCIf you are using a single PC to create, edit, and manage your designs as well as serve machine files to your embroidery machine/s, you will need: EmbroideryStudio with EmbroideryConnect enabled. A dedicated root folder on the hard drive – e.g. C:\WiFiUSB. This will contain

all your machine files. Sub-folders for each embroidery machine – e.g. C:\WiFiUSB\Machine-1.

Caution Avoid shared folders from the Windows ‘Onedrive’ or ‘Desktop’ or any folder that contains a path starting with ‘C:\Users’.

Scenario 2: Multiple PCsIf you are using one PC to create, edit, and manage your designs and a separate PC to serve your machine files, you will need: EmbroideryStudio with EmbroideryConnect enabled on PC 1. A dedicated root folder on the hard drive of PC 2. Sub-folders for each embroidery machine.Your design files are saved on PC 1 and machine files sent to PC 2.

Tip While the server PC does not require EmbroideryConnect to serve machine files to the WiFi USB Stick, it is helpful to have a copy of EmbroideryStudio with Design Library in order to manage your machine files.

How does an EmbroideryConnect machine network work?

The WiFi USB Stick is configured to access a specific shared folder on a Windows network accessible via a WiFi router. The WiFi USB Stick automatically downloads a copy of all design files placed in the shared folder. Using the machine control panel, the operator can then read the designs from the local memory of the WiFi USB Stick.

Single PC Multiple PCs

EmbroideryStudio with EmbroideryConnect plus design

files and machine files

EmbroideryStudio with EmbroideryConnect plus

design files

Machines files only


Overview of how to configure and work with an EmbroideryConnect machine network

You configure the system as follows: Set up a shared folder on the Windows network computer for each

WiFi USB Stick. Note the network location created by Windows – this includes the

computer name and folder name. Note that an additional sub-folder is required for Barudan machines. See

Create your shared Windows folders for details. Configure each WiFi USB Stick on your PC. Use the Connection Manager Setup command. Configure it to connect to your WiFi router. Configure it to connect to the specific shared folder for each embroidery

machine. Configure the desired embroidery settings such as machine file format and

options. Label the WiFi USB Stick with the name of the machine connection you set

up. Plug the WiFi USB Stick into the embroidery machine USB port. Leave the stick always plugged into the machine – no need to plug/unplug

it. The WiFi USB Stick automatically monitors and mirrors the contents of its

shared folder. Designs written to the shared folder by ES are automatically copied to

the WiFi USB Stick. Designs deleted from the shared folder are automatically deleted from

the WiFi USB Stick. Send designs to the desired machine using Connection Manager. ES converts from EMB to the selected machine file format, and writes it

into the shared folder. The WiFi USB Stick automatically detects this and copies the machine file

into its local memory. The operator selects which design to read into the embroidery machine. The machine operator instructs the machine to read designs from

WiFi USB Stick. The machine then shows a list of designs in the WiFi USB Stick local

memory. The operator chooses which designs to stitch. The embroidery machine reads it into machine memory so it is available to

stitch. You must remove designs from the shared folder in order to remove designs

from the WiFi USB Stick. When a production job is complete: Remove the design from the shared folder using either Design Library or

Windows Explorer. By using Design Library, the Job Status can be used to indicate which

designs can be removed. Do this regularly – e.g. daily – in order to: Make design download times quick (especially when the machine is first

powered on).


Avoid exceeding the WiFi USB Stick memory capacity. See section below about memory capacity and download times.

Further notes about WiFi USB sticks

The WiFi USB Stick memory is temporary. The memory contents are only maintained while it is powered on. The WiFi USB Stick is intended for production use, not general storage. If you unplug the stick from the machine, its memory is cleared. No files are

saved. This keeps your production files secure. No one can copy a design from the

WiFi USB Stick. The WiFi USB Stick will automatically download a fresh copy of designs from

the shared network folder each time it powers on again and re-connects with the WiFi router.

The WiFi USB Stick memory size can be configured for compatibility with different machines. Each WiFi USB Stick can hold a maximum of 16MB of memory (15.5 MB

available). You can configure it for less memory (if needed) for compatibility with older

machines – e.g. 16, 8, 4, 2, or 1.44 MB (floppy disk size).The WiFi USB Stick is physically larger than a normal USB memory stick. You need about 30 x 15 mm (1¼ x 0.6 inch) around the USB port. If it is too big, simply use a male-to-female USB extension cable.

WiFi USB Stick capacities and download times

The capacities and download times shown below are approximate based on typical logo type designs in the order of 10,000 stitches. The WiFi USB Stick memory capacity in Megabytes (Mb) is configurable. For example: 16 Mb stick memory holds about: 3 to 5 million stitches, depending on the machine format. 350 to 500 designs of 10,000 stitches.

4 Mb stick memory holds about: 800 thousand to 1 million stitches depending on the machine format. 80 to 100 designs of 10,000 stitches.

The approximate time for a WiFi USB Stick to download designs from a shared folder is the combination of: 10 seconds to initially connect to the network. 1 minute per megabyte of data – a few seconds per design.The data size of designs depends on the machine file format being used:

Other machine file formats are similar to these numbers.

Type Format Stitches per Mb Designs per Mb Download time

Barudan U03 format stitch data 330,000 stitches 33 designs 1 minute per Mb

Tajima TBF stitch data + 3 files 230,000 stitches 23 designs 1 minute per Mb


Identifying your Windows account type

Your precise EmbroideryConnect settings will depend on your Windows account type. There are three: Local account Microsoft account Domain account

To identify your account type on Windows 10 Log onto your computer. Click Start and select your Account icon.

Select Change account settings. The Your info window will appear.

2. Changeaccount settings

1. Account


To determine your Local account detailsIf your account is a local account, it will state ‘Local Account’:

In this case, your EmbroideryConnect WiFi USB shared folder account details would be as follows:

To determine your Microsoft account detailsIf your account is a Microsoft account, it will display your email address, plus a link to manage your Microsoft account:

Required data Details

Account name The username you use to log into your computer

Password The password you use to log into your computer

Workgroup Enter ‘WORKGROUP’

Local account

Your emailaddress

Link to manage yourMicrosoft account


In this case, your EmbroideryConnect WiFi USB shared folder account details would be as follows:

To determine your Domain account detailsIf your account is a Domain account, it will display your network domain name and username:

In this example, ‘OFFICE’ is the network Domain, and ‘ssmith’ is the username. Your EmbroideryConnect WiFi USB shared folder account details would be as follows:

Configuring an EmbroideryConnect machine network

Follow the instructions below to correctly configure an EmbroideryConnect machine network.

Create your shared Windows folders

Select the PC that will act as the network file server – one that will always be on during your production hours and is accessible via the WiFi network. This requires: A user login with Windows administrator privileges, and Access to the Windows Workgroup or network domain.


Account name The email address you use to log into your computerPassword The password you use to log into your computer

Workgroup Enter ‘WORKGROUP’


Account name The username you use to log into your computerPassword The password you use to log into your computer

Workgroup Enter the DOMAIN shown in the Your info window

Your network Domainand username


Caution Don’t turn off the PC containing your machine files, otherwise the WiFi USB Stick will stop working.

To create shared folders using Windows Explorer1 Create a dedicated root folder on the hard drive to hold the shared folders for

all your machines – e.g. C:\WiFiUSB.

Caution Avoid shared folders from the Windows ‘Onedrive’ or ‘Desktop’ or any folder that contains a path starting with ‘C:\Users’.

2 Then create separate folders under this for each WiFi machine. For example:C:\WiFiUSB\Machine1C:\WiFiUSB\Machine2 …

Note If using Barudan machines, a special sub-folder is required. This can be created later when you configure the WiFi USB Stick in Connection Manager.

3 Make each of the machine folders a separate shared folder. Right-click the folder and select Share with > Specific people. By

default the current user will be the owner. Share with ‘Everyone’.

Create dedicated root folder


Set permission level to ‘Read/Write’.

4 Once done, click Share.5 Note down the network folder location as you will need this later when setting

up other EmbroideryStudio systems that will be sending designs to this machine. The location is made up of \\YourComputerName\YourFolderName.

6 You should also label the WiFi USB Stick to identify the specific machine to which it will be connected. Write the machine name or number on the WiFi USB Stick.

Tip If you are setting up multiple folders for multiple devices, maintain a table of device names and corresponding folder names.

Configuring the WiFi USB Stick connection

The initial setup must be done with the WiFi USB Stick plugged into PC and configured using the Connection Manager Setup. Before starting to configure the device, make sure of the correct password for the WiFi router as it will be needed during the setup process. Also check that the WiFi router satisfies the router requirements.

Provide users with full read/write access

Use Standard > Send to Connection Manager to connect to supported machines via proprietary machine software.


To configure WiFi USB Stick connection1 Attach the WiFi USB Stick to the PC which has the EmbroideryConnect

element enabled in the software.

2 Run EmbroideryStudio and right-click the Connection Manager command on the Standard toolbar.

3 Click Create. The Connection Settings dialog opens.

4 Select WiFi USB Stick from the connection type droplist. If this is not visible, check that you have ES version e4.1G or later, and have the EmbroideryConnect element enabled.

5 Enter a name for the connection – e.g. ‘WiFi USB Stick #1’ or ’Machine 1’ to match your shared folder name and select an icon. This icon will appear on the Standard toolbar.

6 Click the Setup button. The WiFi USB Setup dialog opens.

SelectWiFi USB Stickconnection type

Enter name and select icon to identify the connection

Connect toselected router

Click to search for local WiFi routers


7 Click the Scan button to scan for local WiFi networks. Wait a minute or so until the droplist prompt message clears, then open the Router droplist to see the detected WiFi routers.

Tip If you already know the WiFi network, you can specify it manually by selecting ‘Other’ without first having to click the Scan button. Note that the SSID or WiFi name is case sensitive.

8 Select your WiFi router from the list, and enter the WiFi security protocol and password.

Note Unsecured WiFi routers with no password are not compatible with the WiFi USB Stick.

9 Click Connect. This may take a little while. Once complete, a confirmation message will appear. Your WiFi USB Stick is now connected to the wireless network.

Caution During setup, Windows Explorer may produce some warning messages. Ignore these as the device will disconnect and reconnect several times during the procedure. If asked to scan, click No.

To configure the WiFi USB Stick shared folder1 In the USB WiFi shared folder panel, enter the login details of the user with

full read/write access to the folder. Remember, the precise settings will depend on your Windows account type: Local, Microsoft, or Domain.

Select thedesired router

Select ‘Other’ if router not showing

Enter password forselected router

Check security protocol


For Local or Domain, use the username and password used to log onto the PC. If the PC uses a Microsoft account, use the account email address. See Identifying your Windows account type for details.

2 Enter the Workgroup if different to the default. The Windows default is ’WORKGROUP’. If using Windows Professional or Enterprise with a specific ‘Domain’ network, enter the domain name instead of the workgroup name. See Identifying your Windows account type for details.

3 Click Scan to obtain a list of shared folders. After a minute or so, click to open the Folder Name droplist to see the detected shared folders – using their ‘Network Path’. Recall that the network path is in the form of \\ComputerName\FolderName.

4 From the droplist, select the shared folder network path that you created earlier which is to be used by the attached WiFi USB Stick.

5 Click Connect to apply the settings. Once complete, you will receive a confirmation message will appear that the device has successfully logged in to the Windows network and connected to the shared folder.

Enter shared folderuser credentials

Select WiFi USBStick shared folder

Select thefolder


6 Click Close to close the dialog. The shared folder is automatically entered in the Folder location field of the Connection Settings dialog.

7 In the File type field, select the file type to be sent to the machine.8 Click the Options button to check settings for the selected file type. For

example, with DST file type, choose whether to include TBF/DST file icons in the output.

9 If the machine being used is not a Barudan machine, click OK now to complete the setup. The WiFi USB Stick can now be disconnected from the PC and connected to the machine.If the machine used is a Barudan machine, do not click OK and configure a sub-folder first. See below.

To configure a sub-folder for Barudan machinesIf the WiFi USB Stick will be used with a Barudan machine, a special sub-folder must be configured. Barudan machines will not read designs from the root folder of any USB stick. First, set up a shared folder in the normal way, one for each WiFi USB Stick being used. Then, set up a sub-folder to the machine’s shared folder to match the type of stitch files being sent.

For example, normally using Barudan FDR U01, U03 files:

Or, if using Tajima format DST or DSB format files:

File type Folder

U01, U03, etc <Subfolder_Name>.fdrDST, DSB, etc <Subfolder_Name>.tfd

Choose machinefile type

Folder location automatically entered

\\D7R21TF2\Machine1


The sub-folder is added to the folder location in the Connection Setting dialog. This means that designs are placed in the special sub-folder of the WiFi USB Stick.

If already created, select the sub-folder: Click Browse. Select the sub-folder and click OK.

If not created in an earlier step, create a new sub-folder now under the shared folder for this machine: Click Browse. Select the machine folder. Click Make New Folder. Enter the folder name. Click OK.

Configuring WiFi USB Stick memory size

The default capacity of the WiFi USB Stick is 16MB and most machines accept this size of USB memory stick. Some older machines require smaller sizes such as 4MB or Floppy disk size (1.44 Mb).

Add the sub-folder to the shared folder

\\D7R21TF2\Machine1\Designs.tfd


To configure the WiFi USB Stick memory size1 If the memory size of the WiFi USB Stick must be reconfigured to be

compatible with specific embroidery machines, now is the time to do it. Click the Memory Size button to access settings.

2 Select the memory size required for the machine.3 Click OK to close and save the setup. It can take up to 30 seconds for changes

to be made.4 Confirm the change to the WiFi USB Stick Memory size while the device is still

connected to the PC.

Tip Label your WiFi USB Stick with the connection name you used Step 4 above – e.g. ‘WiFi USB Stick #1’.

Related topics Sending designs to Connection Manager Sending a design to WiFi USB Stick

Connecting to WiFi USB Stick from another ES computer

Once the WiFi USB Stick and shared folder are properly configured, connection can be made from any PC running EmbroideryStudio. Additional systems only need the folder location and shared folder permissions. There is no need to

Click button toadjust memory size

Select option corresponding to machine capacity

Default RAM disk size


reconfigure the setup unless something has changed with the WiFi router or shared folder.

To connect to WiFi USB Stick from another ES computer1 Click (or right-click, if a machine setup already exists) the Connection

Manager icon on the Standard toolbar. The Connection Settings dialog is displayed.

2 Select ‘Machine Folder’ from the droplist.3 Enter the name used to identify the connection when the WiFi USB Stick was

initially configured.4 Select an icon for the connection.5 Select the file type you want to send to machine. This must be the same as

the file type selected during the initial setup.6 Click Options to check settings for the selected file type.7 Key in the folder location if you know it. Or click Browse to search the

network location of the shared folder that was configured for this WiFi USB Stick. This was noted down during the initial setup.

Related topics Sending designs to Connection Manager Sending a design to WiFi USB Stick

Managing designs for production

Each WiFi USB Stick in the EmbroideryConnect machine network is only intended for production, not general storage. Once the EmbroideryConnect machine network is set up, the production process must be managed. For instance: Prior to each shift, add production files to each of the shared machine folders. Optionally, set the job status for each EMB file to be produced to ‘8 - In

Production’. At the end of each shift, reconcile the jobs completed and delete those files

from the shared machine folder. Optionally, find the original EMB file and set the job status to ‘9 - Job Done’.

Select WiFi USBStick connection

type

\\D7R21TF2\Machine1Key in folder

location


Sending designs to machine

In order to send designs to machines and manage the files on the WiFi USB Stick, it is recommended to use Design Library. Once configured, use the Send to Connection Manager command to send individual designs to shared folders.

Sending multiple designs

In order to send multiple designs to enable a full day’s production on a specific machine, use the Convert Selected Designs command to send selected

Use Manage Designs > Send to Connection Manager to stitch out the design selected in Embroidery Library.

Use Manage Designs > Convert Selected Designs to convert the design selected in the embroidery library into different machine file types.


designs to the shared folder as shown. Use the Browse function to locate the shared folder on the network.

Manage designs in shared folders

The best way to manage the contents of shared folders and, by extension, the designs that can be seen on each machine, is to add them to Design Library. Filtering by machine file, everything currently residing on any given machine’s

Use Manage Designs > Manage Embroidery Library Locations to add or remove existing folders from the Embroidery Library, enabling fast searching and filtering.


WiFi USB Stick can be seen in a single Design Library view. Remove unwanted files and they will in turn be removed from the WiFi USB Stick on the machine.

Related topics Outputting selected designs Converting designs Adding folders to the library

Troubleshooting the WiFi USB Stick

If experiencing problems using the WiFi USB Stick, double check that it connects to the WiFi and the shared folder correctly. The two LED lights on the stick will be both ON and SOLID if connected. If the two lights flash on briefly and then slowly fade out, it is NOT connected. If a mistake was made in the configuration settings, simply start again and re-configure it, double-checking the settings.A radical step would be to try resetting it by inserting a hairpin into the ‘Reset’ aperture on the side of the device. The device must be connected to the PC during this operation. This restores the device to its original factory settings. The WiFi USB Stick must then be reconfigured using Connection Manager.

If this doesn’t solve the problem, go to Wilcom Support site and check for updates. If available, download the latest WiFi USB Stick ‘patch’. To patch the device follow these simple steps:

Use ‘Reset’ to return the device to factory settings


Connect the WiFi USB Stick to the PC. Copy the patch file into the USBWIFI folder on the actual device.After a few seconds the device will disappear from the PC and then return. It is now patched.

Caution If the WiFi USB Stick is subsequently reset, any modifications to settings are lost and any patches will need to be reapplied.


Glossary

Connection Manager: A software feature to allow the sending of files to shared folders.Control panel: The panel on an embroidery machine by which the operator sets up the machine for embroidery production.Design file: Design files, also known as ‘outline’ or ‘condensed’ files, are high-level formats which contain object outlines, object properties and stitch data. Examples include CND, GNC, INP and PCH. When you open an outline file in EmbroideryStudio, corresponding stitch types, input methods and effects are applied. Outline files can be scaled, transformed and reshaped without affecting stitch density or quality.EmbroideryConnect: Optional element for EmbroideryStudio needed to configure an EmbroideryConnect machine network.LAN: Local Area Network – a wired network of interconnected PCs and other network enabled devices such as printers.Machine file: Machine or ‘stitch’ files are low-level formats for direct use by embroidery machines. They contain only stitch coordinates and machine functions. Machine files are generally not suited to scaling because stitches are not regenerated during rescaling. See also Design file.Machine format: Different embroidery machines understand different languages. They have their own control commands for the various machine functions. Before you can stitch a design, it must be in a format which can be understood by the target machine. Common formats include Barudan, Brother, Fortran, Happy, Marco, Meistergram, Melco, Pfaff, Stellar, Tajima, Toyota, Ultramatic and ZSK.Network file server: A PC on a network which is used to serve files up for use by other PCs on the network.Network folder location: The logical location of a folder on a network. Contains the PC name together with the folder name – e.g. \\My PC\EmbroideryMachine1.

USB-capable embroidery machine: An embroidery machine which has a standard USB port built into the machine or machine control panel.USB converter: A device which converts a standard serial connection port to a USB type A connection.USB memory stick: Standard USB memory stick or simply ‘USB stick’ used for storing and transporting files.USB port: Universal Serial Bus Connector – a connection on a computer where you plug in the dongle.WiFi device: Device capable of connecting to a WiFi Router or wireless access point.WiFi network name (SSID): Service Set Identifier (SSID) – the unique identifier attached to the information which is sent over a wireless local area network.WiFi password (key): Password, passphrase or key (depending on the WiFi security type) that allows connection to the WiFi router or access point.WiFi router: Device that provides basic network infrastructure for a home or small office network. Provides a wireless access point for many wireless devices to connect to each other for access to the Internet as well as for file sharing and printing. Sometimes referred to simply as a Wireless Router.WiFi USB machine network: A network of wirelessly connected, USB enabled embroidery machines and PCs.WiFi USB Stick: Wilcom-supplied device to enable connection of USB-enabled embroidery machines to an EmbroideryConnect machine network via a WiFi router.Windows domain: a network of Windows PCs, also known as ‘network domain’, in which computers rely on a centralized authentication database. Users log into the domain and the access privileges are served from the central database which is controlled by a network administrator.Windows workgroup: ‘Workgroup’ is Microsoft’s term for a peer-to-peer local area network.

Computers running Microsoft operating systems in the same workgroup may share files, printers, or Internet connection.Wireless Access Point (WAP): A wireless access point or ‘WAP’ is a hardware device on a local area network (LAN) that allows wireless capable devices and wired networks to connect.WLAN: Wireless Local Area Network or WiFi network.

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