Essential 4
Anomalies
Essential 4 - Anomalies v1.0, October 01, 2013
Essential 4 - Anomalies v1.0, October 01, 2013
Who’s Supposed to Be Here
Individuals assigned toCALPADS maintenance
Supervisor of staffassigned to CALPADS
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Essential 4 - Anomalies v1.0, October 01, 2013
Training Sequence
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Essential 4 - Anomalies v1.0, October 01, 2013
Rules
HOLDMute yourself
Silencecellphones
Name & LEA 1conversation
at a time
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Essential 4 - Anomalies v1.0, October 01, 2013
Agenda
2 hours
SSID Anomalies
CCEERDMID
Anomaly Reports
Anomaly Roles
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SSID Anomalies
Essential 4 - Anomalies v1.0, October 01, 2013
CCEERDMID
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What Is An SSID Anomaly?
An SSID Anomaly is a problem with an SSID’s enrollment or a student being assigned more than one SSID
Essential 4 - Anomalies v1.0, October 01, 2013
These anomalies are detected once a day, during the nightly process
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Anomaly Responsibilities
Essential 4 - Anomalies v1.0, October 01, 20138
KeepBelow 2%maximum
Download MIDReplacement SSIDs
Resolve Regularly
How To Resolve Anomalies
Essential 4 - Anomalies v1.0, October 01, 2013
Online Maintenance
SSID Anomaly Reports
Batch Upload
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Changes for 2013-2014
Essential 4 - Anomalies v1.0, October 01, 2013
Implemented Functionality Description
11/19/2012 Anomalies Short Term Enrollments are now included when determining Potential Dropouts (ERD Type C)
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Essential 4 - Anomalies v1.0, October 01, 2013
Anomaly Roles
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Anomaly Roles
Essential 4 - Anomalies v1.0, October 01, 2013
Gives access to view and resolve anomaliesGives access to view and resolve anomalies
Anomalies
Used to determine contact information shown to users resolving anomalies
Used to determine contact information shown to users resolving anomalies
Anomaly Contact
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Concurrent Enrollment
Essential 4 - Anomalies v1.0, October 01, 2013
CCEERDMID
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CCE Definition
An SSID has a primary enrollment at
more than one LEA at the same time
Essential 4 - Anomalies v1.0, October 01, 2013
ABCSchool
XYZSchool
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CCE Example
Essential 4 - Anomalies v1.0, October 01, 2013
Sun Mon Tue Wed Thu Fri Sat
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
Enrollment at School 1 (3rd – 13th)
Enrollment at School 2 (12th – 25th)
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Enrollment Status Combinations
Essential 4 - Anomalies v1.0, October 01, 2013
* A student can have secondary and/or short term enrollments in addition to the primary one
Primary
Short-Term* (less than 30
days)
Secondary*
Do notcause CCEs
Primary Primary
Short-Term (more than
30 days)Primary
LEA 1 LEA 2
LEA 1 LEA 2
Cause CCEs
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CCE Ownership
Essential 4 - Anomalies v1.0, October 01, 2013
* LEA with most recent enrollment is relieved of CCE after 14 days
8/16 Fall 1 Census
DayAll LEAs with overlapping
enrollments during8/16 – Fall 1 Census Day
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Exit Reason Discrepancy
Essential 4 - Anomalies v1.0, October 01, 2013
CCEERDMID
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ERD Definition
An inconsistency exists between a student’s exit reason and subsequent
enrollment status in a school
Essential 4 - Anomalies v1.0, October 01, 2013
? ?? ??
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ERD Warning Type Definitions
Essential 4 - Anomalies v1.0, October 01, 2013
Expected to enroll
CPotential Dropout
The student is expected to enroll at another school but does not.
Not expected to enroll
ACompleterRe-enrolled
The student is a completer (e.g., graduate) based on their exit code, but the student has a subsequent enrollment.
BDropout
Re-enrolled
The student’s is a dropout based on their exit code, but the student has a subsequent enrollment.
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ERD Examples
Essential 4 - Anomalies v1.0, October 01, 2013
Warning Type A or B
Warning Type A or B
Exited with dropoutor completer code
(e.g., E140, E230/100)
Enrolled
ABC School XYZ School
Warning Type CWarning Type C
Exited with code where studentis expected to continue school
(e.g., T160)ABC School
No subsequentenrollment
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ERD Ownership
Essential 4 - Anomalies v1.0, October 01, 201336
Essential 4 - Anomalies v1.0, October 01, 2013
Exits That Can Cause ERDs
Warning Exit Reason Description Completion Code
A
E125 PriorComplSpecEd n/aE130 Died n/aE230 CompleterExit 100, 106, 108, 250T280 TransCollege n/a
B
E140 NoKnownEnrollTruantE300 ExpellNoKnownEnrollE400 OtherOrUnknownN420 NoShowSameSchlN430 NoShowMatricSchlT270 TransDropAdultT380 TransInstNoHSDip
C
T160 TransCASchlRegularT165 TransCAEnrollDiscipT167 TransScholDistReferralE490 Summer or Intersession Exit*N470 NoShowOther
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Essential 4 - Anomalies v1.0, October 01, 2013
Exits That Do Not Cause ERDs
Exit Reason Description Completion Code
E230 CompleterExit 104, 120, 320, 330, 360, 480
E410 MedicalRsns n/a
E450 PreK-6Exit n/a
N470 NoShowOther n/a
T180 TransPrivate n/a
T200 TransUS n/a
T240 TransOutUS n/a
T260 TransInAdult n/a
T310 TransHealthFacil n/a
T370 TransInstHSDipl n/a
T460 TransHomeSchl n/a
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Multiple Identifier
Essential 4 - Anomalies v1.0, October 01, 2013
CCEERDMID
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MID Definition
Two or more SSIDs have very similar or identical demographics, indicating that a
student may have multiple SSIDs
Essential 4 - Anomalies v1.0, October 01, 201349
MID Example
Student 1 Student 2
SSID 4265874932 359875167
Name* Ann Smith Annie Smith
Alias Name*
Gender F F
Birth Date 7/6/2000 7/6/2000
Primary Language 00 00
Birth State** US-CA US-CA
Birth Country** US US
Essential 4 - Anomalies v1.0, October 01, 2013
* Soundex is used to match similar names and match can be made against either alias or regular name
** Only used for MID matching if provided for both students involved in MID match
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MID Ownership
Essential 4 - Anomalies v1.0, October 01, 201351
Anomaly Reports
Essential 4 - Anomalies v1.0, October 01, 201363
Common Problems
Essential 4 - Anomalies v1.0, October 01, 201365
Reminders
Essential 4 - Anomalies v1.0, October 01, 2013
Anomalies are detected nightly throughout the year
Unresolved lost transfers
(ERD type C) count as
dropouts
Replacement SSIDs
should be downloaded
regularly
MIDs found outsideMID anomaly report can
be resolved using “Resolve MID Not On
Report” button
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Essential 4 - Anomalies v1.0, October 01, 2013
Resources
Detailed descriptions of anomalies and how to resolve them
CALPADS SSID and Enrollment Procedures, Chapter 4
MID resolution errors
CALPADS Error List, MID Errors tab
All available at:http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
List of exit, completer, and other codes
CALPADS Code Sets, School Completion Status & Student Exit Category code set names
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Support
Essential 4 - Anomalies v1.0, October 01, 201368
Essential 4 - Anomalies v1.0, October 01, 2013
Training Evaluation
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