EmpowHR 9.0 UpgradeStatus Meeting

Thursday, June 12, 20088:30 A.M. – 4:00 P.M. (EDT)

Meeting Agenda

• Welcome/Introductions

• Oracle Assessment

• 9.0 Upgrade Project Status

• Project Schedule Changes

• 9.0 Testing Approach– Quality Assurance Testing (QAT)

– User Acceptance Testing (UAT)

• Training Update/UPK Initiatives

• Overall Timeline

• Data Warehouse Project

• What’s Next?

• Questions

Oracle AssessmentBrenda Mandella

Billy Dantagnan

Oracle Assessment

• Assessment Completed

• Executive Summary Distributed

• Findings highlighted three focus areas

– Customer Satisfaction

– Technical Challenges

– Reporting

Oracle Assessment

• Improve Customer Satisfaction

– Create Governance Board

– Configuration Control Board established

– User group established

– Release planning

– Assist in change management

– Create ‘Tiger’ teams to evaluate projects

– Provide PeopleSoft functionality demonstrations

– Establish improved performance measures

Oracle Assessment

• Technical Challenges

– Maintain existing 8.8 functionality

– Component Interface

– PeopleSoft delivered PPS interface

– Person Model

– Replace custom code

– Maintenance packs

• Consulted with Oracle

• Apply individual maintenance packs

• Strategy for maintenance packs

Oracle Assessment

• Reporting– Requirement for enhanced reporting – Ability to report EmpowHR and Payroll

Personnel System data– Establish “Tiger” team to identify requirements – Decision to purchase HCM Warehouse

EmpowHR 9.0 Upgrade Project StatusBrenda Mandella

EmpowHR 9.0 Upgrade Project Status

8.8 Support - Through September 2008• Continue supporting all high-level IRs

• Deploy data synchronization fixes piloted by DHS to all customers

• Expand data synchronization project to additional data areas

• Support USDA NEIS efforts

• Migrate FSIS

• Migrate USDA OCFO HDQ

EmpowHR 9.0 Upgrade Project Status

9.0 Upgrade - By the end of September 2008

• Use 8.8 push views

• Use data component of Person Model for employees only

• Support conversion of customer queries

• Complete DHS Enterprise Requirements I

• ePerformance pilot with LoC

Project Schedule ChangesBilly Dantagnan

9.0 Project Schedule Changes

• Revised Implementation Date– September 22, 2008

(Processing for Pay Period 19)

• Quality Assurance Test (QAT) Window– July 14, 2008 – August 8, 2008 (4 Weeks)

• User Acceptance Test (UAT) Window– August 11, 2008 – September 5, 2008 (4 Weeks)

9.0 Testing ApproachJane Ladner

Chris Elwood

Billy Dantagnan

Quality Assurance Testing (QAT) – Status To Date

• Functions Tested– Portal– HR Setup– Position Management– Security– Payroll Documents HR– Reports

Quality Assurance Testing – Status To Date

• Test Scripts– Executed - 334– Total Created - 532

• Defect Problem Reports (DPRs)– Closed - 56– Post 9.0 - 13– Open - 13– Total - 82

Quality Assurance Testing – DPR Process

Defect Problem Report (DPR) Process Flow

QA

Lea

dsD

evel

opm

ent

Tria

geD

evel

oper

sQ

A T

este

rs

Functional Package (FP)

Completed and Migrated

QA Team notified of FP migration

Test Scripts developed and

checked

Test Scripts performed in QA

environments

Defect Problem Report Identified

DPR Validated and all DPR information

consolidated

DPR review for completeness, complexity and

criticality

Minor issue fix completed and

migrated

Estimate Major issue Level of Effort (LOE)

Major issue fix completed and

migrated

Notify QA Team FP and DPR is ready for Retest

Retest is conducted

QA Lead plans retest of failed

script

QA Lead Receive expected fix date

Provide QA Lead the estimated

completion date

Test results recorded.

DPR Closed

9.0 Testing Approach – Current Status

• New Test Dates– QAT: July 14, 2008 – August 8, 2008– UAT: August 11, 2008 – September 5, 2008

• New Environment– New data as of June 14, 2008 (Pay Period 11)– New UAT PPS environment: IDMS61,

Paymain2

Quality Assurance Testing – Status of Remaining Test

• Functions– ESS Tasks, ESS View, MSS Tasks, MSS View,

Labor Relations, Manage Performance (8.8), PAR, History Override, Payroll Processing, Payroll Interface, Mass OIP Update , Recruitment (LOC), Queries, Transit Subsidy, Fill-a-Position/Job Classification, Who Has the PAR, Worklist Admin, ePerformance, System Interfaces

• SCRs scheduled for 9.0– DHS-104, DHS-099, DHS-105, DHS-050a,

DHS-053, DHS-051, DHS-055, DHS-107, 70529a, GAO-033a

• All open IRs

User Acceptance Testing (UAT)

• UAT Dates: August 11 – September 5• Establish a Command Center for all four weeks

(Location to be determined)• Onsite assistance:

– EmpowHR QA staff– Publications and Communications staff– Human Resources Applications Staff– Help Desk staff – Unisys staff

User Acceptance Testing - DPR Process

UAT DPR Process Flow

QA

Tea

mD

evel

op

erD

evel

op

men

t T

riag

eU

AT

Tes

ters

Major issue fix completed and

migrated

Estimate Major issue Level of Effort (LOE)

Provide QA Lead the

estimated completion date

Notify QA Team FP and DPR is

ready for Retest

Minor issue fix completed and

migrated

DPR review for completeness, complexity and

criticality

QA Lead Receive expected fix date

DPR review for completeness, complexity and

criticality

Defect Problem Report identified during UAT test script execution

Retest is conducted

After analysis, Agency Rep contacts QA Test Team

Retest is conducted

DPR Validated and all DPR information

consolidated

Complexity

Successful Test

Close DPR

Training Update/UPK InitiativesTheresa Trentacoste

9.0 Upgrade Training

• Award for Contract Trainers in its final stage.

• Sessions are expected to begin in early August through September 19, 2008.

• Need facilities that are available during August/September timeframe with computers/internet access for 20 students per class.

UPK Status

• Licenses have been purchased for a pilot of UPK.

• UPK developer software being installed at NFC.

• UPK Developer training scheduled for July 2008 at NFC.

• Goal: UPK product for use in conjunction with 9.0 rollout.

Overall TimelineBrenda Mandella

Larry Barreca

Overall Timeline – Post 9.0 Activities

9.0 Release 1 - December 2008

• 9.0 Security deployment

• DHS Enterprise Requirements II

• Additional data synchronization enhancements

• USDA OCIO migration

• FEMA Migration

Reporting and Agency Migrations - February 2009

• HCM Data Warehouse

• GPO Migration

Overall Timeline – Post 9.0 Activities

Future – To be scheduled• CI views

• DHS AWE Basic Pilot

• DHS AWE MSS Pilot

• Enhancement of HCM Warehouse capability

• Expanded deployment of ePerformance

• Tri-Bureau’s migrations

• Talent Acquisition & Candidate Gateway pilot

• Assessment of full Person Model capabilities

• USDA NEIS enhancements

• Future functionality deployment plan

• Expanded Deployment of AWE

• Customization Baseline

• Monster interface

• USDA Migrations

EmpowHR Timeline

12/08

PP 24

PP25

PP19

PP 21

PP23

PP 18

PP 20

PP 22

PP 07

PP 20

PP 10

PP 07

PP17

PP 08

PP 13

PP 12

PP 11

PP 09

PP 16

PP 13

PP 14

PP 12

PP 09

PP 10

PP 08

PP 15

PP 11

PP 14

PP 19

PP 18

PP 17

PP 16

PP 15

PP 03

PP 02

PP01

PP 26

PP 25

PP 24

PP 23

PP 22

PP 21

PP 06

PP 05

PP 04

USDA National Finance CenterEmpowHR Timeline 06/06/2008

Pay Period Year 2007 Pay Period Year 2008

Plan and Initiate Project

Communications

Project Management and Governance

Fit-Gap Sessions

Functional Design

Technical Design

Development

Integration Testing

Upgrade Dry Runs

Certification and Accreditation

Go/No Go

04/07 05/07 06/07 08/0707/07 09/07 10/07 11/07 12/07 01/08 02/08 03/08 04/08 05/08 06/08 07/08 08/08

Go LiveSeptember 22

QA Testing Schedule

07/14 – 08/08HR Setup, Jobcodes, Portal, Position Management, Security,Payroll Documents-HR, Reports, PAR, History Overide, Payroll Interface, Fill-a-Position, Job Classification, ESS, MSS, CRM, Queries, Who Has the PAR, Worklist Admin, Training Data Migration (USDA), Recruitment (LOC), Manage Performance, Transit Subsidy, Labor Relations, Payroll Documents-ESS, AWE, DHS Enterprise Requirements, System Interfaces

UA Testing Schedule

08/11 – 09/05HR Setup, Jobcodes, Portal, Position Management, Security,Payroll Documents-HR, Reports, PAR, History Overide, Payroll Interface, Fill-a-Position, Job Classification, ESS, MSS, CRM, Queries, Who Has the PAR, Worklist Admin, Training Data Migration (USDA), Recruitment (LOC), Manage Performance, Transit Subsidy, Labor Relations, Payroll Documents-ESS, AWE, DHS Enterprise Requirements, System Interfaces

Training

Needs AssessmentConduct Sessions

Oracle Assessment

FEMA Implementation

FSIS Implementation

PP11 Test Data

Dev. UAT Scripts

Dev. QAT Scripts

NFC Implementation

CNCS Implementation

GPO Implementation - PP03

HCM Data Warehouse Project – February, 2009

QAT

UAT

PPS Database Change

FLETC Implementation

November Release – EmpowHR 9.0 r1PeopleSoft v9.0 Security

PeopleSoft Maintenance PackSCR’s

Reconciliation Project

Monster Interface Project

11/0810/0809/08

Data Dictionary Project

Em

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v9.0 Upgrad

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Activities

Data Warehouse ProjectLarry Barreca

Data Warehouse Project

• Purchased PeopleSoft Enterprise Performance Management (EPM), HCM Data Warehouse, and Oracle Business Intelligence Enterprise Edition (OBIEE) Software License

• Contracted with Oracle Consulting Services for Implementation

• Kick-off meeting next Wednesday, June 18, 2008

• Train Technical Staff (DBAs and Developers)

• Ready for Testing in October

• Ready for Production in February

• Initial Implementation will have Out-of-the-Box functionality

• Next Phase will include necessary customization from EmpowHR

What’s Next?Billy Dantagnan

Questions?