2012 SLDS P-20W Best Practice Conference 1

ENSURING DATA GOVERNANCE ACROSS THE P-20W SPECTRUM

Tuesday, October 30, 2012

Melissa Beard, Data Governance Coordinator, Washington Education Research and Data Center

Michael Taquino, National Strategic Planning & Analysis Research Center (nSPARC) at Mississippi

State University

2012 SLDS P-20W Best Practice Conference

• Agenda• Participant Questions• Mississippi’s P-20W Data Governance• Washington’s P-20W Data Governance• Roundtable Discussions (1 & 2)• Group Discussion

OVERVIEW

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P-20W DATA GOVERNANCE: WHAT ARE YOUR

QUESTIONS?

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MISSISSIPPI’S P-20W DATA GOVERNANCE

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MISSISSIPPI’S P-20W DATA GOVERNANCE

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MISSISSIPPI’S P-20W DATA GOVERNANCE

Six Building Blocks for SLDS Governance

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MISSISSIPPI’S P-20W DATA GOVERNANCE

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WASHINGTON’S P-20W DATA GOVERNANCE

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Context• ERDC created as an authorized rep in

2007 to “compile and analyze education data”

• Located in Governor’s budget agency (OFM)

WASHINGTON’S P-20W DATA GOVERNANCE

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Partners and Governance• Early Learning, Workforce, and OFM are

cabinet agencies• K-12 led by separately-elected official• Public community colleges under a

Governor-appointed board• Baccalaureates separate and under their

own boards• Financial aid in an agency under a council

WASHINGTON’S P-20W DATA GOVERNANCE

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Context• ERDC created as an authorized rep in

2007 to “compile and analyze education data”

• Located in Governor’s budget agency (OFM)

• Early work based on relationships• Focus on linking data so transitions can be

studiedo Single-sector work left to appropriate agency

• Overall goal: Provide data and research so education system can improveo This means we work to share data with a

variety of people and organizations

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Data Governance Steps1. Created Data Sharing Policy Workgroup

o Temporaryo Problem-solverso Decision-makerso State and local representatives

2. Researched other states – State Support Team

3. Understood current data sharing policies4. Taught people about data governance5. Created MOU – “Rules of Engagement”

WASHINGTON’S P-20W DATA GOVERNANCE

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Data Governance Steps6. Piloted data sharing agreements with

requestors7. Created data sharing matrix8. Finalized data sharing agreement

templateo ERDC can share de-identified data on behalf

of partners9. Finalized data governance structure10.Creating data request process

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Data Governance Structure

WASHINGTON’S P-20W DATA GOVERNANCE

Education Research

& Data Center

Data Steward Committee

Data Custodian Committee

Research Coordination Committee

ERDC Guidance

Committee

Office of Financial

Management

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Link to Data Warehouse• This work parallel to DW planning work• DW project not successful if there was no

Data Governance• Stewards and Custodians busy working

on getting the data into the DW

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Tips• Assign someone to focus on Data

Governance• P-20 DG is separate from sector DG• When someone tells you no, have them

show you why• Include the lawyers early but make sure

you have specific examples• Create committees of problem-solvers

early so they are familiar with each other when a problem arises

WASHINGTON’S P-20W DATA GOVERNANCE

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ROUNDTABLE DISCUSSION 1

2012 SLDS P-20W Best Practice Conference

• Roundtable 1: TBD• Roundtable 2: TBD• Roundtable 3: TBD

ROUNDTABLE DISCUSSION

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ROUNDTABLE DISCUSSION 2

2012 SLDS P-20W Best Practice Conference

• Roundtable 1: TBD• Roundtable 2: TBD• Roundtable 3: TBD

ROUNDTABLE DISCUSSION

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GROUP DISCUSSION

2012 SLDS P-20W Best Practice Conference

Contact information:Melissa Beard, Melissa.Beard@OFM.WA.GOV Michael Taquino, MTaquino@nsparc.msstate.edu Keith Brown, keith.brown@sst-slds.org

For more information on P-20W data governance:

P-20W Data Governance Challenge: College and Career Readiness: http://nces.ed.gov/programs/slds/pdf/dgscenario_ccr.pdf P-20W Data Governance: Tips from the States: http://nces.ed.gov/programs/slds/pdf/brief4_P_20W_DG.pdf

CONTACTS & ADDITIONAL RESOURCES

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