English Book Club2007 AGM Up-date

2007 Membership Drive

• Club posters placed on notice boards in main buildings

• Posters in CERN library and hostels

• Use of club pages in SA Echo• Special summer student

advertisements• Other (links on websites etc)

The numbers for 2007

-5

0

5

10

15

20

25

Staff Retired Outside ofCERN

Fellows Students Users Associates(unpaid)

Other SummerStudents

Membership Type

2007 MEMBERSHIP DRIVE PAYS OFF

LEFT

UNPAID

NEW

PAIDUP

Fellows10%

Outside of CERN

3%

Summer Students

9%

Other2%

Associate (unpaid)

3%

Retired26%

Staff42%

Users2%

Students3%

42%3%

30%

25%

Co-operation: CERN Library

• Talks held for buying books via the library

• Poster and advertising in library

• Book data-base integration into CDS

Book Data-Base

• Old DB not maintained• EDMS team extracted last

data set for us in excel format• Last few years integrated into

excel file• CERN library happy to

integrate our listing into the CERN document server (CDS)

Integration into CDS

• A few test records from the last book purchase have been done

• Full integration is possible but works better if all books have their ISBN numbers

• We should provide raw data (with ISBN if possible)

• Library will (slowly) enter data into CDS

CDS – how it works

• New private collectionENGLISH BOOK CLUB

• Available from BROWSEand Browse collections

• other search fields can be filled or not to narrow the search of the clubs records

CDS – search results• Search results are listed

• Each result is linked to a more detailed record

ISBNs and book information links

• The more information we can give to the CDS team for entry into the records the more links the system can provide (to Amazon reviews for example)

Automated ISBN searching

• Not as easy as it sounds• Have one trial software that

works (100 book limit)• 50 different PCs

– 100 books each !• TO TRY: Mark will try and

code a applet to do this• Or live with “smart” linking

for new books only

Loans recording

• Tried in the past• Not available through CDS• Manual system requires

effort from ALL borrowers – unworkable(24/7 free access to all, no check-in/out, etc)

• Current (and future) answer - ask via the SIMBA email list. Link on website mailto:club-english-books@cern.ch

Book donations• In theory a very nice idea• However

- we are not a rubbish tip• The committees guidelines on book donations

are:• Donations ONLY by appointment• Only quality hardback books sorted by the donor

with a committee member (we reserve the right to dump any unwanted material left in the clubrooms)

• Accepted books to be labeled and shelved immediately (during sorting appointment)

• Remember there are a number of charities in the region that are only too happy to accept donations